WELCOM

E 1
 Extent of Application
SR 1 TA rules may be called
supplementary rules. These rules apply to
all government servant who are subject to
the Fundamental Rules and whose pay is
debitable to state revenue.
HPG notification No. Fin(c )B(15)6/2013 dt
28th March 2016 and even number dt 12-
05-2016
Fundamental Rules and Supplementary
rules of Central Civil Services Rules with
“all state amendments "shall remain
applicable to HP Govt. employees as the
same exist on the date of issuance of this
2
OM No. Fin-C-B(7)-14/98 dated 8th
December, 1998
Para No 17 “ this memorandum shall be
applicable to members of All India
Services and Central Services Officers
serving in connection with the affairs of
state in HP

(Provisions relating to TA in HPFR 2009

and instructions issued by HP
Government are also incorporated in
this presentation.)

3
FR 9(5) Travelling Allowance is a compensatory
allowance granted to cover the expense
incurred on travelling in the interest of
public service.

FR 44 General Principal governing the

regulation of compensatory allowance is that
the allowance is not on the whole source of
profit to the recipient .

The supplementary rules have been

framed
keeping this principle in view with the
intention to reimburse actual expenses
incurred in travelling.

HPFR 10(1)(e) Allowances are not on the whole a

4
 SR 21 Different kinds of T.A.

1. Permanent Travelling
Allowance
2. Conveyance or Horse
Allowance
3. Mileage Allowance
4. Daily Allowance
5. Actual Cost of Travelling

5
1.Permanent Travelling Allowance(SR
22,23&24) is fixed monthly allowance granted
to a Govt. servant whose duties require him to
travel extensively and is intended to cover the
cost of all journeys within sphere of duty. It is
drawn all the year round whether he travels or
not . For journey beyond sphere of his duty
normal TA/ DA shall be drawn for entire
journey including such part of it as is within
his sphere of duty. The allowance is not drawn
during leave, temporary transfer or joining
time. It cannot also be drawn when any other
kind of TA is drawn unless specifically
authorized.
If an Officer held two or more posts 6to
headquarter under conditions which do not render him
eligible for daily allowance.
2. Conveyance allowance is also drawn all the year
round and not forfeited during absence from
headquarter.
3. Conveyance allowance may be drawn in addition
to other kinds of T.A.
4. If the conveyance allowance is specifically
sanctioned for the maintenance of motor cycle or motor
car, no mileage allowance can be drawn for journey by
Car / M. Cycle to such an extent as prescribed by
authority sanctioning conveyance allowance. (SR 25&
26)
5. Monthly running on duty should be more than 200
kilometers.
6. Journeys performed on foot shall not qualify for
the grant of allowance.
7. Conveyance allowance may not be drawn during 7
8. The official drawing Conveyance Allowance will not be
entitled for TA claim for journeys within 16 Kms.(GIO
below SR 25)
9. In case, beyond a jurisdiction of 16 Kms otherwise
than his own conveyance, full TA will be admissible .
(GIO below SR 25)
(10)Conditions for the sanction of an allowance to
maintain a horse or other animal during leave or
temporary transfer:-
(i) If it is certified that the Govt. servant is likely to
return to the post after the expiry of leave.
(ii)If it is certified that he continued to maintain the
animal and spent the amount on the upkeep of the
animal.

8
Power to sanction tour (OM No.Fin-F-(A)-(11)-
11/14 dated 03-06-2014)
(I). Tours with in the State - Full Power
to designated Controlling Officers for ( for
this purpose tour up to
Chandigarh/Pathankot / Dehradun will
count as tour with in the state).
(II) Tours outside the state performed by
road or train – full power to HOD in
relation to tours performed by Directorate
level officers other than HOD. For HOD
and other senior officers working in the
secretariat full power to Administrative
Secretary. 9
(IV) Secretaries to the Government will obtain
approval from the Chief Secretary about their tour
programme .
(V) Touring by private vehicle / Taxi as per rates
entitlement got approved from Finance Department shall
be governed by separate instructions issued from time to
time and instructions already issued shall continue to
apply till they are revised .
(VI) The officers/ officials can perform journey on
tour by air as per their entitlements subject to the
condition that all officers /Officials up to the rank of the
HOD/Special Secretary permission may be given by the
concerned Administrative Secretary and for above that
rank permission to be given by the chief Secretary
without distinction of purpose between tours undertaken
for Seminars/workshops /trainings and others . In case
entitlement is not their and it is necessary to undertake
journey by air all permissions are required to be taken 10
include all expenses on account of travel on duty.
This will also include TA/DA to non official
members.

