INTRODUCTION

1.0 MEANING AND HISTORY OF SIWES

SIWES is an acronym for Students Industrial work experience Scheme. SIWES is the accepted skill
training programme which forms parts of the approval of minimum academic standard in the various
degree programmes for all Nigeria University. Also the Students Industrial Work Experience Scheme
(SIWES) in Nigeria is a prerequisite to graduation from the tertiary institution in Science, Agriculture
management and other professional education programmes in the Nigeria Tertiary Institutions. SIWES
was initiated by the industrial training Fund (I.T.F) in 1973 as a means of harmonizing past graduation
endeavours. The Scheme was therefore introduced to provide students with the much needed practical
experience in order to promote their technical knowledge and serves as a means of exposure of
students to industrial activities.
The scheme requires students to go out to their various fields of experience to gain experience which
wouldn’t have been possible ordinarily in their schools. As the training programme goes on, students
are expose to different equipment and facilities allowing them to practice the theoretical knowledge
they have acquired in the lecture room.

1.1 HISTORY OF SIWES

The government’s decree No.47 of 8th October, 1971 as amended in 1990 highlighted the capacity
building of human resources in industry, commerce and government through training and retraining of
workers in order to effectively provide the much needed high quality goods and services in a dynamics
economy. This decree led to the establishment of Industrial Training Fund (I.T.F) in 1973/1974.
The growing concern among all industrialists that graduates from our institutions of higher learning,
lack adequate practical background studies preparatory for employment in industries, led to the
formation of Students Industrial Work Experience Scheme (SIWES) by ITF in 1993/1994
[Information and Guideline for SIWES, 2002]. It has as one of it’s key function, to work as
cooperative entity with industry and commerce where student in institutions of higher learning can
undertake mid carrier work experience attachment in industries which are compatible with student’s
area of study.
1.2 THE OBJECTIVES OF SIWES
 It Provide an avenue for student in institution of higher learning to acquire industrial skills and
experience in their approved course of study.
 Prepare students for the industrial work situation which they are likely to meet after graduation
 Expose student to work method and techniques in handling equipment and machinery not available
in their institution.
 Provide students with an opportunity to apply their knowledge in real work situation thereby
bridging the gap between theories and practical’s
 Enlist and strengthen employer’s involvement in the entire educational process and prepare
students for employment in industry and commerce [Information and Guideline for SIWES, 2002.

1.3 HISTORICAL BACKGROUND OF KENNETH DIKE LIBRARY

The Kenneth Dike Library is named after Kenneth Onwuka Dike, a renowned Nigerian historian and
the first indigenous Vice-Chancellor of the University of Ibadan. The library was established in 1959
and named in his honor due to his significant contributions to African historiography and education.
The library initially served as the main library of the University of Ibadan, one of Nigeria's premier
academic institutions. It houses a vast collection of books, journals, manuscripts, and other resources
covering various disciplines, with a particular emphasis on African studies, history, and culture.
Kenneth Dike Library played a crucial role in promoting research and scholarship in Nigeria and
beyond, providing a hub for academic activities and intellectual discourse. Over the years, it has
expanded its facilities and services to accommodate the growing needs of the university community
and researchers.
Today, the Kenneth Dike Library remains an integral part of the University of Ibadan's academic
landscape, continuing to preserve and disseminate knowledge while honoring the legacy of Kenneth
Onwuka Dike.
General Reading Room
Undergraduate reference collection; current issues of journals on display; latest issues of newspapers;
general reading collection; recent accessions; University calendars and prospectuses. The General
Reading Room is mainly:
The Library Collections
The University Library has about five million volumes of books and 8,000 journal titles. However,
there are two main categories of print collections: circulating and non-circulating collections.
 Circulating Print Collection: These collections can be found on on the 1st Floor East, 2nd Floor
West, 3rd Floor East and 4th Floor West. The books on these floors can be borrowed.
 Non-circulating Print Collections: These are reference materials and closed access materials.
They cannot be borrowed.
The Main Collection and Special Collection
The main collection of books and pamphlets is located on open-access to readers in the upper floors
of the main building, i.e. the first to fourth floors. Journals are, however, shelved on the ground floor
of the Research Library.
Special Collections
These are mostly research materials shelved in the Research Library and in other parts of the Library:
i. Africana Collection
ii. Arabic Books and Manuscript Collection
iii. Government Publications
iv. Manuscript Collection
v. Maps and Prints Collection
vi. Publications Ordinance Collection
vii. Rare Book Collection
viii. Theses Collection
ix. Staff Publications.
Materials from the Special Collection can be consulted on application at the Control Desk of the
Research Library.
Classification Schemes Used:
Books and Periodicals (with the exception of certain special collections) are arranged by subject
according to two classification schemes - The Bliss Bibliographic Classifications Schemes up till
December 1974 and The Library of Congress Classification Scheme (since January 1975).
Furthermore, anterior materials 1-9 are prefixed to the class marks of special collections to indicate
their locations. An outline of these numerals is also given below:
Synopsis Bliss Bibliographic Classification
A Philosophy, General Science
AM Mathematics
B Physics, Engineering
C Chemistry
D Astronomy, Geology, Physical Geography
E Biology, Biochemistry
F Botany
FW Agriculture
FY Forestry
FZ Animal and Industries
G Zoology
H physical Anthropology, Medical Science
I Psychology
1.4 OPENING HOURS OF KENNETH DIKE LIBRARY
During session
Monday –Friday 8:00am- 4:00pm (Regular) 24hrs service
Saturday 8:00am-1.00pm
Sunday 5:00pm-10:00pm
Semester Break and Long vacation
Monday-Friday 8:00am-4:00pm
Saturday 8:00am-1:00pm
Public/National Holidays Library Closed
Warning signals are sounded 30 and 10 minutes before closing time. All desk transactions end fifteen
minutes to closing time. The library is closed on national holidays. Notices to this effects are pasted on
the library bulletin boards.
 CHAPTER TWO
SECTIONS IN THE LIBRARY
The library consist of many units such as the main university library called Kenneth Dike Library and
18 branch/faculty libraries and departmental reading rooms where materials relevant to
faculties/departments are housed.
The largest of these branch libraries is the E. Latunde Odeku Medical library, located at the College of
Medicine, University of Ibadan. It' is primarily for clinical students and staff.
 COLLEGE/FACULTY LIBRARIES
COLLEGE LIBRARIES
 E. Latunde Odeku Library is located in the College of Medicine about eight kilometers away from
the University main Campus.
 School of Business Library: This is located at the Ajibode extension of the University of Ibadan
Campus. It is basically a postgraduate library.
FACULTY LIBRARIES

