Time
Managem
Objectives
Explain What is Time Management
Explain the Benefits of Time Management
Describe the Various Elements of Time Management
Explain the Principles of Time Management
Explain the Various Time Management Styles
Explain the Steps for Managing Your Time
Describe the Various Components of Time Management
Explain the Tools for Time Management
Explain the Role of Technology in Time Management
Explain the Urgent/Important Matrix
Explain the Action-Priority Matrix
Explain the Role of Biological Clocks in Time Management
Explain How to Avoid Multitasking
Explain the Common Time Management Pitfalls
List the Tips for Effective Time Management
Introduction
Dave Gotham is a Project
Manager in Globus Inc., a
leading software
manufacturer.
Let us look at what is going
on in Daves mind on a typical
workday.
Introduction
Where did I put the file
for the Maxwell Project?
Ill have to search for it
now and my desk is a
mess.
Maxw
ell
Projec
t
Introduction
Oh no! I still havent got
the presentation ready
for todays client
meeting.
Introduction
As you can see that Dave is
surrounded by various kinds of
troubles such as that of
completing his tasks, reaching
his kids school and even his
anniversary party on time.
Introduction
Yes, all of Daves problems
arise due to lack of proper
time management.
If Dave had managed his time
well, he would have been able
to pack in a lot of chores into
a single day and yet complete
each and every one of them
successfully.
Let us see how Dave suffers
from poor time management.
Introduction
Oh no! I am late to office
again!
Here, you can see that Dave has
started the day on a wrong note
itself. He is late to office to begin
with and hence it is natural that
he would not have enough time
to complete all his office work
and would have to work extra
hours to complete his tasks.
Introduction
Where did I put the file
for the Maxwell Project?
Ill have to search for it
now and my desk is a
mess.
Dave will now have to search for
the Maxwell Project file that he
cannot find. So, he would waste
time in searching for a file that he
needs urgently and will need to
find the file on his cluttered desk.
Such a cluttered desk would
make him waste more time in
finding the file.
Introduction
Oh no! I still havent got
the presentation ready
for todays client
meeting.
Dave was aware beforehand that
he had a client meeting today. It
is crucial that rather than putting
off getting the presentation ready
on the same day of the meeting,
Dave should have completed the
presentation in advance.
Introduction
So, it is crucial that whether you are a student, a
working professional or a homemaker, you should
learn to manage your time effectively.
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What is Time Management?
Time management is an art. It is
arranging, organizing and budgeting
time for the purpose of
accomplishing something within a
time.
Time management is having control
over the amount of time spent on a
particular activity.
Hence, time management helps
an individual to be more
organized and more productive.
Importance of Time Management
Time management is important as it helps to manage your time
efficiently. It is beneficial to every individual as proper time
management helps us to:
Plan
Plan efficiently
efficiently
Be
Be Efficient
Efficient
Schedule
Schedule efficiently
efficiently
Prioritize
Prioritize tasks
tasks
Be
Be Organized
Organized
Be
Be Relaxed
Relaxed &
&
less
less stressed
stressed
Be
Be Self-disciplined
Self-disciplined
Have
Have time
time for
for
ourselves
ourselves
Who can Use Time Management?
Thus, time management is important and can be used by
anyone such as:
Business Leaders
Politicians
Executives
Students
Teachers
Laborers
Writers
Working Professionals
Home Makers
Actors
Freelancers/Consultants
Benefits of Time Management
There are several benefits of time management, such
as follows:
Increased productivity
Less stress
Improved self-esteem
Good work-life balance
Prevention of panic in times of workload
Elements of Time Management
There are various elements that have to be considered and
managed for effective Time Management. It is important that for
you to manage your time well, you should learn be aware of and
use the elements of Time Management diligently. The following ar
the various elements of Time Management:
Being aware of your Time
Being aware of your Time Wasters
Priorities
Self-management
Management of your Personal Resources
Goal Setting
Measures of your Achievement
Planning
Time Management Styles
Different time management styles are used by different
people because every individual is different. There are a few
tools and techniques that prove to be more effective for one
time management style than for the other styles. There are
five time management styles that are identified, which are:
e
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Let us look at each in detail.
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