KEYBOARD

SHORTCUTS

KEYBOARD SHORTCUTS

The Need For

Speed
Computing today is all about one thing
—speed! It's not just enough to be able
to use computers, because, let's face it;
everyone and their monkey can use a
computer these days. What's more
important, and what will set you apart
from the crowd, is how fast you can use
the computer to do your bidding. The
difference between an average
computer user and an advanced user
often comes down to how many
shortcuts you know. Many of you are
already adept at some basic shortcuts-
[Ctrl] + [C] to copy, and [Ctrl] + [V] to
paste.
Whatever the case, there's no way
you're going to remember all the
shortcuts you need to...

Windows
Windows Keyboard shortcuts
General Shortcuts
These are applicable to nearly all Windows programs.

[F1]
Display Help. When in Windows Explorer or viewing the desktop, this shows you Windows Help.
Otherwise, shows you the active program's documentation.

[Ctrl] + [C]
Copy the selected item or text

[Ctrl] + [X]
Cut the selected item or text

[Ctrl] + [v]
Paste the selected item or text

[Ctrl] + [z]
Undo the last action
[Ctrl] + [Y]
Redo the last Action

[Delete]
Delete the selected item and move It to the Recycle Bin

[[Shift]] + [Delete]
Delete the selected item without moving it to the Recycle Bin first

[F2]
Rename the selected item

[Ctrl] + [Right Arrow]

Move the cursor to the beginning of the next wind

[Ctrl] + [Left Arrow]

Move the cursor to the beginning of the previous word

[Ctrl] + [Down Arrow]

Move the cursor to the beginning of the next paragraph

[Ctrl] + [Up Arrow]

Move the cursor to the beginning of the previous paragraph

[Ctrl] + [[shift]] + an arrow key

Select a block of text
[[Shift]] with any arrow key
Select more than one item in a window or on the desktop, or select text within a document

[Ctrl] with any arrow key + [space]

Select multiple individual items in a window or on the desktop

[Ctrl] + [a]
Select all items in a document or window

[F3]
Search for a file or folder

[Alt] + [enter]
Display properties for the selected item

[Alt] + [f4]
Exit the active program

[Alt] + [Space]
Open the shortcut menu for the active window

[Ctrl] + [F4]
Close the active document (in programs that allow you to have multiple documents open
simultaneously)

[Alt] + [Tab]
Switch between open programs or items

[Ctrl]+ [Alt] + [Tab]

Use the arrow keys to switch between open items (Vista only). Hit [Enter] to select the program you
want to switch to

[Ctrl] + Mouse scroll wheel

Change the size of icons on the desktop - (Vista only)

[Windows]+ [Tab]
Cycle through programs on the taskbar by using Windows Flip 3D (Vista only). In XP, cycle through
programs using the taskbar buttons and hit [Enter] to select a program

[Ctrl] + [Windows] + [Tab]

Use the arrow keys to cycle through programs on the taskbar by using Windows Flip 3D (Vista
only). Hit [Enter] to select the program you want to switch to
[Alt] + [Esc]Cycle through items in the order in which they were opened

[F6] : - Cycle through screen elements in a window or on the desktop

[F4]
Display the Address bar list in Windows Explorer

[[Shift]]+ [F10]
Display the right-click menu for the selected item

[Ctrl] + [Esc] or [Windows]

Open the Start menu

[Alt] + underlined letter (in program menu)

Display the corresponding menu - for Example, [Alt] + [F] in a program opens the File menu

[F10]
Activate the menu bar in the active program

[Right Arrow] (In menu bar)

Open the next menu to the right, or open a submenu

[Left Arrow] (In menu bar)

Open the next menu to the left, or close a submenu
 [F5]
Refresh the active window

[Alt] + [Up Arrow]

View the folder one level up in Windows Explorer

[Esc]
Cancel the current task

[Ctrl] + [[Shift]] + [Esc]

Open Task Manager. Also [Ctrl] + [Alt] + [Delete] in Windows XP

Hold down [[Shift]] when you insert a CD / DVD

Prevent the CD / DVD from automatically playing

Dialog Box Shortcuts

Use these in dialog boxes - Control Panel items, Save and Open dialogue and so on.

[Ctrl] + [Tab]
Move forward through tabs

[Ctrl] + [Shift] + [Tab]

Move back through tabs
[Tab]
Move forward through options

[Shift] + [Tab]
Move back through options

[Alt] + underlined letter

Perform the command (or select the option) that goes with that letter

[Enter]
Replaces clicking the mouse for many selected commands. Also equivalent to hitting the OK button

[Space]
Change the state of a check box or radio button. Also to click on selected button - the button is
clicked after you release the spacebar.

Arrow keys
Select a button if the active option is a group of option buttons

[F4]
Display the items in the active drop-down menu
 [Backspace]
Open a folder one level up if a folder is selected in the Save As or Open dialog box

Windows Explorer Shortcuts

[Ctrl] + [N]
Open a new window (Vista only)

[End]
Display the bottom of the active window

[Home]
Display the top of the active window

[F1l]
Maximize or minimize the active window (Vista). Go full-screen (XP)

[*] on keypad (Num Lock on)Display all subfolders under the selected folder

[+] on keypad (Num Lock on)

Display the contents of the selected folder

[-] on keypad (Num Lock on) :- Collapse the selected folder

[Left Arrow]
Collapse the current selection (if it is expanded), or select the parent folder

[Alt] + [Left Arrow]

View the previous folder

[Right Arrow]
Display the current selection (if it is collapsed). If not, select the first subfolder (Vista only)

[Alt] + [Right Arrow]

View the next folder

[Ctrl] + Mouse scroll wheel

Change the size and appearance of file and folder icons (Vista only)

[Alt] + [D]
Select the Address bar

Windows Key Shortcuts

[Windows]
Open or close the Start menu

[Windows] + PAUSE
Display the System Properties dialog box
[Windows] +D
Display the desktop

[Windows] +M
Minimize all windows

[Windows] +SHIFT+M
Restore minimized windows to the desktop

[Windows] +E
Open Computer
[Windows] +F : - Search for a file or folder

CTRL+ [Windows] +F
Search for computers (if you are on a network)

[Windows] +L
Lock your computer or switch users

[Windows] +R :- Open the Run dialog box

[Windows] +T
Cycle through programs on the taskbar

[Windows] +TAB
Cycle through programs on the taskbar by using Windows Flip 3-D

CTRL+ [Windows] +TAB

Use the arrow keys to cycle through programs on the taskbar by using Windows Flip 3-D

[Windows] + SPACEBAR
Bring all gadgets to the front and select Windows Sidebar

[Windows] +G
Cycle through Sidebar gadgets

[Windows] +u
Open Ease of Access Center

[Windows] +x
Open Windows Mobility Center

[Windows] with any number key

Open the Quick Launch shortcut that is in the position that corresponds to the number. For example,
[Windows] +1 to launch the first shortcut in the Quick Launch menu.
Ease of Access Shortcuts
You can turn these off too:

Right [Shift] for eight seconds

Turn Filter Keys on and off

Left [Alt] + left [Shift] + [Print Screen] (or [PrtScrn])

Turn High Contrast on or off
Left [Alt] + left [Shift] + [Num Lock] : -Turn Mouse Keys on or off
[Shift] five times
Turn Sticky Keys on or off

[Num Lock] for five seconds

Turn Toggle Keys on or off

Windows logo key + [U]

Open the Ease of Access Center

Microsoft Office
General Office Shortcuts :- These are applicable across all Office applications. To use the ribbon with the
keyboard, just hit [Alt]. Office will show you shortcut keys for every tab, and every utility under those tabs. If you're
unwilling to remember more shortcuts, just this one feature is enough to accelerate your work in Office.

Function Shortcut
Select the active tab of the Ribbon and [Alt] or [F10]. Press either of these keys
activate the access keys again to move back to the document and
cancel the access keys.
Move to another tab of the Ribbon. [F10] to select the active tab, and then
[Left Arrow] or [Right Arrow]
Hide or show the Ribbon. [Ctrl]+ [Fl]
Display the shortcut menu for the selected [Shift] + [F10]
command.
Move the focus to select each of the [F6]
following areas of the window:
Active tab of the Ribbon
Any open task panes
Toolbar at the bottom of the window
Your document

Move the focus to each command on the [Tab] or [Shift] + [Tab]

Ribbon, forward or backward, respectively.
Move down, up, left, or right, respectively, Arrow Keys
among the items on the Ribbon.

Activate the selected command or control on [Space] or [Enter]

the Ribbon.
Open the selected menu or gallery on the [Space] or [Enter]
Ribbon.
Activate a command or control on the [Enter]
Ribbon so you can modify a value.
Finish modifying a value in a control on the [Enter]
Ribbon, and move focus back to the
document.
Get help on the selected command or control [Fl]
on the Ribbon. (If no Help topic is associated
with the selected command, a general Help
topic about the program is shown instead.)
Microsoft Word
General Tasks
These are Word's most common tasks, and are also applicable for other Office tools.

