F-33

(DCCM)
V.04

Panama Maritime Authority

General Directorate of Merchant Marine
Control and Compliance Department

MERCHANT MARINE CIRCULAR MMC-386

To: Shipowners, Ship Operators and Managers, Recognized Organizations,

Shipyards, Ship Recycling Facilities, Competent Authorities, and all other
Stakeholders.

Subject: Panama Policy on the. Hong Kong International Convention for the Safe and
Environmentally Sound Recycling of Ships (HKC), 2009

Reference: a) Hong Kong International Convention for the Safe and Environmentally
Sound Recycling of Ships, 2009 –through Law No. 28 dated July 1, 2016;
b) Resolution No.107-OMI-264-DGMM dated 20 October 2023, adoption of
Resolution MEPC.379(80) - 2023 Guidelines for the Development of the
Inventory of Hazardous Materials (IHM) dated 7 July 2023;
c) Resolution JD No.024-2025 of 30 April 2025;
d) Resolution No. 106-050-DGMM of 25 June 2025;
e) Resolution A.1186 (33) dated 6 December 2023 – Survey Guidelines
under the Harmonized System of Survey and Certification (HSSC),
Resolution No. 107-OMI-287-DGMM of February 29, 2024;
f) Resolution MEPC 196(62) - Guidelines for the Development of the Ship
Recycling Plan (Only as Recommendation);
g) Resolution MEPC.222(64) - 2012 Guidelines for the Survey and
Certification of Ships under the Hong Kong Convention dated 5 October 2012
(Only as Recommendation);
h) Regulation (EU) no 1257/2013 of the European Parliament and of the
Council on Ship Recycling and amending Regulation (EC) No 1013/2006 and
Directive 2009/16/EC dated November 20, 2013. (Only as Reference)

1. Purpose

1.1. The purpose of this Merchant Marine Circular is to inform on the implementation of
the Hong Kong International Convention for the Safe and Environmentally Sound
Recycling of Ships, 2009, which enters into force on 26 June 2025. In addition, to
ensure that Panamanian-flagged ships comply with the requirements established in
the Hong Kong Convention for the Safe and Environmentally Sound Recycling of
 Ships, 2009, hence, they contribute to the enhancement of ship safety and
protection of human health and the environment throughout a ship’s operating life.

2. Background

2.1. The Hong Kong International Convention for the Safe and Environmentally Sound
Recycling of Ships was adopted in Hong Kong, China, in May 2009, through
Diplomatic Conference. Taking the inputs from the IMO Member States, non-
governmental organizations, the cooperation with the International Labour
Organization, and the Parties to the Basel Convention on the Control of
Transboundary Movements of Hazardous Wastes and their Disposal. Besides, it
was agreed to address the industry concerns on ships recycling.

2.2. Considering that the provisions stipulated in Article 17 (Enter into Force) of the HKC
have been successfully achieved, the convention will enter into force on 26 June
2025.

2.3. The relevant annexes in the HKC, 2009 are mainly divided as follows: Chapter 2 -
Requirements for Ships; Chapter 3 - Requirements for ship recycling facilities; and
Chapter 4 - Reporting requirements

2.4. The Republic of Panama ratified the HKC, 2009, through Law No. 28, dated July 1,
2016; therefore, the Convention applies to ships registered under Panama flag from
26 June 2025.

3. Definitions

3.1. The following relevant definitions from the HKC, 2009 should be noted:

3.1.1. Ship means a vessel of any type whatsoever operating or having operated in
the marine environment and includes submersibles, floating craft, floating
platforms, self-elevating platforms, Floating Storage Units (FSUs), and
Floating Production Storage and Offloading Units (FPSOs), including a
vessel stripped of equipment or being towed.

3.1.2. Shipowner means the person or persons or company registered as the

owner of the ship or, in the absence of registration, the person or persons or
company owning the ship or any other organization or person such as the
manager, or the bareboat charterer, who has assumed the responsibility for
operation of the ship from the owner of the ship. However, in the case of a
ship owned by a State and operated by a company which in that State is
registered as the ship’s operator, "owner" shall mean such company. This
 term also includes those who have ownership of the ship for a limited period
pending its sale or handing over to a Ship Recycling Facility.

