EXCEL

It is a second concept in MS-office, which has been designed by

Microsoft as a package in 1993 after MS-word this concept has been
as EXCEL95, EXCEL97, EXCEL2000, EXCEL XP, EXCEL2003,
EXCEL2005 and EXCEL2007, 2010.

The main importance of excel this is maintaining of accounts by

Arranging the data in rows and columns.

This concept has been started with a LOTUS 1,2,3 which is the
Initial application for accounting section.

LOTUS 1 represents maintaining of accounts,

LOTUS 2 represents creation of charts
LOTUS 3 represents implementing of calculations.

BROWSING OF EXCEL:

START PROGRAMS MS-OFFICE MS-EXCEL

OR
START RUN EXCEL

APLICATIONIMPORTENCE EXECUTABLE FILEFILE TYPE FILE ETX SECTIONS

EXCEL MAINTAINING EXCEL WORK BOOK .XLSX SHEETS
OF ACCOUNTS

from above table the file of excel can be called as work book, which
Consists of sheets
Sheet a window consists of cells , this cells is a intersection point of
rows and columns here maximum limit of rows 1048576 represented
with numbers, the maximum limit of columns are 16532 represented
with alphabets, the address of the last column is XFD the address of
the last cell is 1048576 XFD.
 CELL ALIGNMENT:

ABC
A 2
123 2
Left alignment right alignment
Consists alphabets consists values

VARIOUS SUPPORTING FORMATS:

1. Work book .XLSX
2. template .XLT
3. master book .WSP
4. lotus file .WS
5. web document .HTM
6. Data base .ACCDB

EXCEL FEATURES OR USES OF EXCEL

1. multi work book supporting

2. using of template
3. creation of master book
4. setting of print area
5. adding header & footer of the page
6. additional commands in fill
7. additional commands in paste special
8. Clearing and deleting the data on the sheet.
9. moving and copying the sheet on the work book
10. making sheet into pages
11. implementation of formulas
12. generating of statements
13. Inserting of rows, columns, cells of the sheet.
14. Formatting of row, column, cell of the sheet
15. Formatting of cells according to conditions
16. Securing of sheet and work book
17. Securing of file from others
18. Facing of data through auditing
19. Balance of total amount effect multi or single cells
 (Goal seek, solver)
20. Generate scenario’s reports
21. Calculate total, sub total, & grand totals.
22. Sorting or filtering of data
23. Calculate values from multi sheets
24. Generating of table
25. Creation of pivot chart and table
26. Group of data with outline
27. Getting data from another application.

VIEW MENU

MULTI BOOK SUPPORTING:- a concept which is use to create a master

book by holding various internal books, placing them side by side.
Working:
1. open books to required(multi books)ctrl+N
2. go to view menu
3. select option arrange all (vertical)
4. go to view, save work space
5. specify the name and location
6. And presses the buttons save.

Page layout menu

SET PRINT AREA: - the selected area can be set by showing out put
in print preview.

CLEAR PRINT AREA: - the selected print area will be clear on the sheet.
Page setup:-
Page margins:- to set the page margins top, bottom, left right.
Paper size: - to set the paper size A4,A3, letter, legal, etc.,
Page orientation:- to set the page orientation portrait, landscape
Sheet: - to set the sheet options gridlines, page order etc.,
How to add the gridlines in sheet?(rows & columns in printouts)
Working:
 Select the data / print area
 Press Ctrl+F2 On keyboard to see the print preview
 Select the page setup
 Open window
 To select the sheet & select the gridlines

ADDING HEADER & FOOTER THROUGH PAGE SETUP:- (Insert menu)

1. go to page layout page setup to open window
2. select button header & footer
3. select option custom header & custom footer
4. specify any one of the alignment and type the data
5. Press ok and see the preview.

