Appendix C Major Project #2 Name of Intern: Iffeisha Gordon-Toppin Date: January 10, 2016 Site Supervisor: Brandon Pinkney University Supervisor: Patricia Drummond Provide the following (please be succinct) 1. Title of proposed proje Schoolwide Data Protocol with Graphic Organizer 2. Overview The data team at the school where I am currently employed would like o get teachers more engaged with data. The goal is to have them use data more effectively as a tool to inform ‘nstruction. To move this project along, the data team would like to find or develop a schoolwide data protocol and graphic organizer that all staff members can use atthe team as well as individual level to record and analyze student data, This tool should help to promote consistency as well as serve as an accountability tool. 3. Rationale This major project was suggested by our principal, Mr. Pinkney. This was his first year at our School and he came with a passion for using data to affect change in instructional institutions Through discussions and investigation of the culture of our school he realized that we had anumber of data sources but were not tapping into them to the extent where we could use them effectively to improve our institution In response to the need to have a schoolwide data analysis system I was asked to gather the ‘data minds’ of the school, which I did and as a team we decided to develop a schoolwide data protocol and a tool to use in analyzing data collected at all levels of the school, So we set out to and developed the tool and has since done our introduction of the tool to the staff, and are now collecting data 01 4, Outcomes for this project: ‘The expected outcome of this project is that the staff and administrators will be provide with a protocol and a tool that the can use to interact with data on every level, whether as a whole school, grade level team or individual teacher. The tool once utilized can be attached to performance evaluations as evidence, used in meetings as a snapshot of how teachers are using data to guide instruction and as a way to group students and track growth for administration purposes. 5. Alignment: This project is aligned to the leadership standards in a number of ways, especially to those representing the Instructional Leadership Outcomes. In conjunction with the National Standards for Educational Leaders (ISLLC, 2008), this project aligns with a number of indicators including Visionary Leadership, where an education leader is responsible for promoting the success of every student by facilitating the development, articulation, implementation, and stewardship of a vision of leaming that is shared and supported by all stakeholders, This is being done through collaboratively develop and implement a shared.“sion and mission t have the use of data as a means to inform instruction on a schoolwide level be a part of our regular model of highly effective instructional practices. Through the project ‘myself and the data committee members have also created and intend to implement plans to achieve goals and promote continuous and sustainable improvement through the consistent monitoring and evaluation ofthe progress being made and are willing to revise plans as needed, This project also aligns with the ISLLC in regards to Collaborative Leadership where it ee — by collaborating with faculty and community members, responding to diverse ‘community interests and needs, and ee——=F=r—“‘EN and analyzing of data and information pertinent to the educational environment, The hope is to not nly build and sustain data informed communications with families and caregivers but to also have data ready and at hand to share with community partners in an effort to keep them informed 4s well as updated on the progress their funding is helping us to make as a school ‘The project also aligns with the Maryland Instructional Leadership Framework (MSDE, 2005), where it focuses on Alignment All Aspects of a School Culture to Student and Adult Learning. This project allows the leader to demonstrate mutual respect, teamwork, and trust in dealings with students, staf, and parents, as wel as effectively develop a professional learning community aligned with the school improvement plan, focused on results, through the promotion of opportunities for leadership and collaborative decision making distributed among stakeholders, especially teachers. The hope is that this tool will empower teachers in their use of data. They will see how data can be used at different levels within the school to help students be more successful. Teachers will be able to come together at grade level teams as well as a wholeindependent school to discuss and analyze data in respect to our progress and areas of growth at rade levels and as a school. The project also aligns with the Maryland Instructional Leadership Framework in that it provides opportunities for teachers to engage in collaborative planning and critical reflection during the regular school day (job-embedded). We will also be presenting our PD at a Differentiated professional development session geared at addressing career stages, needs of staff, content areas taught, interest and grade levels. The most important standards with which this project aligns is, Improve Instructional Practices Through the Purposeful Observation and Evaluation of Teachers and Ensuring the Regular