 Agriculture/ Renewable Natural Resources Library

 Faculty of Education Library
 Faculty of Law Library
 Faculty of Pharmacy Library
 Faculty of Veterinary Medicine Library
 Faculty of Arts Library
 Faculty of Science Library
 Faculty of The Social Sciences Library
 Faculty of Public Health Library
 Faculty of Clinical Sciences Library
 Faculty of Technology Library
INSTITUTE LIBRARIES
 African Regional Centre for Information Science (ARCIS) Library
 Institute of African Studies Library
 Institute of Education Library
 Institute of Peace and Strategic Studies (IPSS) Library
 WORDOC Library
INSTITUTE OF EDUCATION
The Institute of Education Library at the University of Ibadan is a specially created library, dedicated
to serve the academic and research needs of post graduate and distance learning students, including
researchers within the field of education.
The Institute of Education Library primarily focuses on the affairs of Post Graduate academic life,
covering all areas/courses under the faculty of education but mainly for post graduate and distance
learning students. The library consists of collection of books, journals, periodicals, theses, reports, and
other education related resources. These materials provide comprehensive coverage of both theoretical
and practical knowledge applications within the field of education.
Other routine work performed at the Institute of Education Library are:
 Chronological arrangements of research projects and thesis.
 I learnt how to record data entries by using Microsoft word.
 I learnt how to differentiate between thesis and projects, and then arrange them in a logical way.
 I received comprehensive explanation on a practical aspect of shelving and shelf-reading.
 I documented users’ statistics.
 I attended to users, based on their information request.
Overall, the Institute of Education (Faculty) Library plays a crucial role in supporting education,
research, and knowledge dissemination within the educational sector, contributing to advancements in
educations’ curriculum and practice.
DURATION: Three weeks
LOCATION: Ajibode road (off campus)
STAFFS: Mr Oluwaniyi Sunday A. (Librarian in Charge)
Miss Gloria (Assistant Librarian)

BINDERY SECTION
The bindery section of Kenneth Dike Library is responsible for binding all categories of print materials
in the library. These include journals, textbooks, worn out books,theses and dissertations of students.
The university management has approved that the binding of theses and dissertations should be done
nowhere else than the bindery section of the Kenneth Dike Library.
The library has been the statutory duty of binding postgraduate theses and dissertations emanating
from the university. The library seal and the university logo are however imprinted on them after
binding.
Resources use in bindery section include: human resources and material resources.
Human resources are the staffs of the bindery section of Kenneth Dike Library, while the material
resources consists of materials, tools and machines.
Material resources that can be found in the bindery section include the following:

Materials: Glue, Foil, Thread, Cardboard, Mull, Ribbon, Strawboard, Bindery cloth, Chi board
Tools: Hammer, Scissors, Setting stick, Brush, Needle, Ruler, Pencil, Puncher, Picker, Ringlet, Bye
steel Machines: Guillotine machine, Lettering machine, Strawboard cutting machine, Melting
machine, Rounding and backing machine, Pressing machine, Crestline machine, Sewing machine,
Computer system, Filling machine, Drilling machine.

PROCESS OF BINDING: There are 11 process of binding…

1. Checking and Collection: This is the first process of book binding, which has to do with
checking the condition and texture of the material before proceeding to the next thing to do
about the material.
2. Drilling/Padding: This is the use of drilling machine to make hole to the printed materials after
an accurate arrangement of the sheets.
3. Sewing: This is the fastening of the printed materials together ensure they are in order before
sewing with needle and thread.
4. Dressing: This is the affixing of a flexible and transparent cloth (Mull) and glue to the spine of
the printed materials.
5. Trimming/Cutting: this is the trimming/cutting of the printed materials with the use of
Guillotine machine to appropriate size to fit the case or thesis cover.
6. Rounding/Backing: Rounding step in binding process is optional because most of the current
printed information materials are in a rectangular shape and not spherical as rounding could
make them look.
7. Casing: This is the creation of case/cover by measuring the size of the printed materials to cut
the strawboard and the binding cloth, apply glue to the strawboard using the brush and place it
 on the bindery cloth gently to give it a good shape leaving space for the spine of the book. The
case or thesis cover will be taken to the pressing machine to make it firm before fixing it with
the printed material.
8. Lettering: This is the arrangements of lettering tiles into the setting stick to add texts (such as
titles, names, author, year of publication, university logo e.t.c.) to the case or thesis cover.
Lettering machine will be used with foil to apply the texts to the case or thesis cover.
9. Paste down: This include the affixation of cover to the materials after applying glue to the
required arrears of the case and the materials before sending out for pressing.
10. Pressing: this step is more like the last step in the process of book binding; this is where we
take the material to a manual machine called pressing machine and leave it there for at least
5minutes before taking it out in order to make all applied glue properly dissolve, make the
material firm and appear in a good shape.
11. Checking & Delivering: This is where proper inspections are made, to make sure the material
is well banded, error free and make sure the process is complete before sending out for
delivery.
DURATION: Two weeks