HOME MENU

PASTE SPECIAL

Getting the data from clip board as per the requirement

General operations arithmetical operations other operations

GENERAL OPERATIONS:
Before going to this concept create / type the some name (text) to apply format like as
borders, comment, column width, text color, style..Etc
All: - getting overall data same.
Values: - getting only values by leaving all
Comment:- getting only comment by leaving all.
Formats: - getting the formats available by leaving all.
Formula: - getting only formulas by leaving all.
All except boarders:- getting all without boarders.
Column width: - getting only column width by leaving all
ARTHEMETIC OPERATIONS:
None:- with out any calculation the value in the clip board on the sheet.

Add:- the cell data will be added to clip board data and display the result.
Multiplication:- the cell data will be multiple to clip board data and display
the result.
Subtraction:- the cell data will be subtracted to clip board and display the result.
Division:- the cell data will be divided to clip board data and display the result.

ARTHEMETIC OPERATIONS:

Working:
1. Select the cell & enter the any value ex : 100
2. and select any cell enter any value ex :50
3. select the 1st cell to press Ctrl+C(COPY)
4.place the cursor on 2nd cell
5. apply paste special & operations
6. see the result as shown bellow
ADD SUBTRA DIVISION MULTI
150 -50 0.5 5000

OTHER OPERATIONS:

Transpose Paste link

Transpose:- the row wise data will be arrange into column wise by getting
the data from clip board.

Before:

Sai
Is
Good
boy
After type the data & select & press ctrl+c
Activate the paste special & select the transpose
 After:
Sai is good boy

Paste link: - getting the data from clip board by creating link
among them, to link that modifications will be reflected.

FILL COMMANDS.

FILL COMMANDS

Fill data justify series

Through direction

Left right up down

Justify:- the sentence of the cell will be arrange into row wise according to
the length of the cell.
Working:
 1. type a sentence in single cell as shown below

SACHIN IS THE ONE OF THE BEST BATS MAN IN THE WORLD

2. after typing the data select the cells by dragging from sentence cell
3. go to home menu select fill, from editing option and select the justify to see the
result as shown below.

SACHIN IS
ONE OF THE BEST
BATS MEN
IN THE WORLD

SERIES

Arranging data in order by counting of data

Linear growth auto fill date

10 +5 5 *5 SAI 1
15 25 SAI 2
20 125 SAI 3

Step value
Cell Value

DAY MONTH YEAR WEEK

Linear: - step value will be added to cell value and generate next value.
Growth: - step value will be multiplied to cell value and generate next value.
Auto fill: - which generate alphanumeric data by taking the step value as one.
Date: - step value data will be added into next date.
Month: - which can be inserted next month.
Year: - which can be inserted next year.
Week days: - only week days will be inserted.
(Leaving Saturday & Sunday

CLEAR:-
Before going to this concept to type the some name / text in cell.
apply to format (text style,size,boarder,color,) & comment also
after to select the cell maintaining clear commands
CLEAR

Remove data without cell

All comment content format

All: - to remove overall data from the cell.

Comment: - to remove comment only.
Content: - to remove values only.
Format: - to remove any type of formats.

DELETE:-
DELETE

To removes data with cell

Shift data to left shift data to up entire row delete entire column delete

DELETE SHEET:- the selected sheet will be removed permanently

from the existing work book.

MOVE SHEET:- the selected sheet will be transfer before the selected
Workbook.
(Home format move or copy sheet)
Working:
1. select the sheet to be move
2. select before sheet to be move
3. Press ok.
COPY SHEET:- the selected sheet will be copied and placing them
before the selected sheet.

View menupage break preview

PAGE BREAK PREVIEW:- according to the destination settled by
Microsoft the sheet will be dividing into page wise by showing the
page order.
Changing page order:
1. go to page layout, page setup to open window
2. go to sheet, page order
3. select over than down
4. Press ok.

NORMAL:-when you are in page break preview you can back to the
normal lay out.

CUSTOM VIEW: - a window where you can store the data required,
which can be recollecting when ever there is the need.
Adding data into custom view:-
1. select the area
2. go to view, custom view to open window
3. press the button add
4. specify the name
5. Press ok.
Getting data from custom view:
1. go to view, custom view to open window
2. select custom view entry
3. Press the button show.

