Inserting a Table
A table helps organize information in rows and columns.
To Insert a Table:
1. Open your Word document.
2. Go to the Insert tab.
3. Click on Table.
4. A grid appears.
Selecting Number of Rows and Columns
• Move your mouse over the grid.
• Highlight the number of rows (horizontal boxes) and columns (vertical boxes) you want.
• Click to insert the table.
Example: 3 rows and 4 columns.
Inserting New Row and Column
To Add a Row:
• Right-click in a row near where you want the new row.
• Choose Insert → Insert Rows Above or Insert Rows Below.
To Add a Column:
• Right-click in a column near where you want the new column.
• Choose Insert → Insert Columns to the Left or Insert Columns to the Right.
Merging Cells
Sometimes, you want to join two or more cells to make a bigger cell.
How to Merge:
1. Select the cells you want to join.
2. Right-click and choose Merge Cells.
3. The cells will combine into one.
Filling Color in Cells
You can color cells to make the table colorful or highlight information.
How to Fill Color:
1. Select the cell(s).
2. Go to the Table Tools – Design tab.
3. Click Shading (paint bucket icon).
4. Choose the color you want.
Alignment in the Table
You can align text inside cells:
Alignment What It Does
Left Text moves to the left side
Center Text is in the middle
Right Text moves to the right side
Top Text aligns at the top of the cell
Middle Text aligns in the center vertically
Bottom Text aligns at the bottom of the cell
How to Align:
• Select the cell(s).
• Use Layout tab → Alignment group to choose the position.
Table Borders
Borders are the lines around and inside the table.
To Change Borders:
1. Select the table or cells.
2. Go to Table Tools – Design tab.
3. Click Borders.
4. Choose options like:
o All Borders
o Outside Borders
o No Border
o Border Color and Style
Quick Recap:
• Insert a table by choosing rows and columns.
• Add new rows or columns anytime.
• Merge cells to make bigger cells.
• Fill cells with colors.
• Align text inside cells.
• Change table borders to decorate.
Selecting a Paragraph
To select means to choose the text so you can work on it.
How to Select a Paragraph:
• Click three times quickly on the paragraph.
• Or click and drag your mouse over the paragraph.
Moving a Paragraph
Moving means cutting the paragraph from one place and putting it somewhere else.
Steps to Move:
1. Select the paragraph.
2. Right-click and choose Cut (or press Ctrl + X).
3. Click where you want the paragraph to go.
4. Right-click and choose Paste (or press Ctrl + V).
Copying a Paragraph
Copying means making a copy of the paragraph without removing the original.
Steps to Copy:
1. Select the paragraph.
2. Right-click and choose Copy (or press Ctrl + C).
3. Click where you want to place the copy.
4. Right-click and choose Paste (or press Ctrl + V).
Page Layout Menu
The Page Layout menu helps you change how your page looks.
You can change:
• Margins
• Orientation
• Paper size
• Indentation
Margin Setting
Margins are the blank spaces around the edges of the page.
How to Set Margins:
1. Click Page Layout tab.
2. Click Margins.
3. Choose a preset margin size or click Custom Margins to set your own.
Orientation
Orientation means the way your page is turned.
• Portrait: Page is taller than it is wide (like a book).
• Landscape: Page is wider than it is tall.
How to Change Orientation:
1. Click Page Layout tab.
2. Click Orientation.
3. Choose Portrait or Landscape.
Paper Size
Paper size means how big your paper is.
Common sizes:
• A4 (used for most documents)
• Letter (used in some countries)
How to Change Paper Size:
1. Click Page Layout tab.
2. Click Size.
3. Choose the size you want.
Indentation
Indentation means moving the paragraph away from the margin.
• First Line Indent: Moves only the first line of a paragraph inward.
• Left Indent: Moves the whole paragraph inward from the left.
• Right Indent: Moves the whole paragraph inward from the right.
How to Set Indentation:
1. Select the paragraph.
2. Go to Page Layout tab.
3. Use the Indent Left and Indent Right boxes to set the indent size.
Quick Recap:
• Select text to work on it.
• Move or Copy paragraphs using Cut/Copy and Paste.
• Use Page Layout to change margins, orientation, paper size, and indent.
• Indentation helps to format paragraphs neatly.
Creating and Deleting Sheets
Creating a New Sheet:
• Click the + button at the bottom next to the sheet tabs.
• A new sheet will appear, usually named Sheet2, Sheet3, etc.
Deleting a Sheet:
• Right-click on the sheet tab you want to delete.
• Select Delete.
• The sheet will be removed (make sure you don’t need it before deleting!).
Renaming Sheets
To give your sheet a new name:
• Right-click on the sheet tab.
• Click Rename.
• Type the new name.
• Press Enter.
Copying / Moving Sheets
To Copy a Sheet:
• Right-click on the sheet tab.
• Select Move or Copy.
• Check Create a copy.
• Choose where you want the copy.
• Click OK.
To Move a Sheet:
• Right-click on the sheet tab.
• Select Move or Copy.
• Choose the new location.
• Click OK.
Inserting New Rows and Columns
Insert a Row:
• Right-click on the row number where you want the new row.
• Select Insert.
• A new row will appear above the selected row.
Insert a Column:
• Right-click on the column letter where you want the new column.
• Select Insert.
• A new column will appear to the left of the selected column.
Deleting and Hiding Rows
Delete a Row:
• Right-click on the row number.
• Select Delete.
• The row will be removed, and other rows will move up.
Hide a Row:
• Right-click on the row number.
• Select Hide.
• The row disappears but is not deleted.
To Unhide:
• Select the rows around the hidden row.
• Right-click and choose Unhide.
Quick Recap:
• Create sheets using the + button; delete from the right-click menu.
• Rename sheets to keep things organized.
• Copy or move sheets to manage your workbook.
• Insert rows and columns where needed.
• Delete or hide rows to organize your data.