3.1.3. Competent Authority(ies) means a governmental authority or authorities

designated by a Party as responsible, within a specified geographical area(s)
or area(s) of expertise, for duties related to Ship Recycling Facilities operating
within the jurisdiction of that Party as specified in this Convention.

3.1.4. Hazardous Material means any material or substance which is liable to

create hazards to human health and/or the environment.

These Environmentally hazardous substances affect the health and safety of

the seafarers and of workers involved in ship recycling that may be found on
board.

3.1.5. Hong Kong International Convention (HKC): means the International

Convention for the Safe and Environmentally Sound Recycling of Ships,
2009; adopted by the International Maritime Organization.

3.1.6. Ship Recycling means the activity of complete or partial dismantling of a

ship at a Ship Recycling Facility in order to recover components and
materials for reprocessing and re-use, whilst taking care of hazardous and
other materials, and includes associated operations such as storage and
treatment of components and materials on site, but not their further
processing or disposal in separate facilities.

3.1.7. Ship Recycling Facility means a defined area that is a site, yard or facility
used for the recycling of ships.

3.1.8. Recycling Company means the owner of the Ship Recycling Facility or any
other organization or person who has assumed the responsibility for the
operation of the Ship Recycling activity from the owner of the Ship Recycling
Facility and who, on assuming such responsibility, has agreed to take over all
duties and responsibilities imposed by this Convention.

3.1.9. Existing ship means a ship which is not a new ship.

3.1.10. New ship means a ship for which the building contract is placed on or after
26 June 2025 or in the absence of a building contract, the keel of which is
laid or which is at a similar stage of construction on 26 June 2025 or after six
months or the delivery of which is on 26 June 2025 or after 30 months.

3.1.11. New installation means the installation of systems, equipment, insulation, or

 other material on a ship after 26 June 2025.

3.1.12. Statement of Completion means a confirmatory statement issued by the

Ship Recycling Facility that the Ship Recycling has been completed in
accordance with this Convention.

3.1.13. A Supplier's Declaration of Conformity is a document that serves the

purpose of providing assurance that the related Material Declaration conforms
to section 6.2 of the MEPC.379(80) and identifies the responsible entity.

4. Scope

4.1. The requirements of this Merchant Marine Circular are applicable to Panamanian
flagged ships of 500 gross tonnage and above.

4.2. Not applicability:

a. Ships less than 500 GRT.
b. Ships operating throughout their life only in waters subject to the sovereignty
or jurisdiction of the State whose flag the ship is entitled to fly.

4.3. This Administration will inform stakeholders in due time about the appropriate
measures applicable to ships under 500 GRT and ships that operate throughout their
life only in the waters of the Republic of Panama.

5. General Requirements

5.1. Prohibition and Restriction of installations or use of Hazardous Materials on

board

As per the provisions outlined in Appendix 1 of the HKC, this Administration shall
prohibit and/or restrict the installation or use of Hazardous Materials on Panamanian-
flagged vessels.

5.2. Mandatory Certificates and Documentation under HKC

5.2.1. New and existing ships shall have onboard an “Inventory of Hazardous
Material”. Further details are provided in Paragraph 6 of this circular.

5.2.2. Ships calling ports around the world are required to have onboard an
“International Certificate on Inventory of Hazardous Materials”. Further
details are provided in Paragraphs 8.1 and 9 of this circular.

5.2.3. Ships shall have a specific “Ship Recycling Plan” developed by the Ship
Recycling Facility in accordance with Regulation 9 of the HKC.

5.2.4. Ships destined to be recycled shall hold an “International Ready for

 Recycling Certificate” issued by this Administration after the successful
completion of a final survey in accordance with the provisions of Regulation
10 of the HKC. Further details are provided in Paragraph 10.

5.3. Preparation for Ship Recycling

5.3.1. For Recognized Organizations to prepare for the survey and for this
Administration to get ready for certification according to the Convention,
shipowners shall provide a written notice of their intention to recycle a ship in
a timely manner. Therefore, no recycling activity may occur without a Full
Term International Ready for Recycling Certificate.