INSERT MENU
 What is a PivotTable?
A PivotTable is a powerful tool for exploring and analysing information. A PivotTable
helps youorganise and manipulate the raw data in your spreadsheet, giving
you insight into patterns orrelationships that might not be obvious at first glance.

PIVOT TABLE AND CHART:- a concept which is use to design a

chart manually by dragging the contents from pivot table to see the graph.
Working:
1. type the data required data as shown below

Item 95 year 2000 2004

Lg 2000 1500 4000

Aiwa 14000 15000 6000

Sony 68000 56000 45000
2. select the data
3. go to INSERT menu, pivot chart & table
4. select option pivot chart report
5. select option as a new sheet or existing sheet
6. press the button ok
7. select the content from pivot table
8. and drag into the pivot chart
9. and see the result.

PAGE BREAK:- dividing your sheet into page wise according to the
Curser place by the user.
Working:
1. select the cell to be break
2. go to page layout breaks insert page breaks
3. See the out put in preview.

HOME MENU INSERT CELLS, ROWS, COLOMNS, SHEETS

CELLS:- a new cell insert by moving the existing data towards right,
towards down, entire row, entire column on the sheet

ROW:- to insert the entire row before the curser located.

COLUMN:- to insert the entire column before the curser located.

WORK SHEET:- .(SHIFT +F11)to insert a new work sheet and placing it before
selected sheet.

Format :- Home menu

CELL FORMAT:- a concept which is use to format the selected cell as
per the requirement like. (HOME MENUFORMATFORMAT CELLS)
1. number formatting
2. font
3. alignment
4. rotate
5. border
6. back ground
etc ………

ROW:-
Height:- the height of the row will be adjusted.
Auto fit:- according to the data the height of the row will be adjusted.
Hide:- the selected row will be hided from the sheet.
Unhide:- the hidden row will be retrieve on the sheet

COLUMN:-
Width:- the width of the column will be resized.
Auto fit:- according to the data length the width of the column
will be adjusted.
Hide:- the selected column can be hided from the sheet.
Unhide:- the hidden column can be retrieve on the sheet.
Standard width:- to get the standard width of the column.

SHEET:- a concept which is use to format the required sheet as per the
requirement.
Home menu  format rename sheet (or) right click on mouse select rename on
sheet
Rename:- the selected sheet can be rename with new address .
Hide:- the selected sheet can be hided.
Unhide:- the hidden sheet can retrieve the workbook.
BACKGROUND:- applying the picture for entire sheet.
Working:-
1. go to page layout, background
2. select the required picture or color
3. Press ok.

AUTO FORMAT:- the predefine backgrounds designed by Microsoft

will be added to selective data.
Working:
1. go to home menu , select format as table
2. select any one of the format available
3. press ok to see the result.

CONDITIONAL FORMATTING: - according to the conditions

Specifying the formats can be applied to the selected cells
Which has been satisfied the conditions.

Working:
1. select the required area, cells/ column
2. go to home menu select the conditional format
3. select the manage rules & to open window
4. press new rule &select the “format only cells that contain”
5. apply the condition
6. specify the formats as shown below

35

Red
 7. After specifying the conditions and formats finally press the
button ok to see the result.

CELL FORMAT:- it is a similar concept to format, cell here you can

format the cells as per the requirement.

Home menu cell styles

REVIEW MENU
SECURITY:-

PROTECTION:
PROTECTION

Securing of data

Protect sheet protect work book

ADV: no data can be modify & delete ADV: no sheet can be deleting
DIS: protected sheet can be deleted DIS: data can be modified
Working:-
1. go to REVIEW and select protect sheet
2. specify the password which should be same in conformation password
3. press the button ok.

Releasing of security:-
1. go to tool, protection
2. unprotect sheet
3. specify the password
4. Press ok.

SECURING OF FILE:-
1. go to tools, options, security
2. specify the pass word to open and modify
3. Press ok and save the document.

RELEASING OF SECURITY:-
1. go to tools, options, security
2. Delete the pass word and press the button ok and save.

