SHIP SECURITY PLAN

Version 1.0
August 2003
W. G. JACKSON
Grand Valley State
{Note: Because this is a generic plan rather than a ship-
specific plan, it is not marked as sensitive
information. Typically, ship security plans should be
plainly marked to warn personnel having
access to the plan that it needs to be protected and
should not be released. Also, companies will
need to coordinate with their flag administration and
port facility security officers to determine
what specific security information protection measures
apply.}
Ship Security Plan CONFIDENTIAL
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[SHIP NAME] Security Plan
Revision Record
Revision
Number Date of Revision Name/Rank of Person
Making the Revision Signature
Ship Security Plan CONFIDENTIAL
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INDEX
Section Page
1 Introduction and Purpose 1
2 Definitions 4
3 Contact Information and Ship Details 5
4 Security Policies 6
5 Declaration of Security 14
6 Access to the Ship 15
7 Restricted Areas 20
8 Handling of Cargo 22
9 Delivery of Ship’s Stores 23
10 Handling Unaccompanied Baggage 24
11 Monitoring the Security of the Ship 25
12 Communications 27
13 Security Incident Procedures 29
14 Specific Security Actions to Be Implemented Based on
the Security Level 32
15 Screening for Weapons, Incendiaries, and Explosives
38
16 Gangway and Gangway Control 39
17 Contingency Procedures 41
18 Additional Ship Procedures 43
19 Ship Security Assessment 45
Ship Security Plan CONFIDENTIAL
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SECTION 1
INTRODUCTION AND PURPOSE
1.1 Purpose and Regulatory Basis
The purpose of this Ship Security Plan (SSP) is to
contribute to the prevention of illegal acts against
the ship and its crew. It has been prepared in accordance
with:
The ABS Ship Security Guide
Chapter XI-2 of SOLAS
The International Ship and Port Security (ISPS) Code,
Part A
The International Ship and Port Security (ISPS) Code,
Part B, paragraphs 8.1 through 13.8
United States Coast Guard (USCG) Regulation 33 CFR
Subchapter H Part 104
{Note: Here the plan should list any specific flag state
or port state regulatory requirements
that the ship plan is designed to meet and provide the
contact points and reporting procedures
to them.}
1.2 Plan Documentation and Control
Authorized copies of this SSP must be controlled so all
authorized holders of the plan have the current
revision. The Ship Security Officer (SSO) is responsible
for issuing revisions to this plan, after the
revisions have been approved by the Master and the
Company Security Officer (CSO). Significant
changes to this plan must also be approved prior to
implementation by the flag administration or a
Recognized Security Organization (RSO) approved by the
flag administration.
1.3 Periodic Review Procedures
This plan must be reviewed annually by the SSO, based in
part on the results of the annual security
assessment performed by the CSO. If revisions are
required, they will be drafted by the SSO for
review and approval as specified above.
1.4 Plan Security and Control
Distribution of this SSP must be controlled so that it is
restricted to personnel that have a need to
know for purposes of implementing or assessing the
security plan for this ship. The requirement to
protect this information must be covered in security
training sessions provided for company
personnel. Also, all copies of this plan should be marked
as specified by the company security
program. All transmittals of a copy of the information in
this plan should include a warning that the
information is sensitive and must be protected.
{Note: Because this plan is a generic one rather than a
ship specific plan, it is not marked as
security sensitive information. Typically ship security
plans should be plainly marked to warn
personnel having access to the plan that it needs to be
protected and should not be released.