Advance
HPFR 2009 rule 189 (1)( C ) that the
amount of advance shall in no case exceed the
limit for which he is empowered to accord
sanction .
HPFR 189(3) Adjustment bill along with
balance if any shall be submitted by the
concerned Government Servant with in fifteen
days of the drawl of advance failing which
advance or balance may be recovered from his
salary .
HPFR 189(4) Second advance shall 11not
Due date of Travelling Allowance Claim.
HPFR 2009 Rule 174 – (1) Travelling allowance
claim of a Government servant shall fall due for
payment on the date succeeding the date of
completion of the journey. He shall submit the
travelling allowance claim within one year of its
becoming due, failing which it shall stand
forfeited.
(2) Retired Government servants shall become
eligible for reimbursement of travelling expenses
in respect of travel(s) for appearing in court of
law for defending themselves only when the
judgment relating to their acquittal is
pronounced by the court. In such cases, the date
of pronouncement of the judgment shall be the
reference point for submission and forfeiture12 of
Procedure dealing with the time barred claims of
Government servants shall be as under: -

HPFR 2009 Rule 178 (a) a travelling allowance claim

which has been submitted by the claimant after one year
of its becoming due shall be investigated by HOD or any
other officer authorized by him in this behalf. If HOD or
the authorized officer is satisfied about the genuineness
of the claim on the basis of supporting documents and he
considers that there are valid reasons for the delay in
preferring the claim, he may order the DDO to make
payment of the claim, after usual checks;
(b) A travelling allowance claim which has not been
presented by the DDO to the treasury within six months
from the date of its submission by the claimant, it shall
be investigated by the Administrative Department. Such
claims shall be entertained by the Administrative
Department if the said authority is satisfied that 13the
 Supplementary Rule -17 read with Himachal
Government OM No. Fin ( C )-B(7)-1/2009 dated
20th April 2012 categorization of H.P. Govt.
employees for the purpose of travelling
allowance shall be as under:-
Category Grade Pay
A Rs.10,000/- and above
B Rs. 6,600/- and above but less than
Rs.10,000/-
C Rs. 5,000/- and above but less than
Rs. 6,600/-
D Rs. 3,000/- and above but less than
Rs. 5,000/-
E Rs.1300/- and above but less than
Rs. 3,000/- No. Fin ( C )-B(7)-1/2009 dated 31st
December, 2012 insert in letter 20-04-2012 para
14
Categorization of H.P. Govt. employees
( Judicial Officers) for the purpose of
travelling allowance
Supplementary Rule -17 read with Himachal
Government OM No. Fin ( C )-B(7)-1/2009
dated 20th April 2012 categorization of H.P.
Govt. employees for the purpose of travelling
allowance shall be as under:-
Category Pay Scale
A Rs.57000/- and above
B Rs. 33090/- and above but less than
Rs.57700/-
C Rs. 27700/- and above but less than
Rs.33090/-
15
 1. On promotion from one post to another
ranks T.A. is admissible on the lower post. (SR 19)
2. When officers are promoted or reverted
or granted increased rate of Grade Pay
retrospectively TA claim in the mean time will
not be revised. (GIOs (1) (2) SR 17)
3. Supplementary TA claim can be
preferred, if not time barred . Controlling
officer will scrutinize with reference to original
bill. Bill should be prepared for entire amount
from which TA already drawn should be
deducted. {GIO and HP Govt. clarification below SR 17}
4. Contract employee will be entitle for TA/DA at same
rate as is admissible to their counterparts at the minimum of
pay scale of the post against which they have been appointed
on contract basis. (OM Fin( C) B(7)-7/2006 dt 28th Feb2007) 16
5. Competent authority by recording
reason can order that any Govt. Servant or
class of Govt. Servant shall be included in
a grade higher or lower than prescribed in
SR 17 {SR 18}
6. Government servant whose whole
time is not retained in public service or is
remunerated wholly or partly by fee shall
be placed by competent authority in
appropriate grade with due regard to his
status . {SR 20}
7. TA/DA rates and entitlements shall
also be applicable to IAS and UGC scale
teaching personnel in colleges. (OM No. 17
the distance traveled and given to meet the cost
of a particular journey.
2. SR-30 For the purpose of calculating
Mileage Allowance journey between the two
places is held to have been performed by
shortest route or more practicable cheapest
route by which traveler can speedily reach his
destination by ordinary modes of travelling. In
case of doubt a competent authority may decide
which shall be regarded as the shortest of two or
more routes.
3. SR 31 A competent authority may for
special reasons which should be recorded permit
mileage allowance on a rout other than shortest
route provided journey is actually performed by
such route. 18
the fare will be of the class actually used.
5. Reservation charges / surcharge
levied by railway will be reimbursed
treating as part of the fare. (OM No . Fin-C-B(7)-
14/98 dated 8th December, 1998)
6. Service charges levied by recognized
traveler Agent shall be reimbursed. (OM No.
Fin-C-A(3)-7/98 dated 29th August, 1998)
7. Cancellation charges will be
reimbursed in case cancellation is in
public interest. (OM No. Fin-C-B(7)-14/98 dated 8 December,
th

1998)
8. Cancelation /reservation charges are
may be preferred by the claimant in TA Bill
form. (GIMF.OM No 19028/1/78-E.IV(B) dated 18 February,1981)
th
19
 Category Railway Public Local Transportation Terminal
Transport Allowance in metrpolitian Transportation
cities Delhi, charges @ per
Chennai ,Calcutta, Mumbai, station (Specified
Bangalore, Hyderabad, station only)
Ahmadabad only @ Rupees
per day

1 2 3 4 5
A 1st class AC/Shatabdi AC Bus 500 200
Executive Class
B Shatabdi AC Chaircar,AC AC Bus 500 200
Two Tier Sleeper/ 1st
class

C Shatabdi (ordinary AC bus 500 200

class) ,1st class/AC Chair
car/AC Three Tier

D 1st class/AC Chair car/AC Delux Bus 250 100

Three Tier
E IInd class sleeper Ordinary 250 100
Bus
20
(No. Fin-C-B(7)-14/98 dated 8th December, 1998) (OM No. Fin ( C ) B(7)1/2009
 On Foot Journey
Category Ordina Special Exp. &
ry Hills Hills Remote
Area Area Locality