Function Shortcut
Create a non-breaking space......................................................... [Ctrl] + [Shift] + [Space]
Create a non-breaking hyphen...................................................... [Ctrl] + [-]
Make letters bold.......................................................................... [Ctrl] + [B]
Make letters italic......................................................................... [Ctrl] + [I]
Make letters underline................................................................... [Ctrl] + [U]
Decrease font size one value......................................................... [Ctrl] + [Shift] + [<]
Increase font size one value.......................................................... [Ctrl] + [Shift] + [>]
Decrease font size 1 point............................................................. [Ctrl] + [[]
Increase font size 1 point...............................................................[Ctrl] + []]
Remove paragraph or character
formatting..................................................................................... [Ctrl] + [Space]
Copy the selected text or object.................................................... [Ctrl] + [C]
Cut the selected text or object....................................................... [Ctrl] + [X]
Paste text or an object................................................................... [Ctrl] + [V]
Paste special................................................................................. [Ctrl] + [Alt] + [V]
Paste formatting only.................................................................... [Ctrl] + [Shift] + [V]
Undo the last action...................................................................... [Ctrl] + [Z]
Redo the last action....................................................................... [Ctrl] + [Y]
Open the Word Count dialog box................................................ [Ctrl] + [Shift] + [G]

Working with Documents

Function Shortcut
Create a new document of the same type as the current or
most recent document................................................................... [Ctrl] + [N]
Open a document.......................................................................... [Ctrl] + [0]
Close a document.......................................................................... [Ctrl] + [W]
Split the document window.......................................................... [Alt] + [Ctrl] + [S]
Remove the document window split............................................ [Alt] + [Shift] + [C]
Save a document............................................................................[Ctrl] + [S]
Find text, formatting, and
special items..................................................................................[Ctrl] + [F]
Repeat find (after closing Find and
Replace window)...........................................................................[Alt] + [Ctrl] + [Y]
Replace text, specific formatting,
and special items...........................................................................[Ctrl] + [H]
Go to a page, bookmark, footnote, table, comment, graphic, or other
location..........................................................................................[Ctrl] + [G]
Switch between the last four places
that you have edited.......................................................................[Alt] + [Ctrl] + [Z]
Open a list of browse options. Press the arrow keys to select an option, and then press
ENTER to browse through a document by using the
selected option...............................................................................[Alt]+[Ctrl]+[Home]
Move to the previous edit location................................................[Ctrl] + [Page Up]
Move to the next edit location.......................................................[Ctrl] + [Page Down]
Switch to Print Layout view..........................................................[Alt] + [Ctrl] + [P]
Switch to Outline view. ................................................................[Alt] + [Ctrl] + [0]
Switch to Draft view......................................................................[Alt] + [Ctrl] + [N]
Promote a paragraph......................................................................[Alt] + [Shift] + [Left Arrow]
Demote a paragraph.......................................................................[Alt] + [Shift] + [Right Arrow]
Demote to body text......................................................................[Ctrl] + [Shift] + [N]
Move selected paragraphs up........................................................[Alt] + [Shift] + [Up Arrow]
Move selected paragraphs down...................................................[Alt] + [Shift] + [Down Arrow]
Expand text under a heading.........................................................[Alt] + [Shift] + [+]
Collapse text under a heading.......................................................[Alt] + [Shift] + [-]
Expand or collapse all text or headings........................................ [Alt] + [Shift] + [A] Hide or display
character formatting. ... [/] (Keypad) Show the first line of body text or
all body text...................................................................................[Alt] + [Shift] + [L]
Show all headings with the
Heading 1 style..............................................................................[Alt] + [Shift] + [1]
Show all headings up to Heading n...............................................[Alt] + [Shift] + [n]
Insert a tab character......................................................................[Ctrl] + [Tab]
Print a document............................................................................[Ctrl] + [P]
Switch in or out of print preview...................................................[Alt] + [Ctrl] + [I]
Move around the preview page when
zoomed in......................................................................................Arrow keys
Move by one preview page when
zoomed out....................................................................................[Page Up] or [Page Down]
Move to the first preview page when
zoomed out....................................................................................[Ctrl] + [Home]
Move to the last preview page when
zoomed out....................................................................................[Ctrl] + [End]
Insert a comment...........................................................................[Alt] + [Ctrl] + [M]
Turn change tracking on or off......................................................[Ctrl] + [Shift] + [E]
Close the Reviewing Pane if it is open..........................................[Alt] + [Shift] + [C]
Go to beginning of document.
(Reading View)............................................................................ [Home]
Go to end of document. (Reading View)..................................... [End]
Go to page n. (Reading View) ......................................................[n], [Enter]
Exit reading layout view................................................................[Esc]
Mark a table of contents entry. .....................................................[Alt] + [Shift] + [0]
Mark a table of authorities entry
(citation)........................................................................................[Alt] + [Shift] + [I]
Mark an index entry. ....................................................................[Alt] + [Shift] + [X]
Insert a footnote.............................................................................[Alt] + [Ctrl] + [F]
Insert an endnote............................................................................[Alt] + [Ctrl] + [D]
Insert a hyperlink...........................................................................[Ctrl] + [K]
Go back one page..........................................................................[Alt] + [Left Arrow]
Go forward one page.....................................................................[Alt] + [Right Arrow]
Refresh...........................................................................................[F9]

Editing:
Function Shortcut
Delete one character to the left..................................................... [Backspace]
Delete one word to the left............................................................ [Ctrl] + [Backspace]
Delete one character to the right................................................... [Delete]
Delete one word to the right......................................................... [Ctrl] + [Delete]
Cut selected text to the Office Clipboard..................................... [Ctrl] + [X]
Undo the last action [Ctrl] + [Z]
Cut to the Spike (similar to the Clipboard).................................. [Ctrl] + [F3]
Open the Office Clipboard.......................................................... Press [Alt] + [H] > [F] > [0]
Move text or graphics once.......................................................... [F2] (use the cursor and press [Enter])
Copy text or graphics once........................................................... [Shift] + [F2] (use the cursor and press
[Enter])
When text or an object is selected, open the Create New Building Block
dialog box..................................................................................... [Alt] + [F3]
When the building block - for example, a SmartArt graphic — is selected, display the
right-click menu that
is associated with it....................................................................... [Shift] + [F10]
Paste the Spike contents............................................................... [Ctrl] + [Shift] + [F3]

Copy the header or footer used in the

previous section of the document..................................................[Alt] + [Shift] + [R]
Insert A field..................................................................................[Ctrl] + [F9]
Insert A line break.........................................................................[Shift] + [Enter]
Insert A page break........................................................................[Ctrl] + [Enter]
Insert A column break...................................................................[Ctrl] + [Shift] + [Enter]
Insert An em dash..........................................................................[Alt] + [Ctrl] + [-]
Insert An en dash / optional hyphen .............................................[Ctrl] + [-]
Insert The copyright symbol..........................................................[Alt] + [Ctrl] + [C]
Insert The registered trademark symbol....................................... [Alt] + [Ctrl] + [R]
Insert The trademark symbol.........................................................[Alt] + [Ctrl] + [T]
Insert An ellipsis ............'..............................................................[Alt] + [Ctrl] + [.]
Insert An AutoText entry..............................................................Type the first fewcharacters of the
AutoText entry name > [Enter]Insert the Unicode character for the specified Unicode
(hexadecimal)character code.........................................................The character code, [Alt] + [X]
Find out the Unicode character code
for the selected character ..... .......................................................[Alt] + [X]
Insert the ANSI character for the
specified ANSI (decimal) character code..................................... [Alt] + The character code
 (on the numeric keypad)
Extend a selection to the beginning of a word..............................[Ctrl] + [Shift] + [Left -Arrow]
Extend a selection to the end of a line.......................................... [Shift] + [End]
Extend a selection to the beginning
of a line..........................................................................................[Shift] + [Home]
Extend a selection one line down..................................................[Shift] + [Down Arrow]
Extend a selection one line up.......................................................[Shift] + [Up Arrow]
Extend a selection to the end of a para........................................ [Ctrl] + [Shift] + [Down-arrow]
Extend a selection to the beginning
of a paragraph................................................................................[Ctrl] + [Shift] + [Up Arrow]
Extend a selection one screen down..............................................[Shift] + [Page Down]
Extend a selection one screen up...................................................[Shift] + [Page Up]
Extend a selection to the beginning
of a document................................................................................[Ctrl] + [Shift] + [Home]
Extend a selection to the end of
a document....................................................................................[Ctrl] + [Shift] + [End]
Extend selection to the end of a window..................................... [Alt] + [Ctrl] + [Shift] + [Page
Down]
Extend a selection to include the
entire document.............................................................................[Ctrl] + [A]
Select a vertical block of text........................................................[Ctrl] + [Shift] + [F8] with Arrow keys
Extend a selection to a specific
location in a document..................................................................[F8 ] with arrow keys

Text in tables Press

Select the next cell's contents........................................................[Tab]
Select the preceding cell's contents...............................................[Shift] + [Tab]
Extend a selection to adjacent cells...............................................[Shift] + Arrow key
Select a column.............................................................................[Shift] + [Alt] + [Page
Down] - select the column from top to bottom.
Press [Shift] + [Alt] + [Page Up] - select the column from bottom to top.
Select an entire table......................................................................[Alt] + [5] (Keypad
with Num Lock off)
Move One character to the left......................................................[Left Arrow]
Move One character to the right ...................................................[Right Arrow]
Move One word to the left............................................................[Ctrl] + [Left Arrow]
Move One word to the right .........................................................[Ctrl] + [Right Arrow]
Move One paragraph up................................................................[Ctrl] + [Up Arrow]
Move One paragraph down...........................................................[Ctrl] + [Down Arrow]
Move One cell to the left (in a table).............................................[Shift] + [Tab]
Move One cell to the right (in a table)......................................... [Tab]
Move Up one line..........................................................................[Up Arrow]
Move Down one line.....................................................................[Down Arrow]
Move To the end of a line ............................................................[End]
Move To the beginning of a line ..................................................[Home]
Move To the top of the window....................................................[Alt] + [Ctrl] + [Page Up]
Move To the end of the window...................................................[Alt] + [Ctrl] + [Page Down]
Move Up one screen (scrolling)....................................................[Page Up]
Move Down one screen (scrolling)...............................................[Page Down]
Move To the top of the next page .................................................[Ctrl] + [Page Down]
Move To the top of the previous page...........................................[Ctrl] + [Page Up]
Move To the end of a document....................................................[Ctrl] + [End]
Move To the beginning of a document........................................ [Ctrl] + [Home]
After opening a document, move to the
location you were working in last.................................................[Shift] + [F5]
Move To the next cell in a row......................................................[Tab]
Move To the previous cell in a row...............................................[Shift] + [Tab]
Move To the first cell in a row......................................................[Alt] + [Home]
Move To the last cell in a row.......................................................[Alt] + [End]
Move To the first cell in a column................................................[Alt] + [Page Up]
Move To the last cell in a column ................................................[Alt] + [Page Down]
Move To the previous row............................................................[Up Arrow]
Move To the next row...................................................................[Down arrow]
Move One row up..........................................................................[Alt] + [Shift] + [Up Arrow]
Move One row down.....................................................................[Alt] + [Shift] + [Down Arrow]

