From

The Secretary,
House Allotment Committee,
Chandigarh.

1. The Chief Secretary to Govt. Haryana.

2. The Chief Secretary to Govt. Punjab.
3. The Registrar General,
Punjab & Haryana High Court,
Chandigarh.

Memo No.A5/2003/4018-20,
Dated, Chandigarh the 1.5.2003.

Subject: Guidelines for out of turn allotments.

Enclosed please find herewith a copy of the guidelines for out of turn

allotment, duly approved by the House Allotment Committee (Upper) in its meeting

held on 27.3.2003, for taking further necessary action in the matter in accordance with

these guidelines, in future.

Sd/-
Secretary,
DA/Guidelines. House Allotment Committee,
Chandigarh.
Endst. NO.A5/2003/4021-4100, Dated: 1.5.2003
A copy is forwarded to all the Administrative Secretaries/ Heads of
Department/ Officers/ Institutions of Chandigarh Administration for taking further
necessary action in accordance with these guidelines.

Sd/-
Secretary,
DA/Guidelines. House Allotment Committee,
Chandigarh.
 Subject: Guidelines for out of turn allotment.
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Rule 11(f) provides for out of turn allotment of Government residence

to an eligible Govt. employee “in exceptional circumstances of hardship or in public

interest” subject of course, to the conditions mentioned in the proviso.

1. Cases of Physical and mental handicap, widows, blinds applicants or their spouse

suffering from Cancer or Aids or Mentally retarded, being cases of exceptional hardships

warranting out of turn allotment on compassionate grounds would be considered under

Rule 11(f) being covered under “Exceptional circumstances of hardship”.

It is made clear that the disability of the applicant/dependent of the applicant, duly certified

by the Medical Board of the concerned Stat/ Chandigarh Administration, U.T., Govt. would

only be considered for out of turn allotment on Medical Grounds.

2. So far as Public interest is concerned, cases of those employees would be considered

who, in public interest, have to perform official duties and other such functions as would

warrant out of turn allotment of Govt. accommodation. The following facts would be

pertinent in this regard:-

i) The employee should be working with a public servant whose nature of

official responsibility and duty is such Necessitate working beyond the normal office hours,
the supervisory public servant would certify that the official for whom an out of turn
allotment is being recommended by him also has to perform such official
responsibility/duty which require him to work at odd hours/ on holidays/ beyond office
hours etc . and that out of turn allotment of Govt. house is, therefore, essential in order to
enable such official discharge his duty satisfactorily.
 The name of only such official should be recommended by the supervisory official
who has worked with him for a period not less than 6 months continuously.

ii) Twenty (20) recommendations each shall be made by the Punjab & Haryana
Governments and Chandigarh Administration. Fourteen (14) recommendations shall be
made by the Punjab and Haryana High Court, Chandigarh. The recommendations shall be
routed through the Chief Secretary of the respective Government/ Advisor to the
Administrator, U.T. Chandigarh and in case of Punjab and Haryana High Court, Chandigarh,
through the Registrar General. These recommendations will be considered in a year for
allotment of Government accommodation on out of turn basis on functional requirement, in
public interest, keeping in view the comparative staff strength.

3. No allotment of house be made on out of turn basis on security ground.

4. Such employees who already in occupation of Govt. accommodation out of the

Chandigarh Administration General Pool/ departmental pool house/ state Govt. house

would not be entitled for out of turn allotment of the Chandigarh Administration General

Pool.

5. There is provision for 10% of the houses allotted in year in such categories on out of

turn basis under Rule SR-317-AM-11(2) of Govt. Residences (Chandigarh Administration

General Pool) Allotment Rules, 1996.

6. The number of houses allotted on out of turn in each category, shall not at any point of

time, during the year exceed 10% of the houses allotted till that time.

For allotment to be made under sub clause (a) to (d) of rule 11, there is no restriction of 10%
as per Notification No.297 dated 21.6.97. Out of the 10% for the cases of hardship and in
public interest 50% quota be reserved for physically handicapped person, widow, blind,
applicants or their spouse suffering from Cancer, Aids or Mentally retarded. The cases of
functional requirement and public interest be considered for out of turn balance quota of
50%. This would be dependent upon the number of vacant houses arising in a year. It will be
ensure that the quota is not exceeded. The requests for allotment in the cases of hardship
i.e. physically handicapped persons, widows, blind, applicants or their spouses suffering
from Cancer, Aids or Mentally retarded etc. shall also be routed through the Chief Secretary
to Government Punjab/Haryana, Registrar, Punjab & Haryana High Court, Chandigarh as
well as Adviser to the Administrator, Union Territory, Chandigarh. It is desirable that the
facts of each case are got checked by the respective Heads before making
recommendations.
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