A to C 1.00 1.50 2.50

D to E 0.80 1.00 2.00

(Para 13(4) OM No. Fin-C-B(7)-14/98 dated 8th

December, 1998)

21
14/98 dated 3 December, 1999)

12. Terminal Transportation charges

allowed at fixed rate only for specified
tour station in para 15(3) vide OM (No. Fin-C-
B(7)-14/98 dated 8th December, 1998)
15. Road Transport (i) Category A and B By
Taking a single seat in public transport or motor
cycle or scooter or by engaging full taxi /own car .
(No. Fin-C-B(7)-14/98 dated 8th December, 1998)
(ii)Only Secretaries/special secretaries /heads of
departments of all India Services in Himachal
Pradesh with a basic Pay Rs.18400 per month and
above shall be entitle to use their own car /Full Taxi
on official tour with prior approval of the competent
authority as required under economy instructions.
(Para 10(3) OM No. Fin-C-B(7)-14/98 dated 8th December, 1998)
(iii) Category C to D By taking a single seat in a
public transport or motor cycle/ scooter. They will
not be entitled for full taxi/ own car. (No. Fin-C-B(7)-14/98
22
th
16.Rate for Own Car/Full taxi is Rs.8/-
per K.M
(No. Fin-C-B(7)-1/2009-
loose dated 22-04-2016)
17.Rate for Motorcycle / Scooter is
Rs.2/- per K.M with in and outside
State . (Para 7 No. Fin-C-B(7)-14/98 dated 2 June, 2006)
nd

18. Air Entitlements

Category A At discretion
Category B On the condition
that the distance is more than 500
kms and journey can not be
performed over night by rail .
Journey to be performed with in HP 23
19. On tour entitlements for places
neither connected by rail nor by road
Category 4 mules or 3 porters in lieu of each
A horses mule/horse are admissible due to
Category 3 mules or area unfit for transportation by
B horses mule/horse provided it is
certified that porters were
Category 3 mules or utilized exclusively for carrying
C horses personnel effects and
Category 2 mules or equipments
D horses
Rates for hiring
Category 1 mules or
Emules/horses/porters
horses shall be as
notified by the concerned
Deputy Commissioner (Para 13(3) OM No. Fin-C-
B(7)-14/98 dated 8th December, 1998)

24
20 Where the services of the Govt. driver are
availed, the rates of mileage allowance payable
will be 0.50 paise less per Km. for hilly areas
and 0.25 paise per Km. for plain areas.
21 Reservation charges shall be reimbursed in
the event of cancellation in the Public Interest.
22 In similar circumstances these charges in
respect of members of family also shall be
reimbursed.
23 Local journey beyond 30 Km. within the
limits of the Urban Agglomeration/ Municipality
or contiguous Municipality etc in which the HQ
of the Govt. Servant is located, should perform
the journey to his duty point as he normally
does.

25
25 To engage the special means of
conveyance/ Taxi etc., prior permission of
the superior authority should be obtained.
26 Claim for journey by longer route not
to be allowed for want of accommodation
by shortest route. A journey on tour is held
to begin or end in any station at the duty
point in that station.
27. In case special conveyance/ Taxi etc. is engaged, all
the Govt. servants deputed to that station should travel
together.
28. Where the temporary duty station is within 8 Km no
Daily allowance shall be payable; However the charges
paid for public conveyance such as buses, local trams
etc. shall be reimbursable.
29Cancellation charges of bus tickets will 26 be
30. Journey by auto rickshaw/
Tonga /cycle rickshaw/man
driven rickshaw may be
equated to travel by
scooter/motor cycle and
mileage may be allowed
accordingly. (HPGFDOM25-04-1975)
31.Sharing of Taxi/Auto
rickshaw-Mileage allowance
admissible actual share limited
to half the rate of such 27
Entitled to travel in own car /
full taxi are also not entitled
to travel by taking a single
seat in a taxi. When they
actually travel by taxi they can
be reimbursed actual charges
limited to the amount
calculated at the rate of road
mileage prescribed for
scooter/motorcycle.
28
Headquarters on duty at a place beyond 8
kilometers, which is intended to cover the
ordinary daily charges incurred by a
government servant in consequence on
tour.
2. Definition of Day For the purpose of travelling
allowance rules day means a full calendar day of 24
hours from midnight to midnight . For fraction of a
calendar day calculation will be as under :-
(i) Absence not exceeding 6 hours
= Nil
(ii) Absence exceeding 6 hours but not exceeding 12
hours = 70%
(iii) Absence exceeding 12 hours
= 100 %
(OM No .Fin ( C )A(3)17/75 dated
2nd /3rd May,1978)
29
may be calculated for each tour separately. (OM No. Fin
( C )A(3)14/77 dated 1st August,1975)
4. When a government servant return to headquarter
daily due to non availability of proper accommodation
etc daily allowance will be at the rate admissible for
stay at temporary duty station. For Sunday and Holidays
DA is not admissible unless he is actually and not
merely constructively camp. (OM No. Fin( C )A(3)14/77 dated 18th
October,1976)
5. When a government servant travels by government
vehicle and return to headquarter daily, journey will
have to be treated as local and regulated accordingly.
(OM No. Fin( C )A(3)20/80 dated 12th March,1982)
6. Local journey shall be construed journey performed
within limits of the municipal including suburban,
Notified Areas, cantonments of an urban agglomeration
contiguous to the town or city in which headquarter of
the government servant is situated. For local journey
beyond 8 kilometers of normal duty point , D.A. 30 is
7. DA will be admissible at half rate government
servant in case State Guest at out station.
(OM No6-4-1974 Fin(reg) dated 25th
April,1975)
8. The term “ Hotel” does not cover Guest houses
run by universities or autonomous bodies or railway
retiring room unless registered /licensed as a hotel.
(OM No. Fin( C )A(3)20/78 dated 28th
January,1981)
9. Sharing of Hotel accommodation allowed and
reimbursement of rent with reference to actual share.
(OM No. Fin( C)B(7)14/98 dated 8th
December,1998)
10. Improvised accommodation provided free in a tent
or temporary structure not to be treated as “Free
Lodging”.
(GI MF OM No.F.9(14)E.IV(B)/61 dated 8th
December,1961)
31
11. D.A. is admissible for enforced halts treated as duty
due to breakdown of communications caused by flood ,
rain etc.. Concessions will not be automatically in all
cases as a matter of course but will have to be
specifically sanctioned in each case . The Administrative
Department of HP Government will be competent to
decide and copies of sanction to be endorsed to Finance
Department. (OM No. Fin ( C )A(3)17/75 dated 16 February,1976)
th