Formatting
Function Shortcut
Copy formatting from text............................................................ [Ctrl] + [Shift] + [C]
Apply copied formatting to text.................................................... [Ctrl] + [Shift] + [V]
Open the Font dialog box to change font. ................................... [Ctrl] + [Shift] + [F]
Open the Font dialog box to change the
formatting of characters................................................................ [Ctrl] + [D]
Change the case of letters............................................................. [Shift] + [F3]
Format all letters as capitals......................................................... [Ctrl] + [Shift] + [A]
Apply bold formatting.................................................................. [Ctrl] + [B]
Apply an underline........................................................................ [Ctrl] + [U]
Underline words but not spaces.................................................... [Ctrl] + [Shift] + [W]
Double-underline text................................................................... [Ctrl] + [Shift] + [D]
Apply hidden text formatting........................................................ [Ctrl] + [Shift] + [H]
Apply italic formatting................................................................. [Ctrl] + [I]
Format letters as small capitals.................................................... [Ctrl] + [Shift] + [K]
Apply subscript formatting
(automatic spacing)...................................................................... [Ctrl] + [=]
Apply superscript formatting
(automatic spacing)...................................................................... [Ctrl] + [Shift] + [+]
Remove manual character formatting. ........................................ [Ctrl] + [Space]
Change the selection to the Symbol font..................................... [Ctrl] + [Shift] + [Q]
Display nonprinting characters.................................................... [Ctrl] + [Shift] + [*]
(Keypad does not work)
Review text formatting..................................................................[Shift] + [Fl]
Single-space lines..........................................................................[Ctrl] + [1]
Double-space lines........................................................................[Ctrl] + [2]
Set 1.5-line spacing.......................................................................[Ctrl] + [5]
Add or remove one line space
preceding a paragraph...................................................................[Ctrl] + [0]
Switch a paragraph between centered
and left-aligned..............................................................................[Ctrl] + [E]
Switch a paragraph between justified
and left-aligned..............................................................................[Ctrl] + [J]
Switch a paragraph between right-
aligned and left-aligned.................................................................[Ctrl] + [R]
Left align a paragraph....................................................................[Ctrl] + [L]
Indent a paragraph from the left....................................................[Ctrl] + [M]
Remove a paragraph indent from
the left............................................................................................[Ctrl] + [Shift] + [M]
Create a hanging indent.................................................................[Ctrl] + [T]
Reduce a hanging indent...............................................................[Ctrl] + [Shift] + [T]
Remove paragraph formatting.......................................................[Ctrl] + [Q]
Open Apply Styles task pane.........................................................[Ctrl] + [Shift] + [S]
Open Styles task pane....................................................................[Alt] + [Ctrl] + [Shift] + [S]
Start AutoFormat...........................................................................[Alt] + [Ctrl] + [K]
Apply the Normal style.................................................................[Ctrl] + [Shift] + [N]
Apply the Heading 1 style.............................................................[Alt] + [Ctrl] + [1]
Apply the Heading 2 style.............................................................[Alt] + [Ctrl] + [2]
Apply the Heading 3 style.............................................................[Alt] + [Ctrl] + [3]

Function Key Shortcuts

Function Shortcut
Get Help or visit Microsoft Office Online................................... [Fl]
Move text or graphics................................................................... [F2]
Repeat the last action................................................................... [F4]
Choose the Go To command (Home tab).................................... [F5]
Go to the next pane or frame........................................................ [F6]
Choose the Spelling command(Review tab).................................................................................. [F7]
Extend a selection......................................................................... [F8]
Update the selected fields..............................................................[F9]
Show KeyTips...............................................................................tF10]
Go to the next field........................................................................[Fill
Choose the Save As command
(Microsoft Office Button).............................................................[F12]
Start context-sensitive Help or reveal
formatting......................................................................................[Shift] + [Fl]
Copy text.......................................................................................[Shift] + [F2]
Change the case of letters..............................................................[Shift] + [F3]
Repeat a Find or Go To action......................................................[Shift] + [F4]
Move to the last change.................................................................[Shift] + [F5]
Go to the previous pane or frame
(after pressing F6).........................................................................[Shift] + [F6]
Choose the Thesaurus command
(Review tab, Proofing group)........................................................[Shift] + [F7]
Shrink a selection..........................................................................[Shift] + [F8]
Switch between a field code and its result. [Shift] + [F9]
Display a shortcut menu................................................................[Shift] + [F10]
Go to the previous field.................................................................[Shift] + [FU]
Choose the Save command
(Microsoft Office Button).............................................................[Shift] + [F12]
Choose the Print Preview command
(Microsoft Office Button).............................................................[Ctrl] + [F2]
Cut to the Spike.............................................................................[Ctrl] + [F3]
Close the window..........................................................................[Ctrl] + [F4]
Go to the next window. ................................................................[Ctrl] + [F6]
Insert an empty field......................................................................[Ctrl] + [F9]
Maximize the document window..................................................[Ctrl] + [F10]
Lock a field....................................................................................[Ctrl] + [FU]
Choose the Open command
(Microsoft Office Button).............................................................[Ctrl] + [F12]

Go to the next field........................................................................[Alt] + [Fl]

Create a new Building Block.........................................................[Alt] + [F3]
Exit Office Word 2007..................................................................[Alt] + [F4]
Restore the program window size.................................................[Alt] + [F5]
Move from an open dialog box back to the document, for dialog boxes such as Find and
Replace that support
this behavior..................................................................................[Alt] + [F6]
Find the next misspelling or
grammatical error..........................................................................[Alt] + [F7]
Run a macro...................................................................................[Alt] + [F8]
Switch between all field codes and their results............................[Alt] + [F9]
Maximize the program window. ..................................................[Alt] + [F10]
Display Microsoft Visual Basic code............................................[Alt] + [Fll]
Go to the previous field.................................................................[Alt] + [Shift] + [Fl]
Choose the Save command
(Microsoft Office Button).............................................................[Alt] + [Shift] + [F2]
Display the Research task pane.....................................................[Alt] + [Shift] + [F7]
Run GOTOBUTTON or MACROBUTTON from the field that displays the
field results....................................................................................[Alt] + [Shift] + [F9]
Display a menu or message for a smart tag.................................. [Alt] + [Shift] + [F10]
Display Microsoft System Information........................................ [Ctrl] + [Alt] + [Fl]
Choose the Open command
(Microsoft Office Button).............................................................[Ctrl] + [Alt] + [F2]
Microsoft Excel
Worksheet Shortcuts
Function Shortcut
Insert worksheet.............................................................................[Alt] > [H] > [I] > [S]
Move to the next sheet in the workbook. . ....................................[Ctrl] + [Page Down]
Move to the previous sheet in the
Workbook.......................................................................................[Ctrl] + [Page Up]
Select the current and next sheet. To cancel selection of multiple sheets,
press [Ctrl] + PAGE DOWN or, to select
a different sheet, press [Ctrl] + PAGE UP.....................................[Shift] + [Ctrl] +
[Page Down]
Select the current and previous sheet............................................ [Shift] + [Ctrl] + [Page Up]
Rename the current sheet
(Home, Format, Rename Sheet).....................................................[Alt] [H] > [0] > [R]
Move or copy the current sheet
(Home, Format, Move or Copy Sheet...). .................................... .[Alt] [H] > [0] > [M]
Move one cell up, down, left, or right. ........................................ .Arrow Keys
Move to the edge of the current data region.(Data region: A range of cells
that contains data and that is bounded by empty cells or worksheet
borders.).........................................................................................[Ctrl] + Arrow Key
Move to the beginning of the row................................................. [Home]
Move to the beginning of the worksheet.......................................[Ctrl] + [Home]
Move to the last cell on the worksheet, in the bottom-most used row of the
Rightmost used column.................................................................[Ctrl] + [End]
Move one screen to the right.........................................................[Alt] + [Page Down]
Move one screen to the left........................................................... [Alt] + [Page Up]
Scroll to display the active cell......................................................[Ctrl] + [Backspace]
Display the Go To dialogue box................................................... [Alt] > [H] > [FD] > [G]
Display the Find tab of the Find and
Replace dialogue box................................................................... [Alt] > [H] > [FD] > [F]
Display the Replace tab of the Find
and Replace dialogue box............................................................. [Alt] > [H] > [FD] > [R]

Moves one cell to the right in a worksheet.Moves between unlocked cells in a protected worksheet. Moves
to the next option or option
group in a dialogue box.................................................................[Tab]
Move from top to bottom within the
selected range................................................................................[Enter]
Move from bottom to top within the
selected range................................................................................[Shift] + [Enter]
Move from left to right within the selected range. If cells in a single
column are selected, move down..................................................[Tab]
Move from right to left within the selected range. If cells in a single
column are selected, move up.......................................................[Shift] + [Tab]
Move clockwise to the next corner of
the selected range..........................................................................[Ctrl] + [.]
In nonadjacent selections, switch to
the next selection to the right........................................................[Ctrl] + [Alt] + [Right
Arrow]
Switch to the next nonadjacent
selection to the left........................................................................[Ctrl] + [Alt] + [Left Arrow]

Selections
Function Shortcut
Select the entire column................................................................ [Ctrl] + [Space]
Select the entire row...................................................................... [Shift] + [Space]
Selects the entire worksheet.......................................................... [Ctrl] + [A]
If the worksheet contains data, [Ctrl] + A selects the current region. Pressing [Ctrl] + A a
second time selects the current region and its summary rows. Pressing [Ctrl] + A a third
time selects the entire worksheet. When the insertion point is to the right of a function
name in a formula, displays the Function Arguments dialogue box With multiple cells
selected, select
only the active cell.........................................................................[Shift] + [Backspace]
With an object selected, select all
objects on a sheet...........................................................................[Ctrl] + [Shift] + [Space]
Alternate between hiding objects, displaying objects, and displaying
placeholders for objects.................................................................[Ctrl] + [6]
Select the current region around the active cell (the data area enclosed by blank rows and
blank columns). In a PivotTable report, select the
entire PivotTable report.................................................................[Ctrl] + [Shift] + [*]
Select the array containing the active cell.................................... [Ctrl] + [/]
(Array: Used to build single formulae
that produce multiple results or that
operate on a group of arguments that
are arranged in rows and columns..
An array range shares a common
formula; an array constant is a group
of constants used as an argument.)