5.3.2. Ships shall perform operations before arriving at the Ship Recycling Facility in
order to minimize the amount of cargo residues, remaining fuel oil, and
wastes remaining on board. When it comes to Tankers, these shall arrive at
the Ship Recycling Facility with cargo tanks and pump room(s) in a condition
that is ready for certification as Safe-for-entry, Safe-for-hot work, or both.

5.3.3. Ships shall have a “Ship Recycling Plan” in accordance with Regulation 9 of
HKC and be certified as “Ready for recycling” by this Administration before
any recycling activity takes place.

5.3.4. When the partial or complete recycling of a ship is completed in accordance

with the requirements of the HKC, a Statement of Completion shall be
issued by the Ship Recycling Facility(ies) and reported to its Competent
Authority(ies); the Competent Authority(ies) shall then provide a copy of the
Statement to this Administration as required by Regulation 25 of the HKC.

6. Development and Verification of IHM

6.1. Inventory of Hazardous Materials (IHM)

6.1.1. The Inventory consists of:

 Part I: Materials contained in ship structure or equipment, which shall
be developed before the initial survey
 Part II: Operationally generated wastes, which shall be developed
before the Final survey.
 Part III: Stores, which shall be developed before the Final survey.

6.1.2. New ships shall have an Inventory of Hazardous Material Part I (IHM Part I) on
the Supplier’s Declaration of Conformity (SDoC) and the related Material
Declarations (MD) collected from suppliers at the design and construction
stage, and verified by the Recognized Organization authorized to do so,
according to the IMO Resolution MEPC.379(80) – “Guidelines for the
Development of the Inventory of Hazardous Materials”.
 6.1.3. Existing ships shall have an Inventory of Hazardous Materials Part I (IHM Part
I) prepared by an expert or expert party not later than five (5) years after the
entry into force of the HKC or before any recycling takes place, if earlier. The
IHM Part I shall be verified by an authorized Recognized Organization.

6.1.4. European Union Ship Recycling Regulation will still apply to all ships ≥500 GT
when calling at a EU port or anchorage.

6.1.5. Although the shipowner is responsible for the development of the IHM Part I
according to the MEPC.379(80), this can rely on expert assistance to do so.

In addition, existing ships shall prepare a plan describing the visual/sampling

check.

6.1.6. The IHM Part I shall identify the hazardous materials in ship structure,
machinery, equipment, materials and coatings on board, listed at least the
hazardous materials in Appendix 1 and 2 of the Hong Kong Convention if
identified on board.

To facilitate a clear information, please refer to the diagram shown in the

appendix section to this merchant marine circular, which explains in detail how
an Inventory of Hazardous Materials is prepared prior to verification.

6.1.7. The IHM Part I shall be appropriately maintained and updated throughout the
ship's operational life to reflect any changes in the location and quantities of the
hazardous materials resulting from new installations, especially after any repair,
conversion or sale of a ship, containing hazardous materials and relevant
changes in the ship's structure and equipment.

6.1.8. If any machinery or equipment is installed/added, removed, or replaced, or if

the hull coating is renewed, the IHM Part I shall be updated according to the
requirements for a new ship as indicated in MEPC.379 (80).

6.1.9. The shipowner is responsible for verifying whether the hazardous materials are
present on board by collecting the Material Declaration (MD) and Supplier's
Declaration of Conformity (SDoC) from the supplier.

7. Surveys

7.1. Ships to which HKC applies shall be subject to the following surveys:

7.1.1. In the case of new ships, an Initial survey before the ship is put in service or
before the International Certificate on Inventory of Hazardous Materials is
issued, to verify that the IHM Part I is in accordance with the HKC. An
International Certificate on Inventory of Hazardous Materials shall be issued
after successful completion of the Initial survey, not exceeding five (5) years of
 validity.

For existing ships, an Initial survey before the International Certificate on

Inventory of Hazardous Materials is issued and not later than five (5) years
after the entry into force of the Convention.