12. D.A. is not admissible for period of absence at tour

station regularized as special Casual leave due to
disturbances , imposition of curfew, etc. (SR 51 GIOs.)
13. D.A. for Sundays and Holidays is not admissible unless the
employee is actually and not merely constructively on camp.
14. D.A. is not admissible for leave and restricted holidays
availed while on tour.
SR -72 GIO (1).
15 Full D.A. is admissible for the first 180 days of continuous
halt at a Station on tour / temporary transfer / training . No D.A.
beyond 180 days. 32
 Free boarding and lodging = 25%
Free boarding = 50%
Free lodging = 75%
18. Free boarding should be deemed to include
provision for all principal meals. Casual hospitality,
occasional meal, free lunch and tea during working hours
should not be treated as free boarding.
19. Stay in office building due to non availability of
accommodation = 75 %
(OM No 2-9/64-Fin(R&E-II dated 30th
November 1966)
20. Daily allowance for enforced halt : Halts
occurring en route during journeys on tour / temporary
transfer / training / transfer due to blockade of roads on
account of floods , rains , heavy snow fall, land slides etc.
or delayed sailing of ships or awaiting for air lift should
be regulated as
follows :
•The period of enforced halt will be treated as duty
33
under FR-9 6 (b)
21. The rates of daily allowance will be as
under :-
Catego Daily Halt Halt outside HP Dehli,Chenai,Calcutta,M
ry rate with in umbai,
During HP Banglore,Hydrabad,Ah
Journey madabad
Time DA Hotel Rent DA Hotel Rent

A 120 250 400 1600 500 5000

B 96 200 300 1200 350 3000
C 84 180 200 800 250 1500
D 72 160 200 600 250 1000
E 60 130 200 500 250 1000
(OM No. Fin ( C ) B(7)1/2009 dated 20th April,2012) ( No. Fin ( C ) B(7)1/2009 dated
34
19 June,2012)
th
22. For reimbursement of hotel rent amount shown in
table is maximum limit subject to production of receipt.
Reimbursement for food is not admissible. In case of
Dehli and Chandigarh reimbursement is admissible only
non availability of accommodation in Himachal Bhawan/
Sadan as per guidelines of GAD. (OM No.Fin ( C )B(7)1/2009
dated 20th April,2012)
20. Daily allowance admissible to Outsourced Staff
is Rs.130/- per day with in state and Rs.200/- per day out
of state. (OM No. Fin ( C )B(15)6/94 dated 11th June,1915)

35
23. Daily allowance not admissible for any day on
which one does not reach a point outside the radius of
8 Km. from the Headquarters. (SR 71)
24. Admissible for halts during tour for holidays
occurring during tour.
25. Not admissible for days of casual leave or
Restricted holidays. For ½ day’s Casual leave only half
daily will be admissible.
26 Not admissible for Sundays or holiday unless the
officer is actually and not merely constructively in
camp.
27. Controlling officer can make deductions from
the total number of daily allowances as are excessive
in his opinion.
28. Any period of casual leave etc. for which DA is
not admissible, does not constitute a break in
continuity of the halt.
36
29. With Hotel Reimbursement only 3/4th of the
entitled daily allowance is admissible.
30. When accommodation is not secured in
Rest Houses while on tour to Shimla, Hotel
Reimbursement will be admissible as per other
places rates.
31. In case the accommodation is not available
in Himachal Bhawan in Delhi and the certificate is
issued by the GAD, tariff for stay in hostels run by
ITDC will be admissible.
32. Where the Govt. servant returns daily to his
hqr, DA will be admissible at local rates.
33. Under such cases, no DA will be paid for
Sundays and other Gazetted holidays.
34 Controlling officer -Sanction Tour-Check
entitlement-mileage-Protracted halts-dailies etc
and bill countersignature (SR 192 to 194A)