Select all cells that contain comments. ..................................... .[Ctrl] + [Shift] + [0]
In a selected row, select the cells that
don't match the value in the active cell. ......................................[Ctrl] + [\]
In a selected column, select the cells
that don't match the value in the
active cell.......................................................................................[Ctrl] + [Shift] + [|]
Select all cells directly referenced by
formulae in the selection...............................................................[Ctrl] + [[]
Select all cells directly or indirectly
referenced by formulae in the selection...................................... .[Ctrl] + [Shift] + [{]
Select cells that contain formulae
that directly reference the active cell.......................................... .[Ctrl] + []]
Select cells that contain formulae that
directly or indirectly reference the
active cell.......................................................................................[Ctrl] + [Shift] + [}]
Select the visible cells in the current
selection.........................................................................................[Alt] + [;]
Add another range of cells to the selection.................................. [Shift] + [F8]
Extend the selection by one cell....................................................[Shift] + Arrow Key
Extend the selection to the last nonblank cell in the same column
or row as the active cell.................................................................[Ctrl] + [Shift] + Arrow Key
Extend the selection to the beginning
of the row.......................................................................................[Shift] + [Home]
Extend the selection to the beginning
of the worksheet............................................................................[Ctrl] + [Shift] + [Home]
Extend the selection to the last used
cell on the worksheet (lower-right corner)....................................[Ctrl] + [Shift] + [End]
Extend the selection down one screen. ....................................... .[Shift] + [Page Down]
Extend the selection up one screen................................................[Shift] + [Page Up]
Extend the selection to the last nonblank cell in the same column or
row as the active cell.....................................................................[End] + [Shift] + Arrow Key
Extend the selection to the last used
cell on the worksheet (lower-right corner)................................. ..[End] + [Shift] + [Home]
Extend the selection to the last cell in the current row. This key sequence does not work if you have turned
on transition navigation keys (Tools menu,
Options command, Transition tab)............................................... [End] + [Shift] + [Enter]
Extend the selection to the cell in the
upper-left corner of the window.................................................... [Scroll Lock] + [Shift] + [Home]

Entering, Formatting And Calculations

Function Shortcut
Complete a cell entry and select the
cell below...................................................................................... [Enter]
Start a new line in the same cell................................................... [Alt] + [Enter]
Fill the selected cell range with the
current entry.................................................................................. [Ctrl] + [Enter]
Complete a cell entry and select the
previous cell above....................................................................... [Shift] + [Enter]
Complete a cell entry and select the
next cell to the right.......................................................................[Tab]
Complete a cell entry and select the.
previous cell to the left.................................................................. [Shift] + [Tab]
Cancel a cell entry. ....................................................................... [Esc]
Move one character up, down, left, or right. Arrow Keys
Move to the beginning of the line................................................. [Home]
Repeat the last action if possible..................................................[F4] or [Ctrl] + [Y]
Fill down...................................................................................... [Ctrl] + [D]
Fill to the right............................................................................. [Ctrl] + [R]
Define a name.............................................................................. [Ctrl] + [F3]
Insert a hyperlink......................................................................... [Ctrl] + [K]
Enter the date............................................................................... [Ctrl] + [;]
Enter the time............................................................................... [Ctrl] + [Shift] + [:]
Display a drop-down list of the values
in the current column of a range...................................................[Alt] + [Down Arrow]
Undo the last action..................................................................... [Ctrl] + [Z]
Start a formula............................................................................. [=]
Move the insertion point into the
Formula Bar when editing in a cell
is turned off...................................................................................[F2]
In the Formula Bar, delete one
character to the left........................................................................[Backspace]
Complete a cell entry from the cell or
Formula Bar...................................................................................[Enter]
Cancel an entry in the cell or
Formula Bar...................................................................................[Esc]
In a formula, display the Insert
Function dialogue box...................................................................[Shift] + [F3]
When the insertion point is to the right of a function name in a formula, display the Function
Arguments dialogue box...............................................................[Ctrl] + [A]
When the insertion point is to the right of a function name in a formula, insert the argument
names and
parentheses....................................................................................[Ctrl] + [Shift] + [A]
Paste a defined name into a formula.
(Name: A word or string of characters
that represents a cell, range of cells,
formula, or constant value.
Use easy-to-understand names, such as
Products, to refer to hard to under-
stand ranges, such as Sales!C20:C30.)......................................... [F3]
Insert an AutoSum formula with the
SUM function................................................................................[Alt] + [=]
Copy the value from the cell above the
active cell into the cell or the Formula Bar...................................[Ctrl] + [Shift] + ["]
Copies a formula from the cell above the
active cell into the cell or the Formula Bar...................................[Ctrl] + [']
Alternate between displaying cell values
and displaying formulae................................................................[Ctrl] + [' ]
Calculate all worksheets in all open workbooks. When a portion of a formula is selected,
calculate the selected portion. You can then press [Enter] or [Ctrl] + [Shift] + [Enter] (for array
formulae) to replace the selected
portion with the calculated value...................................................[F9]
Calculate the active worksheet......................................................[Shift] + [F9]
Calculate all worksheets in all open
workbooks, regardless of whether they
have changed since the last calculation...................................... .[Ctrl] + [Alt] + [F9]
Rechecks dependent formulae and then
calculates all cells in all open
workbooks, including cells not marked
as needing to be calculated............................................................[Ctrl] + [Alt] + [Shift] + [F9]
Edit the active cell and position the insertion point at the end of the cell
contents..........................................................................................[F2]
Start a new line in the same cell....................................................[Alt] + [Enter]
Edit the active cell and then clear it, or delete the preceding character in the
active cell as you edit cell contents............................................... [Backspace]
Delete the character to the right of the insertion point,
or delete the selection.. .................................................................[Delete]
Delete text to the end of the line....................................................[Ctrl] + [Delete]
Display the Spelling dialogue box.................................................[F7]
Edit a cell comment.......................................................................[Shift] + [F2]
Complete a cell entry and select the
next cell below. .............................................................................[Enter]
Undo the last action.......................................................................[Ctrl] + [Z]
Cancel a cell entry. .......................................................................[Esc]
When the AutoCorrect Smart Tags is displayed, undo or redo the last
automatic correction......................................................................[Ctrl] + [Shift] + [Z]
Copy the selected cells..................................................................[Ctrl] + [C]
Cut the selected cells.....................................................................[Ctrl] + [X]
Paste copied cells...........................................................................[Ctrl] + [V]
Clear the contents of the selected cells.........................................[Delete]
Delete the selected cells................................................................[Ctrl] + [-]
Insert blank cells............................................................................[Ctrl] + [Shift] + [+]
Display the Style dialogue box......................................................[Alt] + [']
Display the Format Cells dialogue box. .......................................[Ctrl] + [1]
Apply the General number format.................................................[Ctrl] + [Shift] + [~]
Apply the Currency format with two decimal places (negative numbers in
parentheses)...................................................................................[Ctrl] + [Shift] + [$]
Apply the Percentage format with no
decimal places...............................................................................[Ctrl] + [Shift] + [%]
Apply the Exponential number format
with two decimal places................................................................[Ctrl] + [Shift] + [A]
Apply the Date format with the day,
month, and year.............................................................................[Ctrl] + [Shift] + [#]
Apply the Time format with the hour
and minute, and AM or PM...........................................................[Ctrl] + [Shift] + [@]
Apply the Number format with two
decimal places, thousands separator,
and minus sign (-) for negative values. ...................................... .[Ctrl] + [Shift] + [!]
Apply or remove bold formatting..................................................[Ctrl] + [B]
Apply or remove italic formatting.................................................[Ctrl] + [I]
Apply or remove underlining........................................................[Ctrl] + [U]
Apply or remove strikethrough.....................................................[Ctrl] + [5]
Hide the selected rows...................................................................[Ctrl] + [9]
Hide the selected columns.............................................................[Ctrl] + [0]
Unhide any hidden rows within the
selection.........................................................................................[Ctrl] + [Shift] + [(]
Unhide any hidden columns within the
selection.........................................................................................[Ctrl] + [Shift] + [)]
Apply the outline border to selected cells................................... .[Ctrl] + [Shift] + [&]
Remove the outline border from the
selected cells..................................................................................[Ctrl] + [Shift] + [J
Apply or remove the top border. ..................................................[Alt] + [T]
Apply or remove the bottom border..............................................[Alt] + [B]
Apply or remove the left border....................................................[Alt] + [L]
Apply or remove the right border..................................................[Alt] + [R]
If cells in multiple rows are selected,
apply or remove the horizontal divider....................................... .[Alt] + [H]
If cells in multiple columns are selected,
apply or remove the vertical divider. ............................................[Alt] + [V]
Apply or remove the downward
diagonal border..............................................................................[Alt] + [D]
Apply or remove the upward
diagonal border..............................................................................[Alt] + [U]

Function Key Shortcuts

Function Shortcut
Displays the Microsoft Office
Excel Help task pane..................................................................... [Fl]
Displays or hides the "Ribbon"..................................................... [Ctrl] + [Fl]
Creates a chart of the data in the
current range................................................................................. [Alt] + [Fl]
Inserts a new worksheet................................................................ [Alt] + [Shift] + [Fl]
Edits the active cell and positions the insertion point at the end of the cell contents. It also
moves the insertion
point into the Formula Bar when
editing in a cell is turned off......................................................... [F2]
Adds or edits a cell comment....................................................... [Shift] + [F2]
Displays the Print Preview window. ........................................... [Ctrl] + [F2]
Displays the Paste Name dialogue box. .......................................[F3]
Displays the Insert Function dialogue box....................................[Shift] + [F3]
Repeats the last command or action,
if possible......................................................................................[F4]
Closes the selected workbook window. .......................................[Ctrl] + [F4]
Displays the Go To dialogue box..................................................[F5]
Restores the window size of the selected
workbook window. .......................................................................[Ctrl] + [F5]
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has
been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6
includes the split panes when switching between panes and
the Ribbon area..............................................................................[F6]
Switches between the worksheet, Zoom
controls, task pane, and Ribbon.....................................................[Shift] + [F6]
Switches to the next workbook window when more than one workbook
window is open..............................................................................[Ctrl] + [F6]
Displays the Spelling dialogue box to check spelling in the active worksheet
or selected range...........................................................................[F7]
Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to
move the window, and when finished press
ENTER, or ESC to cancel.............................................................[Ctrl] + [F7]
Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to
move the window, and when finished press
ENTER, or ESC to cancel.............................................................[F8]
Enables you to add a non-adjacent cell or range to a selection of cells by using
the arrow keys...............................................................................[Shift] + [F8]
Calculates all worksheets in all open
workbooks.....................................................................................[F9]
Calculates the active worksheet....................................................[Shift] + [F9]
Minimizes a workbook window to an icon. .................................[Ctrl] + [F9]
Calculates all worksheets in all open
workbooks, regardless of whether they
have changed since the last calculation. ......................................[Ctrl] + [Alt] + [F9]
Rechecks dependent formulas, and then
calculates all cells in all open
workbooks, including cells not marked
as needing to be calculated............................................................[Ctrl] + [Shift] + [Alt] + [F9]
Turns key tips on or off.................................................................F10
Displays the shortcut menu for a
selected item..................................................................................[Shift] + [F10]
Maximizes or restores the selected
workbook window.........................................................................[Ctrl] + [F10]
Displays the menu or message for a
smart tag. If more than one smart tag is
present, it switches to the next smart
tag and displays its menu or message. .........................................[Alt] + [Shift] + [F10]
Creates a chart of the data in the
current range..................................................................................[Fll]
Inserts a new worksheet................................................................[Shift] + [Fll]
Opens the Microsoft Visual Basic Editor,
in which you can create a macro by
using Visual Basic for Applications (VBA). ...............................[Alt] + [Fll]
Displays the Save As dialogue box..............................................[F12]

