C2.
1 PRICING INSTRUCTIONS
1) Bills of Quantities covering broad scope of work is attached. The Contractor is expected to price each item provided,
except where instructed otherwise. The rates provided by the bidder will be verified for their reasonableness. The
employer reserves the right to adjust the final prices once the tenderer has been found to have complied with other
tender conditions.
2) XXXXXXXX
3)
C2.2 PRICING SCHEDULE / BILLS OF QUANTITIES
4) The rates and prices offered by the tenderer must be physically written into the pricing schedule or Bills of
Quantities of this tender document, completed in full and signed. Failure to do so could disqualify the
tender.
5) All items in the Pricing Schedule / Bills of Quantities must be priced, subject to the following: a) Where
pricing for any item is intentionally included in the rate or Price of another item, this must always be clearly
indicated so and cross-referenced to the item in question in the Pricing Schedule / Bills of Quantities.
Tenders showing unpriced items without due reference to where the omitted prices are included in other
items in the Pricing Schedule / Bills of Quantities, could result in the disqualification of the tender.
6) Summarising parts or sections of the Pricing Schedule / Bills of Quantities into single lump sums or rates
without providing the breakdown of pricing of items as per the Pricing Schedule / Bills of Quantities is not
acceptable and could result in disqualification of the tender.
7) Where an item is encountered against which no Price or rate is entered and it can be reasonably attributed
to error on the part of the tenderer that item will be treated as covered by other Prices or rates in the
Pricing Schedule/Bills of Quantities.
8) Where there is a discrepancy between the amounts in figures and the amount in words, the amount in
words will govern. cidb inform practice notes (#5) on procedures of dealing with errors and discrepancies
will apply.
9) Where there is an error in the line items total resulting from the product of the unit rate, the rate shall
govern and the line item total shall be corrected. cidb inform practice notes (#5) on procedures of dealing
with errors and discrepancies will apply.
10) For the purposes of this Bill of Quantities, the following words shall have the meanings hereby assigned
to them:
Unit : The unit of measurement for each item of work as defined in the Standardized, Project
or Particular Specifications
Quantity : The number of units of work for each item
Rate : The payment per unit of work at which the Tenderer tenders to do the work
Amount : The quantity of an item multiplied by the tendered rate of the (same) item
Sum : An amount tendered for an item, the extent of which is described in the Bill of Quantities,
the Specifications or elsewhere, but of which the quantity of work is not measured in
units
11) The units of measurement indicated in the Bill of Quantities are metric units. The following abbreviations
may appear in the Bill of Quantities:
mm = millimetre
m = metre
km = kilometre
km-pass = kilometre-pass
m² = square metre
m²-pass = square metre-pass
ha = hectare
m³ = cubic metre
m³-km = cubic metre-kilometre
kW = kilowatt
kN = kilonewton
kg = kilogram
t = ton (1 000 kg)
% = per cent
MN = meganewton
MN-m = meganewton-metre
Sum = Sum
PC Sum = Prime Cost Sum
Prov Sum = Provisional Sum
MUNICIPAL LOGO AND NAME
Reference no.: [Subject]
Construction of community halls
PART C3: SCOPE OF WORK
Index
1.1: EMPLOYER'S OBJECTIVES ........................................................................................................... 57
1.2: BACKGROUND................................................................................................................. ………58
C3: SCOPE OF WORK ………………………………………………………………………………58
1.3 EXTENT OF SERVICES ........................................................................................................................
1.4 PROCUREMENT STRATEGY…………………………………………………………………………..57
1.6 DEVELOPMENT PROCUREMENT OBJECTIVES AND OBLIGATIONS…………………………..
1.7 LOCATION OF THE SERVICES……………………………………………………………………..
2. GENERAL REQUIREMENTS………………………………………………………………………….
3. MANAGEMENT………………………………………………………………………….
C4.2: DELIVERABLES………………………………………………………………………….
PART C3: SCOPE OF WORK
1.1 Employers’ objectives
Intention of the employer and reason for this proejct
1.2 Background
Why there is a need for this
C3: SCOPE OF WORK
a) Provide details of scope of works
1.3 Extent of the services
List of major works or trades to be done. If it includes external works and more than one building or type of structure, list
it.
1.4 Development procurement objectives and obligations
The employer’s*development objectives are to promote broad based black economic empowerment in support of the
economic transformation of South Africa.
*Clarification note: In the context of infrastructure within the Republic of South Africa, development objectives means
“secondary objectives” as per SANS/ISO 10845-1”construction procurement-part 1: processes, methods and procedures”
(South African Bureau of standards).
.1.7 Location of the services
The works shall be located within the XXXXXXX region shown in Annexure 2.
2 General requirements
2.1 The Contractor shall in Providing the Works observe all statutes, by-laws and associated regulations and industry
norms established in relevant South African national standards published in terms of the Standards Act of 2008 or
standards recommended by professional associations.
2.2 The Contractor shall only utilize in the provision of the services materials (substances that can be incorporated into the
works), products (item manufactured or processed for incorporation into the works), components (products manufactured
as distinct units to serve a specific function or functions) and assemblies (set of related components attached to each
other) which are:
a) fit for their intended purpose; and
b) capable of fulfilling required functions under intended use conditions or when in use, with planned maintenance,
under the influence of the environmental actions or a result of a self-ageing process for a period of time within
industry accepted norms.
3 Management
3.1 General
The Contractor shall:
a) provide a fortnightly progress report covering work which is the subject of a scope of works
b) be required to participate in regular progress meetings with the Others within the XXXXXXX region.
3.2 Health and safety
The Contractor shall manage health and safety in accordance with the latest edition of the Occupational Health and Safety
Specification for Construction Works Contracts (see Annexure 3).
3.3. Completion strategy
a) The Contractor shall develop a completion strategy to minimise the correction of defects after Completion and to
achieve Completion on or before the Completion Date. Such a strategy shall include a systematic approach to
ensuring that employees and subcontractors search for defects as the work progresses, programme their work in
such a manner that defects are corrected ahead of Completion and sufficient time is allowed for commissioning.
b) The completion strategy should be framed around the systematic acceptance and / or testing of materials, plant,
workmanship and subsystems as the works proceed in order to address issues ahead of completion and the
allocation of tasks to ensure satisfactory completion.
3.4 Programme
The additional information to be shown on the programme are the dates for submission of end of stage deliverables
associated with the latest edition of the National Treasury Framework for Infrastructure Procurement and Delivery
Management.
4 Reporting
The Contractor shall report on the socio-economic indicators such as jobs created and employment of local labour specified
in a Task Order.
5 Communications
All communications with the Employer which are made in terms of the contract should be made using the standard
templates provided by the employer.
6 Invoices
Invoices submitted shall be a Tax invoices. The invoice shall comply with requirements, if any, established by the
Employer.
8 Vendor registration
The Contractor shall complete vendor registration forms before the first assessment date. Such forms and the submission
requirements shall be obtained from the Employer.
C4.2: DELIVERABLES
A. Project Deliverables
List number of deliverables expected from the contractor
1. Additional Deliverables
Site Assessment Report and Condition Assessment Reports for the project
Project Implementation Plan,
Detailed Design Report and Summary of General Legislative Authorisations
Monthly Implementation Progress Reports
Monthly Site Meetings Agenda, Minutes and Arrange Site Visits for Relevant Stakeholders
Close-Out Report including pictures before and after the Works and a file of all Contractual
Documentation.
Approved Work Orders,
MUNICIPAL LOGO AND NAME
Reference no.: [Subject]
Construction of a community halls
PART C4: SITE INFORMATION
