Six Confluence features you should be using

Confluence is packed with powerful features that help teams stay on track and collaborate more efficiently. From task organization to knowledge sharing, these tools streamline workflows and keep everything running smoothly.

But even with all its capabilities, some of Confluence’s best features often go unnoticed. Whether you’re a new user or a long-time fan, these lesser-known features have the potential to make your workday even easier.

Let’s explore how these features can take your team’s productivity to the next level.

Find what you need faster with powerful search

Tired of wasting time digging through emails and outdated files? Confluence’s powerful search features help you quickly locate key projects, documents, and team discussions so you can stop searching and start building.

Simply type a keyword into the search bar at the top of Confluence, and relevant pages, spaces, Loom videos, and attachments will appear as you type. Use filters to refine results by date, author, or content type, and even search within comments and attachments to uncover key details from team conversations.

This feature is essential for anyone juggling multiple projects. For example, a project manager planning a product launch can use search to pull up past discussions, campaign assets, and decisions all in one place. Or, a marketing team can quickly locate brand guidelines, creative assets, and past campaigns to streamline their workflow — no more wasting time jumping between tools.
🔹 Pro tip: Save time by bookmarking important pages — click the ⭐ icon at the top, and find them in your profile later under Starred.

Turn ideas into action with whiteboards

Say goodbye to scattered ideas and disjointed discussions. Confluence whiteboards provide your team with a flexible, real-time space to capture and build on ideas. Unlike static documents, whiteboards let teams collaborate instantly by adding sticky notes, sketches, and diagrams, streamlining brainstorming and ensuring a seamless transition from ideation to execution.

Create a new whiteboard and choose from a variety of built-in templates to structure your ideas. Whether you’re planning a project or brainstorming content, these templates give you a solid starting point so you can dive into action without wasting time on setup.

For example, a product team could use the OKR template to define key objectives and measurable results, aligning the team on the mission and goals. Or, a project manager could use the built-in Workflow to map out the entire project lifecycle — from planning and research to development and launch — ensuring everyone stays on track.

🔹 Pro tip: Keep ideas moving by turning sticky notes into Jira issues with just one click, without leaving the whiteboard.

Stay organized with customizable databases

Tracking information across multiple tools can slow down your team’s progress. Confluence databases provide a structured way to organize data and tasks in one place, making everything easy to find and update without the chaos of spreadsheets.

Databases are fully customizable, so you can view your data in formats that suit your team’s workflow — whether that’s tables, cards, or boards. No more cluttered lists or scattered documents. Instead, everyone can interact with data in the most efficient way for their role. 

For example, a program manager could use the board view to track project progress, while the creative team might prefer the card view to organize visual assets. Sort tasks by priority, owner, or deadline, and use labels to quickly locate what you need. This flexibility helps teams across departments stay aligned and productive without needing to adapt to one-size-fits-all solutions.

🔹 Pro tip: Link database entries to Confluence pages or Jira issues to keep everything connected — no switching between tools.

Turn any page into a presentation with presenter mode

Sharing updates doesn’t have to mean spending hours creating slides. Presenter Mode in Confluence turns any page into a clean, full-screen presentation with just one click. It makes sharing your work simple and effective, so you can keep meetings focused while showing your content in its best light.

To use Presenter Mode, simply open the page you want to present and select Presenter Mode from the More Actions menu. This removes all sidebars, menus, and comments, leaving only your content in full-screen view. You can navigate through the page using arrows at the top right, highlighting key sections to guide your audience’s attention.

Presenter Mode is ideal for teams across all departments to keep meetings on track and make presentations more effective. For example, a project manager can present key milestones and project updates directly from Confluence. By keeping the focus on your message, you help everyone stay aligned and engaged.

🔹 Pro tip: Use Smart Links to embed things like Jira tickets or design files directly in your presentation.

Move from discussion to execution with Jira integration

How do you seamlessly get from ideation to completion without important insights slipping through the cracks? Confluence’s Jira integration is the perfect bridge between planning and action. It connects your team’s discussions directly to Jira tasks, so you don’t have to worry about transferring information manually between tools.

With this integration, you can create Jira issues straight from Confluence. Simply highlight the text you want to turn into a task and click Create Jira issue. If you’re working on a whiteboard, easily turn sticky notes into Jira issues with a single click. This seamless connection means all your tasks, updates, and deadlines stay in sync without extra effort.

For example, a product team can flag feature requests during sprint planning in Confluence and instantly create Jira issues to track progress. Similarly, a marketing team can convert brainstormed ideas into tasks, ensuring deadlines are met and approvals are processed smoothly. With Confluence and Jira, teams across departments can stay aligned and focus on what really matters — getting things done.

🔹 Pro tip: Automate task assignments, due dates, and notifications in Jira to keep your team on track with minimal effort.

Bring teams together with comments and emojis

Collaboration isn’t only about completing tasks — it’s also about meaningful connections and feedback. With Confluence’s built-in comments, emojis, reactions, and stickers, you can keep conversations productive while making team collaboration more enjoyable.

Instead of bouncing between emails, chat apps, and meetings, your team can interact directly in Confluence. Use inline comments to give feedback on specific content or start a threaded discussion to keep conversations focused. For example, a design team reviewing a new mockup can leave comments directly on the file, ensuring feedback is clear and actionable. 

And don’t forget emojis — they add a little personality to your work. Whether you’re celebrating a win or marking something as “in progress,” emojis keep everyone engaged and make team interactions more fun.

🔹 Pro tip: Build a shared emoji language with your team — try ✅ for approvals, 🛠️ for in progress, or 🎉 to celebrate milestones.

Get more done with Confluence’s hidden gems

Confluence isn’t just a place to store information — it’s a dynamic workspace designed to help teams plan, collaborate, and execute efficiently. By using these lesser-known features, you can streamline workflows, improve communication, and get more done.

Try Confluence and see how it can transform the way your team works!