LOCATION: Underground (Kenneth Dike Building)

STAFFS: Mr Gbenga Olufayo (Head of Section)

Mr Benjamin Sunday (Staff Member)

Mr Segun (Staff Member)

COLLECTION DEVELOPMENT SECTION

Collection development section is meant for selecting, ordering and receiving of new book and non-
book materials for the library. This section also obtain invoice from book-sellers and publishers send
publisher catalogue to collection development section. This section will now select for current books
and send selected books in publisher catalogue back to publisher. Every new item coming into library
passes through the acquisition section which ensures that proper records have been kept concerning
the materials acquired before being sent to cataloguing section and other units for further processing.
Before materials processed by acquisition unit auditor need to audit those materials. This unit is also
meant for stamping using the leave stamps, accession stamp and ownership stamp. Also, accession
number allocated to materials in this unit.
There are selection tools used to selecting library materials such as book in print which is manual
selection tool(author and title) and online searching/ selection tool like [Link]. Book could
be search through accessing this website ([Link]) by typing material need on it.
Especially, when user misplaced or lost any materials borrowed by users which library will requested
for such materials from default user. The circulation librarian will inform collection development
section to give the current price of the book.
There are different registers in Collection development section of Kenneth Dike library, such as: Gift
& donation register, Purchase Register, Thesis Register, CD Register, Journal register, Tetfund
register, Movement Register, Accession Register.
USES

1. Gift register: the gift register is used to register books that is given to the library. There are 6
columns. We have the serial number from 1 to infinity, author name, title of the book, copy (one or if
it is more than one). edition, year of publication. After this is filled with the information from the book
at the top of the book first page we will write G.29.848. (the G stands for gift then 29,848th book). If
the book is more than a copy it will have the same gift number.

2. Accession register: we also have different column here. We have the serial number, author name,
title of the book, copy, edition and year of publication. In the accession register, the serial number start
with the number of the year e: g 2024. This help us to know the number of books that came in that
year after that the normal serial number will for example 24-01 like that the end of the year. To fill the
accession register information is gotten from the title page.

3. Journal register: the is where the information of the journal is registered it also has columns. S/N,
title of the journal, volume, series, year and copy.

4. Purchase register: to enter the details of purchased materials.

5. Movement register: this is the register use to enter the number for moving the book. It has the date
of movement, Accession number, Author, Title, ISBN, Edition, Volume, Remarks.

6. Compact Disc (CD) register: is used to register CD's before they are sent to the systems unit.
Available Stamps in this Section:

1. Ownership stamp: it is use to know the owner of the book and it is applied at the right hand of the
book or material and at the last page where the print is.

2. Leaves stamp is use for security so that the books will not be stolen (students tearing the leaves
off). This stamp stays at the down part of the book then it is out randomly on the pages and at the
edges of the book.

3. Accession stamp: it is used to know the number of book that is processed in a year. for
cataloguing and classification in cataloguing section. contains the Accession number space (the unique
number given to the book to differentiate it from others) it is also where the catalogers will put the
details of the book.

4. Tetfund Stamp: This stamp is barely used in the section as it’s meant for only materials donated or
sponsored by the Tertiary Education Trust Fund (TETFUND).

After books are approved by the university librarian it comes to the collection development and
records are kept.

When you pick a book from the shelf for example a donated book first you enter the details of the
book in the gift register after then assigned a gift number with pencil then enter the details in the
accession register stamp with the accession stamp and put the accession number in the space provided
then stamp with the different stamps (ownership, leaves) after which write the details in the
movement Register use your pencil to write the movement number on the book after place on the shelf
after doing all that move to the cataloging section .

 After books are deposited in the cataloguing section count with the cataloguing staff to ensure
correct and accurate records.

 Sign the movement book with the cataloguing staff responsible for receiving the books.

 Make sure the date of received is noted in the cataloguing section.

For journals after information has been recorded the journal are moved to the serial sections with the
journal register to make sure the books brought tally with the register after which the serial librarian
will sign after the books have been delivered.
Proceedings, annual reference, theses and inaugural lectures are also sent to the reference section after
it is been stamped and registered. The reference librarian cross checks the books and sign after the
books are correct with the register brought.
Note:
 Ruler, pencil, biro and stamps are the tools used in the collection development.
 Accession numbers are given to journals if they come with ISBN.
 Make sure the stamp is not blur or blot while stamping
 Purchase number is not assigned to books like gift and accession number.
 Thesis comes in two copies and they come with CD's.
 To purchase a book in collection development in KDL. You make use of internet search by
checking through the following sites (Abe books, Amazon, banners & logos, Taylor and
Francis e.t.c) after the book is been searched, check the price of the book then multiply by the
current rate of dollar exchange.
DURATION: Two weeks

LOCATION: Second floor (Kenneth Dike Building)

STAFFS: Mrs Oduma (Head of Section)

Mrs Olayanju (Staff Member)

ICT & SYSTEM UNIT

The ICT and Systems unit of the Kenneth Dike Library is where all the technical or information
and communication technology (ICT) takes place, and it is sub-divided into three (3) which are:

1. System unit: They deal with all sort of electronic machines’ hardware and software for
effective digital and computerized functions in library routines.
2. ICT unit: they deal with electronic resources, compiling up to date electronic books and
journals from various website such as DOAB, DOAJ, JSTOR, TAYLOR&FRANCIS,
AJOL, RESEARCH 4 LIFE, e.t.c and make it available for the students, researchers and
staffs for consultation.
 3. Digitalization: This section helps to preserve information in the library by
digitizing/automate the available materials and upload it to the library database for all
library users.
The collective responsibility of this sub-division is to deplore Information Technology (IT) to
effectively implement information services delivery to all library users.

