CLASS XI - ENGLISH
REPORT WRITING
A report is a description of an event or an investigation of an issue or a
problem. It may also be an objective analysis or evaluation of something.
It is a vivid expression of a person’s experience. It is a commentary on
incidents seen by the reporter.
There are two types of reports:
Newspaper reports involving accidents
Reports on events/functions related to schools
Purpose of writing a report
The purpose of a report is to highlight an incident, event or experience of
general nature. Reports create awareness among readers and give voice
to many social problems and help solving them through the concerned
authorities.
Keep in Mind:
An individual should keep the following points in his/her mind while
writing a report:
Write in a practical and businesslike manner presenting the necessary
information as clearly as possible
Write in direct speech and preferably in passive voice
Write in third person form and avoid pronouns like I, me and you
Avoid ornamental language. The content should include details lie what,
how, when, where, who, eyewitness account/action mishap, etc.
Present all the necessary information as clearly as possible
Mention the aim of the report and the source where it was obtained in
the beginning itself
Give a proper heading and use easy and simple to grasp language
Adhere to the word limit of 120-150 words
Format of a Report
Heading: Catchy and brief
Byline: by staff reporter, name of newspaper/ name of person writing
the report
Opening lines: mention of what, when, where, how, etc.
Details: details of the incident being reported
Conclusion: writer’s/reporter’s remarks
Helpful tips for Report Writing
Accident Report Helpful tips for
Report Writing
What happened
Where
When Events/Functions
How Type of function
Why Occasion
Various things involved Date, time and
Loss of life and property place
Eyewitness account (if any) Name of Chief
Details of accident site Guest
Details of rescue and relief Main highlight of
operation the programme
Details of casualties Inauguration (if
Details of government enquiry any)
Compensation to families of the Description of the
killed/injured event
Recommendations/action to be Chief Guest’s
taken address to audience
Prize distribution
Vote of thanks
Conclusion
Something about
the quality of the
programme
SAMPLE FOR PRACTICE
Sample question: You are Sarita/Suresh of L.M. Jain School. As Secretary
of your School Agrani Club, you visited a slum area in your city where the
people suffered a great loss of life and property in a massive fire. The
students of your school rendered their services and material help to the
victims. Write a report in 100-125 words for your school magazine. (Delhi
2019)
Fire Devastates A Slum Cluster
14th February, 2022 Sarita Kumar,
Secretary, Agrani Club
A major slum area in Vilas Nagar, New Delhi was gutted by a massive fire
on 10th February, 2022. The fire whose exact cause is still not very clear
caused extensive damage to life and property. Ten persons lost their
lives, many were injured and about two hundred people were rendered
homeless. L.M. Jain School joined hands to provide aid and relief to the
victims. On 12 February the students of the school collected food
packets, old clothes, medicines, utensils, etc. to be distributed to these
homeless and helpless people. Ten students and three teachers
personally visited this slum area to ensure proper and fair distribution of
the items that had been collected. Kavita Jain, an accompanying teacher
said, ‘The Agrani Club is always ready to join hands for the community
and society at large. We live to serve.’ Once more, the Agrani Club
provided some relief to these unfortunate people in their time of crisis
and misery.
EXERCISES FOR PRACTICE
NEWSPAPER REPORTS
1. You are Ankit staff reporter of a national daily. You were asked to cover
a District Science Exhibition. Mentioning all relevant details write a
report.
2. You are the staff reporter of a national daily. Write a report for your
newspaper on health camp that was organized.
3. There was a rally organized by a youth organization against rampant
corruption in the society. As a reporter of “The Hindustan Times” write a
report.
4. Write a news report on a road accident you witnessed.
5. A week long Aids Awareness Campaign was organized by your school.
Write a report of the same.
SCHOOL MAGAZINE
6. Five of your classmates attended a jamboree at Mysore. Write a report
for your school magazine.
7. Your class students went on a cycle expedition as a part of obtaining
Duke of Edinburgh award. Write a report of the same.
8. The Sarvodaya Vidyalaya’s Silver-Jubilee celebration has just concluded.
Write a brief report to be published in your school magazine.
9. Despite studying many books in science, our students lack a scientific
temperament. A seminar was organized in your school to instill scientific
temperament among the students write a brief report.
10. Write a report for your school magazine about the elections in
your school.
ASSEMBLY REPORTS
11. Your mathematics teacher has been honoured by the Lions’ Club for
being nominated for the “Best Teacher Award”. A report has to be read
out in the school assembly by the head boy. Prepare his speech.
12. You are an NCC cadet and participated in the RD parade. You have been
asked by the unit officer to read out a report of your participation.
13. You are the cultural secretary of your school you have been asked to
present the annual report of CCA in your school. Prepare the report.
14. Your School’s N.S.S. Unit went on a cycling campaign creating awareness
against plastics. As the leader of the team prepare a report to be read
out.
15. There was a workshop organized by your school on puppet making.
Prepare a report to be read out in the school assembly.
RECENT BOARD QUESTIONS
1. You are a press reporter. Recently the railways cancelled a few trains
due to floods. Passengers were stranded at the New Delhi Railway
station. Write a report in about (150-200) words, highlighting the
problems faced by the passengers by using the following inputs.
1. More than thousand passengers
on the platform
2. Total chaos
3. No authentic information available
4. Inadequate food, tea and baby
milk
5. Road travel very expensive
6. No electricity
7. Unhygienic conditions
2. You are Veena / Angad of SKV, Rohini. Recently you had the honour of
having participated as a leader of your school team in the Republic Day
parade in Delhi, in which your school won the first prize. Write a report in
not more than (150-200) words about this memorable event for
publication in your school magazine.
3. Your school has recently celebrated “Tree Plantation Week” organizing
a number of inter house competitions highlighting the need for ecological
balance for man’s happiness. As the secretary of the “Nature Club” of
your school, prepare a report in 150-200 words for your school magazine.
4. You are Abha / Amit of Prashant Vihar write a report a an eye witness
to the Car Accident in which a truck driver had hit a vehicle into a group
of people sleeping on the footpath killing ten people and injuring many.
5. A private boat carrying 43 tourists sank between the Andaman and
Nicobar Islands, leaving 21 people dead. As Pranjal/Pranshu, staff
reporter for The Times of India, write your report in 150-200 words.
6. Your grandparents have completed 75 years of their age and are
celebrating ‘Golden Jubilee” of their married life with their children and
grandchildren. Describe the event in (150-200) words. Use the input
given below.