37
Daily allowance during
deputation/delegation abroad
Appendix 6 FRSR-1
Rate of daily allowance
Categorization-Daily admissible
-100%, 75% and33% for
concerned category

38
TA on Transfer
(1)Transfer means movement from one HQ station
to other in the public interest.(SR 114)
(2)The Govt. servant is entitled for pay during the
period occupied by the journey.(SR 114)
(3)TA is not admissible in the “Own Request
Transfers”.
(4)Transfer for a short period not exceeding 180
days may be treated as journey on tour (OM No.Fin ( C )-
A(3)-11/80 dated 8th May,1987).
Ingredients of Transfer TA
1.Transfer grant
2.Mileage Allowance
3.Transfer incidentals in the form of Daily
Allowance.
4.Cost of Transportation of Personal Effects.
39
SR 2(8) Definition of family for transfer T.A
Family includes-

.
(1) Spouse residing with the employee.( Need not be dependent. Only one wife
is included in the term ‘family’. .{SR 2(8)}
(2) Legitimate children and step children, residing with and wholly dependent.
Children includes major sons, legally adopted children and, residing with and
wholly dependent. .{SR 2(8)}
(3) Major son , married daughter ( divorced, abandoned or separated from her
husband ) and widowed daughters so long as residing with and wholly
dependent on the parents(Government Servant). .{HPGI(1) and (2) below SR
2(8)}
(4) Parents,( stepmother) , sisters and minor brothers residing with and wholly
dependent( major brothers are not included.) .{HPGI(4) below SR 2(8)}
(5)Widowed sisters residing with and wholly dependent ( provided their father
is either not alive or is himself wholly dependent on the employee). .{HPGI(3)
below SR 2(8)}
(6) Widow daughter in law not included.{HPGI(7) below SR 2(8)}
(8) Father and mother in law of female government servant
residing with and wholly dependent .{HPGI(8) below SR 2(8)}
(7)Every person residing with and wholly dependent can not be
treated as family member for LTC .{HPGI(8A) below SR 2(8)}

40
(8) Wholly dependent : Income from all sources does not
exceed Rs.250. Children getting stipend more than Rs
250 will not count as family member for TTA. .{HPGI(5)
and(6)below SR 2(8)}
(9) Husband and wife is one unit for LTC dependency
condition does not apply
Central Government Rules –(1) Wholly dependent
definition – income not exceeding minimum family
pension i.e. Rs.3500/- PM and Dearness allowance
thereon. {GIO 3 Below SR 2(8)}
(2) Step father wholly dependent on Govt. Servant for
LTC only
{GIO 2 Below SR 2(8) OM F No 31011/4/2008-Estt(A) dt 23-09-2008}
(3) Restriction of two children shall applicable except
in cases :-
(i) those employees who have already two or more
children prior to (20-10-1998) GOI 31-12-1998
(ii) exceed two children as a result of second child birth
resulting in multiple birth.
(4)Only one wife included in family. However, legally 41
Mileage Allowance on Transfer
A journey on transfer begins and ends at the
actual residence of the Government Servant.
Journey by Rail or Steamer
Actual fare not exceeding by the entitled
class is admissible by rail or steamer.
One extra fare for each adult member of the
family and one-half fare for each child for
whom the fare is actually paid.
Journey by Bus
Actual bus fare by the entitled class for the
Government servant and family members.
Between Places connected by Rail
Road mileage limited to rail mileage by the
entitled class.
42
Journey by Road
Between places connected by Road only
For journey by own car/ taxi
(i) For Self -- One Road mileage
(ii) For One additional member of Family--
Nil
(iii) For Two addl. members of family -- One
addl. Road Mileage.
(iv) For more than two addl.members of
family-- Two additional Road mileages.
Additional members– Not more than three
mileages.
(OM No6-4/74-Fin(reg.) dt 25-04-1975)

43
Transfer incidentals in the form of Daily
Allowance
(i) Daily allowance is admissible for the
Govt. Servant and each member of his
family as per norms in the journey from
residence to residence based on the
category on the date of transfer.
(ii) Children below 12 years of age will be
allowed daily allowance at half of the rate
of adults.
(iii) Daily allowance is not admissible for the
family members added after the date of
transfer.