Procedures shall be addressed on how the ship security
plan is protected from unauthorized access
or disclosure. The company should address whether the
ship security plan is kept in an electronic
format and whether it is protected by procedures aimed
at preventing unauthorized deletion,
destruction, or amendment. Also, companies will need to
coordinate with their flag administration
and port authorities to determine what specific security
information protection measures apply.}
Ship Security Plan CONFIDENTIAL
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{Note: This plan is not organized in the specific format
detailed in section §104.405 (a) of the
USCG regulation 33 CFR Subchapter H. Table 1
indexes the USCG sections to the corresponding
sections of this plan and Table 2 references the
corresponding USCG terminology to the
corresponding terminology in this plan.}
TABLE 1
CROSS REFERENCE OF USCG REGULATION 33
CFR
SUBCHAPTER H 104.405 (a) TO SHIP SECURITY
PLAN
USCG Section SSP Section
(1) Security organization of the vessel Section 4
(2) Personnel training Section 4.2.1
(3) Drills and exercises Section 4.2.2
(4) Records and documentation Section 4.3
(5) Response to change in SECURITY Level Section 14
(6) Procedures for interfacing with facilities and
other vessels
Section 4.5
(7) Declaration of Security (DoS) Section 5
(8) Communications Section 12; Section 14 Table 2
(9) Security systems and equipment maintenance Section
11
(10) Security measures for access control Section 6;
Section 14 Table 4
(11) Security measures for restricted areas Section 7;
Section 14 Table 3
(12) Security measures for handling cargo Section 8;
Section 14 Table 7
(13) Security measures for delivery of vessel
stores and bunkers
Section 9; Section 14 Table 7
(14) Security measures for monitoring Section 11; Section
14 Table 5
(15) Security incident procedures Section 13
(16) Audits and Vessel Security Plan (VSP)
amendments
Section 4.4
(17) Vessel Security Assessment (VSA) Report Section
19
Ship Security Plan CONFIDENTIAL
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TABLE 1
CROSS REFERENCE OF USCG REGULATION 33
CFR
SUBCHAPTER H PART 104 TERMINOLOGY TO
THIS SHIP
SECURITY PLAN TERMINOLOGY
USCG Terminology SSP Terminology
Vessel Security Officer (VSO) Ship Security Officer
(SSO)
Vessel Security Plan (VSP) Ship Security Plan (SSP)
Vessel Security Assessment (VSA) Ship Security
Assessment (SSA)
Captain of the Port (COTP) Port Authorities
Facility Port Facility
Facility Security Officer (FSO) Port Facility Security
Officer (PFSO)
Vessel Ship
Ship Security Plan CONFIDENTIAL
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SECTION 2
DEFINITIONS
Calling Port: Port where a ship moors (or anchors) and
crew are allowed to leave the ship to visit the
port. Crew baggage and ship stores will not normally be
loaded or off-loaded at calling ports.
Company Security Officer (CSO): The company official
from the ship operator who will be
responsible for developing, maintaining and enforcing the
company security policies as set out in this
document.
Disembark: Refers to any time that the crew leave the
ship, be it a port call or final destination.
Embark: Refers to any time that crew board the ship, be it
a port of call or initial boarding of the ship.
Operator: The person, company, or government agency,
or the representative of a company or
government agency, which maintains operational control
over a terminal that the ship will visit.
Port Facility Security Officer (PFSO): Person designated
as responsible for the development,
implementation, revision, and maintenance of the port
facility security plan and for liaison with the
port authorities and Ship Security Officers and Company
Security Officers.
Ship Security Officer (SSO): The specific individual
onboard the ship who is designated by the
Company. The SSO reports to the Master for the overall
management and oversight of all shipboard
security policies, programs and procedures. The SSO is
identified by name and position on the ships
crew list and in the advance notice of arrival.
Terminal: Any structure used for the assembly,
processing, embarking, or disembarking of cargo for
the ship. It includes piers, wharves, and similar structures
to which a ship may be secured; land and
water under or in immediate proximity to these structures;
buildings on or contiguous to these
structures; and equipment and materials on or in these
structures.
Unlawful Act: An act that is a violation under the laws of
the states where the ship is located, or under
the laws of the country in which the ship is registered.
Voyage: The ship’s entire course of travel, from the first
port at which the ship loads cargo until its
return to that port or another port where the majority of
the cargo is offloaded and the ship terminates
that voyage.
Security Levels:
Security Level 1 means the level for which minimum
appropriate protective security measures
shall be maintained at all times.
Security Level 2 means the level for which appropriate
additional protective security measures
shall be maintained for a period of time as a result of
heightened risk of a transportation security
incident.
Security Level 3 means the level for which further specific
protective security measures shall be
maintained for a limited period of time when a
transportation security incident is probable or
imminent, although it may not be possible to identify the
specific target.
Ship Security Plan CONFIDENTIAL
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SECTION 3
CONTACT INFORMATION AND SHIP DETAILS
3.1 CONTACT INFORMATION
a. Company Headquarters
Company Name:
Address:
Phone Number:
Fax Number:
Other:
b. Company Security Officer (CSO)
Name:
Phone Number:
Pager Number:
Other:
c. Ship Security Officer (SSO)
Name:
Phone Number:
Pager Number:
Other:
3.2 SHIP DETAILS
{List specific ship information in this section. If specific
ship information is provided in another
document, a reference to that document may be listed
here instead of ship details.}
Ship Security Plan CONFIDENTIAL
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SECTION 4
SECURITY POLICIES
4.1 STRUCTURE OF SECURITY
The following section describes the structure of security
including the duties of the Master, CSO, and
SSO.