INTERNET BASED E-RESOURCES

The list of database used in systems unit apart from the official database of the organization
which is the University of Ibadan Integrated Library System (UIILS).

1. Proquest: it covers all subject area; it is IP regulated www “search [Link]”.

2. Science direct: IP regulated http:// [Link] [Link]. it is used within the
University of Ibadan.
3. TEEAL: This is local area network (LAN) of Kenneth Dike Library.
4. Emerald: it contains journals and books in the following areas: accounting and finance,
economic, education etc.
5. Ebrary: this internet data covers all E-books. Its IP regulated is used within the University
of Ibadan premises.

OPEN ACCESS E-JOURNALS/E-BOOK

1. DOAJ-[Link]
2. DOAB-[Link]
3. E-journal-[Link]
4. ERIC-[Link]
5. Book Boon-[Link]
6. AFRICAN JOURNAL ONLINE-[Link]
7. Research4life
8. Taylor&Francis

DURATION: Two weeks

LOCATION: First floor
 STAFFS: Dr Ojo (Head of ICT and System unit section and Deputy University Librarian)
Mr Patrick Agwu (Head of ICT Section)
Mrs Otunla (Staff Member)
Mr Sunday (Staff Member)
Mr Patrick (Staff member Digitization unit)
Mrs Sohe Jumoke (Staff member Digitization unit)

SERIALS SECTION
The serials section in Kenneth Dike Library refers to a dedicated area or department where serial
publications are housed and systematically organized and made available to patrons. Serials include
periodicals like local journals, foreign journals, magazines, newspaper, bulletins and other publications
issued in successive parts at regular or irregular intervals. The serials section typically manages
subscriptions, organizes the materials, and provides access to them for library users. It's a vital
resource for staying up-to-date with ongoing research, current events, and other timely information.
The Serials section organizes periodical publications systematically, often by title, subject, or
publication date. It's a dynamic resource hub where patrons can access a wide range of serial
publications covering diverse topics, including academic research, current events, literature, science,
and more.
There are different registers in Serial Section of Kenneth Dike Library, which includes:
1. Local Journal Register

2. Foreign Journal Register

3. Newspaper Register

4. Movement Register

USES

Local journal register: This is where information of journals published in Nigeria is

recorded/registered. It has column for:

S/N Title of Volume Place of Year Copy

 journal Publication

Foreign Journal register: This is where information of journals published outside Nigeria is
recorded/ registered. It has column for:

S/N Title of Volume Place of Year Copy

Journal Publication

Newspaper register: This is where the daily newspaper is been recorded/registered. It has
column for:

January

Days of Punch The Guardian Daily Tribune Vanguard

the Week

Movement register: This is the register use to move the newspaper to the circulation section, it has
the date moved, name of each of the newspaper and their date. But, the newspaper will always get to
the Librarian’s office before getting to circulation desk.

Stamps

1. Ownership stamp: it is use to know the owner of the publications and it stays at the right hand of
the material and at the last page where the print is.

2. Leaves stamp: is use for security so that the materials will not be stolen. This stamp stays at the
down part of the book then it is out randomly on the pages and at the edges of the book.
I engaged in the following activities while in this section:

 I stamped and recorded local journals

 I stamped and recorded foreign journals
 I recorded and stamped the daily newspaper
 I shelf and organized the serial materials
 I dispatched newspaper to University Librarian office
 I dispatched newspaper to Circulation Section
 I assisted patrons with serials inquiries
 I uploaded journal articles to the University of Ibadan Integrated Library System (UIILS)
 I practicalised manual serial cataloguing and inserted it into the Kardex card
 I separated public ordinance materials from non-public ordinance
 I reviewed uploaded articles and kardex templates
DURATION: Two weeks

LOCATION: Ground floor (Kenneth Dike Library)

STAFFS: Mrs Adewunmi (Head of Serial Section)

Mrs Aladegbehingbe O.E. (Staff Member)

Mrs Badmus (Staff Member)

2.1 Cataloguing section

This section is responsible for the cataloguing and classification of all library materials.
Cataloguing this is the systematic organization of information materials and bibliographic description
of the element like author, title, place of publication, date of publication, publisher, edition for easy
access and retrieval. While, classification is the grouping of information materials of the same subject
together for easy access and retrieval. In classification, all materials that have similar subject content
are grouped together and assigned class number which helps to identify each item as a member of a
group.
The purpose of cataloguing and classification is to ensure that library materials are systematically
organized.
Cataloguing section is an important section and is the heart of the library in Kenneth Dike Library in
which all materials are classified using ‘ Library of Congress Classification Scheme’ for all
disciplines.

