Activity 6 – Grading System and DepEd School

Forms

Field Study 2

Charlene C. Abalos Program Year and

Axel Drake H. Aban Section:
Alyssa F. Austria
Name: Chanica T. Dela Cruz BPED 3-1
Michaella M. De Leon
Jennilyn Q. Quitlong
Shiralie R. Ritarita
Name of FS
Dr. Armando Junio Date of Submission:
Mentor

Intended Learning Outcomes

At the end of this learning activity, the FS students should be able to:
1. identify the school forms, its purpose and uses;
2. download and fill-out sample DepEd school forms; and
3. do sample computation of grades using the DepEd assessment criteria.

Introduction

The K-12 Grading System, Electronic Class Record Templates, and DepEd Forms
The K to 12 Basic Education Program uses standards- and competency-based grading system. When we say grading
system we mean a system that educators use in a particular institution to evaluate each individual student’s performance and
learning. Grading can include letter grades, percentages and even a simple pass/fail. Grades can be attached to physical activities
like writing assignments, lab work, projects, reports and tests. In DepEd, all grades are based on the weighted raw scores of the
learner’s summative assessments. These summative assessment can be classified into three components, namely, written works
(WW), performance task (PT), and quarterly assessment. These three will be the bases for grading. The nature of the learning
area defines the way these three components are assessed.
For Kindergarten, checklist and anecdotal records are used instead of numerical grades. These are based on learning
standards found in the Kindergarten curriculum guide. For grades 1 to 12, numerical grades are used. The minimum grade needed
to pass a specific learner’s area is 60, which is transmuted to 75 in the report card. The lowest rank mark that can appear on the
report card is 60 for quarterly grades and final grades.
Teachers in the Basic Education implementing the K to 12 program uses electronic class record in excel format to
facilitate high level of accuracy in the computation of the learner’s grade. Each learning area has its specific e-class record. Aside
from these, different DepEd forms are accomplished at varied time within a school year.
In this activity, FS 2 students will be exposed to various DepEd forms and e-class records. They will be given
opportunities to examine and accomplish different forms, compute quarterly grades and final grades, and accomplish e-class
records aligned with their specialization.

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Below are weights of the components for grades 1 to 10, and senior high school before the covid-19 pandemic.
Table 1: Weight Distribution of the Summative Assessment Components per Learning Area for Grades 1-10
Assessment Weights
Components Languages/AP/EsP Science/Math MAPEH/EPP/TLE
Written Works 30% 40% 20%
Performance Tasks 50% 40% 60%
Quarterly Assessment 20% 20% 20%

Table 2: Weight Distribution of the Summative Assessment Components for Senior High School
Technical/Vocational and Livelihood
Academic Track
(TVL)/Sports/Arts and Design Tracks
Assessment Core Work
Components Subjects All Other Immersion/Research/Business All Other Work Immersion/Research
Subjects Enterprise Subjects Exhibit/Performance
Simulation/Exhibit/Performance
Written Works 25% 25% 35% 20%
Performance Tasks 50% 45% 40% 60%
Quarterly
25% 30% 25 20%
assessment

The summary of learners progress is shown quarterly to parents and guardians through a parent-teacher conference, in which the
report card is discussed. The grading scale its corresponding descriptors, are in table 3.
Table 3: Descriptors, Grading Scale and remarks
Descriptors Grading Scale Remarks
Outstanding 90 -100 Passed
Very Satisfactory 85 - 89 Passed
Satisfactory 80 - 84 Passed
Fairly satisfactory 75 - 79 Passed
Did not meet expectation Below 75 Failed

The summary of learners progress is shown quarterly to parents and guardians through a parent-teacher
conference, in which the report card is discussed. The grading scale its corresponding descriptors, are in table 3.
Table 3: Descriptors, Grading Scale and remarks
Descriptors Grading Scale Remarks
Outstanding 90 -100 Passed
Very Satisfactory 85 - 89 Passed
Satisfactory 80 - 84 Passed
Fairly satisfactory 75 - 79 Passed
Did not meet expectation Below 75 Failed
Source: DepEd order No. 8 s 2015