{Note: The company should address the organizational
structure of security for the ship.}
4.1.1 THE MASTER
Nothing in this SSP is intended to permit the Master to be
constrained by the Company, the
ship owner or operator, or any other person, from taking
or executing any decision which, in
the professional judgment of the Master, is necessary to
maintain the safety and security of
the ship. This includes denial of access to persons—
except those identified as duly
authorized by the cognizant government authority—or
their effects, and refusal to load cargo,
including containers or other closed cargo transport units.
If, in the professional judgment of the Master, a conflict
between any safety and security
requirements applicable to the ship arises during its
operations, the Master will give
precedence to measures intended to maintain the safety of
the ship, and take such temporary
security measures as seem best under all circumstances.
In such cases:
1. The Master will, as soon as practicable, inform the
relevant maritime
authority of the flag Administration. If the ship is in port,
intends to enter a
port the relevant authorities having jurisdiction over that
port must also be
informed. If the ship is interfacing, or intends to interface
with another ship,
port facility, or terminal, the security officer of that ship,
port facility, or
terminal must also be notified.
2. The temporary security measures will, to the highest
possible degree, be
commensurate with the prevailing Security Level;
4.1.2 COMPANY SECURITY OFFICER (CSO)
a. The Company Security Officer (CSO) is responsible for
all aspects of security.
b. The duties of the CSO are to include:
1. Advising the level of threats likely to be encountered
by the ship, using
appropriate security assessments and other relevant
information.
2. Ensuring that ship security assessments are carried out.
3. Ensuring the development, the submission for approval,
and thereafter the
implementation and maintenance of the ship security plan.
4. Ensuring that the ship security plan is modified, as
appropriate, to correct
deficiencies and satisfy the security requirements of the
individual ship.
5. Arranging for internal audits and reviews of security
activities, including
inspections by government authorities.
6. Arranging for the initial and subsequent verifications of
the ship by the
Administration or the recognized security Organization.
7. Ensuring that deficiencies and non-conformities
identified during internal
audits, periodic reviews, security inspections and
verifications of compliance
are promptly addressed and dealt with.
Ship Security Plan CONFIDENTIAL
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8. Enhancing security awareness and vigilance.
9. Ensuring adequate training for personnel responsible
for the security of the
ship.
10. Ensuring effective communication and co-operation
between the Ship
Security Officer and the relevant port facility security
officers.
11. Ensuring consistency between security requirements
and safety requirements.
12. Ensuring that, if sister-ship or fleet security plans are
used, the plan for each
ship reflects the ship-specific information accurately.
13. Ensuring that any alternative or equivalent
arrangements approved for a
particular ship or group of ships are implemented and
maintained.
14. Ensure security measures give particular consideration
to the convenience,
comfort, and personal privacy of ship personnel and their
ability to maintain
their effectiveness over long periods.
c. The CSO has direct access to the highest level of
management and is responsible for
the development, implementation, and efficiency of
[COMPANY] security policies.
d. {Note: List any other duties of the CSO provided he or
she is able to perform the
before mentioned required responsibilities.}
4.1.3 SHIP SECURITY OFFICER (SSO)
The Ship Security Officer (SSO) reports to the Master for
the overall management and
oversight of all shipboard security policies, programs and
procedures. His responsibilities
include, but are not limited to:
a. Performing regular security inspections of the ship to
ensure that appropriate security
measures are maintained.
b. Implementing and maintaining the ship security plan
(SSP), including any
amendments to the plan.
c. Coordinating the security aspects of the handling of
cargo and ship’s stores with other
shipboard personnel and with the relevant port facility
security officers.
d. Proposing modifications to the ship security plan to
correct deficiencies and satisfy
the security requirement of the ship.
e. Reporting to the CSO any deficiencies and non-
conformities identified during internal
audits, periodic reviews, security inspections and
verifications of compliance and
implementing any corrective actions.
f. Ensuring security awareness and vigilance onboard the
ship and within terminals.
g. Ensuring that adequate training has been provided for
all personnel responsible for
security.
h. Reporting all occurrences or suspected occurrences of
unlawful acts concerning any
port to the relevant Port Facility Security Officer (PFSO)
and ensuring that the report
is forwarded, with information to the Master, to the CSO,
and where necessary, to the
ship’s flag state’s designated authority.
i. Reporting all occurrences or suspected occurrences of
unlawful acts committed
onboard the ship, to the Master, and the CSO.
j. Coordinating the implementation of the ship security
plan with the CSO and the
designated PFSO.
