HOW TO DO AN EFFECTIVE PRESENTATION
OUTLINE
Sample Presentations Meaning Planning Designing Delivering Use of Visuals Conclusion
WHAT DOES IT MEAN ?
A FEW GUIDELINES THAT IMPROVE THE QUALITY OF THE PRESENTATION
The Success of a Presentation Depends on:
HOW WELL THE AUDIENCE UNDERSTOOD THE CONTENT!
If not:
The Effectiveness is LOST! May lose interest and not LISTEN May find it hard to SEE/READ People dont like to read long sentences Find it hard to juxtapose or place the message Where does that one belong? Where am I in all this? This is really not for me Is she/he nuts? (Unordered graphics, animations, visuals) Too technical, full of jargon, etc., etc.
The 4 Ps
Plan Prepare Practise Present
(1) Plan
Why? Who? What?
How? When? Where?
(2) Prepare
(3) Practise (4) Present
(1) PLANNING
WHY?
Reason for Presentation Impact on Audience What Action?
WHO?
Age Group Knowledge of Subject Matter/Theme Cultural Make-up Size Language Time Available
(2) PREAPARE
WHAT? Research } Books, Articles, } Internet } Must Know Expertise } Statistics } Should know Examples } Demonstrations } Better to know Exhibits }
PREPARE
- STRUCTURE
Introduction/Beginning Body/Middle
Summary/End
STRUCTURE - INTRODUCTION
Title Greet the Audience Start in a friendly way Tell them About the Title Who you are, Why you are here, What your domain experience is, How long you envisage your show will last Outline of the topic
STRUCTURE - BODY
Properly Organised Logical General > Specific Known > Unknown Accepted > Controversial Cause > Effect Problem > Solution
Contd..............
Emphasise more on real-life examples Use pictures, graphs, tables, animations (Indicate where you are in the scheme of things)
STRUCTURE SUMMARY
Tell them briefly what youve told them! Draw Conclusions Beyond the Presentation? Any Questions????? Encourage Interactions! References/Acknowledgment Thanks *Audience *Any other persons/organisation
(3) PRACTICE
HOW?
Reduces nerves Dont over-practise! Get familiar with presentation aids/gizmos Judge timing Strong opinion Clear points Logical flow Strong ending
(4) PRESENT
Vary Voice Modulation/Inflection Body Language Eye Contact Sense of Timing/Pause Speed of Delivery Get Audience to Talk Read Your Audience!
PLANNING DESIGNING DELIVERY
} } > }
Done!
USE OF VISUALS
What are Visuals? Graphs Charts Maps Photographs Images/Models Drawings Film/Video Objects
What Media are Used?
(PowerPoint, Flash, Open Office Impress, Apple Keynote, Photoshop, NXPowerLite, PowerPlugs Charts, Perspector, Color Schemer, PowerConverter- these are the Top Ten)
Transparencies/Slides Power Points Slides Video Projection/Projector Handouts
Why Use Visuals?
A PICTURE IS WORTH MORE THAN 1000 WORDS! Focus/Capture Audiences Attention Illustrate Points Which Are Difficult Reinforce Ideas More Forcefully Involve and Motivate Audience Involve All the Senses Provide Logical Proof Save Time (Avoid Putting All Information Verbally on Board) Avoid Turning Your Back on the Audience (As When Writing)
A SLIDE TO BE EFFECTIVE..
Keep it Simple Be Consistent Minimise Surprise Suitable background & Template One Idea per Slide! Proper Blend of Colours, Font Type, Size, Boldface, Italics, Animations Suitable Pictures of Proper Size
ADDING TEXT TO SLIDES
Select Proper Font, Size & Colour Heading: 32+ Sub-heading: 28 Other: 24
Minimise Long Sentences Illustrate Key Words Underline, Boldface, Different Colour Enough Line space Everything Depends On: Quality of Projector, Room Luminosity, Size, Acoustics, Comfort
BACKGROUNDS, TEMPLATES & ANIMATIONS:
Depend on Subject Matter Type of Audience Use Original Templates Rather Than Custom Ones (Unless You Are Confident) Unless Subject Matter is Multi-Media: Use Simple Graphics, Animations, Colours, Backgrounds Suitable Screen Size & Resolution Just Right Not Too Much, Not Too Less
POINTER
Suitable Device used for Indicating a Position Laser Pointer Mouse Pointer Pen Stick/Baton Point to the Exact Position Dont Move Around When Pointer is Not Available, Use Animation Such as Appear 1 by 1 When Pointer is Available, Show the Slide as a Whole. Enables Audience to Read As a Whole
BE AWARE OF:
Different Versions & Capabilities of PowerPoint Different Animation Types Being Supported Different Equipment to Test Your Presentation At Least Twice! Check With a Projector Check Projector Settings Suitable For Your Presentation When in Doubt, Create a PowerPoint Show File & Make Sure You Have the Original as well
WHEN & WHERE?
Visit the Place Beforehand and get a Feel of the Location Test the Equipment and System in the Location The Worst Thing You Can Do is: To Make the Audience Wait! If You Start Late, Dont Rush at the Beginning! Have a Pretty Good Idea of the Expected Number in the Audience Have a Pretty Good Idea of Their Knowledge
PRESENTATION CHALLENGES: QUESTIONS:
Understand the Question Correctly Answer Using Points You Have Already Made Reinforce by Giving References If You Are Stumped for an Answer, Admit It!
INTERRUPTIONS:
Remember Where You Had Stopped!
DETRACTORS:
Handle Diplomatically, NOT Confrontationally!
Accept Differences in Points of View
NERVOUSNESS & SHYNESS:
Practise in Front of A Mirror. Practice Makes Perfect!
A FEW MORE TIPS:
If You Say, Ill Explain Later, Make Sure That You Do! Try to Minimise Turning Your Back on the Audience! Mind Your Language Grammar, Syntax and Spelling Do Matter! Show Key Words, Bullets, Not Whole Sentences (See Ref. Below) If You Have Something on the Slides, Do Explain it Explain Specific Sections Vital to the Topic Using Pointers or Animations KISS (Keep It Simple Stupid!)
CLASS ASSIGNMENT
PRESENTATIONS!
REFRENCES: VERY INFORMATIVE SITES [Link] [Link] bChef/ppt-powerful-presentationtechniques [Link] media/designing_visuals.html
THE END! THANK YOU FOR YOUR ATTENTION!