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Below are weights of the components for grades 1 to 10, and senior high school during the covid-19 pandemic in
DepEd schools implementing flexible learning modality. (DO No. 031, s 2020)
Table 4: Weights of the components for grades 1 to 10

Weights Distribution (For grades 1 to 10)

Assessment Components
Language/ AP/ EsP Science/ Mathematics MAPEH/ EPP? TLE

Written Works 40% 50% 30%

Performance Task 60% 50% 70%

Table 5: Weights of the components for Senior High School

Weights Distribution (Senior High School)

Assessment Academic Track TVL/ Sports/Arts and Design
Components Core Work Immersion/ Research/ Work Immersion/
All other
Subjects All other subjects Business Enterprise Simulation/ Research Exhibit/
Subjects
Exhibit/ Performance Performance
Written Works 40% 40% 50% 30%
Performance
60% 60% 50% 70%
Task

Table 3: Sample Computation of Written Works and Performance Tasks in language/AP/EsP for Grade
1 to 10 and SHS Core Subject

Written Works (40%) Performance Tasks (60%)

Initial Quarterly
Tot Tota Grade Grade
1 2 3 4 PS WA 1 2 3 4 PS WA
al l

Highest
Possible 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100
Score

LEARNE 36.4
18 22 20 17 77 91 12 13 19 15 56 75 45% 81.4 88
RA %

For the detailed description of assessment procedures in the DepED, please refer to DepEd Order No. 8, s 2015 for s the
assessment before the Covid19 pandemic and the DepEd Order No.031 s 2020 for the Interim assessment and Grading in
Light of the Basic Education Learning Continuity Plan during pandemic.

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

My Observation

Direction: Read the following items below before observing an online class.
1. Watch a video tutorial/ pre-recorded video or conduct a webinar on how to accomplish DepEd forms.
2. Follow the minimum health protocol at all times.
3. Observe netiquette while the FS activity online.
4. Accomplish all the given task in this activity.
5. Download e-class record align to your specialization
6. Download and accomplish different DepEd forms used by a classroom adviser.
PART 1: Grading System
Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
A-1. Write the DepEd Learning Area (in grades 1 -10) that is align to you specialization: Science 7
A-2. List the assessment Components and the weight of each component under that learning area in item # 1:

• Quarterly Assessment - 20%

• Written Works - 40%
• Performance Tasks - 40%
A-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Quarterly
Assessment Written Works (40%) Performance Tasks (40%)
Initial Grade
(20%)
Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 20% 20 25 20 20 85 100 40% 15 15 25 20 75 100 40% 100 100

Learner 32. 28.

16 6.40 9 12 6 9 36 42.35 16.94 7 4 7 3 21 11. 20 34.54 68
A 00 00
Learner 82. 16. 80.
41 15 18 16 12 61 71.76 28.70 11 12 21 16 60 32.00 77.10 85
B 00 40 00

Learner 56. 11. 70.

28 8 14 14 16 52 61.18 24.47 8 11 18 16 53 28.27 63.94 77
C 00 20 67

Question:
Which of the three learners got a passing grade?

• Learners B and C both received passing grades for the quarter, with grades of 85 and 77. These grades are above the
standard passing mark of 75.

ASSESSMENT AND REPORTING

Worksheet for
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 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

A-4. Download the available e-class record for the learning area in item #[Link] the e-class record using the data in # 3.
In case there is no available e-class record, construct your own e-class record using excel.

Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.

B-1. Write the DepEd Learning Area (in Senior High School) that is align to you specialization(If there is any):
General Biology 1
B-2. List the assessment Components and the weight of each component under that learning area in item # 1:

• Quarterly Assessment - 25%

• Written Works - 50%
• Performance Tasks - 25%
B-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Quarterly
Quarterly
Assessment Written Works (25%) Performance Tasks (50%)
Initial Grade
(25%)
Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 25% 20 25 20 20 85 100 25% 15 15 25 20 75 100 50% 100 100

Learner 50. 12. 58.

25 12 16 6 10 44 51.76 12.94 6 8 15 15 44 29.34 54.78 73
A 00 50 67
Learner 76. 19. 78.
38 15 18 16 12 61 71.76 17.94 12 15 21 11 59 39.34 76.28 85
B 00 00 67

Learner 24. 18.