Formulas menu

AUDITING

Trace out the data available in sheet with arrows

TRACE PRECEDENTS TRACE DEPENDENTS

TRACE PRECEDENTS:- according to the result the values can be trace out.
Working:
1. type the values and calculate the total in different places as shown below

A B

1 50
2 50
3 100

=SUM(A1:A3)
2. from above diagram select the result cell
3. go to formula menu select the trace precedents the result as shown below.

TRACE DEPENDENCE:- according to the values the results can be trace out.
Working:
1. type the values and calculate it in two different places as shown below

2. from the above diagram select the average value

3. go to auditing, trace dependents
4. Finally see the result as shown below.
REMOVE ALL ARROWS:- the trace out arrows will be removed from the sheet.

Show watch window:- to display the sheet name, cell address, value ,
formula on the Window.

Data Menu

GOAL SEEK:- a concept which is use balance the total amount with user
amount on effect of single item.

Working:
1. Type the values and calculate as shown below.

2. from the above table select the total

3. data menuwhat if analysisgoal seek

4. from the above diagram specify the value to the balance

5. that is 1500 in value of to value column
 6. place the curser in by changing cell
7. select the item to be effected
8. press ok to see the result.

SOLVER:- it is a similar concept to goal seek but here you can balance the
total amount on effect of multi items.
Working:
1. type the values and calculate as shown below

2. From the above table select the total amount

3. go to data menu, solver to open window

4. select the option value of and give the value that is 3000
5. place the curser in changing cells
 6. select the cells to be effect by dragging with mouse
7. Presses the buttons solve to see the result as shown below.

Total

SCENARIOS: - it is a final statement which can design according to the

data in scenario created.
Working:
1. type the headings and select the empty cells as shown below.

2. go to data menu select what if analysis & select scenario to open window
3. select the button add and specify the year as 1995
4. enter the prices available
5. repeat last previous steps for rest of the scenario
6. finally select current scenario to be consider
7. and press the button show
8. and press the button summery
9. select scenario summery
10.Press ok to see the result.
SORT:- a concept which is use to arrange the selected values as
ascending (a-z)or descending (z-a)order.
Working:
1. select the area
2. go to data, sort to open window
3. select option ascending or descending
4. Press the button ok to see the result.

FILTER

Combination of search & sort

Auto filter advance filter

Which filter data automatically

All selected top 10 customs

Values values values

ALL:- which display overall values available in the column.

SELECTED VALUES:- which display the value selected which as
Repeated in the column.
TOP 10 VALUES:- which display first 10 highest values on the data
CUSTOM VALUES:- according to the user requirement the values
can be trace out.
ADVANCED FILTER: - it is a concept which can copy the data from
one location to another location by maintaining of unique records only.
Working:
1. go to data, filter, advance filter to open window
2. select option copy to another location
3. Select option unique records only and press ok.

Data VALIDATION: - applying the values from selective cells to accept values
according to the conditions.
Working:
1. select the area, go to data, validation
2. press the button settings
3. select option allow whole number
4. specify the condition (Greater then 50)
5. press the button input message specify the title & input message
6. press the error alert specify the title and error message
7. Press ok.

SUB TOTALS:- calculate the total as sub total of the selective data,
and display the result with outline.
Working:-
1. type the values as shown below

2. select the above diagram including heading

3. go to data sub total to open window
4. select the column to be calculate (sum)
5. Press ok to see the result as shown below.
TEXT TO COLUMNS:- the sentence in the cell will be arrange into
Column wise according to the words.
Working:-
1. Type the data in single cells as shown below.

RAMU IS A GOOD AND BAD BOY

2. after typing the data

3. Go to data, text to columns.
4. Select next, next, ok.
5. To see the result.

TABLE: - it is a concept which is use to design arithmetic multiplication

table up to the selected range.
Working:-
1. Type the values side by side and specify the formula in bottom
cell as shown below.
 2. Specify starting value in diagram cell of formula as shown below.

3. select the cells from above table(a2:b12)

4. go to data menu, select the what if analysis and data table
5. place the curser in column input cell
6. select the cell with value 1 (a1)
7. Press the button ok to see the result.