Online Cataloguing Process using University of Ibadan Integrated library System

Visit [Link] or worldcat
Check if the book is on OPAC
If not, Click on record-new record via remote database catalogue
Click on Library of Congress
Enter ISBN of book
Click on find catalogue
Click on manage
Click on editing
View OPAC
Click on add copy-accession number
Set location
Then, copy call mark into the book.
Outline of the Library of Congress Classification Scheme that available in KDL
Classification mark Subject
A General works, polygraph
B-BJ Philosophy, Psychology
BL-BX Religion
C Auxiliary Science of History
D History: General, Europe, Asia, Africa, Oceania
(DT History: Africa)
E-F History: North and South America
G Geography, Anthropology, Folklore, Manners and
Customs, Recreation
H Social Sciences
 J Political Science
K Law
L Education
M Music, Books on Music
N Fine Arts
P-PA General Physiology and Linguistics
Classical Languages and Literature
PA Supplement Byzantine and Modern Greek
PR-PH Modern European Languages
PJ-PM Language and Literature of Asia, Africa,
Oceania, American, India language
P-PM Supplement Index to Languages and dialects
PN,PR,RS,PZ general Literature, English and American Literature
PQ, part 1 African Literature in English, Juvenile Literature,
French Literature (includes African Literature in
French)
PQ, Part 2 Italian, Spanish, Portuguese
PT, Part 1 German Literature
PT, Part 2 Dutch and Scandinavian Literature
Q Science
R Medicine
S Agriculture
T Technology
U Military Science
V Naval Science
Z bibliography, Library Science
I engaged in the following activities while in this section:

 I Learnt the difference between library characters and regular alphabets, and how to write
the exact library character
 I catalogued books, using the university of Ibadan Integrated Library System Cataloguing
data worksheet
  I catalogued and classified books.
 I learnt how to make use of subject heading and cutter table
 I dispatched materials to Circulation section.
 I was taught how to paste security chips and jacket on books and I practically did the chip
pasting on nothing less than five books by myself.
 I learnt how to identify subject class of a book by glancing through the blurb, preface,
foreword and content of the material.
 I catalogued books online and uploaded it to the University of Ibadan Integrated Library
System (UIILS) Online Public Access Catalogue (OPAC).
 I also learnt how to process and move books into respective sections.
DURATION: Two weeks
LOCATION: Ground Floor (Kenneth Dike Library)
STAFFS: Mrs Okoroma Francisca (Chief Cataloguer)
Mr Tosin Omorinkoba (Asst Chief Cataloguer)
Mrs Omoike (Staff Member) and others…

CIRCULATION SECTION
Circulation section is a place where library users are registered. It is also where library users
charge and discharge books. Book change hands from the library users to another. This is the
reason the library materials are said to be circulated.
In circulation unit, once the library user is properly registered, they entitle to materials for
consultation and loan. The circulation unit educate user on how to use the library and inform
them of what the library has in its stock. Others are user education, awareness services, and
library tour and library exhibition.

2.2.1 Admission to the library

The library is open to all ‘members’ of the university community, it is also open to senior staff of
the university college Hospital, Ibadan and Alumni/Alumnae of the University. Anyone else with
serious reasons for using it may also be admitted to use the library for study and reference
purposes only. It is also normally open to staff and students of other Nigerian Universities who
are especially introduced by their respective university librarians.
2.2.2 Procedure for registration of undergraduate students
New undergraduate students are registered on the presentation of the letter of admission.
They are required to fill registration form and also produce two passport photographs.
For registration the following forms are filled;
Library identification card
Borrowers tickets
After that, one passport photograph will be kept in book pocket and the remaining one
will be used for “library identification card”
This will lead to issuance of “library identification card” which must be shown on request
when visiting the library.
The colour for undergraduate library card is RED
Books borrowing procedures for undergraduate students
User should identify the book they want to borrow from shelves after consulting the card
catalogues or the OPAC system.
User should also ensure that the book is in good condition and that no pages are missing
before taking it to circulation desk.
User should show their library identification card to the library assistant.
They should ensure that the book is properly charged:
By filling the loans cards from book pocket
By ensuring that the date due slip is stamped correctly to avoid embarrassment at the
check points.
By ensure that the record of the loan is properly entered in your file on the computer
system and scanned with the Radio Frequency Indicator (RFID)
Number of loans permitted for readers
The maximum number of books permitted for a loan period is four (4) for undergraduates
Duration of loans
The normal duration of loan is two weeks for undergraduate and one month for research
students, academic and non-teaching staff. However, a loan may be renewed on application for
one further period as long as no other user requests for the material. After that it must be
returned.
Overdue notice/fine
The only notice of due date is the date imprinted in the transaction slip and stamped in the date
due slip inside the book at the time of loan. However, a fine notice that a book is overdue for
return is sent a week after due date. After this, another notice may be the final notice after which
it is assumed that the book is lost and the library will demand replacement.
Fine is at rate of Fifty Naira (#50:00) per book per day must be paid for the period a book
is overdue. Books lost or damage should be reported immediately and paid for if not found or
replaced. All cases of stealing, mutilations or defacing of books will be regarded as serious
offences.

2.2.3 Procedure for registration for post graduate students

Post graduate students are those students who are registered for higher degrees and post
graduate diplomas.
New post graduate students are registered on presentation of the following:
Letter of recommendation from the head of department
Copy of letter of admission letters, proceed with registration as with undergraduate
students
Session of initial registration and department are written on bottom of borrower’s pocket.
The colour for postgraduate library identification card is White. The distance learning education
identification card is BROWN.

2.2.4 Staff of the university

A new staff of the university is registered on the production of a letter of introduction
form the head of department stating his/her status.
Registration of staff is on the express instruction of the circulation [Link] is directed to
the circulation librarian for an introduction to the library guide. Registration of staff is the same
way as for new students.
The colours for senior staff identification card is pink for non-academic and blue for academic.
2.2.5 Special permission
All other personal that do not belong to the above categories need special permission by the
university librarian to use the library. The reference librarian screens application on behalf of the
 university librarian. When permission has been given, the circulation librarian is informed and
instructs that registration be done.
The registration form may be signed by the circulation librarian or the reference [Link]
forms are marked valid until date expiry. All persons in this category are registered for reference
only; they have no borrowing privileges.

