Hospital Management
System (HMS) – Project
Life Cycle
Definition: A Hospital Management System (HMS)
is software used to manage all hospital activities
like patient details, appointments, billing, reports,
inventory, and staff records.
What is a Purpose: It helps reduce paperwork, save time,
Hospital and improve the quality of care.
Management Why a Project Life Cycle is Needed: Just like
System (HMS)? building a house step-by-step, software like HMS
needs proper planning and phases before it is
ready to use.
These steps together form the Project Life Cycle
Goal: To understand what the hospital needs and
plan how to build the software.
Activities in this phase:
Decide the main purpose of the HMS (e.g.,
patient management, billing, reports).
Project Form a team with developers, analysts, and
Planning hospital staff.
Phase Make a timeline and budget for the project.
Set clear goals and list the features needed
in the software.
Why it’s important: Planning helps avoid
confusion and saves time during development
What happens in this phase :We gather all important
information and decide what the software must do.
Key activities:
Talk to doctors, nurses, admin staff to understand
their needs.
Define system requirements like patient
registration, billing, inventory control.
Analysis Prioritize the most important features first.
Phase Build a small prototype to check if the ideas are
possible and useful.
Look for alternative solutions and compare them.
Discuss and review these plans with hospital
management to get approval
Why it’s important: This phase ensures the software
meets the real needs of the hospital
What happens in this phase :We plan how the Hospital
Management System will work and look.
Key activities:
Design the user interface (how the screens and
forms will appear).
Create database designs to store patient, staff, and
billing information.
Design Prepare flowcharts to show how data moves in the
Phase system.
Choose the technology to build the software (like
programming languages and tools).
Focus on making the system secure, fast, and easy
to use.
Why it’s important:Good design helps developers build
the system correctly and ensures users can work easily
with it.
What happens in this phase :This is when the actual
Hospital Management System is created and put to use.
Key activities:
Developers write the code and build the
software.
Add important features like patient registration,
Implementa billing, appointment scheduling.
Test each part of the system to find and fix errors
tion Phase (bugs).
Install the system on hospital computers.
Make sure the system works properly in real
hospital conditions.
Why it’s important: This phase turns all the planning
and design into a working software that the hospital
can use.
What happens in this phase- After the software
is built, it is tested and then installed (deployed) in
the hospital.
Key activities:
Test the full system to find bugs or errors.
Testing & Check if the system works well with real data
and users.
Deployment Fix any issues found during testing.
Deploy (install) the system in the hospital.
Make it live for doctors, staff, and admin to
use.
Why it’s important: Testing ensures the system is
safe and error-free. Deployment makes it officially
usable
What happens in this phase :After the Hospital
Management System is working, support is given
to keep it running smoothly.
Key activities:
Train hospital staff to use the software
Maintenanc properly.
Fix any problems or bugs reported by users.
e Provide regular updates and improvements.
Phase Add new features if needed.
Ensure the system stays secure and reliable.
Why it’s important: Continuous support helps
the hospital get the most benefit from the system
and keeps everything working well.
