Welcome

TVT Leaders Development

Course (LDC)
Project Management
@ 2024 Ethiopian Aviation University All Rights Reserved.

Rev.1
 Facilitators

Elsa Taddele PRINCE2®

Ethiopian Airlines | Head of Name and Current Job
Consultancy and Community
Services | MBA(Hon), MSc(Hon), Education and Expertise
BSc, PRINCE2® Certified
Practitioner, SAP Certified HCM
Application Associate, SAP Experience related to the training
Certified Activate Project
Manager
A little something about the Facilitator

Expectations from the participants

PPT 2 Project Management

 Module 4: Continuous Improvement in TVT
Objectives
Continuous Improvement in TVT
• To impart a culture and set of practices within an
organization that continually seeks to enhance
processes, products, services, and overall
performance.
Project Management in TVT
• To discuss the PM principles, themes, and processes
to better manage your projects.

Organizational Change Management in TVT

• Introduce Organizational Change Management
and how OCM can be applied to projects.

PPT 3 Continuous Improvement

 Goal

Enhance the Project management

competencies of TVT leaders to
play an active role in leading and
transforming TVT institutions
effectively and efficiently to better
serve all stakeholders.

PPT 4
 Why do Projects Fail?

• Lack of leadership
• No senior management ownership
• Poor or no communication with
stakeholders
• Lack of attention to benefits
• Poor or no controls within the project
• Poor measurable objectives
• Insufficient definition of quality
• Poor estimation and planning
• ‘Scope Creep’

PPT 5 Project Management

 Project Vs Operation Management

PPT 6
Project Management 6
 What Differentiates a project?

• Unique
• Temporary
• Cross-functional
• Change
• Uncertainty

* Not Business as Usual

PPT 7
Project Management 7
 Project Management is
• Is the planning, delegating, monitoring, and control of all
aspects of the project, and the motivation of those
involved, to achieve the project objectives within the
expected performance targets for:

• Time
• Cost
• Quality
• Scope
• Benefits
• Risk

PPT 8 Project Management

 What is PRINCE2?
• Projects IN Controlled Environments Version 2
• Product focussed
• Process-based
• Recognized best practice
• Tailorable, scalable, and
flexible
• Widely used in the public and
private sector
• There is no licence fee

PPT 9 Project Management

 Elements of PRINCE2?

• PRINCE2 is an integrated framework of process and

themes that address the planning, delegation, monitoring
and control of all six aspects of project performance.
Integrated Elements
• The Principles
• The Themes
• The Processes
• Tailoring

PPT 10 Project Management

 PRINCE2 Method’s Effectiveness

Why How What

Seven Principles Seven Processes Seven Themes

▪ Continued Business
▪ Starting up a project ▪ Progress
Justification
▪ Initiating a project ▪ Change
▪ Learn from experiences
▪ Controlling a project stage ▪ Planning
▪ Defined Roles and
▪ Managing stage ▪ Risk
Responsibilities
Boundaries ▪ Quality
▪ Manage By Stages
▪ Managing product ▪ Organization
▪ Focus on Products
delivery ▪ Business case
▪ Tailor to suit the
▪ Closing a project
environment

PPT 11 Project Management

 The 7 PRINCE2 Principles
1. Continued Business Justification

PPT 12 Project Management

 The 7 PRINCE2 Principles
2. Learn from Experience

PPT 13 Project Management

 The 7 PRINCE2 Principles
3. Define Roles and Responsibilities

PPT 14 Project Management

 The 7 PRINCE2 Principles
4. Managing by Stages

PPT 15 Project Management

 The 7 PRINCE2 Principles
5. Managing by Exceptions

PPT 16 Project Management

 The 7 PRINCE2 Principles
6. Focus on Products

PPT 17 Project Management

 The 7 PRINCE2 Principles
7. Tailor to the Environment

PPT 18 Project Management

 The 7 PRINCE2 Themes

PPT 19 Project Management

 The 7 PRINCE2 Themes
1. Business Case Theme
• Purpose of Business Case Theme
• To establish mechanisms to judge whether the project is
(and remains) desirable, viable, and achievable as a
means to support decision-making in its (Continued)
investment.
• It is a PRINCE2 principle that the project must have a
continued business justification.

PPT 20 Project Management

 The 7 PRINCE2 Themes
Business Case > Reasons

PPT 21 Project Management

 The 7 PRINCE2 Themes
Business Case > Expected Benefits

PPT 22 Project Management

 The 7 PRINCE2 Themes
Business Case > Expected Dis-Benefits

PPT 23 Project Management

 The 7 PRINCE2 Themes
Business Case > Time Scale

PPT 24 Project Management

 The 7 PRINCE2 Themes
Business Case > Costs

PPT 25 Project Management

 The 7 PRINCE2 Themes
Business Case > Investment Appriasal

PPT 26 Project Management

 The 7 PRINCE2 Themes
Business Case > Major Risks

PPT 27 Project Management

 The 7 PRINCE2 Themes
2. Organization Theme
• Business
• Cost Conscious/ Value for Money/secures funding
• Project is aligned to Corporate/ Strategic Objective
• Users
• Anyone impacted by the final products
• They use/ operate/ maintain them
• Specify the scope and quality of specialist products

• Suppliers
• Produce the specialist products
• Build products to Supplier Quality standards,

PPT 28 Project Management

 The 7 PRINCE2 Themes
Organization Theme
• Project Management Structure & the Project Management Team

PPT 29 Project Management

 The 7 PRINCE2 Themes
Organization Theme – The Project Board
• Accountable for the success and
failure of the project
• Provide unified direction to the
project and the Project Manager
• Provide the resources and
authorize the funds for the project
• Provide visible and sustained
support for the Project Manager
• Ensure effective communication
within the Project team and with
external stakeholders

PPT 30 Project Management

 Organization Theme
The Role of the Project Manager

PPT 31 Project Management

 Organization Theme
The Role of a Team Manger
• Reports to the Project manager
• Senior Supplier signoff Team Plan
• May seek guidance from the project assurance
• Can be the same person as the Project Manager depending on
o Size of the Team
o Geographical Dispersion
o Specialist nature/ Complexity of work
o Project Board Decision

PPT 32 Project Management

 The 7 PRINCE2 Themes
3. Quality Theme
• The purpose of the quality
theme is to define and
implement the means by which
the project will verify products
that are fit for the purpose.
• If the quality of the products is
not as expected, then the
expected benefits that should
be realized will not be
achieved.

