Job Analysis
Process
of Collecting Job Related Information
Helps
in preparation of Job Description and Job Specialization
Nature of Job Analysis
Job Analysis
Job Tasks Job Duties Job Responsibilities
Job Analysis A Process of Obtaining all Pertinent Job Facts
Job Description A Statement Containing Items Like: Job Title Location Job Summary Duties Machines, Tools and Equipments Supervision given or Received Working Conditions Hazards
Job Specification A Statement of Human Qualification to do the Job Education Experience and Training Judgment and Initiative Physical Effort and Skill Responsibilities Communication Skills Emotional Characteristics Demands such as Sight, Smell, Hearing etc
Process of Job Analysis
Strategic Choice Gather Information Process Information Job Description Job Specification Personnel Planning Health and Safety Training and Development Performance Appraisal Employee Discipline Work Schedule Hiring/Recruitment & Selection Career Planning Remuneration Job Evaluation
Methods of Collecting Job Data
Interviews
Observation
Questionnaire
Job Data Checklist
Technical Conference
Diary
Potential Problems with Job Analysis
Support from Top management Single Means and Source No Training and Motivation Activities may be Distorted
Job Description
Its a Written Document of
What a Job Holder Does
How it is Done
Under What Conditions Why he Does
Contents of Job Description
Job Title Job Summary
Job Activities & Duties
Working Conditions Social Environment
Problems with Job Description
To Reduce all the Essential Components of Job in Clear and Precise Documents Has to be Updated as Job Duties Change They Limit the Scope of Job Holder
Include all Important Relationships
Writing Clear and Specific Job Description
Kind of Work
Degree of Complexity Degree of Skill Problems Accountability
Brief, Factual and Precise
Job Specification
Summarizes the Human Characteristics Needed for Satisfactory Job Completion Key Qualifications Attributes-SKA For each Job Description it is Desirable to have Job Specification
Personal Attributes are Categorized as
Essential Attributes-SKA Desirable Attributes-Qualification a Person Ought to Posses Contra Indicators-Attributes that will become a Handicap to Successful Job Performer
Job Specification of a Compensation Manager
Education: MBA with Specialization in HRM/MA in Social Work/PG Diploma IN HRM/MA in Industrial Psychology A Diploma in Labor Law is Desirable Experience: At Least 3Yrs Experience in a Similar Position in a Large manufacturing Unit Skill, Knowledge, Abilities: Knowledge of Compensation Practices in Competing Industries, of Job Analysis Procedures, of Compensation Survey Team, of Performance Appraisal Systems.
Job Specification of a Compensation Manager
Skill in Writing Job Description, in conducting Job Analysis interviews, in Making Group Presentations, in Performing Statistical Computations. Ability to Conduct Meetings, to plan and to Priorities Work Work Orientation Factors: The position may Require up to 15% Travel Age: Preferably Below 30 yrs.
Job Design
The Logical Sequence to Job Analysis is Job Design
Job Analysis
It Provides Job Related Data i.e., Skills and Knowledge Required to Perform the Job
Job Design
It Involves Conscious Efforts to Organize Task, Duty and Responsibility in to a Unit Work
Three Steps to Job Design
The Specification of Individual tasks The specification of the Methods of Performing Each Task and The Combination of Tasks in to Specific Jobs to be Assigned to Individuals
Factors Affecting Job Design
Feedback
Organizational Factors Environmental Factors Behavioral Factors
Job Design
Productive & Satisfying Job
Factors Affecting Job Design
Organizational Factors: Characteristic of Task, Work Flow, Work Practices etc. Environmental Factors: Employee Ability & Availability, Social & Cultural Expectations Behavioral Factors: Feedback, Autonomy, Use of Abilities, Variety etc.
Job Design Approaches Comparison of Five Job Designing Approaches
High I M P A C T Socio Technical Systems
Job Enrichment
Medium Job Enlargement
Job Engineering
Low Job Rotation
Low
Medium
COMLEXITY
High