12 6.00 5 11 3 7 26 30.59 7.65 3 7 2 2 14 9.34 22.99 65
C 00 67

ASSESSMENT AND REPORTING

Worksheet for
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 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Question:
Which of the three learners got a fail to get a passing grade? What component of that learner’s grade needs improvement?

• Learner C did not meet the passing grade of 73, with a final grade of 65. The main reason for this is the low score in
Written Work, which had the weakest performance among all components.

B-4. Download the available e-class record for the learning area in item #[Link] the e-class record using the data in # 3.
In case there is no available e-class record, construct your own e-class record using excel.

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
C-1. Write the DepEd Learning Area (in grades 1-10) that is align to you specialization:

• Science 7
C-2. List the assessment Components and the weight of each component under that learning area in item # 1:

• Written Works - 50%

• Performance Tasks - 50%
C-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (50%) Performance Tasks (50%)

Initial Quarterly
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA Grade Grade

HPS 20 25 20 20 85 100 50% 15 15 25 20 75 100 50% 100 100

Learner 25.
9 7 6 9 31 36.47 18.24 5 4 7 3 19 12.67 30.91 67
A 33
Learner 81.
18 18 16 19 71 83.53 41.77 11 12 21 17 61 40.67 82.44 89
B 33

Learner 70.
8 14 14 16 52 61.18 30.59 8 11 18 16 53 35.34 65.93 78
C 67

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Question:
What is the quarterly grade of the learner with the highest initial grade? What is its descriptive equivalent?

• The learner with the highest initial grade is Learner B, who obtained an initial grade of 89. This score reflects strong
performance across both written works and performance tasks. Upon computing the quarterly grade, which is a
combination of 50% from written works and 50% from performance tasks, Learner B maintains a quarterly grade of 89.
Based on the standard grading scale, this grade falls within the range of 85 to 89, which corresponds to the descriptive
equivalent of Very Satisfactory.

C-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3.
In case there is no available e-class record, construct your own e-class record using excel.

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
D-1. Write the DepEd Learning Area (in senior high school) that is align to you specialization :
General Chemistry 1
D-2. List the assessment Components and the weight of each components under that learning area in item # 1:

• Written Works - 40%

• Performance Tasks - 60%

D-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (40%) Performance Tasks (60%)

Initial Quarterly
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA Grade Grade

HPS 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100

Learner 34.
9 15 12 9 45 52.94 21.18 10 4 9 3 26 20.80 41.98 70
A 67
Learner 29.
5 8 4 6 23 27.06 10.82 3 5 5 9 22 17.60 28.42 67
B 33

Learner 88.
17 23 16 15 71 83.53 33.41 13 14 21 18 66 52.80 86.21 91
C 00

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Question:
Which of the three learners got a very satisfactory grade?

• Learner C did not get a Very Satisfactory grade but an Outstanding one. Learner C received a quarterly grade of 91,
which falls within the 90 – 100 range and corresponds to the Outstanding descriptive equivalent. A Very Satisfactory
grade falls within the 85 – 89 range, and none of the learners received a grade in that range. As a result, none of the
three learners got a Very Satisfactory grade. Learner C performed even better with an Outstanding rating.

Briefly describe the approach you used to systematically compute the grade of the learners.

• The approach I used to compute the grades is by following the systematic approach outlined in the DepEd guidelines.
The list of components and their corresponding percentages for high school and senior high school are as follows. After
that, I input the Highest Possible Scores (HPS) for each component into the E-Class Record and then input each
learner’s actual scores. The system automatically calculates the percentage score for each component, applies the
preset weightings, sums the weighted scores to produce the Initial Grade and Quarterly Grade.

D-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3.
In case there is no available e-class record, construct your own e-class record using excel.