2.2.6 Sorting and filing

I was taught how to sort books according to their class mark and how to interfile loan
card of a book into a loan tray according to author surname or title of the book. That is, letter by
letter.
2.2.7 Charging and discharging of library books
Policy: only students (regular), staff and persons with special borrowing privileges who are duly
registered and in possession of their library cards are eligible to borrow. People granted special
permission for reference only is not eligible to borrow books.

2.2.8 Shelving and shelf reading

Shelving is a routine activity of the reader service of shelving of all previous information
materials consulted in the library.
Shelf reading is also a library routine work which must do on daily basis in the library.
That is, is an exercise that entails going through shelves and checking the proper position and it done
before library opens to users in the morning.

Harming and dis-harming of books: This process in the library is meant for activating
and deactivating of the security chip on books. Security chips are deactivated after a successful
borrowing procedure, to allow the users take the book out of the library without RFID detecting alarm.
And also the security chips are re-activated immediately the book is returned to the library by the user.

Other routine work perform in circulation section are;

 Packing consulted book back to the floors
 Shelving of consulted books/materials
  Shelf-reading and self management
 Taking daily statistics of consulted books
 Taking hourly statistics of readers( twice a day). This can also be refers to as
“Head Count”
 Answer users query and attend to their requests
 Registration of users to the use of library and laminating their cards
 Filings of users records
 Filing of borrowers record
 Charging and discharging of books ( loaning books out to readers and receiving it
back to the library)
 Searching for user’s record for clearance.

DURATION: Two weeks

LOCATION: Ground Floor
STAFFS: Mrs Ekong (Head of Circulation Section)
Mrs Aroyehun F.F. (Staff Member)
Mr Muraino (Staff Member)
Mrs Omole (Staff Member)

2.2 Reference Section

Reference section is a section in a library where postgraduate students and staff could use for
research purposes. This section attends to day-to-day information enquires of the postgraduate students
and staff of university of Ibadan. There are two(2) units in reference section which are;
Thesis room.
Newspaper room.
Thesis Room: This is a place/room where collection of theses submitted for the award of the Ph.D
degree at university of Ibadan were kept. Thesis can be consulted on request at the control desk of the
research library. Theses have two separate parts;
Part A is from 1945-1995
Part B is from 1996 to date

Reference materials in Kenneth Dike Library include;

Dictionary
Encyclopedia
Atlases
Directory
Almanac
Index
Abstract
World book
Dictionary: This is a collection of words in one or more specific languages, often arranged
alphabetically (or radical and stroke for ideographic languages) which may include information on
definitions, usage, etymologies, phonetics, pronunciation, translation.
Encyclopedia: This is a type of reference work or compendium holding a comprehensive summary of
information from either all branches of knowledge or a particular branch of knowledge.
Index: is an alphabetical list of names, subject, etc. with reference to the pages on which they are
mention. It is also a point on an instrument showing a quality, a position on a scale etc.
Abstract: This summary of the content of a book, article or speech. An abstract is a brief summary of
a research article, thesis, review, conference proceeding or any in depth analysis of a particular subject
and is often used to help the reader quickly ascertain the papers purpose.
Atlases: This contains collection maps. They provide information on geographical/political changes.
There are world, national and thematic atlases and these may be current or historical.
Directory: This is lists of names and addresses of persons, organizations, institutions, ministries,
recreation centre, societies and associations.
Almanacs: Almanacs contain statistics and facts about countries, events, personalities, or subjects.
World book: This reference material is meant for general disciplines or subject.
Kenneth Dike Library was using bliss classification scheme to classify their reference material before
the KDL adopted Library of congress. Although, reference materials that were processed by Bliss
scheme were still available for use in the library because of the vital information embedded in
[Link] reference materials are arranged chronologically especially, when as to with date. Most of
these reference materials are classified and arranged using Library of Congress Classification Scheme.
Examples of their classes on shelves in KDL are listed below;

 A general works
 AC collected work
 AE Encyclopedia( General)
 AG Dictionaries
 AI Index
 AS Academics and learned societies
 AY Yearbooks, Almanacs
 AZ History of the science

Description how non-serial request form looks like

KENNETH DIKE LIBRARY

NON-SERIAL REQUEST

Author________________________________________________________

Title _________________________________________________________

Year _________________________________________________________

Class mark _________________________Date_______________________

Name ____________________________Department__________________

Hall/Resident __________________________________________________

Level _________________________________________________________

Remarks ______________________________________________________

Staff only
 Also, for non-university of Ibadan student that want to make use of reference materials or
reference section, he or she have to bring recommendation letter from his or her schools or
notable person before they can have access to any of the materials. Outsider is of two (2) parts

i. Special reader
ii. Research user

Special reader are those that want to make use of materials in library in which they will bring
two passport to the circulation desk for registration and he or she will be issued identity card
which is usually last for six months.

Research users are those that want to make use of thesis and other reference materials for
research purpose. Such person will need to bring recommendation letter from their supervisors or
from the head of department of their schools. Then, reference section will issue them a ticket
called “Day Ticket” with the approval of deputy University Librarian (reader service). This ticket
is usually last for a month except for those that are from outside the country of who are yet to
through with their research.

