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A week ago we ran some time management and productivity training at IN Accountancy Loads of top tips, tools and strategies to take away, but the one thing? Not something unique or clever... Nothing new, groundbreaking or revolutionary... Just something so simple, yet so effective... TURN OFF YOUR EMAIL POP UP NOTIFICATIONS!!!! Studies suggest that the average worker is interrupted by emails roughly every 5-10 minutes, and it can take 23 minutes to fully regain focus after each interruption... which means that if you have notifications popping up you are constantly distracted, reactive and never in full concentration mode... Apparently on average workers have 30-40 emails per day (chance would be a fine thing - mine can be more like ten times that number) So even if each email only takes 2-3 minutes to deal with (using the RAFT tool - Refer/Action/File/Toss), that's an absolute minimum of one hour per day spent on reactive emails. Then factor in the on average 23 minutes of missing focus per email... well that's your day gone. Even if you only have ten email interruptions per day, that's nearly four hours of unproductive time... So what to do and how to cope in this day and age of constant interruption and expectation of immediate reactions and responses? Turn the damn notifications off!! Then plan a specific time or times throughout your day - and it will vary dependent on your role, your business, your goals - to check and respond to your emails... treat them like a client or a meeting and don't let them rule your day... Simple isn't always easy... What would you do? 📸 Ali Ford
It’s a game changer!
This is great advice Sarah Harkness and something that I haven't considered before. I turn them off my phone when I am on annual leave but that's the only time.
This is the first tip I give to new team members - it's a total game changer!
I have a folder where all emails where I am CCd go into. Often, emails like this are not really for me, it’s an FYI. Takes a lot away from my inbox and leaves only direct emails. 👍
This is such a simple, but great idea! I am someone who can get easily distracted, especially if I have to do a task that has hung around on my to do list for a while! 🤣
Great tip, Sarah! I would also build in 'buffer' time in diaries, in case meetings run over or are particularly difficult, so we can take a breather. We did a resilience workshop with the team earlier this week, loads of great tips were shared.
Great tip Sarah. I turned off notifications on my laptop a while ago but it was pretty ineffective as they still pinged on my phone 🤦♀️ - now remedied, thanks 😊 and RAFT - love it!! 😊
I’ve not had notifications on for quite some time now. Actually, I have ‘no’ notifications for anything. I even have my mobile on silent most of the time. I’ll check what I need to check periodically but focus for me is business critical when I’m searching for specific skills or creating campaigns. I found that distractions cost me far too much time trying to get back in flow.
Great tips Sarah - notifications are OFF!
Partner - I specialise in helping those most seriously injured clients suffering from a brain or other catastrophic injury. Chambers Directory ”Nicola is hugely impressive. She makes a difference to a difficult claim “
2moGreat advise Sarah - it may have taken me 15 mins but I’ve just managed to turn off my notifications 🤪