CONSOLIDATE:- a concept which is use to calculate values from multi

sheets and showing the result in a sheet which can be called consolidate
values.
Working:-
1. type the values in three different sheets in different places
Sheet 1 Sheet 2 Sheet 3

1000 4000 5000

2000 2000 2000
3000 3000 3000

2. place the curser in first sheet

3. go to data, consolidate
4. select the values from a sheet 1 and press the button add
5. repeat last two steps for the rest of the sheets
6. and close the consolidate once
7. open the consolidate once again
8. and press the button ok to see the result.

Sheet 1
10000
6000
9000

GROUP AND OUT LINE:- the selected area will be merge together in
row wise or column wise.
Working:
1. select the area
2. go to data, group
3. select the option row wise or column wise
4. press ok.

UN GROUP:- the grouped data will be release with out line.

Working:
1. go to data, group, un group
2. select the option row wise or column wise
3. Press ok.

GET EXTERNAL DATA: - it is a main concept in EXCEL which is use to

repute the data from other application not related to EXCEL.
Before going to this concept one file should be saved, that file is
WORDPAD, OR NOTE PAD OR MS-ACCESS.

Import data from notepad application:-

Working:-

First, you open notepad application.

Type some data and save the file specific location
Open excel sheet goto data menu select external data, Import data
Select the TEXT file press the button next next press ok
To show the data on the sheet.

Import data from access application:-

Working:-
1. startrunmsaccess
2. select the new database
3. type the name & save the required location
4. press the button create
5. select the create menu and select the table design
6. type fields as shown bellow

Stdid number
name Text
Course Text
Fees currency
7. after press Ctrl+S
8. To open the table and enter the records
9. close the access window
10.Go to data menu external data, new database query
11.To open window.
12.Select msaccess database application Press ok
13.Select table import columns (Fields)
14.Press the button next, next
15.Press ok to show the records on the sheet.
 What is a macro?
A macro can be described as a tiny program that uses Visual Basic code to automate a
sequence of actions or instructions. A macro can be simple and consist of only a few tasks or
commands, or be quite complex, involving lots of data manipulation and calculations.
Simple macros are great for any long sequence of keystrokes that you find yourself repeating
often, or for combinations of basic Excel actions that would be convenient to automate for a
particular workbook.
Creating a macro
As mentioned preciously, Excel will record the actions you take when creating a macro and
convert them into Visual Basic code. This code contains all of the instructions that Excel needs
to execute your macro

Statements
Design a statement to find total and avg given 3 subjects marks

A B C D E F

1 Sno M P C Total AVg

Total=sum(B2:D2)
Avg=total/3

Design a statement to find Maximum marks of given 3 subjects marks

A B C D E F G

1 Sno M P C Total Avg Res

Res=if(and(b2>c2,b2>d2),”Maths marks are max”,if((c2>d2),

”phy marks are max”,”Che marks are max”))
 Design a statement to find minimum marks of given 3 subjects marks:

A B C D E F G

1 Sno M P C Total Avg Res

Res=if (and (b2<c2, b2<d2),”Maths marks are least”,if((c2<d2),

”phy marks are least”,”Che marks are least”))

Design a statement to find total and avg Result pass or fail given 3 subjects
marks

A B C D E F G

1 Sno M P C Total Avg Res

Res

=if(or(b2<35,c2<35,d2<35),”fail”, if(and(f2>=35,f2<50),
”third”, if(and(f2>=50,f2<60),”second”,” First”)))
 `Design a statement to find 12% pf, 10% hra, 8% ta, 13% ma also find net
on basic

A B C D E F G

1 Eno Basic Pf Hra Ta Ma Net

Pf=b2*12%
Hra=b2*10%
Ta=b2*8%
Ma=b2*13%
Net=b2+d2+e2-c2-f2

Design a statement to find the bill amount of electricity by the unit rate 5/- with previ-
ous and current month reading.

