Ditch Spreadsheets for Training Management with Administrate

Find out how a strategic learning system (SLS) helps organizations build smarter, more efficient learning that ties directly to business success. https://ow.ly/t72850X0yV0

Ever been in a meeting where someone mentions a "TMS" and you're not quite sure what they mean? ☝️🤓(TMS Nerd Alert): A Training Management System (TMS) is a software platform that acts as operations infrastructure for training management tasks. Not a training delivery system. Not an LMS competitor. What a TMS handles: Scheduling courses and managing conflicts Coordinating instructors and venues Automating learner communications Tracking compliance and certifications Generating audit-ready reports What's the biggest training operations challenge you're facing right now?

𝗪𝗵𝘆 𝗦𝗼 𝗠𝗮𝗻𝘆 𝗦𝗠𝗦 & 𝗟𝗠𝗦 𝗣𝗹𝗮𝘁𝗳𝗼𝗿𝗺𝘀 𝗟𝗲𝘁 𝗥𝗧𝗢𝘀 𝗗𝗼𝘄𝗻 After working with hundreds of RTOs, I’ve seen the same frustrations over and over again with traditional systems: ❌ Clunky interfaces that make even simple tasks time-consuming ❌ Poor integration between SMS and LMS—double handling data and risking errors ❌ Limited compliance support, leaving trainers and admins scrambling during audits ❌ One-size-fits-all workflows that force RTOs to adapt to the system instead of the other way around In the VET sector, these aren’t just annoyances—they directly affect compliance, efficiency, and learner outcomes. 💡 𝗛𝗼𝘄 𝗪𝗲 𝗗𝗲𝘀𝗶𝗴𝗻𝗲𝗱 𝗲𝗦𝗸𝗶𝗹𝗹𝗲𝗱 𝗗𝗶𝗳𝗳𝗲𝗿𝗲𝗻𝘁𝗹𝘆 From day one, we set out to create an SMS+LMS that works the way RTOs actually work: ✅ 𝗙𝘂𝗹𝗹𝘆 𝗶𝗻𝘁𝗲𝗴𝗿𝗮𝘁𝗲𝗱 𝗦𝗠𝗦 & 𝗟𝗠𝗦 – No double handling, one source of truth ✅ 𝗖𝗼𝗺𝗽𝗹𝗶𝗮𝗻𝗰𝗲 𝗯𝘂𝗶𝗹𝘁-𝗶𝗻 – Evidence collection, LLN assessments, reporting tools, all aligned to he new RTO Standards ✅ 𝗖𝘂𝘀𝘁𝗼𝗺𝗶𝘀𝗮𝗯𝗹𝗲 𝘄𝗼𝗿𝗸𝗳𝗹𝗼𝘄𝘀 – Adapt the system to your processes, not the other way around ✅ 𝗠𝗼𝗱𝗲𝗿𝗻, 𝗶𝗻𝘁𝘂𝗶𝘁𝗶𝘃𝗲 𝗶𝗻𝘁𝗲𝗿𝗳𝗮𝗰𝗲 – Minimal clicks, maximum clarity for both trainer and students The result? RTOs reclaim hours each week, maintain audit readiness, and deliver a better experience for learners and trainers alike. 𝗪𝗵𝗮𝘁’𝘀 𝘁𝗵𝗲 𝗯𝗶𝗴𝗴𝗲𝘀𝘁 𝗳𝗿𝘂𝘀𝘁𝗿𝗮𝘁𝗶𝗼𝗻 𝘆𝗼𝘂’𝘃𝗲 𝗵𝗮𝗱 𝘄𝗶𝘁𝗵 𝗮𝗻 𝗦𝗠𝗦 𝗼𝗿 𝗟𝗠𝗦—𝗮𝗻𝗱 𝘄𝗵𝗮𝘁 𝘄𝗼𝘂𝗹𝗱 𝘆𝗼𝘂𝗿 𝗶𝗱𝗲𝗮𝗹 𝘀𝘆𝘀𝘁𝗲𝗺 𝗱𝗼 𝗱𝗶𝗳𝗳𝗲𝗿𝗲𝗻𝘁𝗹𝘆? #RTO #VET #VocationalEducation #EdTech #Compliance #Training #EducationTechnology #RTOSoftware