Description how Day Ticket looks like

DAY TICKET FOR RESEARCH LIBRARY

Date _______________________________________________________________

Name_______________________________________________________________

Address _____________________________________________________________

Material for consultation________________________________________________

To be returned to the control desk on departure

 I was able to learn how to shelf read reference materials and attended to users query
 Keeping of visitors’ record: I kept record of visitors that visit the library for research purpose from
outside that is, users that are not student of university of Ibadan.
 Reference statistics: I took statistics of reference materials consulted by users on daily basis using
non-serial request form to acquire the information about the material and information about the
user.
 I learnt how to record newspaper.
 I learnt how to retrieve on the shelf for users.
DURATION: Two weeks

LOCATION: Ground Floor (Kenneth Dike Library)

STAFFS: Mr Olorunsaye (Head of Reference Section)

Mr Jegede Ben (Staff Member)

Flow chart for shelving and shelf reading

Start

Pack all consulted material from

reading tables to awaiting shelf

Take statistics of books consulted

Shelf book/ materials appropriately Shelf reading

Straighten books on the shelves

 Stop

University Librarian (UL) Office

The UL office is the administrative Section of Kenneth Dike Library. They received incoming mails,
parcels, books e.t.c from Vice-chancellor (VC), Faculty, individuals, external organizations and they
are recorded in the correspondence book for easy tracking of official documents while outgoing mails
are recorded in the dispatch book and the recipient will sign and put date upon The cabinet contain
files for filing and retrieving.

I engaged in the following activities while in this section:

 I learnt and make duplicate of documents using photocopy machine

 I dispatched document physically
 I received documents and recorded it in the correspondence book
 I recorded outgoing document into the dispatch book
 I did filing of documents
 I engaged in formal settings for accreditation guests
DURATION: A WEEK

LOCATION: Third Floor (Kenneth Dike Building)

STAFFS: Dr. Mercy Iroaganchi (University Librarian)

Mrs Taiwo A. Kunle-Ajagbe (Secretary to the University Librarian)

Mrs Mercy Oyekunle (Staff Member)

NIGERIANA SECTION

These collections are are interdisciplinary in nature; comprising information resources useful for
learning, teaching and research activities in various disciplines in the university. This is the section
where legal deposits which are legal deposited by the National Library are kept before the existence
of National Library, University of Ibadan Library serve as the National library in which any books
published, two copies are to be deposited it could be based on primary materials, secondary materials
or tertiary materials.

The collection publications that are made in Nigeria by Nigerians. These are very rich print
collections that address many Nigerian issues, it is well organized and arranged with Library of
Congress (LC) Classification Scheme. The shelves are well labeled for easy tlaccess.

This section is very important to all categories of students and researchers who need local materials
and resources to back up there researches. The books are strictly not to be borrowed. They are
available for access and consultations in the unit.

Activities engaged while in this section include:

 Shelf reading task

 Cleaning and dusting the shelf and information resources
 I recorded the weekly Nigerian law report journal
 I attended to users inquiry
 I assisted user to locate material on the shelf
I spent one (1) week in this section

CHAPTER THREE
SUMMARY OF DUTIES
 The industrial training took place at Kenneth Dike Library, University of Ibadan for period of
twenty four (24) weeks within the duration of July 29th, 2024 to January 10, 2025. I worked at nine
(9) professional sections in the library and two (2) faculty Libraries to include; Faculty of Agriculture
library, Cataloguing, Reference, Circulation, serial, collection development, bindery, UL office,
Nigeriana section, ICT & Systems section and Faculty of Veterinary medicine. I spent the first 3weeks
at the Institute of Education (Faculty) Library, two weeks in cataloging, two weeks in reference, two
weeks in circulation, two weeks in serials, two weeks in collection development, two weeks in
bindery, one week in UL office, two weeks in Nigeriana, two weeks in ICT & Systems, two weeks in
Special collection and two weeks in closed Access.
Here is the breakdown of the summary of duties for the twenty (24) weeks in the nine sections
and one Faculty Library:
2.1 AGRICULTURAL FACULTY LIBRARY (TWO WEEKS)
Week1: Introduction to the different section within the Agricultural Faculty Library, revision on
relevant library terms and I was taught how to catalogue books using the University of Ibadan
Integrated Library System.
Week2: I was taught how to utilize The Essential Electronic Agricultural Library (TEEAL), I was
taught how to use the Kenneth Dike cataloguing worksheet, I cataloged five volumes of book, I
performed duties at the circulation section verifying users library card, I document users statistic and
answered user's query.
CATALOGUING SECTION (TWO WEEKS)
Week3: Introduction to the section, I was taught how to write the library approved characters and the
Library of Congress Classification outline, I was taught Cataloguing punctuation marks also learnt the
principles and practices of cataloguing and classification using library of Congress subject heading,
schedule and cutter table using the Kenneth Dike cataloguing worksheet and I was able to catalogue
and classify books.
Week4: i was taught how to fill the accession stamp, I was taught how to upload the cataloguing
worksheet on the University of Ibadan Integrated Library System and I was able to upload without
supervision, I catalogued and classified books.