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Forms Description To be Mode of Schedule

prepared Preparation
by
SF 1- DepEd School Form 1 is a comprehensive tool used to collect and maintain accurate Digital or Beginning
School Register student information. It contains essential details such as the learner's name, Class Manual of the
birthdate, address, ethnic background, and educational history, including previous Adviser School
schools attended and academic performance. Year
SF 2- Is designed to systematically record students daily attendance. It provides a clear Class Manual or Daily
Learner’s Daily and organized way to monitor attendance patterns, including absences and Adviser Digital
Class instances of tardiness, throughout the academic year.
Attendance
SF 3- Is used to systematically track the distribution and return of textbooks and learning Class Manual Beginning
Books Issued materials between the school and students. It lists the titles of books given and Adviser and End of
and Return returned, helping class advisers efficiently manage and monitor these resources. the School
Year)
SF 4- Is document used by the Philippine Department of Education to monitor students'
Summary monthly attendance and movement. It includes key information such as the Division, School Manual or Monthly
Enrollment and District, School Year, and records on enrollment, attendance, dropouts, and student Head Digital
Movement of transfers. Covering all grade levels from Kindergarten to Grade 12, SF4 ensures and
Learners thorough tracking and accurate reporting for both elementary and secondary Class
education. Adviser
Is a tool used by the Department of Education in the Philippines to document and Digital
SF 5- assess students' academic progress and promotion from Kindergarten through Class End of the
Report on Grade 12. These forms contain information on assessment criteria, proficiency Adviser School
Promotion levels, and learners’ preparedness for advancement to the next grade level. Year

SF 6- Is a school document that summarizes students academic progress and promotion School Digital End of the
Summary status at the end of the school year. It presents a detailed report of learners' Head School
Report on performance from Grade 1 to Grade 12, covering all educational levels elementary, and Year
Promotion junior high school, and senior high school. Class
Adviser
SF 7- Is a school document that details the profiles and assignments of both teaching and School Digital Beginning
Inventory of non-teaching personnel. It includes information on plantilla positions, employment Head of the
School status, qualifications, and teaching loads, all aimed at enhancing administrative School
Personnel management and efficiency. Year
SF 8- Monitors students physical growth and nutritional condition on an annual basis. It is MAPEH Manual Beginning
Learner Basic carefully prepared by class advisers or MAPEH teachers at both the beginning and Teacher and end of
Health and end of the school year, documenting changes in height and weight. These BMI or Class the School
Nutrition Profile assessments must be submitted through the LIS at the start (BoSY) and end (EoSY) Adviser Year
of the academic year.
SF 9- The School Form 9 (SF9), also known as the Learner's Progress Report Card and Class Manual End of the
Learner previously referred to as Form 138, is an official school document that reflects a Adviser School
Progress student's academic performance, behavior, and attendance. Prepared quarterly by Year
Report Card the class adviser, the SF9 is released at the end of each grading period or semester,
showing the student’s grades. It is also a necessary requirement for those applying
for scholarships, college or university admission, and employment.
SF 10-Learner’s Is formerly known as Form 137, serves as the official and permanent record of a Class Manual or End of the
Permanent student's academic history. It allows learners to monitor their academic strengths Adviser Digital School
Academic and identify areas needing improvement. Often referred to as the Report Card, it Year
Record includes subject grades, conduct marks, attendance, and class ranking. This
document is commonly required for enrolling in the next grade level or when
transferring to a different school.

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

My Analysis

Answer the following questions:

1. Which is easier to do, manually compute the grade of the students or the use of e-class record? Why?
Using an e-class record is easier than computing grades manually. It helps save time because it can add and compute grades
automatically. You just need to type the scores, and the computer will do the rest. It also helps avoid mistakes in the
computation. If there are changes, you can edit the scores easily without starting over. Unlike manual computation, where you
need to compute everything by hand, which takes more time and effort. That’s why using an e-class record is better and more
convenient for students and teachers.

2. Is it important to employ a systematic approach in computing the grades of students? Justify your answer.
Yes, it is essential to employ a systematic approach when computing students grades to ensure that the process is organized,
consistent, and transparent. By following a clear and structured method, teachers can accurately track each component of
assessment, such as quizzes, performance tasks, and participation. This reduces the chance of missing any data and
promotes fairness and accountability. A systematic approach also allows educators to clearly explain how a students final
grade was calculated, which builds trust among learners, parents, and colleagues.

