Advanced Excel

01. Open Ms. Excel And Enter the Following Information in Excel Sheet Except Product
Code.
02. Insert the Product Code using auto fill Feature: - Put the Product Code “P0001” Use
the mouse courser to the bottom Corner of right side of Cell “P0001” and Drag Down
to P0010.
03. Calculate Total Cost, Total Sales & Profit, Percentage of Profit for Each Product
I. Total Cost → =Quantity*Cost Price Unit
II. Total Sales → =Quantity*Sales Price Unit
III. Profit → =Total Sales-Total Cost
IV. (%) of Profit → =Profit/Total Cost*100
04. Calculate Total, Average, Maximum & Minimum of Total Cost, Total Sales and Profit of
all Products. (Using Auto Sum, Average, Maximum, Minimum Function)
05. Format the above data using cell formatting (Alignment, Font, Broder, Patterns)
→ Select Heading Row Give Font as Per Your Choice, Select More Option from Font
Tab Right Side Bottom Corner Click on It Select Alignment Give a degree as Per Need,
Click Border Select a Border as Per Your Choice, Click on Fill Option Pattern Style
Select Any Pattern as Per Require and Click on OK.
06. Select Profit Column Without Heading “P0001 To P0010” Click on Condition
Formatting in Style Tab “Color Scale” → More Rules → Format Only Cells That
Contain → Format Only Cells with
Cell Value Less Than 200

Format → Color → Red, Font Style → Bold

07. Select Profit Column Without Heading “P0001 To P0010” Click on Condition
Formatting in Style Tab “Color Scale” → More Rules → Format Only Cells That
Contain → Format Only Cells with
Cell Value Greater Than Equal 200

Format → Color → Blue, Font Style → Bold

08. Name the cell Range of Profit as “Profit” →Select Profit Column Without Heading
“P0001 To P0010 → Click on Name Box Left side of Formula Bar and Give the Name
as Profit 
09. Rename the Sheet as “Revenue Analysis” → Right Click on Sheet at bottom of
Workbook → Rename and Give the Name.
10. Create a Multiplication Table from 1 to 10 using cell referencing → Select Whole
Table of “PIXON TRADING PVT. LTD.” Copy and Paste in Other Sheet → Click on
Format as Table Select Any Style.

11. Covert the following number into absolute value using ABS function.
Absolute Value → =ABS(Select Number) 

Advance Excel
12.
Value of Cell → =Cell(“Select a Function As Per your Requirement”, Select “20”
Cell at Top) 

13.
I. Rounded Number → =Round(Number, Places To Round) 
II. Round Down Number → =Rounddown(Number, Places To Round) 
III. Round Up Number → =Roundup(Number, Places To Round) 

14.
I. Proper → =Proper(Select Original Text)
II. Upper Case → =Upper(Select Original Text)
III. Lower Case → =Lower(Select Original Text)

15.
A. Find out Total sale of Shampoo and Total Sale of Hair Oil
a. Total Sale of Shampoo & Hair Oil → =Sumif(Select Item Column without
Heading, Click on Item Name, Select Sale (K) Column without Heading) 

B. Find Out Total of Product Costing K 100 or Above.

→ Click on Data Tab → Select Advance Option at Short and Filter Section
→ Action →
Click on → Copy to another Location
List Range → Select Whole Table
Criteria Range → Select the New Inserted Sale (K) and
>100
Copy to → Click on Blank Cell as Per Your Choice

16. Bottle Cost (L) → =Cases in Stock * Case Price (K) * Bottle in Case 
Bottle Selling Price (K) → =(Bottle Cost * Markup) + Bottle Case 
Profit → =Bottle Selling Price (K) – Bottle Cost 
17.
A. Count the Number of Exams → =CountA(Select a Single Row Math to History)
B. How Many Student sat on Each Exam → =CountA(Select a Separately Subject
“Amit To Elena”) 
18.
A. Find out each employee either “Achieved” or “Not Achieved” the target using
following condition:
a. Result → Go to FX → Select “IF” Function →
Logical Test → Sales >= Target
Value_If_True → Archived
Value_If_False → Not Archived

Advance Excel
 B. Calculate the Commission using following condition:
a. Commission → Go to FX → Select “IF” Function →
Logical Test → Sales > Target
Value_If_True → Sales*10%
Value_If_False → Sales*5%