Ship Security Plan CONFIDENTIAL
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k. Ensuring that security equipment is properly operated,
tested, calibrated, and
maintained
l. The implementation of [COMPANY] procedures
pertaining to security, as directed
by the Master.
m. Implementing policies and procedures regarding
security duties assigned to ship
personnel.
n. Managing shipboard security staff.
o. Establishing close liaison with all law enforcement
agencies at all ports of call.
p. Completing the Declaration of Security on behalf of the
ship
{Note: List any other duties of the SSO provided he or
she is able to perform the
before mentioned required responsibilities.}
4.1.4 COMPANY OR SHIP PERSONNEL WITH
SECURITY DUTIES
Company and ship personnel responsible for security
duties have knowledge, through training
or equivalent job experience, in the following, as
appropriate:
a. Knowledge of current security threats and patterns;
b. Recognition and detection of dangerous substances and
devices;
c. Recognition of characteristics and behavioral patterns
of persons who are likely to
threaten security;
d. Techniques used to circumvent security measures;
e. Crowd management and control techniques;
f. Security related communications;
g. Knowledge of emergency procedures and contingency
plans;
h. Operation of security equipment and systems;
i. Testing and calibration of security equipment and
systems, and their maintenance
while at sea;
j. Inspection, control, and monitoring techniques;
k. Relevant provisions of the Ship Security Plan (SSP)
l. Methods of physical screening of persons, personal
effects, baggage, cargo, and ship
stores; and
m. The meaning and the consequential requirements of
the different Security Levels.
{Note: The company should address the duties of other
shipboard personnel with security
responsibilities as well as security aspects of the duties
of other shipboard personnel at each
security level.}
4.2 SECURITY POLICIES
The following section describes security policies
established on the ship.
4.2.1 TRAINING
The SSO is responsible for ensuring that security training
is conducted. He is responsible for
ensuring all other ship personnel, including contractors,
whether part-time, fulltime,
temporary, or permanent, have knowledge of, through
training or equivalent job experience in
the following:
Ship Security Plan CONFIDENTIAL
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a. Relevant provisions of the SSP;
b. The meaning and the consequential requirements of the
different Security Levels,
including emergency procedures and contingency plans;
c. Recognition and detection of dangerous substances and
devices;
d. Recognition of characteristics and behavioral patterns
of persons who are likely to
threaten security; and
e. Techniques used to circumvent security measures.
4.2.2 DRILLS AND EXERCISES
Drills and exercises are used to test the proficiency of ship
personnel in assigned security
duties at all Security Levels and ensure effective
implementation of the SSP.
a. Drills
1. The SSO ensures that a security drill is conducted at
least every 3 months.
Security drills and non-security drills are held in
conjunction where
appropriate. Under the circumstance that the ship is out of
service due to
repairs or seasonal suspension of operation, the 3-month
time frame is
extended and a drill is conducted within one week of the
ship’s reactivation.
2. Drills test individual elements of the SSP, including
response to security
threats and incidents. Drills take into account the types of
operations of the
ship, ship personnel changes, and other relevant
circumstances.
{Note: The company should provide a list of example
drills such as
unauthorized entry to a restricted area, response to
alarms, and notification
of law enforcement authorities.}
3. When the ship is moored at a port facility on the date
the port facility has
planned to conduct any drills, the ship may choose to
participate, while not
required to, in the port facility’s scheduled drill.
4. Drills are conducted within one week whenever the
percentage of ship
personnel with no prior participation in a ship security
drill on that ship
exceeds 25 percent.
b. Exercises.
1. Exercises are conducted at least once each calendar
year, with no more than
18 months between exercises.
2. Exercises are either:
i. Full scale or live;
ii. Tabletop simulation or seminar;
iii. Combined with other appropriate exercises; or
iv. A combination of the elements of the above-mentioned
exercises.