44
 Lump Sum Transfer Grant/ Personal effects entitlement and rates
Category Lump sum Personal effects that Special Hill Other
Transfer Grant can be carried Tract/ Places.
Rs. Expensive &
Remote
locality within
the Pradesh
(Rs. Per Km.)
A 1500 6000 Kgs.
Rs. 16.50
Rs. 10.50
B 1200 6000 Kgs.
Rs. 16.50
Rs. 10.50
C 900 3000 Kgs.
Rs. 9.00
Rs. 5.25
D 600 3000 Kgs.
Rs. 9.00
Note : Grade v and vi modified as category E vide OM No.Fin©-B(7)-
Rs. 5.2545
1/2009 dated 20 April 2012. Rates of transfer grant as per OM No
th
Cost of Transportation of Conveyance if possessed. Note :-If distance
between the two stations on transfer Does not exceed 20 kms. transfer
grant will not be admissible. Distance of 20 Kms will be taken from office
to office. Some stations have the same Meaning as elucidated for local
journey.
For carriage of personal effects partly by rail and partly by road
transport , the employees shall be reimbursed the actual expenses for
carriage of personal effects by goods train and the allowances for carriage
of personal effects by road transport at the rates prescribed above.
If arrived by Air- actual expenses limited to that admissible for carriage of
maximum entitled quantity by goods train / road as the case may be .
Carriage of personal effects in Remote locality – in remote localities of
areas like Lahual Spiti Distt. Which are neither connected by rail not by
road, the Officers/ Officials on tour / transfer can draw actual charges for
hiring mules or horses for carriage of personal effects at the following
rates :
Personal effects :Actual cost of transportation not exceeding the amount
admissible . Lump sum transfer is not admissible within the same station
means the areas or cantonments as are contiguous to the named
municipality etc. , if the distance doesnot exceed 20 Kms.
Personal Effects Transportation
For transporting by rail, the employee shall be reimbursed the
actual charges by goods train.
46
Rates for transportation of conveyance on transfer:
(i) When the conveyance is sent under its own
propulsion
(a) Between places connected by rail:
Prescribed rates limited to the expenditure on
transportation by passenger train.
(b) Between places not connected by rail
Car
Within Himachal Pradesh Rs. 8.00 per K.M.
Outside Himachal Pradesh Rs.8.00 per K.M.
Motor Cycle/Scooter
Within Himachal Pradesh Rs.2.00 per K.M.
Outside Himachal Pradesh Rs. 2.00 per K.M.

47
(C) When conveyance is sent loaded on a truck
(i)Between places connected by rail
Actual expenses limited to prescribed rates or expenditure
on transportation by passenger train, whichever is less.
(ii) Between places not connected by rail
Actual expenses limited to prescribed rates ( prescribed rate
means the rates notified by the State Transport
Department/Corporation).
Transfer T.A. for Family Travelling separately
T.A. for the family is admissible when it follows the Govt.
servant within six months from the date of his transfer or
proceeds him by not earlier than one month. These limits may
be relaxed by the competent authority in individual cases. It
is not necessary that the family should actually move from the
old to the new hqrs.
T.A. Claim to family can be entertained if there is some link
with either the old or the new hqrs. i.e. the family should
proceed from the old hqrs. to the third station or from a third
48
WHEN BOTH HUSBAND AND WIFE ARE GOVT.
SERVANT : If both of them are transferred at the same
time from one and the same station to the one and the
same new station or within six months of the transfer of
wife / husband , T.A. will be admissible only to one
treating the other as member of family on furnishing
certificate. The same procedure is adopted when one of
them is employed in Central Govt. and other in State
Govt.
“ Certified that my wife/ husband who is employed under
Central Govt. and who has been transferred from
_________ to _______ within six months of transfer has not
already claimed any transfer TA in consequence of her/
his transfer.”
TTA for Short distance transfer : (i) No T.A. , if no change
of residence is involved.
(ii) If there is a change of residence. T.A. may be allowed
as follows:-
49
TRAVELLING ALLOWNCE ON RETIREMENT
Condition : (i) The concession will be admissible by the shortest
route from the last place of duty to the place of duty where he
and his family are to settle down.
(ii) The concession can be availed off at any time during LPR or
within one year of the date of retirement. The time limit of one
year can be extended in special cases by the Adm. Department.
(iii) The concession is not admissible to those Govt. servant who
resign / dismissed / removed compulsory retired from service
without an offer of alternative employment, provided that they
have put in minimum of 10 years of service.
(v) In the case of person who is of foreign domicile or who
intends to settle down in a foreign country after retirement ,
the concession will be admissible upto the railway station /
airport/ road nearest to the port of embarkation for himself and
his family members and upto the port of dispatch of his
personal effects.
Entitlement : Travelling Allowance as on tranfer
50
The cost for transportation of conveyance is
reimbursable only if it is certified that the possession
of conveyance at the last place of his posting was in
the public interest. The claim for the family members
cannot be admitted until retired Govt. Servant moves
to the station of settlement.
ADVANCE OF T.A. ON RETIREMENT
Advance of T.A. on Retirement is admissible in the case
journey performed during LPR but not for journeys
performed after retirement