The Initial Survey shall verify that IHM Part I, materials, quantity, and location
are consistent with the arrangements, structure, and equipment of the ship.

Notwithstanding the above, this Administration requires ships calling European

Union ports to satisfactorily complete an initial survey prior to any voyage to an
EU Port.

7.1.2. A Renewal survey at intervals not exceeding five (5) years, to verify that the
IHM Part I is in accordance with the HKC.

7.1.3. An Additional survey may be made at the request of the shipowner after a
change, replacement, or significant repair of the structure, equipment,
systems, fittings, arrangements and material.

7.1.4. A Final survey before the ship is taken out of service and before the recycling
of the ship has started, to verify that:

a. The IHM Part I is in accordance with the HKC, and Part II and III are
incorporated, taking into account the Resolution MEPC.379(80).

b. The Ship Recycling Plan, as required by regulation 9 of the Annex to the

Convention, properly reflects the information contained in IHM Part I.

c. The Ship Recycling Facility where the ship is to be recycled holds a valid
authorization in accordance with this Convention.

7.1.5. Existing ships shall have only an International Ready for Recycling Certificate
when conducting an initial and a final survey at the same time.

7.2. Recognized Organizations authorized by this Administration shall carry out the Initial,
Renewal, Additional, and Final Surveys, as applicable, to Panamanian-flagged ships.

7.3. From June 26, 2025, all Statements of Compliance on Inventory of Hazardous
Materials already issued by this Administration will be replaced automatically as
International Certificates on Inventory of Hazardous Materials under the HKC, with
the same validity date of the Statement of Compliance previously issued. The
issuance of this certificate will not require an additional survey/inspection as long as
the IHM has been maintained and updated as required by the Convention.

7.4. Statement of Compliance on IHM already issued by this Administration will continue
 to remain valid until the expiration date or until June 26, 2025, whichever is first.

8. Instructions to Recognized Organizations

8.1. Issuance of Interim International Certificate on Inventory of Hazardous

Materials

8.1.1. Recognized Organizations previously authorized by this Administration to

issue the Interim Statement of Compliance on Inventory of Hazardous
Materials, shall be authorized to carry out the Initial, Renewal, Additional
Surveys and verify that the ship is subject to compliance with the requirement
to carry on board Part I of the Inventory of Hazardous Materials (IHM)
required by regulation 5 of the HKC, 2009 and that said IHM complies with
the requirements of IMO resolution MEPC.379(80).

8.1.2. Recognized Organizations authorized shall issue an Interim International

Certificate on Inventory of Hazardous Materials, valid for five (5) months from
the date on which the Initial or Renewal Survey of the ship was completed in
accordance with regulation 10 of the HCK, 2009. The Interim Certificate shall
include the following Remark:

“The ship was satisfactorily inspected according to the requirements of

Article 12 of the Regulation (EU) 1257/2013 on ship recycling”.

8.1.3. The Interim International Certificate on Inventory of Hazardous Materials will

comply with the form established in Appendix 3 of the HKC, 2009, excluding
the endorsements applicable to regulations 11.6, 11.7, 11.8, 11.9, as well as
the endorsement of the additional survey.

8.1.4. The Interim International Certificate on Inventory of Hazardous Materials shall

be supplemented by Part I of the Inventory of Hazardous Materials.

8.1.5. The issuance of an Interim International Certificate on Inventory of Hazardous

Materials by the Recognized Organizations does not require the payment of
additional fees to this Administration.

8.2. Endorsement due to an Additional survey

8.2.1. Endorsements according to Regulation 10 to the Full-Term International

Certificate on Inventory of Hazardous Materials shall be carried out by the
Recognized Organization surveyors nominated for this purpose at the
completion of the corresponding survey on board the ship and on the printed
version.

8.2.2. The information of the Responsible surveyor, RO, place, date and other
information required to be inserted on the endorsement spaces shall be
 communicated by the RO no later than 30 days after conducting the survey
by sending an e-mail to SEGUMAR Office ( [email protected] ) or the
nearest International SEGUMAR Office, which can be found [HERE] in order
to update this information on the system and on the electronic Full-term
Certificates under the HKC.

