Essential Keyboard Shortcuts for Data Analysts

Excel / Google Sheets Shortcuts

Action Windows
Mac
AutoSum Alt + =
Command + Shift + T
Insert new row Ctrl + Shift + +
Command + Shift + K
Delete row Ctrl + -
Command + -
Filter data Ctrl + Shift + L
Command + Shift + F
Move between sheets Ctrl + Page Up/Down
Fn + Command + ←/→
Select column Ctrl + Space
Control + Space
Select row Shift + Space
Shift + Space
Insert current date Ctrl + ;
Control + ;
Insert current time Ctrl + Shift + ;
Command + Option + ;
Go to a cell Ctrl + G / F5
Command + G

Power BI Shortcuts
Action Shortcut

Open Fields pane Ctrl + Alt + F

Format Pane Ctrl + Alt + P

Show/hide Filters pane Ctrl + Alt + Shift + F

Search in Fields pane Ctrl + F

Refresh report F5

Switch to Data view Ctrl + 3

Switch to Model view Ctrl + 2

Switch to Report view Ctrl + 1

Create new measure Alt + N, then M

Create new column Alt + N, then C

SQL / Query Tool Shortcuts

Aditi Gupta
Analytics Mentor
 Essential Keyboard Shortcuts for Data Analysts
Uncomment line Ctrl + K, then Ctrl + U

Select all Ctrl + A

Find/Replace Ctrl + F / Ctrl + H

Format SQL (Beautify) Ctrl + Shift + F

Switch between tabs Ctrl + Tab

Jupyter Notebook / Python Shortcuts

Action Shortcut

Run cell Shift + Enter

Run cell and insert below Alt + Enter

Insert new cell B (in command mode)

Delete cell D + D (in command mode)

Move cell up/down Shift + K/J

Save notebook Ctrl + S

Command mode Esc

Edit mode Enter

General Productivity Shortcuts

Action Windows Mac

Copy/Paste Ctrl + C/V Command + C/V

Undo/Redo Ctrl + Z/Y Command + Z / Shift + Command + Z

Switch windows Alt + Tab Command + Tab Control +

Snap window left/right Windows + ←/→ Command + ←/→

File search (in folder) Ctrl + F Command + F

Aditi Gupta
Analytics Mentor