Welcome To Microsoft Word

Microsoft Word
Word is a word processing
application/program that allows you to create
a variety of documents like letters, flyers,
and reports

Word allows you to do more with your word

processing project
 Word Interface
When Word is opened the Word Start Screen will appear

The start screen allows you to create a new document

by choosing from the list of pre-made templates
Blank Page Overview
 The Ribbon
The Ribbon contains multiple tabs, each with several groups
of tools. The tools provided in the ribbon will help you
complete common tasks in Word.

The Ribbon has nine tabs:

1. File
2. Home
3. Insert
4. Design
5. Layout
6. References
7. Mailings
8. Review
9. View
 The Ribbon (Cont.)
The Home tab gives you access to some of the most
commonly used commands for working with Word, including
copying and pasting, formatting, aligning paragraphs, and
choosing document styles.

The Home tab is selected by default whenever you open

Word.
 The Ribbon (Cont.)
The Insert tab allows you to insert pictures,
charts, tables, shapes, cover pages, and more to
your document, which can help you
communicate information visually and add style
to your document.
 The Ribbon (Cont.)
The Design tab gives you access to a variety
of design tools, including document
formatting, effects and page borders, which
can give you document a polished look.
 The Ribbon (Cont.)
The Layout tab allows you to change the print
formatting of your document, including margin
width, page orientation, page breaks, and more.
These tools will be helpful when preparing to print
a document.
 The Ribbon (Cont.)
The References tab allows you to add
footnotes, citations, table of contents, captions
and a bibliography. These tools are helpful
when composing academic papers.
 The Ribbon (Cont.)
The Mailings tab is used for composing
letters, address envelopes, and creating
labels. It is useful when you are mailing a
large number of letters.
 The Ribbon (Cont.)
The Review tab has Word’s powerful editing
features, such as adding comments and
tracking changes. These features make it
easy to share and collaborate on documents.
 The Ribbon (Cont.)
The View tab allows you to switch between different
views for your document and split the screen to
view two parts of your document at once. These
tools will also be helpful when preparing to print a
document.
 The Ribbon (Cont.)
Contextual tabs under Format will appear on the
Ribbon when working with certain items, such as
tables and pictures. These tabs contain special
tools that can help you format items as needed.
 The Quick Access Toolbar
Located just above the Ribbon, the Quick Access
toolbar lets you access common commands no matter
which tab is selected. By default, it shows the Save,
Undo, and Repeat commands. You can add other tools
depending on your preference.

To add Commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick
Access toolbar.
2. Select the Commands you wish to add from the
drop-down menu. To choose from more commands,
select more commands
3. The Command will be added to the Quick Access
toolbar.
The Quick Access Toolbar Cont.
Step 2
Step 3
 The Ruler
The Ruler is located at the top and to the left of
you document. It makes it easier to adjust you
document with precision. If you want, you can
hide the Ruler to create more screen space.

Ruler
 The Ruler (Cont.)
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler
show or hide the ruler.
 Document Views
Word has a variety of viewing options that change how
your document is displayed. You can choose to view your
document in Read Mode, Print Layout, or Web Layout.
These views can be useful for various tasks.

To change document views, locate and select the desired

document view tool in the bottom-right corner of the Word
window.

Print
Mode
Read Web
Mode Mode
Read Mode
In this view, all of the
editing tools are hidden
so your document fills
the screen. Arrows
appear on the left and
right side of the screen
to toggle through the
pages of your document.
Print Mode

This is the default

view where you
create and edit your
document.

There are page breaks

Page in between each
Breaks
page, indicating how
your document will
look when printed.
Web Layout

This view removes

page breaks. It can
help you visualize
how your document
will display as a
No Page webpage.
Breaks
The Insertion Point (Cont.)
Adding spaces: Press the
space bar to add spaces New Paragraph line:
after a word or in between Press Enter on your
text. keyboard to move the
insertion point to the
next paragraph line.

Press the
space bar Press “Enter”
to add to move the
spaces insertion point
to the next
paragraph line
The Insertion Point Cont.
Manual placement: After a text has been
entered, you can use the mouse to move
the insertion point to a specific place in
your document.

Simply click the location in the text where

you wish to place it.