3. Exercises are ship-specific or part of a cooperative
exercise program to
exercise applicable facility and ship security plans or
comprehensive port
exercises.
4. Each exercise tests communication and notification
procedures, and elements
of coordination, resource availability, and response.
Ship Security Plan CONFIDENTIAL
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5. Exercises are a full test of the security program and
include the substantial
and active participation of relevant company and ship
security personnel, and
include facility security personnel and government
authorities depending on
the scope and the nature of the exercises.
{Note: The following tables provide a format for
outlining the training, drills, and
exercises that are implemented as part of the ship
security program.}
Security Training Schedule
Item Involving Frequency Comments
Training Sessions
Initial Security
Awareness Training
Entire ship crew When initially
assigned to ship
Refresher Security
Briefing
Entire Ship Crew Annually
Security Plan Training Selected crew
members
When assigned
Also when the plan
is revised
Should include all
personnel who have a
role in implementing
any action in the
security plan
Ship Security Officer
Training
All personnel that
will assume the
role of SSO
When assigned Should cover regulatory
basis for and
development /
maintenance of security
plans
Security Staff Training All personnel
whose full time
job is a security
function
When assigned Can be modified based
on the law enforcement
/ security experience of
the candidate
Security equipment Personnel
assigned to use the
equipment
Prior to assignment May be adequate
implement
manufacturer provided
procedures and training
{Note: This table should
be completed for all
training activities. These
entries serve as examples
only.}
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Drills/Exercises Schedule
Bomb Threat/Bomb
Search Drill
Bomb search
personnel
Annually Should also be covered
in training when
individuals are assigned
Watchstanding in
Security Level 3
Environment
All security watch
personnel
Annually
Contraband Baggage
Introduction (e.g. mock
weapon)
Baggage screeners Periodically based
on equipment and
procedures
Exercise should be
conducted without prior
knowledge of screeners
{Note: This table should
be completed for all drills
and exercises. These
entries serve as examples
only.}
4.3 RECORDS AND DOCUMENTATION
a. A Security Daily Occurrence Log is maintained by the
SSO and is made available to the
Master as required.
b. Upon completion, all Daily Occurrence Logs are to be
retained onboard for one year, after
which they are to be forwarded to the CSO.
c. Copies of serious incidents noted in the log are to be
transmitted to the CSO via e-mail or fax
within 24 hours of the incident occurring.
d. The SSO keeps records of the following activities for at
least 2 years and makes them
available upon request. These records may be kept in
electronic format, and if so must be
protected against unauthorized deletion, destruction, or
amendment and must be protected
from unauthorized access or disclosure:
1. Training - For each security training session, the date of
each session, duration of
session, a description of the training, and a list of
attendees;
2. Drills and exercises - For each drill or exercise, the date
held, description of drill or
exercise, list of participants; and any best practices or
lessons learned which may
improve the SSP;
3. Incidents and breaches of security - Date and time of
occurrence, location within the
port, location within the ship, description of incident or
breaches, to whom it was
reported, and description of the response;
4. Changes in Security Levels - Date and time of
notification received, and time of
compliance with additional requirements;
5. Maintenance, calibration, and testing of security
equipment - For each occurrence of
maintenance, calibration, and testing, the date and time,
and the specific security
equipment involved;
6. Security threats - Date and time of occurrence, how the
threat was communicated,
who received or identified the threat, description of threat,
to whom it was reported,
and description of the response;
Ship Security Plan CONFIDENTIAL
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7. Declaration of Security (DoS) - Manned ships must
keep on board a copy of the last
10 DoSs and a copy of each continuing DoS for at least
90 days after the end of its
effective period; and
8. Annual audit of the SSP - For each annual audit, a letter
certified by the SSO stating
the date the audit was completed.
4.4 SECURITY AUDIT
a. Audits.
1. The CSO ensures an audit of the SSP is performed
annually, beginning no later than
one year from the initial date of approval and attach a
letter to the SSP certifying that
the SSP meets the applicable requirements.
2. The SSP is audited if there is a change in the
company’s or ship’s ownership or
operator, or if there have been modifications to the ship,
including but not limited to
physical structure, emergency response procedures,
security measures, or operations.
3. Auditing the SSP as a result of modifications to the
ship may be limited to those
sections of the SSP affected by the ship modifications.
