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Memo Format

This memo provides guidelines for writing effective memos in different situations. For memos making requests or announcements, the main point should be stated in the first sentence or paragraph. These memos should have short sentences and paragraphs to be quickly read. They should be under one page. Memos used as short reports can be longer than one page and include illustrations and appendices. The style is more formal with longer sentences and paragraphs. All memos should be spaced properly on the page and copies sent to anyone mentioned or affected. Final paragraphs of request/announcement memos should say what action is wanted from the reader.

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1K views1 page

Memo Format

This memo provides guidelines for writing effective memos in different situations. For memos making requests or announcements, the main point should be stated in the first sentence or paragraph. These memos should have short sentences and paragraphs to be quickly read. They should be under one page. Memos used as short reports can be longer than one page and include illustrations and appendices. The style is more formal with longer sentences and paragraphs. All memos should be spaced properly on the page and copies sent to anyone mentioned or affected. Final paragraphs of request/announcement memos should say what action is wanted from the reader.

Uploaded by

bla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Company Name

Company Address
Date of Memo

To:

Recipient of Memo

From:

Writer of Memo Writers Initials

Subject: Title of Memo in Initial Capitals

Engineers and scientists use memos to make requests, to give announcements, and
sometimes to communicate reports. Memos that make requests or announcements are read
quickly. For such memos, get to the point in the first paragraphthe first sentence, if possible. In
other words, state what you want up front. In the format suggested here, you should single space
your memos and use a serif typeface. Skip a line between paragraphs.
In memos that make requests or announcements, keep the sentence lengths and paragraph
lengths relatively short. Sentences should average fewer than twenty words, and paragraphs
should average fewer than seven lines. Also, keep the total memo length to under one page, if
possible.
Sometimes companies use memos to communicate short reports (two pages or more). For
these types of memos, the format changes. For instance, you often include illustrations, attach
appendices, and break the memo's text into sections. If references arise in the memo, you include
a list at the end. In memos that act as reports, the style changes as well. For instance, the
sentences and paragraphs are typically longer than in memos that simply provide announcements
or make requests.
For all types of memos, space your memo on the page so that it does not crowd the top.
Also, send copies to anyone whose name you mention in the memo or who would be directly
affected by the memo. Finally, remember that final paragraphs of memos that make requests or
announcements should tell readers what you want them to do or what you will do for them.

Attachments.
Copy to:
Name to Receive Copy
Name to Receive Copy

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