MS-Word

User interface:

Study the interface from the following link:

http://kkfscs.weebly.com/word-interface.html
1. Borders and shading:
Purpose: Borders and shading is always used to decorate a text, which makes a
plain article seems highlighted and well-organized.
Steps:
Method A:
1. Click Home tab
2. Move to Paragraph group
3. Find out the Border and Shading button, and click the down arrow next to
it
4. Choose the Border and Shading option, or specify the different border
style
5. Select from the various styles available for borders, page borders and
shading
6. You can also choose the weight and thickness of borders
Method B:
1. Go to Design tab
2. On the extreme top right, option for page borders is available.
3. Click on that button.
4. A window pops up in which different options for borders, page
borders and shading are available.

2. Columns:
Purpose: Columns help break up the layout of a page full of text. Columns can
help improve readability, especially with certain types of documents—like
newspaper articles, newsletters, and flyers.
Steps:
1. With your cursor, select the text that you want to format.
2. Click on the “Page Layout” tab from the ribbon.
3. In the “Page setup” group, click the arrow down option the ‘Columns’
button
4. Different options for columns are available like ‘One column’, ‘two
columns’, ‘three columns’ etc.
5. Select the number of columns that you want to divide your text into.
3. Tab settings:
Purpose:
Setting tabs on your Microsoft Word document will let you align the text on a
page. This will organize your text so it has a uniform look to it.
When you press the Tab key, Word inserts a tab character and moves the
insertion point to the tab setting, called the tab stop. You can set custom tabs or
use Word’s default tab settings.
Steps:

1. Go to Home and select the Paragraph dialog launcher .

2. Select Tabs.
3. Type a measurement in the Tab stop position field.
4. Select an Alignment.
5. Select a Leader if you want one.
6. Select Set.
7. Select OK.
4. Change case
Purpose:
It is used to change case or capitalization of text.
Steps:
To change the case of selected text in a document, do the following:
1. Select the text for which you want to change the case.
2. Go to Home > Change case .
3. Do one of the following:
o To capitalize the first letter of a sentence and leave all other letters
as lowercase, click Sentence case.
o To exclude capital letters from your text, click lowercase.
o To capitalize all of the letters, click UPPERCASE.
o To capitalize the first letter of each word and leave the other letters
lowercase, click Capitalize Each Word.
o To shift between two case views (for example, to shift between
Capitalize Each Word and the opposite, cAPITALIZE eACH wORD),
click tOGGLE cASE.

5. Header and footer

Purpose:
The header is a section of the document that appears in the top margin, while the
footer is a section of the document that appears in the bottom margin. Headers
and footers generally contain additional information such as page numbers,
dates, an author's name, and footnotes, which can help keep longer documents
organized and make them easier to read.
Steps:
1. Go to the Insert tab at the top of the Ribbon.
2. Click on either header or footer drop-down menu in the Header & Footer
section.
3. A Header or Footer drop-down menu will display on the screen with a list of
built-in Header or Footer options. Select the desired option from the Built-
in list.
4. A Design tab with Header & Footer option will appear at the top of the
document (on the Ribbon)
5. Type your desired information into the header or footer section.
6. Once you type your desired text in the Header section, click on Close
Header and Footer under the Design section on the Ribbon
6. Print preview and print
Purpose:
Print preview is a feature that displays on the screen what a hard copy would look
like when printed. Using print preview, you can find any errors that may exist or
fix the layout before printing.
Steps for print preview:
1. In MS word window, click the File button.
2. From the options displayed, select the ‘Print’ option.
3. Print preview of the document is displayed.
Steps for print:
1. In MS Word, click the File button.
2. From the displayed options, select Print.
3. Print preview is displayed along with different options for printing like ‘print
all pages”, “print current page”, “print one sided” etc.
Shortcut: Ctrl+F2
7. Insert page
Purpose: This option is used to add a blank page in your document.
Steps:
1. Go to the page after which you want to insert a blank page.
2. Click on the “Insert’ tab in the ribbon.
3. On the left side in the ‘Pages’ group, click the option ‘Blank page’.
4. A blank page is added in the document.

8. Page break
Purpose: A page break is a special marker that will end the current page and start
a new one.
Steps:
1. Put your cursor where you want one page to end and the next to begin.
2. Go to Insert > Page Break.

9. Date and time

Purpose:
Using this feature, you can add date and time anywhere in your document.
Steps:
1. Place the text cursor where you want to insert the date and time.
2. Click the Insert tab in the Ribbon.
3. On the Insert tab, click the Date & Time option.
 4. Select the date or time format you want to insert in the document. If you
want to have this information automatically updated, you can check the
Update automatically box.

10. Spelling and grammar

Purpose:
This feature is used to check and make the document free of spelling and
grammatical mistakes.
Steps:
1. Go to the Review tab in the ribbon
2. On the left side in the ‘Proofing’ group, option for spelling and grammar is
displayed.
3. When you click on that option, the mistakes in the document are displayed
on the right side of the MS Word window.
11. Mail merge
Purpose:
Steps:
Study the steps for mail merge from the following link:
https://msutexas.edu/adminfinance/_assets/files/Account-Managers/mail-
merge-tutorial.pdf