"Our training completion rate is low. What are we doing wrong?" Most probably their workflow looked like this: 1. Employee gets training notification via email 2. Clicks link to separate LMS platform 3. Logs in with different credentials 4. Completes course in isolation 5. Switches back to work tools 6. Tries to apply learning (if they remember) Average time lost per training session: 45+ minutes (including context-switching recovery). The Integration Experiment: Instead of sending employees to another platform, you can embed training directly into Confluence, where teams already collaborate and document processes. The transformation: ✅ Training lives alongside relevant work materials ✅ Zero context-switching required ✅ Learning feels applicable ✅ Discussions happen naturally within the content ✅ Progress tracking remains seamless The insight: Same content. Same people. Different context. When learning lives where work lives, adoption isn't a problem—it's automatic. Most companies are solving the wrong problem. They're optimizing content when they should be optimizing context. Lear more from the link in the comments ⬇️ What's your training completion rate telling you about your integration strategy? #TrainingTransformation #LMSIntegration #WorkplaceLearning #EmployeeExperience #L&DResults

"Why are employees dissatisfied with 67% of company training?" Research by TalentLMS shows it's not about training quality—it's about relevancy and accessibility. Here's what learning analyst Josh Bersin discovered when studying the $340B corporate learning industry: "We found organizations with too many platforms, a mess of content all over the place, a lack of consistent data, and exorbitant over-spending in the domain." The pattern is clear: More tools = More complexity 🔄 More complexity = Lower adoption 🔄 Lower adoption = Wasted investment The integration-first approach flips this. Instead of asking "What features does this LMS have?" Smart companies ask, "Where do employees already spend their time? What tools are central to their workflow? How can learning happen within existing patterns?" Example: Teams already using Confluence for documentation started embedding training directly in their knowledge base. Same content, zero context-switching. The result? Training finally felt relevant because it lived where work actually happens. How many different platforms do your employees use daily for learning vs. working? Learn more from the link in the comments ⬇️ #LMSStrategy #WorkplaceLearning #IntegrationFirst #EmployeeExperience #L&DTrends

This is a great piece explaining two important components of any enterprise learning tech stack. With so much noise out there in the learning tech market, it's important to understand the broad categories of systems you will need to scale L&D. We'll be working with Ryan Austin and the team at Cognota to explain this important distinction more in the near future!

Workplace learning shouldn’t feel like a maze. 😵💫 Too often, learners are left wondering: ❓What’s done? ❓What’s next? ❓Am I even close to finished? That confusion kills momentum. And chasing completions? That’s admin nobody needs. ✨ Enter Learning Blocks. A simple, visual way to show: ✅ Progress so far ⏭ Next steps 🏆 100% completion worth celebrating It’s clarity for learners. It’s time saved for admins. And it works for onboarding, compliance, and product training. Because finishing training shouldn’t feel like a question mark…it should feel like an achievement. 🎉 #WorkplaceLearning #LearningAndDevelopment #LMS #LearningManagementSystem #NewFeature

Unpopular opinion: Your LMS feature list is killing your training ROI. Here's why integration beats innovation every time. The 3 Levels of Learning Integration: 🔧 Level 1 - Technical (Most companies stop here) - Single sign-on - Data sharing - API connections 🎯 Level 2 - Contextual (Where magic starts) - Training appears alongside work materials - Just-in-time access to resources - Seamless learning-to-doing transitions 🚀 Level 3 - Workflow (Game changer) Learning embedded in daily processes Training materials evolve with documentation Knowledge sharing as natural collaboration Most L&D teams obsess over Level 1. Winners focus on Levels 2-3. The best learning experience is invisible—it doesn't feel like "training" at all. Read more from the link below ⬇️ Which level is your organization currently at? What's holding you back from the next level? #LMSIntegration #LearningStrategy #WorkflowDesign #L&DInnovation

If you’re building external training programs, it’s time to think smarter and more scalable. 🚀 This article, “Smarter External Training Starts with Scalable Design,” dives into strategies for designing training that can grow - with consistency, flexibility, and learner experience in mind. Whether for workforce upskilling or partner education, these insights are worth a look. #EdTech https://ow.ly/bUNI30sQzCY

Updating your team’s training resources shouldn’t feel like a never-ending project: ✅ Review the latest software updates. ✅ Identify impacted training modules or features. ✅ Update documentation and learning materials. ✅ Release the new training to your users. But here’s where traditional training hits a roadblock—manual updates can eat up hours (or days), especially when your software evolves rapidly. That’s why we've developed the formula for hands-on labs that update as your software changes. With labs that stay current, your team spends less time chasing down outdated content and more time learning what actually matters. The result? Faster onboarding, consistent upskilling, and measurable time savings for both trainers and learners. If you’re tired of constant training updates and want to see the impact of dynamic labs, let’s connect! #Skillable #LMS #Training #EdTech #Productivity #LearningInnovation