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Access DB ToR

The document outlines the terms of reference for developing a Microsoft Access database aimed at managing photopolymer formulation projects. It details the core functional modules, including project information, ingredient master tables, formulation composition, and test outputs, along with user interface and technical specifications. Deliverables include a fully functional database file, sample ingredient tables, entry forms, an export system, and a user manual.

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23 views3 pages

Access DB ToR

The document outlines the terms of reference for developing a Microsoft Access database aimed at managing photopolymer formulation projects. It details the core functional modules, including project information, ingredient master tables, formulation composition, and test outputs, along with user interface and technical specifications. Deliverables include a fully functional database file, sample ingredient tables, entry forms, an export system, and a user manual.

Uploaded by

aliraza
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Access Database Development Terms of

Reference (ToR)
Client: Khalid ZAHOUILY

Project Title: MS Access Database for Photopolymer Formulation Management

Date: [Insert Date]

1. Objective
The objective is to design and implement a Microsoft Access database to centralize, manage,
and track all formulation projects related to photopolymer R&D (UV inks, UV coatings, 3D
printing resins, and UV composites). The system should be user-friendly, modular, and
scalable, with the ability to export clean datasets (CSV/TXT) for AI-based predictive
analysis.

2. Core Functional Modules

2.1 Project Information


- Project ID (auto-generated)
- Project Name
- Project Type (Inkjet, Coating, 3D Printing, Composite, others)
- Target Application/Substrate
- Formulator Name
- Date
- Auto-generated Formulation Code: [Initials]-[DDMMYYYY]-[TypeCode]-[Index] (e.g., KZ-
22052025-INK001-01)

2.2 Ingredient Master Table


- Ingredient ID (auto)
- Commercial Name
- Family (Monomer, Oligomer, Photoinitiator, Additive, Pigment, Solvent)
- Supplier
- CAS Number (optional)
- Density (optional)
- Viscosity (optional)
- Functional Notes

- TDS Technical data ( PDF)


2.3 Mineral Filler Master Table (for composites)
- Filler ID (auto)
- Commercial Name
- Type (Glass, Silica, ZrO₂, etc.)
- Supplier
- Particle Size (Range + D50)
- Silanized (Yes/No)
- Coupling Agent (optional)
- Surface Area (optional)

2.4 Formulation Composition


- Project ID (FK)
- Ingredient/Filler ID (FK)
- Weight %
- Incorporation Method (optional)
- Notes
- Validation rule: Total % must equal 100% ±0.5%

2.5 Results / Test Outputs


Adapted by project type:

Inkjet Inks:
- Viscosity, Reactivity / Curing Time, Particle Size (nm), Surface Tension (mN/m),
Colorimetry (Lab*), Rheology Notes

Coatings:
- Adhesion, Transparency, Surface Hardness, Chemical Resistance, Cost Estimate (€/kg)

3D Printing Resins:
- Shrinkage (%), Young’s Modulus, Flexural Strength, Shore Hardness, Impact Resistance

Composites:
- Flexural Strength, Young’s Modulus, Impact Resistance, Degree of Conversion (optional),
Water Absorption / Solubility (optional)

3. Export Module
- Allow filtered export in CSV/TXT
- Filters: project type, fields, time range
- Consistent column naming for AI/ML compatibility
4. User Interface Requirements
- Main navigation dashboard with buttons/shortcuts
- Drop-down menus pulling from master tables
- Conditional fields depending on project type
- Auto-generation of formulation codes
- Search/filter options (formulator, project type, date, etc.)

5. Technical Specifications
- Platform: Microsoft Access 2019 or later
- Single-file .ACCDB architecture
- Modular design with future option for split multi-user setup
- Portable file: must run from any folder, no hard-coded paths

6. Deliverables
- Fully functional .ACCDB file
- Pre-populated sample ingredient tables (Excel provided)
- Ready-to-use entry forms
- Export system for CSV/TXT
- User manual (Word/PDF)
- Optional: Online demo / training session

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