PPT 33 Project Management

 The 7 PRINCE2 Themes
Quality Theme: Quality Planning and Quality Control

PPT 34 Project Management

 The 7 PRINCE2 Themes
4. Plan Theme

PPT 35 Project Management

 The 7 PRINCE2 Themes
5. Risk Theme
• A risk is an uncertain event or set of events that, should it occur, will
affect the achievement of objectives.
• Operational
• Force Majeure
• Technological
• Construction
• Environmental
• Organizational
• Schedule
• Design
• Project Sponsor
PPT 36 Project Management
 The 7 PRINCE2 Themes
6. Change Theme

PPT 37 Project Management

 The 7 PRINCE2 Themes
7. Progress Theme
• Progress is all about how to control the
project and know where you are against
the current Plan
• The most important points that a Project
Manager has to keep in mind are:
o The format of reports used to provide information
to the Project Board.
o How best to keep track of issues, changes, and
risks.
o How to check that the Business Case is still valid
etc.
o Constantly check the current progress compared
to the current plan.
PPT 38 Project Management
 The 7 PRINCE2 Processes

PPT 39 Project Management

 The 7 PRINCE2 Processes
Mandate
Authorize a Stage or Authorize
Authorize Initiation Authorize the project Exception Plan project closure

Trigger

Pre-project Initiation Subsequent Final delivery

stage delivery stage(s) stage

Directing a Project
Directing
SU

SB SB CP
Managing
IP Controlling a Stage Controlling a Stage

Managing
Delivering Managing Product Delivery Product Delivery

Controlled Start Controlled Middle Controlled End

PPT 40
 The 7 PRINCE2 Processes
Who are Process Users?

PPT 41 Project Management

 The 7 PRINCE2 Processes
The Project Journey

PPT 42 Project Management

 The 7 PRINCE2 Processes
Pre-Project Flow

PPT 43 Project Management

 The 7 PRINCE2 Processes
Initiating the Project

PPT 44 Project Management

 The 7 PRINCE2 Processes
Sub-sequent Delivery Stages

PPT 45 Project Management

 The 7 PRINCE2 Processes
Final Stage

PPT 46 Project Management

 The 7 PRINCE2 Processes
Summary of the Project Journey

PPT 47 Project Management

 The 7 PRINCE2 Processes
1. Starting Up a Project

PPT 48 Project Management

 The 7 PRINCE2 Processes
1. Starting Up a Project

PPT 49 Project Management

 The 7 PRINCE2 Processes
1. Starting Up a Project

PPT 50 Project Management

 The 7 PRINCE2 Processes
2. Directing a Project

PPT 51 Project Management

 The 7 PRINCE2 Processes
2. Directing a Project

PPT 52 Project Management

 The 7 PRINCE2 Processes
3. Initiating a Project

PPT 53 Project Management

 The 7 PRINCE2 Processes
3. Initiating a Project

PPT 54 Project Management

 The 7 PRINCE2 Processes
4. Controlling a Project

PPT 55 Project Management

 The 7 PRINCE2 Processes
4. Controlling a Project

PPT 56 Project Management

 The 7 PRINCE2 Processes
5. Managing Product Delivery

PPT 57 Project Management

 The 7 PRINCE2 Processes
5. Managing Product Delivery

PPT 58 Project Management

 The 7 PRINCE2 Processes
6. Managing a Stage Boundary

PPT 59 Project Management

 The 7 PRINCE2 Processes
6. Managing a Stage Boundary
✓ Managing the Product
Delivery process is to
manage and control the
work between the Project
Manager and the Team
Manager by placing
certain formal
requirements on the
accepting, executing,
and delivery of products.

PPT 60 Project Management

 The 7 PRINCE2 Processes
7. Closing a Project

PPT 61 Project Management

 The 7 PRINCE2 Processes
7. Closing a Project

PPT 62 Project Management

 Feasibility Study
Five Types of Feasibility Study

PPT 63 Project Management

 Project Scope
Five Types of Feasibility Study
Scope statements should be SMART:
• Specific. The more specific the better.
• Measurable. If you can’t measure it, you
have no way of knowing if it was
achieved.
• Achievable. It’s surprisingly easy to
commit to something you don’t have the
expertise to complete.
• Relevant. The scope should focus on
completing the goals of the client/owner
and avoid tasks that do not add value.
• Time Bound. A project is temporary and
thus has a time limit.
PPT 64 Project Management
 Two Types of Products in a Project

PRINCE2 uses the term Management Products instead

of documents because they are presentations, videos,
voice recordings, or even telephone calls;
• Specialist Products: those that are parts of the
final product and would be handed over to
the customer

• Management Products: those that are

created to support the Specialist Products
(e.g. plans and reports)
PPT 65 Project Management
 Summary

PPT 66 Project Management

 Project

• Select one Project and develop a business case

• Apply all these training concepts, Principles,
Processes, and themes of PRINCE2 for the selected
project

PPT 67 Project Management

 Thank You!
Any Questions?