Integration of Appropriate Assessments into Daily Classroom Instruction. These standards are represented in this project through the ongoing conversations that the data team will have with teachers as to how state content standards, voluntary state curriculum and/or local curriculum, and research-based instructional strategies are integrated into daily classroom instruction. Teachers will be expected to use data to develop or select assignments that are rigorous, purposeful, and engaging for their students. This selection should then lead to student work that is appropriately challenging and demonstrates new learning. Using the data protocol and recording graphic organizer teachers will develop, find and utilize assessments that regularly measure student mastery of the content standards as well as formative assessments that are a regular part of the ongoing evaluation of student performance and that serve as the basis for adjustments to instruction. Finally, the effective implementation of this project should lead to the development and use of appropriate interventions for individual students and groups of students based on results of assessments.6. Indicators of success for this project: The indicators of success for this project would include be are not limited to: ~The use of the data protocol in team meeting atleast once per month “SSessments for for use in grouping students and planning instruction accordingly ~ The use of the protocol at our once every other month schoolwide PD on analyzing schoolwide data trends ~The (ool being our go to when interacting with data in the school on any level of analysis, ~ Inclusion of the tool in our data binders. 7. Sustainability: Sustainability is an essential factor in any project that requive time and effort, especially if the intended outcome isto positively impact an entire school 1m regards to this data driven project, the indicators of success of the Project will also be used as the fctors that dictate the sustainability ofthe project. My school ‘currently has a number of long-term goals for this year; one of which is to improve our student Measures of Academic Progress (MAPS) and Partnership for Assessment of Readiness for College and Careers (PARCC) data. I believe having a Schoolwide data analysis protocol and recording tool is one way to help achieve this feat "know that right now as school data is really important to use, for our Charter renewal as well as our Expeditionary Learning credentialing process so I"m sure the buy in willbe good, especially form the ‘administration. The team that we have working on data right now should help make the project Sustainable as well a the fact that the voted on and selected protocol and too! wil be introduced to the staff and they will be trained on how to use it. These will also be included in the next printing of the staff handbook, on our resources forum page as well as in our resources google drive folder.8, Needed Resources: 1. Humans: committee of dedicated and passionate people ~ (myself- intern, Brandon Pinkney- principal, Becky Danso- school’s technology and testing coordinator, Jess Nizamorff-2™ grade team leader, Larissa Shaw- Math Instructional Lead) 2. No financial resources 3. Time: meeting once a month to update and analyze projects, meeting as necessary to discuss data and implementation, personal time outside of work to complete assigned tasks, to meet with administration and provide PD 4, Facilities and Equipment: Laptops, internet connection, access to school’s resource folders 5. Other: google drive document to work on handbook/manual Strategies: 9. Timeline: 2015- 2016 school year Week 1-2: January 4~ January 15 Write up project proposal Get Prineipal’s approval Discuss project at data committee meeting Review and make edits to project Begin project Data Committee meeting to discuss data protocol selection process Research data protocols Meet with committee to discuss what protocol should be selected Present final selections to administration Week 3-5: January 18 — February 5 1. Meet with committee to discuss how selected protocol should be rolled out 2. Assign members to develop graphic organizer based on protocol 3. Present protocol and tool to staff. Week 6-8: February 8 - February 19 Review progress Continue to work Discussion with staff — PD/ Team Meet Feedback ingsWeek 9-10: February 22 ~ March 4 1. Review effectiveness of protocol so far 2. Meet with committee to discuss progress and additional needs 3. Work on creating model data binder Week 11 ~ 13: Mareh 7— March 18 Review effectiveness of protocol so far- check in Meet with committee to discuss progress and additional needs Work on creating model data binder Edit, finalize and publish protocol aepe Week 14-17: Mareh 21 — April 8 1. Collect data (survey) on use and effectiveness of tools 2. Finalize project write up and assessment so ft. 3. Return to committee with survey responses and suggestions 4. Review and make edits 10. Other comments: The development of this tool is a great idea and ha ng a data team that comprises of people who are passionate about data and its effective use is inspiring, Intern Signature and Date: Iffeisha Gordon-Toppin January 20, 2016 Site Supervisor Signature and Date: Brandon Pinkney AF January 20, 2016 University Supervisor Signature and Date: Patricia Drummond fess non . January 20, 2016