GAP ANALYSIS
Presented by You Exec
Gap Analysis Overview
Desired State
alysis
p An
Ga
What we want
rove to achieve
imp
we
How
a te
St
nt
rre w
Cu are no
we
here
W
4
Gap Analysis Procedure
Increase revenue by 20%,
Final Goal
gross profit by 15%, and
profit margin by 10%
Q4 Goal
Work with sourcing
department to cut
production cost by 20%.
Current Goal
Increase production
speed by 35% from Gap Analysis
previous quarter.
Increase production
Q2 Goal
volume by 15% from
previous quarter.
Q1 Goal
Time Frame
5
Gap Analysis Procedure
Standardize & Plan Gap Identification
Continuous Improvement
Add additional details about gap
Add additional details about identification in this text box.
standardize and plan continuous
improvement in this text box.
Add additional details about STEP 3 CHECK PLAN STEP 1 (B) Add additional details about
study the result in this text box. cause investigation here.
Study the Result Cause Investigation
Add additional details about action Add additional details about
implementation in this text box. select action in this text box.
Action Implementation Select Action
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Current State Analysis: Financials
153,000
Revenue
142,000
Profit
120,000
Cash Balance
95,000
89,000
82,000
78,000
67,000
52,000
45,000
30,000
Our Company Competitor One Competitor Two Competitor Three Competitor Four
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Gap Analysis Graph
Revenue High
Risk
Low
Risk
Time
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Gap Analysis Template
Current State
Desired State
$10 million in
Gap
annual revenue $13 million in Remedies
annual revenue Lack of knowledge
Annual production in new sales tools Hire new talents who’re
cost is $5 million Reduce production experienced with new
cost to $3M Many untouched sales tools and strategies
geographical areas
Allocate more budget to
Most machines are old, market research efforts
requires a lot of human
labor to operate properly Retire old machines that
have been mostly unused
Little to no outsourcing
Outsource tasks that are
time-consuming but not
revenue generating
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Gap Analysis Template
Business Area: __________________________________________________________
Business Goal: __________________________________________________________
Gap between Capabilities needed to
Business requirement Existing situation Issues and risks gap
existing and new reduce/eliminate gap
Production volume/speed too 20% increase in volume, Better engineering and Workers compensation
Double profit margin
low. Production cost too high 40% decrease in cost product management talents not incentivizing enough
Become the leading Product development A new product with the most New C-level hires needed Low morale, not enough
innovator of the industry ideas are stagnant cutting-edge technology for the technology team upward mobility promised
Dominate worldwide US market too saturated, New up-and-coming Disrupt current Foreign adversary in order to
market share competition very high markets in other continents industry standards protect their local markets
Revenue generating Need to confirm one Make five key hires for Legal implications
No major brand partners
business partnerships major partner per quarter Business Development of big partnerships
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Gap Analysis Tool: Fishbone
Machines are over 25 years old Not enough on-site managers Failed experiments lead to
extra costs, lost revenues
Only 6 of the 15 large machines Engineers don’t work with
Managerial management
are being used everyday. on-site operators enough
style remains obsolete
The rest are taking up a lot Constant shift in senior Disagreements between
of space in our facility leadership reduce morale group leaders on methods
Cost the company
$6M in profit
Prolonged shipping time Profit spikes typically Natural disaster in our
from origin of sourcing followed by slowdown second biggest market
Quality of material inconsistent Most workers unwilling to sit still Product latches onto
and subpar to industry standards and only work on one project unfavorable diminishing trend
No dedicated reliable supplier Costly to upkeep facility condition Shift in consumer behavior
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Gap Analysis Tool: McKinsey 7-S
What’s our strategy, what are the What is our hierarchical structure and
objectives and how do we achieve its reporting mechanism? How do
them, what makes us competitive and departments coordinate activities? Is
how do we deal with competition? decision making centralized?
Structure
What are the main systems that What is the general leadership style, is it
support and drive our business, what participative or autocratic? Are people
Shared
controls are there in the organization empowered and encouraged to take
and how is status fed back?
Values risks and challenge norms?
In line with the strategy and vision, are
What positions are vacant and need
there any skills gaps? How are training Skills
to be filled, what competency gaps
and skills monitored and evaluated,
need to be filled? What type of
what are our core competencies?
people and skills do we need?
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