51
T.A. TO THE FAMILY OF DECEASED GOVT. SERVANT :
This concession is not admissible to Govt. Servants who are:
(i) Engaged on contract and Part Time employees.
(ii) Paid out of contingencies
(iii) Who die while on LPR
(iv) Temporary Govt. servant who have not rendered 3 years
continuous service.
(v) Retired Govt. servant who have been re- employed.
(vi) The concession will be admissible by the shortest route
from last hqrs of Govt. Servant to permanent home town
where the family intends to settle down permanently
provided journey is completed within one year after death of
Government Servant. It is admissible just like TA as on
transfer , while allowing the concession, the Controlling
Officer , countersigning Authority should satisfy themselves
that the family has actually moved and transported personal
effects to the selected place of residence.
52
TO WHOM PAYABLE
(I ) Surviving widow or eldest among them if more than
one surviving widow.
(ii) Eldest surviving child of he/ she has attained
majority.
(iii) Any person who in the opinion of Head of Office is
fit to receive the payment subject to the execution of
indemnity bond.
The claim to be drawn on TA bill form . Requisite
certificate alongwith receipts of transportation of
personal effects are required to be attached with the
claim.
ADVANCE OF T.A. : Not exceeding the ¾ of the
probable amount of TA may be granted as advance to
anyone of the family member. Only one advance be
given though family members travel in separate
Groups. It shall be drawn by the Head of the Office
after obtaining surety bond from the person receiving
53
TRAVELLING ALLOWANCE ON MISCELLANEOUS OCCASIONS
To join first post in Govt. service
1. Normally no travelling allowance is admissible unless
otherwise made eligible by specific orders. (SR -105)
2. T.A. to retrenched employee re-appointed
The entitlement will be as Follows
(a) When the order of re- appointment is received while in old
post – TA as on transfer is admissible.
(b) When the order of reappointment received soon after
discharge from his post No TA.
3. T.A .to Pensioner on re- employment
Admissible to join the re- employment post for the journey . This
benefit is also admissible to Govt. servant who were
discharged due to reduction of establishment or abolition of
post. (SR107)
However a person appointed to Govt. service can reach the
place of posting only by sea , he may be allowed free sea
passage. ( SR -108)
54
4. The appointment through competitive examination :- A
Govt. Servant appointed to a post through competitive examination
which is open to both Govt. servant and others is granted TA to join
the post if he was already holding a substantive post. If not , TA
Can be granted only on selection by Govt. / President ( GIO (1) SR-
114)
5. T.A. for Journey to attend an examination
A Govt. servant is entitled to draw travelling allowance without
halting allowance for a journey to and from the place at which he
appears for examination Which is an obligatory department or
language examination. However, T.A. for this purpose is not
admissible for more than two occasions for a particular examination.
( SR-130 &135)
6. T.A. for Journey when examination suddenly cancelled If a
Govt. Servant actually performs his journey to the place of
examination but not able to appear because of cancellation at the
last moment and intimation regarding cancellation is not received at
the time of commencement of journey the AD/ HOD may sanction to
the Govt. servant concerned travelling allowance after due
verification of facts. ( GOI decisionSR-130)
55
7. Recall from leave due to exigencies of work before
expiry of leave and leave curtailed more than one month
mileage allowance for journey from place where recall
order received.{SR 142(a)}
8. When tour is combined with vacation Travelling
allowance should be granted for the outward journey
only. (below SR 70)
9.Recall from vacation due to exigencies of work
TA same as admissible on recall from leave. (below SR 142)
10. TA for journey in public interest during suspension
TA should be regulated by the grade he belong prior to
suspension (Below SR 153A)
11. TA to retired government servant appearing as
defense assistant /Inquiry officer TA should be regulated
by the grade he belong prior to retirement (Below SR 153A)
12. TA to IAS Probationer during training-As per IAS
(probation) Rules 1954
13.When a Government Servant and student selected56 for
14. TA for training
If training does not exceed 180 days and pay and
allowances not increased to meet expenditure on training
TA/DA admissible as on tour
(I) No distinction of gazetted and non gazetted
(II) Where boarding and lodging not provided
(i)First 180 days ………Full DA
Where boarding and lodging facilities exist
(i)First 30 days ………Full DA
(ii) Next 150 days……….Half DA
(iii)In case training for period exceeding 180 days option
for Transfer/Tour TA
Special allowance irrespective of period shall be
calculated
(i)out station trainees - Actual expenditure on board
and lodging plus 1/4 of full DA
(ii)Local participants - Actual expenditure on
board and lodging 57
LEAVE TRAVEL CONCESSION
ELIGIBILITY
1.Any employee with one year of continuous
service.
2.Period of unauthorized absence will be treated
as break in service unless condoned.
3. During suspension LTC concession to family
only.
4. When both husband and wife are employees:
A) Can declare separate Home town.
B) Can claim LTC for respective families.
C)Either of parent can claim for children in a
block.
D)Husband or wife who avails LTC as a member
of family can not claim independently for self.
58
HP Government :
(1)Suspension of LTC facility vide OM No.Fin-C-A(3)-
11/99 dt. 02-05-2001 and admissible only to employees
with less two year for retirement
(2)LTC and HTLTC restored vide No Fin(C ) A(3)-11/98
dt. 05-11-2003 for block 2002-2005 and 2002-2003
admissible for journey performed within the territory of
HP.
(3)Home town LTC restored irrespective of fact Home
town located within Himachal Pradesh or outside HP vide
No Fin(C )A(3)-11/2003 dt. 07-10-2005.
(4)LTC facility extended for two Bharat Darshan to those
who are left with four years or less service for
superannuation vide No Fin(C ) A(3)-11/98 dt. 01-06-
2006.
(5)Mode of conveyance and entitlement on LTC- No
Fin(C ) A(3)-11/98 dt. 12-06-2012. While availing LTC
will also be eligible to perform journey by using own59car
(6)Eligible to perform journey by same
mode of conveyance entitled for tour. (OM
No.Fin( C)A(3)-11/98 dated 8th December 1998)
(7)The car is owned by the employee
concerned or any member of his family as
defined for the purpose of LTC .The claim
for reimbursement of cost of journey is
supported by voucher of expenses on
account of POL /repair/replacement en-
route. (OM No.Fin( C)A(3)-11/98 dated 8 December 1998)
th