19.
Insert a Column Before Passed Column → Give a Heading as “Average”
Average → Select Math, English and Physics and Click on Auto Sum Drop Down
Icon and
Click Average.
Use AND Function to test that each score is above the Average
Passed → =And(Average >=90) 

20.
Delivery Charges (K) → =IF(Or(Delivery Location=”Howrah”, Delivery
Location=”Kolkata”,),5,10)

21.
A. Find out the value of each stock.
1) Value Of Stock → =(Bottle in a Case + Cases in Stock)*Quantity*Bottle
Cost
B. Find out the number of a particular product of a specific Brand
C. Calculate the total Value of Stock of a particular product of a Particular Brand.
1) Total Value of Product → =Sumif(Select Product Column without heading,
Click Product Name of the paste, Select Value of Stock Column) 

2) Total Value of Brand → =Sumif(Select Brand Column without heading,

Click Brand Name of the paste, Select Value of Stock Column) 

D. Calculate the average unit cost of a particular Product of a Particular Brand.

1) Average Value of Product → =Averageif(Select Product Column without
heading, Click Product Name of the paste,
Select Value of Stock Column) 

2) Average Value of Brand → =Averageif(Select Brand Column without

heading, Click Brand Name of the paste, Select Value of Stock Column) 

E. Calculate the Largest Value of Stock of a Particular Product of a Particular Brand.

1) Largest Value of Product and Brand → =Max(Select Value of Stock
Column without heading) 

F. Calculate the Lowest Value of Stock of a Particular Product of a Particular Brand.

1) Lowest Value of Product and Brand → =Min(Select Value of Stock Column
without heading) 

Advance Excel
 G. Using the Advanced Filter on the above data find out Product Orange Juice = Qty
200 ML.
1) Copy Heading of Product, Quantity, Orange Juice 200 ML and Paste it
→ Click on Data Tab → Select Advance Option at Short and Filter Section
Action →
Click on → Copy to another Location
List Range → Select Whole Table
Criteria Range → Select the New Inserted Product,
Orange Juice, Qty, 200 ml
Copy to → Click on Blank Cell as Per Your Choice 

H. Short the data on the basis of Product, Brand and Quantity.

1) Select Product, Brand and Quantity Column without heading Home Tab →
Editing Section → Sort and Filter → A to Z.

22. Find Out the Forecast sales Figure of December using the First 6th Month’s Sales
Figure.
Increase Month 7 to 12
Sales → =Forecast(Click on Month Cell, Select Sales Column 1 to 6, Select
Month Column 1 to 6) 

Match & Index

1. Find Out Designation of Employee Name using Index Function.
Designation → =Index(Select Designation Column with Heading, 9) 

2. Find Out Row Number of Employee name using Match Function.

Row Number → =Match(Click on Employee Name, Select Employee Column with
Heading, 0) 

3. Find Out Column Number of Employee Name and Employee Id Using Match Function.
Employee Name → =Match(Click on Employee Name, Select Employee Name Row of
Rishi Kapoor, 0) 
Employee ID → =Match(Click on Employee Id, Select Employee Id Row of EP003, 0) 

4. Find Out Designation using Match & Index Function.

Designation → =Index(Select Full Table, Match(Select Employee Name, Select
Employee Column with Heading, 0), Match(Click Designation
Heading on New Table, Select Heading Row, 0)) 

5. Find Out Salary of Employee Name Using Match & Index Function and Data Validation.
Data Validation → Click on Data Tab → Data Tools Section → Data Validation →
Validation
Criteria → Allow: List → Source → Select All Employee Name without Heading

Advance Excel
 Salary of Employee → =Index(Select Full Table, Match(Click on Employee Name,
Select Employee Name Column with Heading, 0), Match(Click
on Salary Year, Select Heading Row, 0)) 

CLASSIC ELECTONICS PVT.LTD

1. Find Out Item Name Using Match & Index Function.
Item Name → =Index(Select Full Table, Match(Click on Item Code, Select
Item Code Column with Heading, 0), Match(Click Item Name
Heading, Select Heading Row, 0)) 

