Microsoft 365 Consultant | Helping Mid-Size Companies and Agencies streamline Collaboration with SharePoint, Teams & Power Platform
Uploading everything to Teams is not a strategy. Here is why you still need SharePoint Microsoft Teams integrates many Microsoft 365 products and offers a seamless space for collaboration. It is where projects happen, chats flow, and files are exchanged every day. I have also seen intranet approaches built directly inside Teams. They work well because they meet people where they are already active. But Teams alone cannot replace a proper document management system, even if some might not agree. 👉 If you are using the Teams Files tab heavily, not just for project documents but also for policies, templates, or company-wide information, you will quickly run into problems. Without planning you end up with scattered folders, inconsistent permissions, and poor findability. And this is not even about multi-level subfolders. What you really need is an information architecture. Different types of documentation deserve their own structured libraries instead of being hidden inside chat-related uploads. There is nothing against creating a new document library for a specific purpose. For example, an invoices library can include metadata like customer name and payment date. With this in place your search and reporting will thank you. This is where a modern SharePoint intranet adds value: ✅Findability. Metadata and navigation make documents easy to locate. ✅Governance. Permissions and lifecycle policies are easier to enforce. ✅Consistency. One central place for company-wide knowledge. ✅Scalability. Compliance, archiving, and long-term structure. 👉 Teams is for communication and collaboration. SharePoint is for document management, real storage, and governance. Together they deliver a balanced digital workplace. What do you think? Do you still see the need for a central SharePoint intranet, or is Teams enough in your view? #SharePoint #MicrosoftTeams #Microsoft365 #DocumentManagement #DigitalWorkplace
Totally agree 👏 Teams is great for collaboration in the moment, but without SharePoint you lose structure, governance, and long-term findability. The real magic is when both work together—Teams for conversations, SharePoint for organized knowledge.
I don’t know what Microsoft can do to make the names any more explicit. Once again, it’ll be SharePoint that gets the bad name because of misuse…
Teams is SharePoint
Not matter how tricky it can be to navigate Sharepoint from permissions aspect, primary place to store shared documents has to be Sharepoint. Accessing docos from Teams can also slow down your Teams as well which is primarily used for communication
Sr IT Infrastructure Admin
1moYes accept MS-Team is only for Communication.But most of company Use MS-Team as Document storage and communicate to their users that MS-Teams is safety and Microsoft is responsible for any Data Loss.Is this Statement right