Procurement Professional | Delivering Cost Savings, Streamlined Processes & Efficiency | Multi-Sector Expertise | Digital Transformation | Interim & Fractional Head
Why Every Procurement Tech Implementation Needs a BRD (Business Requirement Document) Over the years, I’ve worked hands-on with systems like Epromise, SAP, Oracle, Maximo, JD Edwards, Jaggaer and many more. I’ve also been part of the implementation teams for at least three of them in different organizations. If there’s one lesson that keeps repeating—it’s this: Implementing software without a proper BRD is a shortcut to long term inefficiency. Unfortunately, I’ve observed this too often—founders or senior decision makers choose software based on surface level demos, pricing or persuasive sales talk, rather than actual business needs. The result? ❌ Endless hours of rework ❌ Misaligned processes ❌ Frustrated teams ❌ And ironically, more money spent fixing what could’ve been avoided A BRD (Business Requirement Document) isn’t just a formality. It clearly defines what the business needs—independent of how a system might deliver it. It aligns internal teams and gives vendors a structured path to configure or build the system accordingly. Yet, many companies don’t even know what a BRD is—or worse, they skip it to “save time and money.” Let’s be clear: Buying the cheapest software without a BRD can cost you more than you think. If you're considering procurement automation or system upgrades, make the BRD your starting point. It’s your best insurance against avoidable chaos. #alambaar
Skipping the BRD is like building without a plan, you might get something done, but you’ll waste time fixing mistakes later. Clear requirements aren’t extra work, they’re what make the system actually work for your team. Jassim Alampara
Thanks for sharing, Jassim
Saw this happen during an ERP audit with a client. They moved to supplement Excel with a standard system—looked great until scale hit. What proceeded were consultants, delays, and a full data ops reboot. All because the early questions weren’t asked. BRDs feel expensive. But aligning goals, surfacing the real needs, and getting the right people in the room -> That’s not overhead, it’s insurance. Shortcuts up front usually mean long detours later. Great irony you've put out here Jassim.
MBA, MCIPS, PMP, FIATA, CICCM | Driving Strategic & International Procurement | EPC Supply Chain
2moFinally someone who said it out loud! That's why Business Analyst should be hired before! I still recall the transformation project that was with Abdelrahman Nour We ended up with the below conclusion: A flawed business analysis means that even the best software will fail. But with proper business analysis, even just Excel and a BI tool can deliver outstanding results.