Miscellaneous Shortcuts
Function Shortcut
Selects the tab to the left when the
Ribbon is selected. When a submenu
is open, closes the submenu. Otherwise,
if a menu is open, selects the next menu. .....................................[Left Arrow]
Selects the tab to the right when the
Ribbon is selected. When a menu item
with a submenu is selected, opens the
submenu. Otherwise, if a menu is
open, selects the previous menu................................................... [Right Arrow]
Selects the next command when a menu or submenu is open. When a Ribbon tab is selected, navigates down
the tab group.In a dialogue box, moves down the options in an open drop-down list, or down the options in
a group of options..........................................................................[Down Arrow]
Selects the previous command when a menu or submenu is open. When a Ribbon tab is selected, navigates
up the tab group.In a dialogue box, moves up the options in an open drop-down list, or up the options in a
group of
options...........................................................................................[Up Arrow]
Opens a selected drop-down list....................................................[Down Arrow]
Opens a selected drop-down list....................................................[Alt] + [Down Arrow]
Deletes one character to the left in the Formula BarAlso clears the content of the active cell.In cell editing
mode, it deletes the character to the left of the
insertion point................................................................................[Backspace]
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or
comments. In cell editing mode, it deletes the character to the right of the insertion
point...............................................................................................[Delete]
Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on Also selects
the last command on the menu when a
menu or submenu is visible...........................................................[End]
Completes a cell entry and selects the
cell above.......................................................................................[Shift] + [Enter]
Starts a new line in the same cell..................................................[Alt] + [Enter]
Fills the selected cell range with the
current entry..................................................................................[Ctrl] + [Enter]

Cancels an entry in the cell or Formula Bar.Closes an open menu or submenu, dialogue
box, or message window. Closes full screen mode when this mode has been applied, and
returns to normal screen mode to display the
Ribbon and status bar again...........................................................[Esc]
Minimizes a workbook window to an icon.................................. [Ctrl] + [F9]
Moves one screen down in a worksheet. .....................................[Page Down]
Moves one screen to the right in a
worksheet.......................................................................................[Alt] + [Page Down]
Moves to the next sheet in a workbook...................................... .[Ctrl] + [Page Down]
Selects the current and next sheet in a
workbook.......................................................................................[Ctrl] + [Shift] + [Page Down]
Moves one screen up in a worksheet.............................................[Page Up]
Moves one screen to the left in a worksheet.................................[Alt] + [Page Up]
Moves to the previous sheet in a workbook.................................[Ctrl] + [Page Up]
Selects the current and previous sheet
in a workbook................................................................................[Ctrl] + [Shift] + [Page Up]
In a dialogue box, performs the action for the selected button, or selects or
clears a check box..........................................................................[Space]
Selects an entire column in a worksheet.......................................[Ctrl] + [Space]
Selects an entire row in a worksheet.............................................[Shift] + [Space]
Selects the entire worksheet.If the worksheet contains data, selects the current region.
Pressing [Ctrl] + [Shift] + SPACE a second
time selects the current region and its summary rows.
Pressing [Ctrl] + [Shift] + SPACE a
third time selects the entire worksheet.
When an object is selected, selects all
objects on a worksheet..................................................................[Ctrl] + [Shift] + [Space]
Displays the Control menu for the
Microsoft Office Excel window. ..................................................[Alt] + [Space]
Switches to next tab in a dialogue box. ........................................[Ctrl] + [Tab]
Switches to previous tab in a dialogue box.................................. [Ctrl] + [Shift] + [Tab]

Microsoft PowerPoint
General PowerPoint Tasks
Task Shortcut
Move clockwise among panes in
Normal view................................................................................. [F6]
Move counterclockwise among panes in
Normal view................................................................................. [Shift] + [F6]
Switch between Slides and Outline tabs in the Outline and Slides pane in
Normal view................................................................................. [Ctrl] + [Shift] + [Tab]
Insert Shape .................................................................................. [Alt] > [N] > [S] > [H] > Arrow
Keys > [Ctrl] + [Enter]
Insert Text Box............................................................................. [Alt] > [N] > [Tab] > [Ctrl] +
[Enter]
Insert Object................................................................................. [Alt] > [N] > [J] > Arrow Keys
> [Ctrl] + [Enter]
Insert WordArt.............................................................................. [Alt] > [N] > [W] > Arrow
Keys > [Enter]
Slide Show Shortcuts
Function Shortcut
Start the presentation from beginning........................................ .[F5]
Perform the next animation or advance
to the next slide............................................................................. [N], [Enter], [Page Down],
[Right Arrow], [Down Arrow],
or [Space]
Perform the previous animation or
return to the previous slide........................................................... [P], [Page Up], [Left
Arrow], [Up Arrow], or
[Backspace]
Go to slide number....................................................................... number + [Enter]
Display a blank black slide, or return to
the presentation from a blank black slide.....................................[B] or [.]
Display a blank white slide, or return to
the presentation from a blank white slide.................................... [W] or [,]
Stop or restart an automatic presentation.....................................[S]
End a presentation........................................................................[Esc] or [-]
Erase on-screen annotations.........................................................[E]
Go to the next slide, if the next slide
is hidden........................................................................................ [H]
Set new timings while rehearsing................................................. [T]
Use original timings while rehearsing. ........................................[ 0]
Use a mouse click to advance while
Rehearsing.................................................................................... [M]
Return to the first slide................................................................. [1] + [Enter]
Redisplay hidden pointer or change the
pointer to a pen..............................................................................[Ctrl] + [P]
Redisplay hidden pointer or change the
pointer to an arrow. ......................................................................[Ctrl] + [A]
Hide the pointer and navigation button
immediately...................................................................................[Ctrl] + [H]
Hide the pointer and navigation button
in 15 seconds.................................................................................[Ctrl] + [U]
Display the shortcut menu.............................................................[Shift] + [F10]
Go to the first or next hyperlink on
a slide.............................................................................................[Tab]
Go to the last or previous hyperlink on
a slide.............................................................................................[Shift] + [Tab]
Perform the "mouse click" behavior of
the selected hyperlink....................................................................[Enter] while a hyperlink is
selected

Selections
Function Shortcut
Launch the Selection pane.............................................................[Alt] > [C] > [D] > [S] > [P]
Cycle the focus through different panes....................................... [F6]
Display the context menu..............................................................[Shift] + [F10]
Move the focus to a single item or group..................................... [Up Arrow] or
[Down Arrow]
Move the focus from an item in a group
to its parent group..........................................................................[Left Arrow]
Move the focus from a group to the first
item in that group..........................................................................[Right Arrow]
Expand a focused group and all its child
groups.............. .............................................................................[*] (keypad only)
Expand a focused group................................................................[+] (keypad only)
Collapse a focused group..............................................................[-] (keypad only)
Move the focus to an item and select it.........................................[Shift] + [Up Arrow] or
[Shift] + [Down Arrow]
Move a selected item forward.......................................................[Ctrl] + [Shift] + [F]
Move a selected item backward....................................................[Ctrl] + [Shift] + [B]
Show or hide a focused item.........................................................[Ctrl] + [Shift] + [S]
Rename a focused item..................................................................[F2]
Switch the keyboard focus within the Selection pane between tree view and
the Show All and Hide All buttons...............................................[Tab] or [Shift] + [Tab]
Collapse all groups........................................................................[Alt] + [Shift] + [1]
Expand all groups..........................................................................[Alt] + [Shift] + [9]

Microsoft Outlook
Navigating Outlook
Function Shortcut
Switch to Mail .............................................................................. [Ctrl] + [1]
Switch to Calendar ...................................................................... [Ctrl] + [2]
Switch to Contacts ....................................................................... [Ctrl] + [3]
Switch to Tasks............................................................................. [Ctrl] + [4]
Switch to Notes ............................................................................ [Ctrl] + [5]
Switch to Folder List in Navigation Pane ....................................[Ctrl] + [6]
Switch to Shortcuts...................................................................... [Ctrl] + [7]
Next item (with item open)........................................................... [Ctrl] + [.]
Previous item (with item open) .................................................... [Ctrl] + [,]
Switch between the Navigation Pane, the main Outlook window, the Reading
Pane, and the To-Do Bar.............................................................. [F6] or [Ctrl] + [Shift] + [Tab]
Switch between the Outlook window,
the smaller panes in the Navigation
Pane, the Reading Pane, and the
sections in the To-Do Bar............................................................. [Tab]
Move around in the Navigation Pane........................................... Arrow keys
Go to a different folder ................................................................ [Ctrl] + [Y]
Go to the Search box........................ ...........................................[F3] or [Ctrl] + [E]
In the Reading Pane, go to the previous
Message......................................................................................... [Alt] + [Up Arrow] or
[Ctrl] + [,] or [Alt] + [Page
Up]
In the Reading Pane, page down
through text................................................................................... [Space]
In the Reading Pane, page up through text ..................................[Ctrl] + [Space]
Expand or collapse a group (when a group is selected) in
the Navigation Pane......................................................................[Shift] + [+] or [-]
respectively
Collapse or Expand a group in the
e-mail message list .......................................................................[Left Arrow] or
[Right Arrow] respectively
Move to the next field in the
Reading Pane ................................................................................[Shift] + [Tab]
Move to the previous field in the
Reading Pane.................................................................................[Ctrl] + [Tab]
Go forward to the previous view in the
main Outlook window...................................................................[Alt] + [Right Arrow]
Go back to the previous view in the
main Outlook window...................................................................[Alt] + [Left Arrow], [Alt] +
[B], or [Alt] + [Backspace]
Select the InfoBar and, if available,
show the menu of commands .......................................................[Ctrl] + [Shift] + [W]