A B C D E F G

1 cno C.name pmr cmr Tu Ur Bill

2 5/-

TU=D2-C2
Bill=E2*F2

Statement to find sum, difference, product and division of two numbers

A b c d e f
A B Sum C Difference
D ProductE division
F G
=sum =a2-b2 =a2*b2 =a2/b2
1 Sno M P C Total Avg Res
(a2+b2)
2
 Design a statement to find the bill amount of electricity according to the total units with
previous and current month reading.

Total Units U.rate

Below-100 1.25
100-500 3.75
500-1000 8.00
1000-above 14.00

A B C D E F G

1 cno C.name pmr cmr Tu Ur Bill

2 =c2-d2 =e2*F2

ur=IF(AND(E2<100),1.25,IF(AND(E2>=100,E2<500),3.75,IF(AND(E2>=500,E2<1000),8,14)))

Design a statement to find the net salary of the employee basic Grade

Grade pf hra ta ma

A 12% 10% 7% 8%
B 12% 7% 9% 10%
C 12% --- 10% 12%

A B C D E F G H

1 Eno GRD Basic Pf Hra Ta Ma Net

pf=IF((B2="a"),C2*12%,IF((B2="b"),C2*12%,C2*12%))
 hra=IF((B2="a"),C2*10%,IF((B2="b"),C2*7%,0))

ta=IF((B2="a"),C2*7%,IF((B2="b"),C2*9%,C2*10%))
ma=IF((B2="a"),C2*8%,IF((B2="b"),C2*10%,C2*12%))

net=C2+E2+F2-D2-G2

Design a statement to find total collection of tickets 20 rs tickets, 40 rs tick-

ets, and 60 rs tickets find out individual totals and total collection.

A B C D E F G H I

1 Date Show 20 40 60 T-20 T-40 T-60 TC

T-20=c2*20
T-40=d2*40
T-60=e2*60
TC=F2+G2+H2

Design a statement to find sum, diff, product, and division of two numbers

A B C D E F

1 A value B value Sum Diff Product Div

2 =A2+B2 =A2-B2 =A2*B2 =A2/B2

 FUNCTIONS

NUMBER FUNCTION’S STRING FUNCTIONS DATE FUN CTIONS

FORMULA FORMULA FORMULA

GETTING INTO FUNCTIONS

INSERT -------------FUNCTIONS
OR
PRESS THE BUTTON FX ON THE FORMAT TOOL BAR

NUMERIC FUNCTIONS (25)

1. ABS (ABSOLUTE): RETRIVES THE POSITIVE
VALUE.
SYNTAX: =ABS (VALUE)
EX : ABS (-99.99) =99.99

2. AVERAGE: FINDS THE AVERAGE OF “N” NUMBERS

SYNTAX: AVERAGE (NUM1, NUM2.NUMB3…….)
EX : =AVERAGE (55, 65, 60) =60

3 CEILING: FINDS THE OUT HIGHER VALUE OF

GIVEN FUNCTIONAL DIGITS
SYNTAX: CEILING (NUMBER, SIGNIFICANTS)
EX: CEILING (56.55, 2)=58
4. SIN: RETRIVES THE “SIN” VALUE OF A GIVEN
ANGLE
SYNTAX: SIN(VALUE)
EX: SIN(90)=1

5.COS: RETRIVES THE “COS” VALUE OF A GIVEN

ANGLE
SYNTAX: COS(VALUE)
EX: COS (0) =1

6.TAN: RETRIVES THE “TAN” VALUE OF A GIVEN

ANGLE
SYNTAX: TAN(VALUE)
EX: TAN (0)=0

7 COUNT: COUNTS THE NUMBER OF CELLS WITH

VALUES
SYNTAX: COUNT (RANGE OF CELLS)
EX: COUNT (C8:C12) =4

8 COUNT BLANK: COUNTS THE EMPTY CELLS

SYNTAX: COUNTBLANK
EX: COUNTBLANK (J8:J12) =1

9 .EVEN: DISPLAYS THE NEXT FOLLOWING EVEN

NUMBER, TO THE GIVEN ODD NUMBER

SYNTAX:EVEN(ODD NUMBER)
EX: EVEN(9)=10

10.ODD: DISPLAYS THE NEXT FOLLOWING ODD

NUMBER TO THE GIVEN EVEN NUMBER
SYNTAX: ODD(EVEN NUMBER)
EX: ODD (10) =11

11.FACT: FACTORIAL : RETRIVES THE FACTORIAL

OF THE GIVEN VALUE
SYNTAX: FACT(NUMBER)
EX: FACT(5)=120 (1*2*3*4*5)

