Click on start menu
Click on programs
Click on Ms-Office
Choose Ms-Excel
To open new file create new spread
sheet
Click on windows button and
select new
From the window select blank
document to open
presenting data in cell Rows and Column
Top Alignment To increase the width of column
Middle Alignment Place the cursor between the
Bottom Alignment two column and drag it to
increase width
Left Alignment
Middle Alignment
Right Alignment
To increase the width of the
row
Place the cursor between two
rows and drag it to increase
width
3
Cut, Copy and Paste Font Tab
Cut: Click on text and select cut Font type
Short cut Key: Ctrl+X Font Size
Increase Font Size
Copy: Click on text and select
Decrease Font Size
copy
Bold(Ctrl+B)
Short cut key: Ctrl+C Italic(Ctrl+I)
Paste: Click paste Underline(Ctrl+U)
Short cut key: Ctrl+V Borders
Fill color
Font Color
Merge and Center the Text
To Merge the cells select two cells
and click on merge and center
This make the text to appear as one
Cell and text will be centered
Adding and Deleting Rows and Columns
To Insert a new cell, column
and row and sheet click on
Insert
To delete a cell, column, row
and sheet click on Delete
Auto Sum
Auto sum automatically
Perform calculation without
Giving any formulae
Click on picture and Clip Art
to activate it
Click to insert an organization chart
Insert Menu
Different types of chart
Text box purpose is to allow
User to input text
Header and Footer sit along the
top and bottom of page. This
Is where you can add the date,
time, page number and more …
It is text with special effects
You can insert symbols especially if you
cant write it by using the key board.
To write any mathematical equations click
on Symbols
Conti….
To sort and filter cells in
ascending or
These are the function in
descending order
formulae tab. Choose from a set
of Excel 2007
Built-in functions.
Functions are divided into
Groups for easy access.
To sort from smallest to largest
Select a cell in the column you want to sort (a column with numbers).
Click the Sort & Filter command in the Editing group on the Home
tab.
Select From Smallest to Largest. Now the information is organized
from the smallest to largest amount
You can sort in reverse numerical order by choosing From Largest to
Smallest in the list.
Selecting cells Editing
To select a range of cells in a To rename a worksheet:
column/row, click the left mouse double-click the sheet tab
button in a cell & drag the type the new name
mouse pointer to highlight the press ENTER
cells of your choice You can also Delete & Insert a
Worksheet as well.
Save your work Book
To save a workbook, click the
Office button, click Save As.
Save As allows you to
name the file and choose a
location to SAVE the
spreadsheet.
Choose SAVE As if you'd
like to SAVE the file for
the first time or if you'd
like to SAVE the file as a
different name.
Select Save if the file has
already been named.
Exercise 1
Working on Formulas
Enter data into spread sheet and perform the following
Addition(+)
Subtraction(-)
Multiplication(*)
Division(/)
Formulae:= C1+D1
Formulae must always start
with (=)
Enter the respective cell address
into formulae bar or in cell area
Similarly calculate for all
arithmetic Operations
Exercise 2
Working on functions
Enter the given data into excel and perform the following
Sum,sumif
Average
Minimum
Maximum
Grand Total
Rank
Minimum of Grand Total
Maximum of Grand Total
NOTE: Functions are predefined formulas in Excel.
=SUM(C2:F2)
Sum is the predefined
Function in Excel
C2 and F2 are the cell
references
Sumif
To sum cells based on one CRITERIA (for example, higher than 9), use
the following SUMIF function (two arguments).
To sum cells based on one CRITERIA (for example, green), use the
following SUMIF function (three arguments, last argument is the range
to sum).
Average ,min, Max Rank
Average Minimum =if(H2>90;”A”;If(H2>80;”B”;If(H2>
=average(C2:F2) =min(C2:F2) 70;”C”;If(H2>60;”D”;”F”))))
Maximum
=max(C2:F2)
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Grand Total
=sum(G2:G5)
Minimum of Grand
Total
=min(G2:G5)
Maximum of Grand
Total
=max(G2:G5)
Exercise 3
Count, countif, Date and Time function
Enter the below given data into excel sheet and perform the
following
Count the number of
Products
Enter Date
Enter Time
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To count the total number of product for the above shown table
Function : =Count(A5:A7)
To Insert Date and Time
•Goto the formulae tab
•Click on Date & Time
•Choose Date from the below
Given option
Enter direct function in formulae
tab as follows
=Date(2014;2;14)
=Time(2:20:30)
countif
To count cells based on one CRITERIA (for example, higher
than 9), use the following COUNTIF function.
Year, Month, Day Current date & time
To get the year of a date, use the To get the
YEAR function. current date and time, use the
NOW function.
Note: use the MONTH and DAY
function to get the month and Note: use the TODAY function to
day of a date. get the current date only. Use
NOW()-TODAY() to get the
current time only (and apply
a Time format).
Hour, Min, Sec Logical
Function If Function
To return the hour, use the The IF function checks whether
HOUR function a condition is met, and returns
one value if TRUE and another
value if FALSE.
1. Select cell C2 and enter the
following function.
Note: use the MINUTE and SECON
function to return the minute
andsecond. The IF function returns Correct
because the value in cell A1 is
higher than 10.
Median & Mode Standard Deviation
To find the median (or middle To calculate the standard
number), use the MEDIAN deviation, use the STEDV
function. function.
To find the most frequently
occurring number, use the
MODE function.
Large Function Small Function
To find the third largest number, To find the second smallest
use the following LARGE number, use the following
function. SMALL function.
Exercise 4
Add 3 days to the current date
=Date(2014;2;14)+3
Find factorial of a number
=Fact(2)
Square of a number
=Sqrt(10)
Find Rank to find A or B
=if(column>90;”A”;”B”)