Search
Function Shortcut
Find a message or other item........................................................ [Ctrl] + [E]
Clear the search results..................................................................[Esc]
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items,
depending on the
module you are in......................................................................... [Ctrl] + [Alt] + [A]
Expand the Search Query Builder................................................. [Ctrl] + [Alt] + [W]
Use Advanced Find ...................................................................... [Ctrl] + [Shift] + [F]
Create a new Search Folder.......................................................... [Ctrl] + [Shift] + [P]
Search for text within a message or
other item.......................................................................................[F4]
Find next during text search within a
message or other item................................................................... [Shift] + [F4]
Find and replace text, symbols, or some formatting commands within open items. Works
in the Reading Pane
on an open item [Ctrl] + [H]
Expand search to include the desktop . . ......................................[Ctrl] + [Alt] + [K]
Creating And Working With Items
Function Shortcut
Appointment................................................................................. [Ctrl] + [Shift] + [A]
Contact ......................................................................................... [Ctrl] . [Shift] + [C]
Distribution List........................................................................... [Ctrl] + [Shift] + [L]
Fax.................................................................................................[Ctrl] + [Shift] + [X]
Folder.............................................................................................[Ctrl] + [Shift] + [E]
Journal entry .................................................................................[Ctrl] + [Shift] + [J]
Meeting request.............................................................................[Ctrl] + [Shift] + [Q]
Message ........................................................................................[Ctrl] + [Shift] + [M]
Note ..............................................................................................[Ctrl] + [Shift] + [N]
New Office document...................................................................[Ctrl] + [Shift] + [H]
Post to this folder ..........................................................................[Ctrl] + [Shift] + [S]
Post a reply in this folder ..............................................................[Ctrl] + [T]
Search Folder.................................................................................[Ctrl] + [Shift] + [P]
Task...............................................................................................[Ctrl] + [Shift] + [K]
Task request ..................................................................................[Ctrl] + [Shift] + [U]
Save...............................................................................................[Ctrl] + [S] or [Shift] + [F12]
Save and Close .............................................................................[Alt] + [S]
Save As..........................................................................................[F12]
Undo..............................................................................................[Ctrl] + [2] or [Alt] +
[Backspace]
Delete.............................................................................................[Ctrl] + [D]
Permanently Delete ......................................................................[Ctrl] + [Shift] + [D] or
[Shift] + [Delete]
Print...............................................................................................[Ctrl] + [P]
Copy item .....................................................................................[Ctrl] + [Shift] + [Y]
Move item......................................................................................[Ctrl] + [Shift] + [V]
Check names .................................................................................[Ctrl] + [K]
Check spelling...............................................................................[F7]
Flag for follow-up ........................................................................[Ctrl] + [Shift] + [G]
Forward.........................................................................................[Ctrl] + [F]
Send or Post or Invite all...............................................................[Alt] + [S]
Find items......................................................................................[Ctrl] + [E]
Use Advanced Find ......................................................................[Ctrl] + [Shift] + [F]
Create a new Search Folder...........................................................[Ctrl] + [Shift] + [P]
Turn on editing in a field
(except icon view) ........................................................................[F2]
Left align text (except in Plain Text mode)................................. [Ctrl] + [L]
Right align text (except in Plain
Text mode) ...................................................................................[Ctrl] + [R]
Centre text (except in Plain Text mode)..................................... .[Ctrl] + [E]
E-mail
Function Shortcut
Switch to Inbox ........................................................................... [Ctrl] + [Shift] + [I]
Switch to Outbox.......................................................................... [Ctrl] + [Shift] + [0]
Check names from Address Book ............................................... [Ctrl] + [K]
Send ............................................................................................. [Alt] + [S]
Forward a message ....................................................................... [Ctrl] + [F]
Forward as an attachment ............................................................ [Ctrl] + [Alt] + [F]
Reply to a message ...................................................................... [Ctrl] + [R]
Reply All to a message ................................................................. [Ctrl] + [Shift] + [R]
Mark a message as not junk......................................................... [Ctrl] + [Alt] + [J]
Display blocked external content
in a message.................................................................................. [Ctrl] + [Shift] + [I]
Post to a folder..............................................................................[Ctrl] + [Shift] + [S]
Check for new mail....................................................................... [Ctrl] + [M] or [F9]
Go to the Next message................................................................ [Down Arrow]
Go to the Previous message ......................................................... [Up Arrow]
Go to the row below (message or
group heading)...............................................................................[Alt] + [Down Arrow]
Go to the row above (message or
group heading).............................................................................. [Alt] + [Up Arrow]
Compose a new message (when in Mail) .....................................[Ctrl] + [N]
Compose a new message (from any
view in Outlook) ...........................................................................[Ctrl] + [Shift] + [M]
Open a received message..............................................................[Ctrl] + [0]
Display the Address Book ............................................................[Ctrl] + [Shift] + [B]
Convert a message to plain text.....................................................[Ctrl] + [Shift] + [0]
Add a Quick Flag to a message.....................................................[Insert]
Display Flag for Follow Up dialogue box ...................................[Ctrl] + [Shift] + [G]
Mark as read..................................................................................[Ctrl] + [Q]
Mark as unread .............................................................................[Ctrl] + [U]
Show the menu to download pictures,
change automatic download settings,
or add a sender to the Safe Senders List ......................................[Ctrl] + [Shift] + [W]
Find or Replace ............................................................................[F4]
Find Next.......................................................................................[Shift] + [F4]
Send ..............................................................................................[Ctrl] + [Enter]
Print...............................................................................................[Ctrl] + [P]
Show the properties for the selected item.....................................[Alt] + [Enter]
Mark for Download.......................................................................[Ctrl] + [Alt] + [M]
Clear Mark for Download ............................................................[Ctrl] + [Alt] + [U]
Display Send / Receive progress
(when a Send / Receive is in progress) . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [B]

Calendar
Function Shortcut
Accept........................................................................................... [Alt] > [H] > [C]
Decline.......................................................................................... [Alt] > [H] > [N]
Tentative ...................................................................................... [Alt] > [H] > [J]
Create a new appointment when
in Calendar.................................................................................... [Ctrl] + [N]
Create a new appointment
(in any Outlook view)................................................................... [Ctrl] + [Shift] + [A]
Create a new meeting request ...................................................... [Ctrl] + [Shift] + [Q]
Forward an appointment or meeting............................................. [Ctrl] + [F]
Reply to a meeting request with a message................................. [Ctrl] + [R]
Reply All to a meeting request with
a message...................................................................................... [Ctrl] + [Shift] + [R]
Show 1 day in the calendar........................................................... [Alt] + [1]
Show 2 days in the calendar......................................................... [Alt] + [2]
Show 3 days in the calendar......................................................... [Alt] + [3]
Show 4 days in the calendar......................................................... [Alt] + [4]
Show 5 days in the calendar......................................................... [Alt] + [5]
Show 6 days in the calendar........................................................ [Alt] + [6]
Show 7 days in the calendar......................................................... [Alt] + [7]
Show 8 days in the calendar........................................................ [Alt] + [8]
Show 9 days in the calendar........................................................ [Alt] + [9]
Show 10 days in the calendar.......................................................[Alt] + [0]
Go to a date................................................................................... [Ctrl] + [G]
Go to the next day......................................................................... [Ctrl] + [Right Arrow]
Go to the next week ..................................................................... [Alt] + [Down Arrow]
Go to the next month..................................................................... [Alt] + [Page Down]
Go to the previous day.................................................................. [Ctrl] + [Left Arrow]
Go to the previous week .............................................................. [Alt] + [Up Arrow]
Go to the previous month.............................................................. [Alt] + [Page Up]
Go to the start of the week............................................................ [Alt] + [Home]
Go to the end of the week............................................................. [Alt] + [End]
Switch to Work Week view.......................................................... [Ctrl] + [Alt] + [2]
Switch to Full Week view............................................................. [Alt] + [-] or [Ctrl] + [Alt] + [3]
Switch to Month view................................................................... [Alt] + [=] or [Ctrl] + [Alt] + [4]
Go to next appointment ............................................................... [Ctrl] + [.] or
[Ctrl] + [Shift] + [.]
Go to previous appointment......................................................... [Ctrl] + [,] or
[Ctrl] + [Shift] + [,]
Set up recurrence for an appointment
or task........................................................................................... [Ctrl] + [G]

Contacts
Function Shortcut
Dial............................................................................................... [Ctrl] + [Shift] + [D]
Enter a name in the Find a Contact entry .....................................[Fill
Find a contact or other item [F3] or [Ctrl] + [E]
In Table or List view of contacts, go to first contact that starts with a
specific letter................................................................................ [Shift] + letter
Select all contacts ........................................................................ [Ctrl] + [A]
Create a new message addressed to
selected contact............................................................................. [Ctrl] + [F]
Create a Journal entry for the selected
Contact......................................................................................... [Ctrl] + [J]
Create a new contact (when in Contacts)..................................... [Ctrl] + [N]
Create a new contact
(from any Outlook view) ............................................................ [Ctrl] + [Shift] + [C]
Open a contact form for the selected
Contact......................................................................................... [Ctrl] + [0] or
[Ctrl] + [Shift] + [Enter]
Create a new distribution list........................................................ [Ctrl] + [Shift] + [L]
Update a list of distribution list members ....................................[F5]
Print.............................................................................................. [Ctrl] + [P]
Go to a different folder ................................................................ [Ctrl] + [Y]
Open the Address Book ............................................................... [Ctrl] + [Shift] + [B]
Use Advanced Find ..................................................................... [Ctrl] + [Shift] + [F]
In an open contact, open the next
contact listed ................................................................................ [Ctrl] + [Shift] + [.]
Close a contact.............................................................................. [Esc]
Open a Web page for the selected
contact (if one is included)............................................................ [Ctrl] + [Shift] + [X]
Open the Check Address dialog box............................................ [Alt] + [D]
In a contact form, under Internet,
display E-mail 1 information ....................................................... [Alt] + [Shift] + [1]
In a contact form, under Internet,
display E-mail 2 information ........................................................[Alt] + [Shift] + [2]
In a contact form, under Internet,
display E-mail 3 information ....................................................... [Alt] + [Shift] + [3]