12. LOG: RETRIVES THE LOGARITHM VALUE OF

THE GIVEN NUMBER
SYNTAX: LOG(NUMBER,BASE VALUE)
EX: LOG (1000, 10) =3
13. LOG10: RETRIVES THE LOGARTHM VALUE OF
THE GIVEN NUMBER TO THE BASE 10
SYNTAX:LOG10(NUMBER)
EX: =LOG10 (100)=2

14. MAX : MAXIMUM: RETRIVES THE MAXIMUM

VALUE OF GIVEN NUMBERS
SYNTAX: MAX(NUM1,NUM2,NUM3…)
EX: =MAX (90,89,100)=100

15. MIN: MINIMUM: RETRIVES THE MINIMUM

VALUE OF GIVEN NUMBERS
SYNTAX: MIN(NUM1,NUM2,NUM3…)
EX: =MIN(90,67,56)=56

16.MOD: RETRIVES THE REMAINDER VALUE OF

GIVEN NUMBER AFTER DIVISION
SYNTAX: MOD(NUMBER,DIVIDER)
EX: =MOD(7,2)=1
17. MODE: THIS IS A STATSTICAL FUNCTION
WHICH RETRIVES THE MODE VALUE OF GIVEN
NUMBERS
SYNTAX: MODE(NUM1,NUM2,NUM3..)
EX: =MODE(56,78,56)=56

18. PIE: THIS RETRIVES THE PIE VALUE OF NUM-

BER AFTER DIVISION
SYNTAX: PI()
EX: PI ( )=3.14

19. POWER: CALCULATES THE POWER VALUE TO

THE GIVEN NUMBER
SYNTAX: POWER(NUMBER,POWER VALUE)
EX: =POWER(10,3)=1000

20. PRODUCT: CALCULATES THE MULTIPLE OF

“N” NUMBERS
SYNTAX: PRODUCT(NUM1,NUM2,NUM3..)
EX: =PRODUCT(1,2,3)=6

21. ROUND: ROUNDS OFF THE GIVEN FRACTIONAL

DIGITAL NUMBER
SYNTAX: ROUND(NUMBER,NUMBER OF DIGITS)
EX: =ROUND(56.555,2)=56.56

22. SQRT: CALCULATES THE SQUARE ROOT OF

THE GIVEN NUMBER
SYNTAX: SQRT(NUMBER)
EX: =SQRT (625)=25
23. SUM: RETRIVES THE SUM VALUE OF GIVEN
NUMBERS
SYNTAX: SUM(NUM1,NUM2)
EX: =SUM(1,2,3)=6
24. ISBLANK: CHECKS WHETHER THE GIVEN CELL
IS BLANK ONE OR NOT
SYNTAX: ISBLANK(VALUE)
EX: =ISBLANK(128)=FALSE

25. IS NUMBER: CHECKS WHETHER THE GIVEN

DATA IS A NUMBER OR NOT
SYNTAX: ISNUMBER(DATA)
EX: ISNUMBER(123)=TRUE
ISNUMBER(SAI)=FALSE

STRING FUNCTIONS (12)