Click to
manually place
the insertion
point in a
specific location
 Selecting Text

1. Place the insertion point next to the text

you wish to select.
2. Click the mouse and while holding it down
drag you mouse over the text to select it.
3. Release the mouse button. You have
selected the text. A highlighted box will
appear over the selected text.
 Selecting Text (Cont.)
When you select text or images in Word, a toolbar will
appear

How to delete text:

Highlight the text the you wish to delete then
hit the “Delete” key on the keyboard.
 Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy

2. Click the Copy

command on the Home
tab or right click the
selected text and click
Copy.
 Copy and Paste Text (Cont.)
3. Place the insertion point where you
wish the text to appear.

4. Click the Paste command on the

Home tab or right click and click
paste.
5. Then the copied text will appear.
 Cut and Paste Text
1. Select the text you wish to cut.

2. Click the Cut

command on the
Home tab or right
click the selected
text and select cut.
 Cut and Paste Text (Cont.)
3. Place your insertion point where you wish the text to
appear.

4. Click the Paste command on the Home

tab or right click and select paste and the
text will appear.
How to Change Font
Word provides a variety of other fonts
you can use to customize text and titles.
1. Select the text you wish to change.
How to Change Font (Cont.)
2. On the Home tab click the drop-down arrow next
to the Font box. A menu of font styles will
appear.
3. Move the mouse over the list of font styles, then
select the font you would like to use
4. The font will
change in the
document.
 Changing Font Size
1. Select the text you wish to change.
Changing Font Size (Cont.)
2. Select the desired font size formatting option
Font size drop-down arrow: On the Home tab, click the Font
size drop-down arrow. A menu of font sizes will appear.
When you move the mouse over the various font sizes, a
live preview of the font size will appear in the document.
 Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down
arrow. The Font Color menu appears
3. Move the mouse over the various font colors. A live
preview of the color will appear in the document.
 Font Color (Cont.)
4. Select the font color you wish to use.
The font color will change in the document.
 Highlight Text
Highlighting text can be useful when
marking important text in your document.
1. Select the text you wish to highlight.

2. From the Home tab, click the

Text Highlighter Color drop-down
arrow.
3. Select the
desired highlight
color.
Bold, Italic, and Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or
Underline (U) command in the Font group.

3. The selected text will be modified in the

document.
Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment
options from the paragraph section
Align Text left
Center
Align Text Right
Justify
 Page Orientation
To change page orientation:
1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup Section.

3. A drop-down menu will appear. Click either

“Portrait” or “Landscape” to change the
page orientation.
4. Once one is selected the page will change.
 Changing Page Size
To change the page size:
Word has a variety of predefined page sizes to choose from.
1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will

appear. The current page
size is highlighted
 Backstage View
Backstage view gives you various options
for saving, opening a file, printing, and
sharing your document.

To access Backstage
view:
1. Click the file tab on
the Ribbon. Backstage
view will appear.
Backstage View (Cont.)
 New Document
To begin a new project in Word
1. Select the file tab. Backstage view will
appear.
2. Select New, then click a
template.

3. A new,
document will
appear.
 How to: Open an Existing
Document
1. Navigate to Backstage view, then click Open.

2. Choose “Browse”
How to: Open an Existing
Document (Cont.)
3. The Open dialog box appears. Locate and
select your document, then click Open.
 Save and Save As
In Word there are two says to save a file, SAVE and
SAVE AS.

SAVE is used when a document is open or edited

to save what you are working on.
SAVE AS is used to save the document to a
location and change the name of the document.

It is important to save your document whenever

you start a new project or make changes to an
existing one. Saving early and often can prevent
you work from being lost. You will also need to
pay close attention to where you save the
document so it will be easy to find later.
To Save a Document
1. Locate and select the Save command
on the Quick Access toolbar.

2. If you are saving the document for

the first time Save As will appear in
Backstage view.

3. You will then need to choose where to

save the file and give it a file name.
To Save a Document (Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to save the document.
5. Enter a file name for the document, then click
Save.
How To: Export Word to PDF
1. Click the File tab to access Backstage view.
2. Click Export, then select Create PDF/XPS.
How To: Export Word to PDF
(Cont.)
3. The Save As dialog box will appear. Select the
location where you wish to export the documents,
enter a file name, then click Publish.
Exporting to Other File
Types
A file can also be exported to Word 97-
2003 doc, or a plain-text version

1. Click the file tab to access

Backstage view
2. Click Export, then select “Change
File Type”
Exporting to Other File
Types (Cont.)
3. Select a file type, then click Save As.

Select a common file

type, then click “Save
As” to export
Exporting to Other File Types
(Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to export the document,
enter a file name, then click Save.
Exporting to Other File Types
(Cont.)
You can also use
the Save As type:
drop-down menu in
the Save As dialog
box to save
documents in a
variety of file types.