Tasks
To do this: Press this:
Accept........................................................................................... [Alt] + [C]
Decline......................................................................................... [Alt] + [D]
Show or Hide the To Do bar ........................................................[Alt] + [F2]
Find a task or other item................................................................[Ctrl] + [E]
Open the Go to Folder dialog box.................................................[Ctrl] + [Y]
Create a new task (when in Tasks)................................................[Ctrl] + [N]
Create a new task
(from any Outlook view) ..............................................................[Ctrl] + [Shift] + [K]
Create a new task request..............................................................[Ctrl] + [Shift] + [U]
Open selected item........................................................................[Ctrl] + [0]
Print selected item ........................................................................[Ctrl] + [P]
Select all items...............................................................................[Ctrl] + [A]
Delete selected item ......................................................................[Ctrl] + [D]
Forward a task as an attachment ...................................................[Ctrl] + [F]
Switch between the Navigation Pane,
Tasks list, and To-Do bar ............................................................. [Shift] + [Tab]
Open selected item as a Journal item............................................ [Ctrl] + [J]
Undo last action............................................................................ [Ctrl] + [Z]
Flag an item or mark complete .................................................... [Insert]

Formatting
Function Shortcut
Display the Format menu.............................................................. [Alt] + [0]
Display the Font dialogue box ..................................................... [Ctrl] + [Shift] + [P]
Switch case of selected text...........................................................[Shift] + [F3]
Format letters as small capitals..................................................... [Ctrl] + [Shift] + [K]
Add / remove Bold....................................................................... [Ctrl] + [B]
Add / remove Bullets.................................................................... [Ctrl] + [Shift] + [L]
Add / remove Italics .................................................................... [Ctrl] + [I]
Increase indent ............................................................................ [Ctrl] + [T]
Decrease indent............................................................................ [Ctrl] + [Shift] + [T]
Left align...................................................................................... [Ctrl] + [L]
Centre .......................................................................................... [Ctrl] + [E]
Clear formatting............................................................................ [Ctrl] + [Shift] + [Z] or
[Ctrl] + [Space]
Delete the next word .................................................................... [Ctrl] + [Shift] + [H]
Stretch a paragraph to fit between
the margins .................................................................................. [Ctrl] + [Shift] + [J]
Apply styles.................................................................................. [Ctrl] + [Shift] + [S]
Create a hanging indent ................................................................[Ctrl] + [T]
Reduce a hanging indent ..............................................................[Ctrl] + [Shift] + [T]
Left align a paragraph ...................................................................[Ctrl] + [L]
Right align a paragraph.................................................................[Ctrl] + [R]
Center a paragraph.........................................................................[Ctrl] + [E]
Remove paragraph formatting.......................................................[Ctrl] + [Q]
Create a hyperlink.........................................................................[Ctrl] + [K]
Edit a URL in the body of an item................................................[Ctrl] + Click
Specify a Web browser..................................................................[Shift] + Click

Internet Tools
Ah, the Internet. What would we be without it? There is now talk of living your entire computing life
through the browser—your data, your applications, everything will eventually be online.

Internet Explorer 7
By introducing tabbed browsing, IE 7 came back into a game that was quickly being taken over by
alternative browsers, and is no longer frowned upon with as much asperity.

Viewing web Pages

Function Shortcut
Display Help………………………………………….[Fl]
Toggle between full-screen and regular
Views of the browser window………………………..[Fll]
Move forward through the items on a webpage, the
Address bar, or the Links bar………………………...[Tab]
Move back through the items on a webpage, the
Address bar, or the Links bar……………………….. [Shift] + [Tab]
Go to your home page ……………………………….[Alt] + [Home]
Go to the next page……………………………….….[Alt] + [Right Arrow]
Go to the previous page…………………………...… [Alt] + [Left Arrow] or [Backspace]
Display a shortcut menu for a link…………………...[Shift] + [F10]
Move forward through frames and browser elements
(Only works if tabbed browsing is disabled)………....[Ctrl] + [Tab] or [F6]
Move backward between frames (only works if
tabbed browsing is disabled)…………………………[Ctrl] + [Shift] + [Tab]

Document............................................................................... .. .[Up Arrow] or [Shift] + [Space]

Scroll toward the end of a document..........................................[Down Arrow] or
[Space]
Scroll toward the beginning of a
document in larger increments...................................................[Page Up]
Scroll toward the end of a document in
larger increments .......................................................................[Page Down]
Move to the beginning of a document...................................... [Home]
Move to the end of a document..................................................[End]
Find on this page........................................................................[Ctrl] + [F]
Refresh the current webpage .....................................................[F5]
Refresh the current webpage, even if
the time stamp for the web version and
your locally stored version are the same...................................[Ctrl] + [F5]
Stop downloading a page...........................................................[Esc]
Open a new website or page.......................................................[Ctrl] + [0]
Open a new window...................................................................[Ctrl] + [N]
Close the current window
(if you only have one tab open) .................................................[Ctrl] + [W] or [Alt] +
[F4]
Save the current page.................................................................[Ctrl] + [S]
Print the current page or active frame....................................... [Ctrl] + [P]
Activate a selected link...............................................................[Enter]
Open Favorites ..........................................................................[Ctrl] + [I]
Open History .............................................................................[Ctrl] + [H]
Open Feeds ................................................................................[Ctrl] + [J]
Open the Page menu ..................................................................[Alt] + [P]
Open the Tools menu.................................................................[Alt] + [T]
Open the Help menu ..................................................................[Alt] + [H]
Increase zoom (+10%) ...............................................................[Ctrl] + [+]
Decrease zoom (-10%) ..............................................................[Ctrl] + [-]
Zoom to 100%............................................................................[Ctrl] + [0]
Tabs
Function Shortcut
Open links in a new tab in the background................................ [Ctrl] + Click
Open links in a new tab in the
Use [Ctrl] + [Q] to turn Quick Tabs thumbnails on or off

foreground ....................................................................................[Ctrl] + [Shift] + Click

Open a new tab in the foreground ................................................[Ctrl] + [T]
Switch between tabs......................................................................[Ctrl] + [Tab] or
[Ctrl] + [Shift] + [Tab]
Open a new tab in the foreground from
the Address bar .............................................................................[Alt] + [Enter]
Switch to a specific tab number ...................................................[Ctrl] + n (where n is
a number between 1 and 8)
Switch to the last tab.....................................................................[Ctrl] + [9]
Close other tabs.............................................................................[Ctrl] + [Alt] + [F4]
Toggles Quick Tabs (thumbnail view)
on or off..........................................................................................[Ctrl] + [Q]

Search And The Address Bar

Function Shortcut
Go to the search box...................................................................... [Ctrl] + [E]
Open your search query in a new tab............................................ [Alt] + [Enter]
Open the search provider menu ................................................... [Ctrl] + [Down Arrow]
Select the text in the Address bar.................................................. [Alt] + [D]
Display a list of addresses you've typed....................................... [F4]
When in the Address bar, move the cursor left to the next logical
break in the address (period or slash) .........................................[Ctrl] + [Left Arrow]
When in the Address bar, move the
cursor right to the next logical break
in the address (period or slash).................................................... [Ctrl] + [Right Arrow]
Add "www." to the beginning and ".com" to the end of the text typed in the Address
bar................................................................................................ [Ctrl] + [Enter]
Move forward through the list of
AutoComplete matches ................................................................[Up Arrow]
Move back through the list of
AutoComplete matches ................................................................[Down Arrow]
Toolbar Menus
Function Shortcut
Open the Home menu................................................................... [Alt] + [M]
Open the Print menu..................................................................... [Alt] + [R]
Open the RSS menu..................................................................... [Alt] + [J]
Open the Tools menu.................................................................... [Alt] + [0]
Open the Help menu.................................................................... [Alt] + [L]

Feeds And Favorites

Function Shortcut
Add the current page to your favorites......................................... [Ctrl] + [D]
Open the Organize Favorites dialog box...................................... [Ctrl] + [B]
Move selected item up in the Favorites list in the Organize Favorites
dialog box................................................................................... [Alt] + [Up Arrow]
Move selected item down in the Favorites list in the Organize Favorites
dialog box..................................................................................... [Alt] + [Down Arrow]
Open the Favorites Center............................................................ [Alt] + [A]
Open Favorites Center and display
your favorites................................................................................ [Ctrl] + [I]
Open Favorites Center and display
your history................................................................................... [Ctrl] + [H]
Open Favorites Center and display
your web feeds.............................................................................. [Ctrl] + [J]
Open Add to Favorites menu........................................................ [Alt] + [Z]
Display all feeds (when in feed view)........................................... [Alt] + [I]
Mark a feed as read (when in feed view)..................................... [Alt] + [M]
Put cursor in Search box in feed view.......................................... [Alt] + [S]

Firefox 3
Firefox is the second most widely used browser ever, thanks to its near-unlimited extensibility and that
wonderful feeling of being able to stick it to the big M.