(8) Ban on travelling by AC-I /executive

Class and by air. (No.Fin-C(14)1/83
dt 30-11-2000)
60
Home Town LTC
(1)Admissible to all employees irrespective of
distance involved
(2)Home town once declared is treated as
final . In exceptional Circumstances the Head
of Department may authorize change only
once during entire service.
(3)Admissible once in a block of two calendar
years.
(4)An employee having his family at home
town can avail concession for himself alone
every year instead of having it for both self
and family once in two years.
(5)Whose headquarter and home town are at
same are not eligible for home town LTC.
61
SR 2(8) Definition of family for TA/LTC
Family includes-
(1) Spouse residing with the employee.( Need not be dependent.
Only one wife is included in the term ‘family’. .{ SR 2(8)}
(2) Legitimate children and step children, residing with and wholly
dependent. Children includes major sons, legally adopted children
and, residing with and wholly dependent. .{SR 2(8)}
(3) Major son , married daughter ( divorced, abandoned or
separated from her husband ) and widowed daughters so long as
residing with and wholly dependent on the parents(Government
Servant). .{HPGI(2) and (3) below SR 2(8)}
(4) Parents, stepmother , sisters and minor brothers residing with
and wholly dependent( major brothers are not included.) .{HPGI(4)
below SR 2(8)}
(5)Widowed sisters residing with and wholly dependent ( provided
their father is either not alive or is himself wholly dependent on the
employee). .{HPGI(3) below SR 2(8)}
(6) Widow daughter in law not included.{HPGI(7) below SR 2(8)}
(7)Father and mother in law of female government servant residing
with and wholly dependent .{HPGI(8) below SR 2(8)}
(8)Every person residing with and wholly dependent can not be
treated as family member for LTC .{HPGI(8A) below SR 2(8)}
(9) Wholly dependent : Income from all sources does not exceed 62
(10)
(11) Step father wholly dependent on Govt. Servant for
LTC only
{GIO 2 Below SR 2(8) OM F No 31011/4/2008-Estt(A) dt
23-09-2008}
Explanations-
(1) Restriction of two children shall not be applicable in
case :-
(i) those employees who have already two or more
children prior to( 20-10-1998) GOI 31-12-1998
(ii) exceed two children as a result of second child birth
resulting in multiple birth.
(2) Only one wife included in family. However, legally
wedded two wives ( with permission of Government) the
second wife shall also be included.
(3) Children of Married divorced , widowed, abandoned
or separated daughter from husband not included in
family for purpose of LTC.
63
(5) Husband and wife is one unit for LTC dependency
LTC TO ANY PLACE IN INDIA
1.Admissible in lieu of one of the two journeys to
home town in a block of four years. The current
block is 2014-17. The last date for
commencement of the outward journey is 31-12-
2018 (including the grace period of one year).
2. Available for travel to any place in India –
mainland or overseas – including employee’s
Home town.
3. Officials availing LTC to Home town for self
alone once every year , are not entitled to LTC to
any where in India.

64
Salient Points
(1)Can be availed for self and family separately on
different occasion different calendar year of same block.
(2)Family can travel in one or more groups but each
group should complete its return journey with in six
months. From the date of outward journey.
(3) Can be availed during any leave including study
leave, casual leave, special casual leave but not
admissible during child care leave.
(4) During study leave LTC for family residing with GS
from duty point of GS to home town limited to
admissibility from headquarter to hometown. For family
staying away from GS - normal hometown entitlement.
(5)Can be combined with transfer and tour.
(6)Can not be availed during closed holidays without
taking any leave.

65
OTHER POINTS
1. Fare by shortest route only.
2. Facility only upto nearest rail / road head.
3. Mode of journey as on tour.
4. Fare to be restricted to rail fare of entitled
class.
6. Journey by chartered bus on tour conducted
by Government /Semi Government and local
body agencies , which include Garwal Mandal
Vikas Nigam only if tour is conducted in wholly
owned buses registered with RTA.(OM. Fin
(c )A93)6/94 dt 29th December ,198)
7. Claim to be supported with proof of journey.
9. Advance upto 90 % both ways, if exceeds 3
months, then for outward journey.
10. Reservation can be made 60 days earlier for
which advance can be granted but tickets to be
produced within 10 days. 66
Change in the declared place of visit
Change in the declared place of visit
should be intimated to the Controlling
Authority before commencement of the
outward journey .
2. If ,however, it is established that the
request could not be made before
commencement of the outward journey
for reasons beyond the control of the
official , change of destination can be
admitted by the Heads of Departments /
Administrative Ministry.
Carry forward 67
Earned leave encashment permitted 10 days at the time
LTC subject to conditions
1.leave encashed does not exceed 60 days
in entire career
2.EL of equivalent duration is availed
simultaneously.
3.EL balance of 30 days available after
encashment as well as leave.
4.Period of leave shall be deducted at the
time of encashment on superannuation
FOREFEITURE OF CLAIM :
a)If advance is taken within 1 month after completion of
journey.
b)If advance not taken 3 months after completion.
c)When claim submitted within stipulated period but
unutilized portion of advance not refunded , interest is
chargeable on that amount from the date of drawl to the
date of recovery. 68
MISUSE OF LTC
Disciplinary action will be taken and during its
pendency
(a) The disputed claim will be withheld
(b) further LTC will not be allowed.
2. When disciplinary proceedings are over
(a) If not found guilty ;Withheld claim will be
admitted.
(b) If found guilty –
The withheld claim will be disallowed.
Next two sets – One Hometown and one to
any place in India- will be forfeited (iii) in
case of grave misuse, the Competent
Authority may disallow in addition to any
penalty under disciplinary rules.
69
THANK YOU

70