1. CHAR: FINDS THE CHARACTER OF GIVEN ASCII
CODE
SYNTAX: CHAR (NUMBER)
EX: =CHAR (67)=C

2. CONCATENATE: MERGING OF TWO GIVEN

STRINGS
SYNTAX: CONCATENATE (STRING1, STRING2)
EX: CONCATENATE (“RAVISHANKAR”) =RAVIS-
HANKAR

3. EXACT: CHECKS WHETHER THE GIVEN TWO

STRINGS ARE SIMILAR
SYNTAX: EXACT(STRING1,STRING2)
EX: =EXACT (“SAI”,”SAI”)=TRUE

4. LEN:(LENGTH)=COUNTS THE LENGTH OF THE

CHARACTERS
SYNTAX: LEN(STRING)
EX: =LEN(“SAI”)=3

5. LEFT: RETRIVES THE CHARACTERS OF THE

LEFT MOST
SYNTAX: LEFT(STRING,LENGTH OF THE CHARAC-
TERS)
EX: =LEFT(“RAVISHANKAR”,4)=RAVI

6. RIGHT: RETRIVES THE CHARACTERS TO RIGHT

MOST
SYNTAX: RIGHT(STRING,LENGTH OF CHARAC-
TERS)
EX: =RIGHT(“RAVISHANKAR”,7)=SHANKAR

7.LOWER: CONVERTS THE CHARACTERS IN-

TOLOWER CASE (SMALL LETTERS
SYNTAX: LOWER(STRING)
EX: LOWER(“SAI”)=sai

8.UPPER: CONVERTS THE CHARACTERS INTO UP-

PER CASE (CAPITAL LETTERS)
SYNTAX:UPPER (STRING)
EX: UPPER(sai)=SAI

9.MID: RETRIVES THE MIDDLE CHARACTERS OF A

GIVEN STRING
SYNTAX: MID(STRING ,STARTING NO., NO OF
CHARACTERS)
EX: MID(“VENKATARAMANA”,8,4)=RAMA

10.PROPER: sentence case changes the first letter of the

each word in the given sentence a capital letter
SYNTAX: PROPER (TEXT)
EX: PROPER(“SAI IS AN FACULTY IN BDPS CO-
MUTERS”)
=Sai Is An Faculty In Bdps Computers

11.REPLACE: replaces the new word in a search of char-

acters in the given string
SYNTAX: REPLACE(OLD TEXT,STARTING NO, NO
OF CHARACTERS,NEW TEXT)
EX:
REPLACE(“VENKATASIVA RAO”,8,4,”RAMANA”)
VENKATARAMANARAO

12.TRIM : MOVES THE SPACE BETWEEN THE MORE

THAN ONE WORD

SYNTAX: TRIM(TEXT)
EX: TRIM(“TAJ MAHAL”)=TAJMAHAL

DATE FUNTIONS(8)
VIEWMACROSVIEW MACROTYPE THE
NAMEcreate

1.NOW: DISPLAYS THE CURRENT DATE & TIME OF

THE SYSTEM
SYNTAX:=NOW()
EX: MSGBOX (NOW)
After to press F5 on keyboard see the result

2.DATE: RETRIVES THE CURRENT DATE OF THE

SYSTEM

SYNTAX: =DATE ( )
EX: MSGBOX (DATE)

3.TIME: RETRIVES THE CURRENT TIME OF THE

SYSTEM
SYNTAX: =TIME()
EX: MSGBOX(TIME)

4.YEAR: RETRIVES THE CURRENT YEAR

SYNTAX: YEAR(DATE)
EX: MSGBOX(YEAR(DATE))

5.MONTH: RETRIVES THE MONTH VALUE OF CUR-

RENT DATE
SYNTAX: MONTH(DATE)
EX: MSGBOX (MONTH(DATE))

6. MONTH NAME: DISPLAYS THE MONTH NAME

AND CURRENT DATE
SYNTAX:MONTHNAME(MONTH(DATE))
EX: MSGBOX (MONTHNAME (MONTH (DATE)))
7. WEEKDAY: DISPLAYS THE WEEKDAY VALUE OF
CURRENT DATE
SYNTAX: WEEKDAY(DATE)
EX: MSGBOX (WEEKDAY(DATE))

8. WEEKDAY NAME: RETRIVES THE WEEKDAY

NAME OF CURRENT DATE
SYNTAX:WEEKDAYNAME(WEEKDAY(NAME)
EX: MSGBOX (WEEKDAYNAME (WEEKDAY
(DATE)))