2. Find Out Item Code Using Match & Index Function.

Item Code → =Index(Select Full Table, Match(Click on Item Name, Select
Item Name Column with Heading, 0), Match(Click Item Code
Heading, Select Heading Row, 0)) 

3. Find Out Rate Using Match & Index Function.

Rate → =Index(Select Full Table, Match(Item Name or Item Code as Per
Choice, Select Item Name Or Item Code Colum as Per Need, 0),
Match(Click Rate Heading, Select Heading Row, 0)) 

(Lock All Underline Bold Cell, Column, Row Using F4 Function)

Stock Maintain
1. Create Automatic Sr. No.
Sr. No. → =IF(Item Name=” ”,” ”, Aggregate(2for Count,5 for ignore hidden
rows, Click Sr. No. Heading then Press Shift + : then Lock First
A1)+1) 
2. Calculate Purchase Amount
Purchase Amount → =Purchase Quantity*Purchase Rate Per Quantity 
3. Calculate Sales Amount.
Sales Amount → =Sales Quantity*Sales Rate Per Quantity 
4. Calculate Closing Stock Quantity.
Closing Stock Quantity → =Purchase Quantity-Sales Quantity 
5. Calculate Closing Stock Amount.
Closing Stock Amount → =Closing Stock Quantity*Purchase Rate 
6. Calculate Profit & Loss.
Profit & Loss → =Closing Stock Amount + Sales Amount – Purchase Amount 
7. Total Purchase Amount → =Sum(Select Purchase Amount Column) 

8. Total Sales Amount → =Sum(Select Sales Amount Column) 

9. Total Closing Stock Amount → =Sum(Select Closing Stock Amount Column) 

Advance Excel
 Automatic GST Invoice

1. Sr. No. → =IF(Particulars=” ”,” ”, Aggregate(2for Count,5 for ignore hidden rows, Click
Sr. No. Heading then Press Shift + : then Lock First A1 Using F4)+1) 

2. Particulars With Data Validation.

Click on Data Tab → Data Tools Section → Data Validation → Validation
Criteria → Allow: List → Select Product List without Heading → Click Ok →
Select Drag to all Particulars Column from Data Validation Cell Bottom Right
Corner.

3. Rate → =IFERROR(Index(Select Product List, Match(Click on Particulars of Invoice,

Select Particulars of Product List, 0), Match(Click on Rate Heading of Invoice,
Select Heading Row of Product List, 0)) 

4. Amount → =IFERROR(Quantity*Rate,””) 

5. Total Amount → =IFERROR(Sum(Select Amount Column without Heading),””) 

6. Particulars With Data Validation.

Click on Data Tab → Data Tools Section → Data Validation → Validation
Criteria → Allow: List → Select GST Slab without Heading → Click Ok → Select
Drag to CGST to SGST of Data Validation Cell Bottom Right Corner

7. CGST/SGST → =IFERROR(Total Amount*CGST,””) 

8. Grand Total → =IFERROR(Click on Total Amount + CGST + SGST, “”) 

9. Create a Macro and Assign a Shortcut.

Click on View Tab → Click on Macro Function → Give a Macro Name →
Assign a Shortcut Key = Ctrl + J, Store Macro In = This workbook → Click Ok →
Select Bill No, Date, Name, Contact No., Address, Particulars Column,
Quantity Column, CGST and SGST. Then Delete Selected Data then click on
View → Macros → Stop Recording.
(Lock All Underline Bold Cell, Column, Row Using F4 Function)

Salary Sheet
1. Calculate Attendance Based Salary of all Employees using Basic Salary.
Attendance Based Salary → =Basic Salary/Total Attendance in a
Month*Attendance 

2. Calculate DA in Basic Salary of 10%.

Advance Excel
 DA → =Basic Salary*10% 

3. Calculate HRA in Basic Salary of 5%.

HRA → =Basic Salary*5% 

4. Calculate Salary with Overtime Using Basic Salary

Salary with Overtime → =Basic Salary/Total Days of Month/8 for Working
Hours*Overtime in Hour 