4. Unless impracticable due to the size and nature of the
company or the ship, personnel
conducting internal audits of the security measures
specified in the SSP or evaluating
its implementation:
i. Have knowledge of methods of conducting audits and
inspections, and
control and monitoring techniques;
ii. Do not have regularly assigned security duties; and
iii. Are independent of any security measures being
audited.
5. If the results of an audit require amendment of either
the SSA or SSP, the CSO
submits the amendments to the MSC for review and
approval no later than 30 days
after completion of the audit and a letter certifying that
the amended SSP meets the
applicable requirements. The CSO then completes the
table to assure proper record
of the audit, its findings, and the response to the findings
are kept up to date.
{Note: Example table used to keep records of audits and
response to audits.}
Audit Date Audit
Description
Findings Response Resolution
Date
CSO/
Signature
4.5 TERMINAL/PORT/SHIP(s) SECURITY ASSETS
a. The CSO shall maintain communications with all ports
that company ship visits to ensure
maximum benefit from security assets are available and
that security procedures are in place
and conducted in accordance with company/ship
requirements and applicable Security Levels.
b. In addition to above, all ports where the ship conducts
full cargo operations shall have
coverage, as deemed appropriate by [COMPANY], of
shore security personnel and
equipment, for the protection of all concerned. All
embarkation/disembarkation port shore
security personnel are contracted by the company and
follow procedures in accordance with
company/government requirements.
Ship Security Plan CONFIDENTIAL
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c. In the event that such security precautions cannot be
provided, the ship shall ensure that in
accordance with Security Levels, appropriate security
procedures/tasks are established
onboard and ashore to protect all interests. The SSO is
also responsible for establishing and
maintaining a working relationship with all port security
personnel/assets and providing
information updates to the Master.
d. When requested by the port, the company, or when
required by the Port State, a declaration of
security, between the ship and the terminal/port/authority,
will be completed prior to
commencing any cargo operations or loading of stores.
e. {Note: The company should address any other
procedures for interfacing with port facility
activities.}
4.6 SECURITY INFORMATION
{Note: The company shall address procedures and
practices to protect security sensitive
information held in paper or electronic format.}
4.7 LEVEL 3 INSTRUCTIONS FROM
CONTRACTING GOVERNMENTS
The SSO will:
a. Acknowledge receipt of security level 3 instructions
received from a Contracting Government
or designated authority while in port or prior to entering
port. The CSO is also to be informed
of any such instructions.
b. Confirm initiation of the implementation of the
appropriate measures and procedures as
detailed in the SSP to the PFSO.
c. Report any difficulties in implementation of appropriate
measures and procedures. The SSO
will co-ordinate with the PFSO to determine appropriate
actions.
d. Have information onboard, to be made available to
Contracting Governments upon request,
indicating who is responsible for deciding the
employment of the ship’s personnel and for
deciding various aspects relating to the employment of the
ship
e. Report any information that might affect maritime
security in the area to the CSO, and
appropriate authorities.
f. {Note: The company shall add addition procedures for
responding to any security
instructions the flag or port control state may give at
security level 3.}
4.8 DECK LIGHTING
While in port, at anchor, or underway, the ships deck and
over-side will be appropriately illuminated
during periods of darkness and restricted visibility in
accordance with the Security Level and the
judgment of the Master; but not so as to interfere with
required navigation lights or safe navigation.
4.9 DANGEROUS GOODS AND HAZARDOUS
SUBSTANCES
{Note: The company should address procedures to
establish, maintain, and update an
inventory of any dangerous goods and hazardous
substances carried on board, including
their location.}
Ship Security Plan CONFIDENTIAL
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SECTION 5
DECLARATION OF SECURITY
a. {Note: The company should address procedures for
requesting a Declaration of Security (DoS)
and handling DoS requests from a facility or other
ship.}
b. At Security Level 1, a DoS is completed and signed by
the Master, SSO, or their designated
representative, with the SSO or PFSO, or their designated
representative, of any ship or port facility
with which it interfaces.
1. For a ship-to-facility interface, prior to arrival to a
facility, the PFSO of the port facility and
the Master, SSO, or their designated representatives
coordinates security needs and
procedures, and agree upon the contents of the DoS for
the period of time the ship is at the
port facility. Upon arrival to a facility and prior to any
passenger embarkation or
disembarkation or cargo transfer operation, the PFSO of
the facility or the Master, SSO, or
designated representatives sign the written DoS.
