UK's M365 Copilot evaluation: lessons for AI adoption in public sector

View profile for Rich Hanrahan

Helping you prepare for the Future of Work | Improving Leadership, Results & Wellbeing

Last month the UK government published results of an M365 Copilot evaluation in the Department for Business and Trade (DBT). They found high satisfaction, but no measurable productivity gains. Before leaping to the defence of, or jumping in to condemn, your favourite AI application the report is worthy of critical analysis and consideration.    The evaluation was balanced and highlighted positives where AI excels; drafting, summarisation, and enabling self-directed learning. It also highlighted how AI positively impacted neurodiverse colleagues and non-native English speakers. Areas in which it failed to delight include workflow integration (booking meetings and coordination) and visual presentation creation. Notwithstanding the fact that this technology moves at an unprecedented rate and the findings are probably already due a refresh, there are some insights worthy of a look.    The evaluation’s key insight applies directly to wider UK public sector transformation: shallow, horizontal AI deployment on unchanged processes will only deliver "productivity vibes" rather than measurable value. There is of course benefit in individual use of AI applications. Personal use will allow you to explore the benefits of working with AI assistants and to stay connected to advances in the technology. But at an organisational benefits level, where are the biggest benefits likely to be felt?   Using Copilot to draft emails about housing applications or summarise patient notes saves seconds. Deeper integration within systems to automatically triage cases based on urgency and completeness, flag missing documentation before manual review, and predict realistic processing times saves hours.    In healthcare, AI within patient pathways could identify discharge bottlenecks and suggest interventions, rather than only (usefully) helping write discharge summaries.   Sharna Quirke (Chief Strategy Officer) and Max Jones (Chief AI Officer) have joined RPNA this month, bringing their AI and transformation expertise to help public sector organisations safely unlock the benefits of AI enabled transformation. They can help you; - Move quickly and safely beyond "AI pilots" to process redesign - Build learning loops that capture institutional knowledge - Embed AI safely for measurable, meaningful outcomes The DBT evaluation suggests that shallow adoption will mostly bring minor gains and at best, reasonable satisfaction scores. ROI lives in the depth of integration, the quality of training, and the courage to redesign rather than overlay.   If you want to explore how to move safely to a world in which we work side by side with AI, please get in touch and follow us as Sharna and Max unpack more of the RPNA approach over the coming weeks.   #PublicSector #AIStrategy #DigitalTransformation #LocalGovernment #NHS

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Ashley Roper

Passionate about people and performance - and sustaining positive change

1mo

Very excited to work with Sharna and Max in what are exceptionally challenging, but equally transformational times. One question though - did you have to prompt AI to make you look younger - or is that a hard coded user benefit? 😀

Garry Robinson

Managing Director | Public Sector Expertise | BPO Leader | Customer-Focused & Results-Driven | Authentic Leadership | Operational Excellence | Building Strong, Trusted Partnerships

1mo

love this post !! hope you are well sir

Ben Ward

Partner - LGR, Business Transformation & Programme Delivery

1mo

Congrats on the new appointments Rich Hanrahan

John Hibbs

🚀 Helping organisations perform better | CEO & Founder, CoEfficient | Human-Centric Insights & Tech | Innovation, Collaboration & People-First Impact 🤝

1mo

Rich Hanrahan - what are you thinking about in this image? 🤣

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Tameron Chappell

Chartered Occupational Psychologist | EDIB Specialist | Leadership Development & Assessment Consultant | IFS-informed Systemic Team Coach I Executive Coach

1mo

Rich I loved this post at so many levels.......looking forward to forward to working with you all as an expanded team but really.......it's the image alone that's justified the existence of Ai for me 🤣

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