8.2.3. The Full-Term International Certificate on Inventory of Hazardous Materials

will be updated by this Administration at the earliest opportunity; in the
meantime, manual endorsements or electronic versions of the endorsements
shall be considered valid.

8.2.4. The endorsement pages left by the surveyor who carried out the additional
survey shall remain on board. The validation of such endorsements, as well
as the authentication of the certificate, can be done through the query
certification system on Platform E-Segumar or by scanning the QR code,
which will reflect updated information on surveys and certifications carried
out.

8.2.5. This Administration shall be informed at the earliest opportunity if

endorsements according to Regulation 10 are carried out by a different RO1
at the ship-owner or ship-operator's request due to transfer of Statutory
certifications.

8.2.6. This Administration requires Recognized Organizations to comply with the

procedures established in the MMC-307 in this regard.

8.3. Preparation for Ship Recycling and Issuance of Interim International Ready for
Recycling Certificate

8.3.1. Prior to the ship being taken out of service and before any ship recycling
activity, Recognized Organizations shall verify:

a. That the IHM Parts I, II and III have been developed according to
Resolution MEPC.379(80);
b. That the Ship Recycling Plan developed by the Ship Recycling
Facility(ies) is in compliance with Regulation 9 of the HKC;
c. That the Ship Recycling Facility where the ship is to be recycled holds a
valid authorization according to Regulation 16 of the Convention.

8.3.2. The Interim International Ready for Recycling Certificate issued by the
Recognized Organization will be valid for a period of fifteen (15) days. Bear in
mind that a Full-Term International Ready for Recycling Certificate shall be
onboard before commencing the last voyage that intends to reach the port of
the ship recycling facility(ies).
1
RO other than the one that issued the existing interim International Certificate on Inventory of Hazardous
Materials.
 8.3.3. The issuance of the Interim International Ready for Recycling Certificate by
the Recognized Organizations does not require the payment of additional
fees by this Administration.

8.4. Recognized Organizations interested in obtaining authorization to verify and issue the
Interim International Certificate on Inventory of Hazardous Materials and the Interim
International Ready for Recycling Certificate, in accordance with this Circular, shall
contact [email protected].

9. Issuance of the Full-Term International Certificate on Inventory of Hazardous

Materials

9.1. Ships of 500 gross tonnage and above, subject to the surveys required by the HKC,
2009, shall be issued after satisfactory completion, with the corresponding initial or
renewal survey.

9.2. Application for a Full Term International Certificate on Inventory of Hazardous

Materials shall be made through the following link: E-Segumar.

9.3. The Full-Term International Certificate on Inventory of Hazardous Materials will be

issued as an electronic certificate that can be printed by the user when needed.
Refer to MMC-355– Use of Electronic Certificates Onboard.

9.4. The Full Term International Certificate on Inventory of Hazardous Materials will be
issued by the SEGUMAR Office ( [email protected] ) or the nearest
International SEGUMAR Office, which can be found [HERE], after receiving through
the electronic system a copy of the following documents:

 Interim International Certificate on Inventory of Hazardous Materials issued by

the Recognized Organization;
 Part I of the Inventory of Hazardous Materials duly verified by the RO;
 Survey Report2
 Cargo Ship Safety Construction Certificate (Full Term )3;
 Safety Management Certificate (SMC). If the Safety Management Certificate
does not apply, a Statement from the Owner/Operator shall be uploaded;

2
A survey report will not be required when a Full-Term International Certificate on Inventory of Hazardous
Materials needs to be re-issued due to a change of the shipowner’s name/address and/or IMO registered owner
identification number and the IMO company identification number is maintained.
3
In case the Cargo Ship Safety Construction Certificate does not apply, a copy of the International Load Line
Certificate (1966) (Full Term) and a copy of the International Oil Pollution Prevention Certificate (Full Term) must
be submitted to complement the information. In the case where the ship is holding either an interim or conditional
certificate, the applicant must send a written statement signed by the RO stating the validity date of the Full-term
statutory certificate and the ship’s date of construction.
  Payment receipt.

