Lecture 3:
Word Processor
MS Word
INTRODUCTION
Word processing: Is the creation of text
documents via a computer.
Word processor: This is application software
designed to create, edit and print documents
text documents like memos, reports, letters
email message etc.
Word processor is what’s known as a
WYSIWYG application (What you see is what
you get pronounced wizzy-wig)
This means that what you see on the
computer screen should be the same as what
you will see when you print
The advantage that Word has over a type
writer is that you can easily make changes and
corrections to your document
Examples of Word Processors
Microsoft Word, LibreOffice Writer,
OpenOffice, Apple Pages, iWork, WordPad,
Kingston Writer, TextMaker, Kingsoft
Writer, etc.
Online:
Google Docs, Microsoft Word Online,
WriteOnline, Zoho Writer, Adobe Buzzword
Most used word processor software is
Microsoft Word for windows users and Pages
for Mac OS
Ms word comes as a package of Microsoft
Office. Currently Ms Office is at Microsoft
Office 2019.
Starting Microsoft Word 2007.
Basically there are two ways to start Microsoft
Word. You can start it through the start button
(icon) or from the desktop icon.
Desktop icon:
Double click the Ms word icon on the desktop.
Or Right click on the ms word icon then click
open.
Screen Layout (2007)
Some parts of MS Word window
Title bar:- A bar at the top of the screen
which used to display the name of the
document
Some parts of MS Word window
Quick Access toolbar:- It provides easy
access to command you use most
frequently. These includes save, Undo,
Redo/Repeat, new file quick print button,
etc.
Some parts of MS Word window
Ribbon tabs/Menu tabs:- These tabs
each contain a different set of options
relevant to the tab name. There are
three basic components to the Ribbon:
Commands, Command Sets/Groups and
Command Tabs
Some parts of MS Word window(Cont.’s)
Title bar:- A bar at the top of the screen
which used to display the name of the
document.
Help icon:- Click the question mark to see
the Help screen.
Rulers:- To help you line up text and objects,
Microsoft Office Word have a vertical and a
horizontal ruler.
Vertical Scroll bar:- Use this bar to scroll
up and down in your document
Horizontal Scroll bar:- Use this bar to
scroll left and right hand side in your
Some parts of MS Word window(Cont.’s)
Status bar:- This bar at the bottom of your
screen displays number of pages and words,
spelling & grammar check.
Zoom Slider:– Use the zoom slider left or
right to decrease or increase the view size of
the document.
The Text Area/Document window:- You
types your document in the text area.
Close Button:- A button located to the top
right corner of the window, which displays an
x. It is used to close the current window
Document Views
There are many ways to view a To view a document
document in Word. in different forms,
Print Layout: This is a view of click the document
the document as it would appear views shortcuts at
when printed. It includes all the bottom of the
tables, text, graphics, and images. screen
Full Screen Reading: This is a
full view length view of a
document. Good for viewing two OR:
pages at a time. Click the View Tab
Web Layout: This is a view of the on the Ribbon
document as it would appear in a Click on the
web browser. appropriate
Outline: This is an outline form of document view.
the document in the form of
bullets.
The Microsoft Office Button
The Microsoft Office button
gives the access to office
menu that performs many of
the functions. This button
allows you to:
create a new document,
open an existing document,
save or save as,
print,
send (through email or
fax),
publish
close.
The Ribbon
The Ribbon is the panel at the top portion of
the document.
It has seven tabs: Home, Insert, Page Layout,
References, Mailings, Review, and view.
Each tab is divided into groups.
The groups are logical collections of features
designed to perform functions used to edit your
Word document.
The
Ribbon......
Each of the tabs contains the following tools:
Home: Clipboard, Fonts, Paragraph, Styles, and
Editing.
Insert: Pages, Tables, Illustrations, Links, Header &
Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page
Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of
Authorities
Mailings: Create, Start Mail Merge, Write & Insert
Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes,
Compare, Protect
View: Document Views, Show/Hide, Zoom, Window,
Working with Documents
Create a New Document
There are several ways to create
new documents, open existing
documents, and save documents in
Word:
Click the Microsoft Office
Button and Click New or
Press CTRL+N
Opening an Existing Document
Click the Microsoft Office
Button and Click Open, or
Use shortcut keys: CTRL+O
Saving a Document
Click the Microsoft
Office Button and Click
Save or Save As
Press CTRL+S
Click the SAVE icon on
the Quick Access
Toolbar
Close a Document
To close a document:
Click the Office Button
Click Close
Alternatively, use shortcut keys:
Ctrl+F4
Office Clipboard
Clipboard is a temporary
storage area (memory) which
stores text and graphics that
you copy or cut from anywhere
in the computer.
Copy: This is the command that
allows you to duplicate the section of
the document and placing it in to
clipboard
Cut: This is the command that allows
you to remove (cut out) the section of
the document and placing it in to
clipboard
Paste: This is the command that
allows you to insert data stored in
Typing and inserting Text
To enter text, just start typing!
The text will appear where the
blinking cursor is located.
Move the cursor by using the arrow
buttons on the keyboard or
positioning the mouse and clicking
the left button.
Deleting Blocks of Text
Use the BACKSPACE and DELETE keys on the
keyboard to delete text.
Backspace will delete text to the left of the cursor
and
Delete will erase text to the right.
To delete a large selection of text, highlight it using
any of the methods outlined above and press the
DELETE key.
Search and Replace Text
To find a particular word or phrase in a document:
Click Find on the Editing Group on the Ribbon
(you can use Ctrl + F)
To find and replace a word or phrase in the
document, click Replace on the Editing Group
of the Ribbon.
Undo/Redo Changes
Undo: A command to reverse the
previously action done. It erase the
last command done with the
document.
Redo: A command to repeat the
previously action done within the
document.
Undo/Redo Changes
To undo/redo changes:
Click the Undo/Redo Button on the Quick
Access Toolbar
Use keys Ctrl+Z for undo and Ctrl+Y for
redo
Applications of Word Processors
End