5. Calculate Gross Salary of all Employee.

Gross Salary → =Attendance Based Salary + DA + HRA + Salary with
Overtime 

6. Calculate PF 15% of Gross Salary.

PF → =Gross Salary*15% 

7. Calculate EPF Half of PF or As per Government Rule.

EPF → =PF/2 

8. Calculate LIC Half of EPF or As Per Government Rule.

LIC → =EPF/2 

9. Calculate Professional Tax of the Given Slab

Professional Tax → =IF(Gross Salary<8500,0,IF(Gross Salary<10000,0,IF(Gross
Salary
<15000,110,IF(Gross Salary<25000,130,IF(Gross Salary<40000,
150,200))))) 
10. Calculate ESI on Highest Post of all Employees for 3.25% and Lower Post for 0.75%
ESI → IF(Designation=”Manager”, Gross Salary * 3.25%, Gross Salary *
0.75%)

11. Calculate Total Deduction of Salary for all Employees.

Total Deduction → =PF + EPF + LIC + Professional Tax + ESI 

12. Calculate Net Salary of All Employees.

Net Salary → =Gross Salary – Total Deduction 

Automatic Attendance Sheet

1. Select Month → Type January to December in Other Sheet → Click on Data Tab →
Data Tools
Section → Data Validation → Validation Criteria → Allow: List →
Source → Select January to December to add Drop Down List.

Advance Excel
2. Select Year → Click on Data Tab → Data Tools Section → Data Validation → Validation
Criteria → Allow: List → Source → Type Year as Per Requirement 2025, 2026, 2027,
2028

3. Starting Date → =Datevalue(Select Month&Select Year)  Shift + 7 → &

4. End Date → =EOM/End of Month/EOMonth(Starting Date,0) 

5. Date → 01 First Date → =Select Starting Date

02 and More → =IF(First Date 01<End Date, First Date +1, “”) 

6. Days → =Text(Select Date,”DDD”) 

7. Total Day’s → =CountA(Select Employee Attendance Row of Month) 

8. Present → =CountIF(Select Employee Attendance Row of Month,”P”) 

9. Absent → =CountIF(Select Employee Attendance Row of Month,”A”) 

10. Holiday → =CountIF(Select Employee Attendance Row of Month,”H”) 

11. Half Day → =CountIF(Select Employee Attendance Row of Month,”HD”) 

12. Create Next Month Attendance Sheet

Right Click on Sheet Name → Click on Sheet Move or Copy Option → Select a
Sheet Which you want to Copy → Select the Sheet and Click on Create a Copy
→ Ok
13. Delete All Attendance of Employees and change Month to Recalculate It.

(Lock All Underline Bold Cell, Column, Row Using F4 Function)

Department Wise Report

1. Create the Pivot Table
Select the Data: Select any cell within your data table.
Insert Pivot Table: Go to Insert > Pivot Table.

2. Choose Location:
New Worksheet: Creates a new sheet for the pivot table.
Existing Worksheet: Places the pivot table in the current sheet. Choose a cell as
the top-
left corner of the pivot table.

Advance Excel
3. Build the Pivot Table
PivotTable Fields: The "PivotTable Fields" pane appears on the right side of
your
Excel window.

4. Drag and Drop:

Row Labels: Drag the "Department" field here to group data by department.
Column Labels: Drag the "State" field here to see data across different states.
Values: Drag the "2020", "2021", "2022", "2023", and "2024" fields here to
get the sum of sales for each year.

5. Format and Analyze

Change Values: Right-click on a value in the pivot table and choose "Value Field
Settings." You can change the calculation (e.g., sum, average, count), number format,
etc.
Add Slicers: Insert slicers for "Department" and "State" to quickly filter the data.
Add Filters: You can add filters to the "Row Labels" or "Column Labels" to further
refine your analysis.

6. Create Pivot Chart

Click anywhere within the PivotTable.
Go to the "Analyze" tab (under the "PivotTable Tools" group).
Click on "PivotChart."
Choose the desired chart type (e.g., Column, Bar, Line).
Click "OK."

7. Customize the Chart

The PivotChart will be inserted into a new sheet.
You can now customize the chart's appearance:
Add chart title, axis labels, and data labels.
Change colors, fonts, and styles.
Add a legend.
Format the data series.

1. How to Give Hyper Link on Sheet?

Click on Insert Tab → Link Option → Select Any File, Folder, Email ID, Website Link →
Click on Ok to Give a Hyper Link

2. How to Insert Object?

Click on Insert Tab → Object → Click on Desired Software → To Shape, Design

Advance Excel