3. Why is there a need to accomplish the different school forms?

There is a need to accomplish the different school forms because they serve as official records that help ensure the accuracy,
accountability, and transparency of the school system. These forms document essential information such as student
enrollment, attendance, academic performance, health records, and promotion status. It is important, especially in cases where
students or parents raise concerns or complaints about grades, as having complete and accurate school forms allows teachers
to present concrete evidence to support their records and decisions.

4. When are the different school forms need to be accomplished? Why?

The different school forms must be completed at specific times throughout the academic year, based on their purpose. For
example, School Form 1 (SF 1) - School Register, which is submitted before the school year starts, ensures that the school
has accurate records of all students, allowing for proper class assignments, resource allocation, and updated official records.
Another example is the SF 9 - the Learner Progress Report Card, is completed at the end of each grading period to provide
an official record of students academic performance. Timely submission of these forms is crucial for tracking student progress,
ensuring transparency, and maintaining effective communication between the school, parents, and students.

5. What will happen if the school forms are not accomplished on the specified schedule?
If school forms are not completed on time, it can lead to several problems. There could be delays in reporting and evaluating
students progress because these forms track important information like attendance and grades. This could also delay the
submission of reports to the division or regional office.

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Create

I. Generate your own data, do a sample computation of students’ grade using the DepEd assessment criteria in
your respective specialization.

II. Download and print the DepEd forms listed above. Familiarize yourself by accomplishing the forms with at least
fifteen (15) names as learners.
SF 1- School Register

SF 2 – Learner’s Daily Class Attendance

ASSESSMENT AND REPORTING

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 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

SF 3 – Books Issued and Returned

SF 5 – Report on Promotion

ASSESSMENT AND REPORTING

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 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

SF 10 – Learner’s Permanent Academic Record

ASSESSMENT AND REPORTING

Worksheet for
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 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

My Reflection

Answer the following questions:

1. If you are the teacher, what approach will you use to systematically compute the grades of you students? Why do you
prefer that approach.

If I were the teacher, I would use the DepEd e-Class Record as my approach to systematically compute the grades of my
students. This tool is aligned with DepEd Order No. 8, s. 2015 and automatically calculates grades based on the correct
weight distribution for Written Works, Performance Tasks, and Quarterly Assessment.
I prefer this approach because it ensures accuracy, consistency, and efficiency in computing grades. It minimizes human error,
saves time, and allows me to focus more on evaluating the quality of student work rather than doing repetitive calculations.
The e-Class Record also helps in organizing student data, making it easier to monitor progress and provide timely feedback.

2. Which of the different school forms is the easiest to accomplish? Why?

The easiest school form to accomplish is SF 2 - Learner’s Daily Class Attendance. This form involves recording the daily
attendance of students, which is a routine task that can be done quickly and efficiently. It only requires basic information such
as whether a student is present, absent, or excused, without the need for additional details or complex data entry. Since it is a
daily activity, it becomes part of the regular routine, making it easy to complete. Unlike other forms, which often require more
detailed data collection. SF 2 is simple and straightforward, making it the least time-consuming and complex to accomplish.
3. Which of the different school forms is the most difficult to accomplish? What will you do to lessen the difficulty encountered
in accomplishing this form?
The most difficult forms to accomplish is the SF 4 – Summary Enrollment and Movement of Learners because it requires the
collection and regular updating of detailed information, such as student enrollment, attendance, dropouts, and transfers. Keeping
track of these changes can be time-consuming and complex, especially when dealing with large amounts of data and frequent
updates. To lessen the difficulty in accomplishing the SF 4 – Summary Enrollment and Movement of Learners, what I will do is
have regular data updates. This way, I won't feel overwhelmed, and it will be more manageable to accomplish. Regular updates
ensure that data stays organized, making the task easier to handle and less stressful.

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2
 Activity 6 – Grading System and DepEd School
Forms

Field Study 2

Evidence/ Documentation

Self Peer FS
Mentor’s Over-all
Rating Rating Rating
Rating

ASSESSMENT AND REPORTING

Worksheet for
Field Study 2