Navigation
Function Shortcut
Back.............................................................................................. [Alt] + [Left Arrow]
Or [Backspace]
Forward........................................................................................ [Alt] + [Right Arrow]
[Shift] + [Backspace]
Home............................................................................................ [Alt] + [Home]
Open File....................................................................................... [Ctrl] + [0]
Reload.......................................................................................... [F5]
[Ctrl] +[R]
Reload (override cache) ................................................................[Ctrl] + [F5]
 [Ctrl] + [Shift] + [R]
Stop................................................................................................[Esc]

Search
Function Shortcut
Find............................................................................................... [Ctrl] + [F]
Find Again................................................................................... [F3]
[Ctrl] + [G]
Find As You Type Link ............................................................... [']
Find As You Type Text ............................................................... [/]
Find Previous ............................................................................... [Shift] + [F3]
Web Search................................................................................... [Ctrl + [K]
[Ctrl] t [E]

Windows And Tabs

Function Shortcut
Close Tab...................................................................................... [Ctrl] + [W]
[Ctrl] + [F4]
Close Window............................................................................... [Ctrl] + [Shift] + [W]
[Alt] + [F4]
Move Current Tab Left................................................................. [Ctrl] + [Left Arrow]
[Ctrl] + [Up Arrow]
Move Current Tab Right............................................................... [Ctrl] + [Right Arrow] or [Ctrl] +
[Down Arrow]
Move Current Tab to Beginning................................................... [Ctrl] + [Home]
Move Current Tab to End............................................................. [Ctrl] + [End]
New Tab........................................................................................ [Ctrl] + [T]
New Window................................................................................ [Ctrl] + [N]
Next Tab....................................................................................... [Ctrl] + [Tab]
[Ctrl] + [Page Down]
Open Address in New Tab
(from Location or Search Bar)......................................................[Alt] + [Enter]
Previous Tab..................................................................................[Ctrl] + [Shift] +
[Tab] or [Ctrl] + [Page Up]
Undo Close Tab ............................................................................[Ctrl] + [Shift] + [T]
Select Tab (1 to 8).........................................................................[Ctrl] + [1] to [8]
Select Last Tab .............................................................................[Ctrl] + [9]

Miscellaneous
Function Shortcut
Complete .com Address............................................................... [Ctrl] + [Enter]
Complete .net Address................................................................. [Shift] + [Enter]
Complete .org Address................................................................. [Ctrl] + [Shift] +
[Enter]
Delete Autocomplete Entry.......................................................... [Delete]
Full Screen................................................................................... [F11]
Select Location Bar..................................................................... [Alt] + [D]
[Ctrl + [L]
Select Search Engines
(when Search Bar is focused)..................................................... [Alt] + [Up Arrow]
[Alt] + [Down Arrow]
[F4]
TALLY
The shortcut keys appear in button names in the button bar
(right side of the Tally screen). You can either click the button
from the button bar or press the relevant function key or
character underlined/double- underlined.
The buttons have a function key before the button names ( Eg:
F1: Select Cmp) which means you need to press F1 key
(Function Key) to select the 'Select Company' screen
The buttons have an underlined character ( Eg: F3:Cmp Info),
which means you need to press ALT + F3 to select the 'Company
Info' screen.
Some buttons have a double-underlined character (Eg: As
Voucher) which means you need to press CTRL + V to select the
'Voucher' in voucher mode.

The shortcut keys available in Tally are listed in the below table:

Function Key Combination

Windows Functionality Availability
 F1
 To select a company
 To select the Accounts Button and Inventory buttons
 At all masters menu screen
 At the Accounting / Inventory Voucher creation and alteration screen

 F2
 To change the menu period
 At almost all screens in TALLY

 F3
 To select the company
 At almost all screens in TALLY

 F4
 To select the Contra voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F5
 To select the Payment voucher
  At Accounting / Inventory Voucher creation and alteration screen

 F6
 To select the Receipt voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F7
 To select the Journal voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F8
 To select the Sales voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F8 (CTRL+F8)
 To select the Credit Note voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F9
 To select the Purchase voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F9 (CTRL+F9)
 To select the Debit Note voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F10
 To select the Reversing Journal voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F10
 To select the Memorandum voucher
 At Accounting / Inventory Voucher creation and alteration screen

 F11
 To select the Functions and Features screen
 At almost all screens in TALLY

 F12
 To select the Configure screen
 At almost all screens in TALLY

Special Key Combination

ALT + 2
  To Duplicate a voucher
 At List of Vouchers € ¦'¶ creates a voucher similar to the one where you positioned the cursor and
used this key combination

ALT + A

 To Add a voucher
 At List of Vouchers € ¦'¶ adds a voucher after the one where you positioned the cursor and used this
key combination.

ALT + C

 To create a master at a voucher screen (if it has not been already assigned a different function, as in
reports like Balance Sheet, where it adds a new column to the report)
 At voucher entry and alteration screens, at a field where you have to select a master from a list. If the
necessary account has not been created already, use this key combination to create the master
without quitting from the voucher screen.

ALT + D

 To delete a voucher
To delete a master (if it has not been already assigned a different function, as explained above)
 At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as
explained in the manual.

ALT + E

 To export the report in ASCII, SDF, HTML OR XML format

 At all reports screens in TALLY

ALT + I

 To insert a voucher
 At List of Vouchers € ¦'¶ inserts a voucher before the one where you positioned the cursor and used
this key combination.

ALT + O

 To upload the report at your website

 At all reports screens in TALLY

ALT + M

 To Email the report

 At all reports screens in TALLY

ALT + P

 To print the report

  At all reports screens in TALLY

ALT + R

 To remove a line in a report

 At all reports screens in TALLY

ALT + S

 To bring back a line you removed using ALT + R

 At all reports screens in TALLY

ALT+ V

 From Invoice screen to bring Stock Journal screen

 At Invoice screen € ¦à Quantity Field € ¦à Press Alt + V to select the Stock Journal.

ALT + W

 To view the Tally Web browser.

 At all reports screens in TALLY

ALT + X

 To cancel a voucher in Day Book/List of Vouchers

 At all voucher screens in TALLY

ALT + R

 To Register Tally
 At Licensing Menu in TALLY

CTRL + A

 To accept a form € ¦'¶ wherever you use this key combination, that screen or report gets accepted as it
is.
 At almost all screens in TALLY, except where a specific detail has to be given before accepting.

CTRL + B

 To select the Budget

 At Groups/Ledgers/ Cost Centres/ Budgets/Scenarios/ Voucher Types/ Currencies (Accounts Info)
creation and alteration screen

CTRL + C

 To select the Cost Centre.To select the Cost Category

 At Groups/Ledgers/ Cost Centres/ Budgets/Scenarios/ Voucher Types/ Currencies (Accounts Info)
creation and alteration screen
  At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units
of Measure ( Inventory Info) creation/alteration screen

CTRL+ E

 To select the Currencies

 At Groups/Ledgers/ Cost Centres/ Budgets/Scenarios/ Voucher Types/ Currencies (Accounts Info)
creation and alteration screen

CTRL + G

 To select the Group

 At Groups/Ledgers/ Cost Centres/ Budgets/Scenarios/ Voucher Types/ Currencies (Accounts Info)
creation and alteration screen

CTRL + I

 To select the Stock Items

 At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units
of Measure ( Inventory Info) creation/alteration screen

CTRL + L

 To select the Ledger

 At Groups/Ledgers/ Cost Centres/ Budgets/Scenarios/ Voucher Types/ Currencies (Accounts Info)
creation and alteration screen

CTRL + O

 To select the Godowns

 At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units
of Measure ( Inventory Info) creation/alteration screen

CTRL + Q

 To abandon a form € ¦'¶ wherever you use this key combination, it quits that screen without making
any changes to it.
 At almost all screens in TALLY.

CTRL + Alt + R

 Rewrite data for a CompanyFrom Gateway of Tally screen

CTRL + S

 Allows you to alter Stock Item master

 At Stock Voucher Report and Godown Voucher Report

CTRL + U
  To select the Units At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/
Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

Ctrl + V

 To select the Voucher Types

 At Groups/Ledgers/ Cost Centres/ Budgets/Scenarios/ Voucher Types/ Currencies (Accounts Info)
creation and alteration screen

Special Function Key Combination

ALT + F1
 To close a company
 To view detailed report
 To explode a line into its details
 At all the menu screen
 At almost all report screen
 At almost all screens in TALLY

ALT+ F2
  To change the system period
 At almost all screens in TALLY

ALT + F3

 To select the company info menu

 To create/alter/ shut a Company
 At Gateway of Tally screen

ALT + F4

 To select the Purchase Order Voucher Type

 At Accounting / Inventory Voucher creation and alteration screen

ALT + F5

 To select the Sales Order Voucher Type

 To view monthly and quarterly report
 At Accounting / Inventory Voucher creation and alteration screen
 At almost all report screens in TALLY

ALT + F6

 To select the Rejection Out Voucher Type.

 To change the Sales Order Voucher Type.
 At Accounting / Inventory Voucher creation and alteration screen

ALT + F7

 To select the Stock Journal Voucher Type

 To accept all the Audit lists At Accounting / Inventory Voucher creation and alteration screen.
 At TallyAudit Listing screen

ALT+ F8

 To select the Delivery Note Voucher Type

To view the Columnar report
 At Accounting / Inventory Voucher creation and alteration screen
At Ledger Voucher screen

ALT + F9

 To select the Receipt Note Voucher Type

 At Accounting / Inventory Voucher creation and alteration screen

ALT + F10

 To select the Physical Stock Voucher Type

  At Accounting / Inventory Voucher creation and alteration screen

ALT + F12

 To filter the information based on monetary value

 At almost all report screens

CTRL + ALT + F12

 Advanced Config
 At Gateway of Tally

Key Combination used for Navigation

PgUp
 Display previous voucher during voucher entry/alter
 At voucher entry and alteration screens
PgDn
 Display next voucher during voucher entry/alter
 At voucher entry and alteration screens

ENTER
 To accept anything you type into a field.
 To accept a voucher or master
 To get a report with further details of an item in a report.
 You have to use this key at most areas in TALLY
 At the receivables report € ¦'¶ press Enter at a pending bill to get transactions relating to this bill (e.g.,
original sale bill, receipts and payments against this bill, etc)

ESC

 To remove what you typed into a field

 To come out of a screen
 To indicate you do not want to accept a voucher or master.
 At almost all screens in TALLY.

SHIFT + ENTER

 Collapse next level details

 At Voucher Register screen and Trial Balance report

SHIFT + ENTER

 To explode a line into its details

 In almost all Reports:
o At a Group/Stock Group/Cost Category/Godown/ Stock Category € ¦'¶ displays Sub Groups
and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories
 At a Voucher € ¦'¶ displays its entries and narration
  At a Stock Item- displays its godowns and batch details
 At Voucher Register screen € ¦'¶ displays the next level details
 At Trial Balance report - displays the next level details

CTRL + ENTER

 To alter a master while making an entry or viewing a report

 At voucher entry and alteration screens
 At all reports