9.5. The Full-Term International Certificate on Inventory of Hazardous Materials will be

valid until the expiry date of the Cargo Ship Safety Construction Certificate (Full
Term) or International Load Line Certificate (Full Term), if applicable.

In addition, bear in mind that for existing ships, Full-Term International Certificates
on Inventory of Hazardous Materials, in most cases, will have a validity of less than
five years due to their harmonization with other statutory certificates in accordance
with paragraph 5 of regulation 10 of the HKC.

9.6. Endorsements to extend the validity according to Regulations 11.6, 11.7, 11.8 and
11.9 will be applied to the Full-Term International Certificate on Inventory of
Hazardous Materials by this Administration. Hence, stakeholders are invited to
apply in due time to the SEGUMAR Office ( [email protected] ) or the nearest
International SEGUMAR Office, which can be found [HERE].

9.7. The fee for the issuance of the Full Term International Certificate on Inventory of
Hazardous Materials is USD 300.00 (No handling fees shall apply in case of
payments made through the Merchant Marine Qualified Consulates), as per
Resolution JD No.024-2025 dated April 30, 2025.

9.8. The fee for any modification or re-issuance of a Full Term International Certificate
on Inventory of Hazardous Materials is USD 300.00. Hence, a new application shall
be placed through the following link: E-Segumar.

10. Issuance of the International Ready for Recycling Certificate

10.1. Ship Owners shall notify a Recognized Organization authorized by this

Administration of the intention to recycle the ship to arrange/prepare for the final
survey and required certification under the HKC.

10.2. An International Ready for Recycling Certificate shall be issued by this

Administration, valid no longer than three (3) months from the date of completion
of the final survey and before the ship’s recycling.

10.3. The Full Term International Ready for Recycling Certificate shall be obtained by
accessing the following link: E-Segumar, and submitting the following information:

 Copy of the Interim International Ready for Recycling Certificate issued by the
Recognized Organization;
 Final Survey Report;
 Copy of the Inventory of Hazardous Materials Parts I, II and III;
 Copy of the Ship Recycling Plan with the Document of Authorization to conduct
 Ship Recycling (DASR) attached;
 Written Statement of the intention to recycle a ship by the Shipowner;
 •Copy of the Safety Management Certificate (SMC). If the Safety Management
Certificate does not apply, a Statement from the owner/operator must be
uploaded;
 Payment Receipt.

10.4. Endorsements to extend the certificate until reaching the Ship Recycling
Facility, according to Regulations 14.5 will be applied to the Full-Term International
Ready for Recycling Certificate by this Administration. Hence, stakeholders are
invited to apply in due time to the SEGUMAR Office ( [email protected] ) or the
nearest International SEGUMAR Office, which can be found [HERE].

10.5. The Full Term International Ready for Recycling Certificate will be issued as an
electronic certificate that can be printed by the user when needed. Refer to MMC-
355 – Use of Electronic Certificates Onboard.

10.6. The fee for the issuance of the Full Term International Ready for Recycling
Certificate is determined as follows:

10.6.1. USD 200.00 (No handling fees shall apply in case of payments made
through the Merchant Marine Qualified Consulates), for ships that already
hold a Full-Term International Certificate on Inventory of Hazardous
Materials, as per Resolution JD No.024-2025 dated 30 April 2025;

10.6.2. USD 400.00 (No handling fees shall apply in case of payments made
through the Merchant Marine Qualified Consulates), for ships that do not
hold a Full-Term International Certificate on Inventory of Hazardous
Materials, as per Resolution JD No.024-2025 dated 30 April 2025.

10.7. In addition to the regular application cost, we request that our customers cover a
fee of USD 50.00 for international wire transfers to avoid incomplete payments.

10.8. Payments may also be made through Merchant Marine Qualified Consulates or
through ACH to the Panama Maritime Authority Central Office. Please refer to our
MMN-15/2022 “Payment accounts”.

10.9. The fee for any modification or re-issuance of Full Term International Ready for
Recycling Certificate will be as indicated in paragraphs 10.6.1 and 10.6.2. Hence,
a new application shall be placed through the following link: E-Segumar.
11. Issuance of Conditional Certificate valid for three (3) months

11.1. For the purpose of the issuance of Conditional Certificates, please refer to the
Merchant Marine Circulars MMC-156 and MMC-324.