REFERENCE SECTION (TWO WEEKS)

WEEK5: Introduction to the reference section, I performed shelf-reading tasks, I answered user's
query and assisted with information and resources, I recorded five boxes of newspaper and I
documented users statistic.
WEEK6: PUBLIC HOLIDAY (Not at duty post with permission)
CIRCULATION SECTION (TWO WEEKS)
WEEK7: Introduction to the circulation section, I registered patrons through manual and online
registration and issued them library card, I did clearance for patrons and confirm their files and I
documented users statistic.
WEEK8: I performed shelf-reading task of library resources, I took record of newspaper, I assisted
users to search for materials using the OPAC and helped to locate it on the shelf, I was taught how to
arm and disarm books using the RFID, charging and discharging of books, I did sorting and filing of
library cards alphabetically and registered patrons and issued them library card.
SERIALS SECTION (TWO WEEKS)
WEEK9: Introduction to the serial section, I recorded and stamped the daily newspaper and
dispatched them to the University Librarian (UL) office, I shelved and organized the serial materials, I
stamped and recorded the local and foreign journals and I dispatched newspaper to the Circulation
Section of the Kenneth Dike Library.
WEEK10: I was taught how to use the Kardex box and cards, I assisted patrons with serials inquiries,
I recorded and stamped the daily newspaper, I performed shelf-reading task of the serial materials and
dispatched newspaper to Circulation Section of the Kenneth Dike Library.
COLLECTION DEVELOPMENT (ONE WEEK)
WEEK11: Introduction to the section, I was taught how to make use of the tools used in this section
including various register and stamps, I recorded and arranged thesis according to their faculties, I
recorded the gift number, assigned accession number and stamps to books and I went to pack books in
the Faculty of Art Library and arranged them in the shelves.
BINDERY SECTION (TWO WEEKS)
WEEK12: Introduction to the section, I was taught the distinctions between human resources,
materials, tools and machines, I placed theses cover into the pressing machine, I affixed mull to the
spin of theses, I folded theses cover to create crisp edges.
WEEK13: I was taught how to use Guillotine machine to cut and trim printed materials, I pressed
theses using pressing machine, I used the lettering machine to apply University of Ibadan logo onto
thesis covers, I used lettering tiles to add text into the setting stick and I arranged the lettering tiles into
the lettering box.
UNIVERSITY LIBRARIAN (UL) OFFICE (ONE WEEK)
WEEK14: Introduction to the section, I was taught how to make use of the photocopy machine, I
used some applications on the monitor to improve my typing skills, I dispatched documents to the
registrar and accountant physically, I received incoming documents and recorded it in the
correspondence book also recorded the outgoing documents into the dispatch book and I did filing of
documents.
NIGERIANA SECTION (ONE WEEK)
WEEK15: Introduction to the section, I performed shelf-reading task of materials consulted the
previous day, sorting and recording of Nigerian Weekly Law Reports, I performed shelf-reading task
of materials consulted the previous day, sorting and arrangements of Nigerian Weekly Law Reports on
the shelf and I dust the shelves.
SYSTEMS UNIT (TWO WEEKS)
WEEK16: Introduction to the section, I was taught how to make use of Microsoft Excel, I was taught
Metadata using Microsoft Excel and uploading of theses in the Metadata using Microsoft Excel.
WEEK17: I went to Faculty of Architecture with the System Librarian to help in the accreditation
process of the library, uploading of theses in the Metadata using Microsoft Excel
NASU/ SSANU STRIKE (ONE WEEK)
WEEK18: STRIKE
FACULTY OF VETERINARY MEDICINE LIBRARY
WEEK19: Introduction to the section, I performed shelf-reading task of materials consulted the
previous day, I ruled the attendance register for the clientele.
WEEK20: I arranged theses accordingly, I was taught how to catalogue the materials in the library
and the cataloguing terms and I performed shelf-reading task of materials consulted the previous day.

CHAPTER FOUR
4.1 EXPERIENCE GAINED DURING THE PROCESS

The experience gained within the period of twenty (20) weeks in Kenneth Dike Library,
University of Ibadan cannot be over-emphasized and I was able to learn what it takes to be
successful librarian in the nearest future to come.

Interpersonal skills: The training has improved my ability in interacting with other people such
as peers and superiors. It was fun dealing with the people, especially when they were willing to
offer assistance and guidance to the area that were challenging.

Self-Management: Getting to know what it is like to work in the real industrial setting has
taught me how to conduct myself properly and formerly. I was able to improve my time
management when switching between different jobs, more punctual to work and meeting task
deadline. I also learnt the importance of looking corporate and the respect attached to it in real-
life situation.

Team work/personal skill: A very important skill gained during the course of training is the
ability to work with a team.

By and large, I gained a lot of experiences especially in cataloguing section in which I have
ability and capacity to catalogue any material using LC and other activities in the library.

CHAPTER FIVE
CONCLUSION AND RECOMMENDATIONS
 5.1 Conclusions
The Student Industrial Work Experience Scheme (SIWES) which was lasted for twenty weeks
has really helped me to know more about my field of study and has increased my knowledge in
the aspect of cataloguing of library materials, how to attend to library users in circulation section
and reference section also other routine perform in other sections of the library.

My experience and exposure in different sections and units of the library has really added to my
existing knowledge which was based on the theoretical aspect, and this also helped me to know
different works carried out in each sections of the library.

Recommendations
After the twenty weeks program, I hereby recommend that the Kenneth Dike Library should
improve in the following aspects:
 There should be provision for the intern in terms of transportation or remuneration which can
either be monthly or at the end of the program.
 Intern should be attached to work in cataloguing section more than two weeks.
 Intern should be attached to work in collection development section more than a week.
 There should be provision for photocopy of reference materials in reprographic unit for users.
 University librarian should engage in training and re-training of their staff.
 The librarian should create more awareness for users on how to make use of OPAC.
 There should be constant power supply in the library.
 Kenneth Dike Library should recruit professional librarians to make the work of the library
more effective and accurate especially in circulation and serial sections.
 Dusting of the information materials should be made mandatory at least twice a month.
 The library staff should be friendly and approachable.