12. Special Temporary Navigation Registry for ships destined to be recycled

12.1. Ships registering under the Panama flag and destined to be recycled through a
Special Temporary Navigation Registry shall provide the following information to be
evaluated but not limited to:

 Written Statement from the Shipowner stating that the ship shall be recycled
and also confirming the name and location of the Ship Recycling Facility(ies);
 Authorization of the Ship Recycling Facility(ies) issued by the Competent
Authority(ies);
 Ship’s specific recycling plan and confirmation from the Recycling Facility(ies)
that the ship shall be recycled;
 Other measures taken by this Administration.

12.2. If the ship is accepted and the Special Temporary Navigation Registry Certificate is
issued, the shipowner shall have onboard a Full Term International Ready for
Recycling Certificate before commencing the last voyage that intends to reach the
port of the ship recycling facility(ies), which can be obtained by accessing E-
Segumar and submitting the information listed in paragraph 10.3 of this marine
circular.
 Appendix 1: Preparation Process of an Inventory of Hazardous Materials Prior Verification

Collection of required
information such as Can the content of the
certificates, manuals, Assessment of documents be
collected information recognized?
drawings and info
from sister ships

Preparation of Preparation of
Visual Check Plan Sampling Check Can Sampling
Yes No No
Plan Analysis be
exempted?

Onboard Visual Check or

Sampling Check, as applicable
Yes

Preparation of IHM
Was visual/sampling check
possible?
List of Equipment, System and/or
Area Potentially Containing
Hazardous Material
Yes

Was Hazardous material found No

onboard? List up unnecessary

List up Equipment, System and/or Area

Yes Potentially Containing Hazardous
Material

Fig.1: Diagram showing the Preparation process of an Inventory of Hazardous Materials prior verification.
Adapted from “Guide for the Inventory of Hazardous Materials” by ABS and “Flow Diagram for Developing Part I
of the IHM” by NK.
July, 2025 – Resolution No. 106-050-DGMM of June 25, 2025; included / Paragraph 4.3
amended: and operating throughout their life only in the waters of the Republic of Panama /
Paragraph 7.2 newly included / Paragraph 7.3 amended / Paragraph 8.1.1 amended:
Recognized Organizations previously authorized by this Administration to issue the Interim
Statement of Compliance on Inventory of Hazardous Materials, shall be authorized to carry
out the Initial, Renewal, Additional Surveys / Paragraph 8.1.2. amended: The Interim
Certificate shall include the following Remark: “The ship was satisfactorily inspected
according to the requirements of Article 12 of the Regulation (EU) 1257/2013 on ship
recycling”. / Paragraph 10.6.1 amended.
June, 2025 – Entirely revised.
April 2024 – Entirely revised.
December, 2023 – References updated due to adoption of 2023 Guidelines.
October, 2023 – Reference and paragraphs 4.2, 5.1, 5.2 have been amended, paragraph
7.5.4 and 7.5.6 were modified, paragraph 7.1 and 7.2 were deleted.
December, 2021 - Reference to MMC 159 deleted from paragraph 7.3, MMC 324 added.
November, 2020 – New paragraph 7 was added.
September, 2020 – Paragraphs 5.6, 5.7 amended, the word short term, deleted. New
paragraph 5.8 included. Paragraph 6.4 corrected, numeral 3.1.a changed to 3.1.
Paragraph 6.5.4 and 6.5.5 amended and new noted added. New Paragraph 6.6 included.
Paragraph 6.8 amended, USD 25.00 fee for international wire transfer changed to USD
50.00.
August, 2020.

Inquiries concerning the subject of this Merchant Marine Circular or any other request
should be forwarded to:

SEGUMAR Panama / Recognized Organizations Oversight Department

General Directorate of Merchant Marine
Panama Maritime Authority

Phone: (507) 501-5361/5362/ 5363/ 5350/5348/5351

E-mail: [email protected] / [email protected]
Website: https://panamashipregistry.com/circulars/