2. For a ship-to-ship interface, prior to the interface, the
respective Masters, SSOs, or their
designated representatives coordinates security needs and
procedures, and agree upon the
contents of the DoS for the period of time the ships are
interfaced. Upon the ship-to-ship
interface and prior to any passenger embarkation or
disembarkation or cargo transfer
operation, the respective Masters, SSOs, or designated
representatives sign the written DoS.
c. At Security Levels 2 and 3, the Master, SSO, or
designated representative sign and implement a DoS
prior to any ship-to-ship interface.
d. At Security Levels 2 and 3, the Master, SSO, or
designated representative of any ship sign and
implement a DoS with the PFSO of any port facility on
which it calls prior to any cargo transfer
operation or passenger embarkation or disembarkation.
e. At Security Levels 1 and 2, the SSO implements a
continuing DoS for multiple visits with port
facilities that are frequently interfaced provided that:
1. The DoS is valid for the specific Security Level;
2. The effective period at Security Level 1 does not
exceed 90 days; and
3. The effective period at Security Level 2 does not
exceed 30 days.
f. When the Security Level increases beyond the level
contained in the DoS, the continuing DoS
becomes void and a new DoS is signed and implemented
in accordance with this section.
g. The port authorities may require at any time, at any
Security Level, to implement a DoS with the SSO
or PFSO prior to any ship-to-ship or ship-to-facility
interface when he or she deems it necessary.
Ship Security Plan CONFIDENTIAL
15
SECTION 6
ACCESS TO THE SHIP
6.1 PHYSICAL ACCESS TO THE SHIP
a. COMPANY POLICY
It is [COMPANY] policy that all means of access to the
ship are closed unless the Master
decides there are operational reasons to have these open.
All open access must be protected
to the same standard.
Means of access include, but are not limited, to all
1. Access ladders
2. Access gangways
3. Access ramps
4. Access doors, side scuttles, windows, and ports
5. Mooring lines and anchor chains
6. Cranes and hoisting gear
b. OPERATIONAL DECISIONS AND SECURITY
The Master will consider all operational and potential
security impacts when deciding how
many gangways are rigged at each port. This decision
should consider the Security Level and
manpower allocation of security staff to ensure smooth
operations and safe, secure movement
of the ship’s cargo.
c. RESPONSIBILITY FOR ACCESS/DOOR
CONTROLS
The SSO reports to the Master for the overall security of
the ship. The SSO will ensure the
following is carried out:
Patrols of the ship’s decks observing any movements
around the ship - both outboard and
quayside.
The regular checking, whether the doors be open or
closed, of all ship side openings and
its concomitant security implications.
Inspection of focsle, mooring deck and other deck areas
for any evidence of attempted
unauthorized access.
A thorough check to ensure that those doors that are
open are manned by responsible
personnel of the department conducting operations.
(Unmanned open side port doors may
be accepted if the side port opening is otherwise protected
with a barrier that will prevent
personnel from entering the ship.)
d. APPROVAL OF ACCESS/DOOR OPENING
While in port, no shell door will be opened under any
circumstances without the express
permission of the Officer of the Watch (OOW). At sea, no
shell door will be opened without
permission of the Master. Any shell door opened for any
reason other than crew access will
be manned by a responsible officer/person conducting the
operation and who will be clearly
visible at that location by means of wearing a High
Visibility Vest. The only exception to this
is where an approved barrier protects the opening.
Ship Security Plan CONFIDENTIAL
16
The department head conducting operations shall ensure
adequate relief of all watches. Under
no circumstances are positions to be left unattended at any
time for whatever reason until a
relief has been briefed and taken over responsibility.
Security of the gangways is the primary responsibility of
the SSO and the assigned security
staff.
The Deck Department will man all access doors as
required to support the SSO and the
assigned security staff. The OOW will assist the SSO in
ensuring that adequate manpower is
provided to secure all access points.
The SSO shall coordinate security measures with each
terminal operator, including security
guards and barrier arrangements.
e. ROVING SECURITY PATROLS
While in port and at sea the SSO, in consultation with the
Master, shall ensure that there are
security patrols of all decks, commensurate with
operational requirements.
f. BRIEFINGS
Security briefings are provided to all ship personnel on
possible threats, the procedures for
reporting suspicious persons/objects/activities, and the
need for vigilance, in accordance with
the applicable security level.
6.2 SEARCH PROCEDURES AND POLICIES
a. Searches of personnel seeking to board ship are
conducted at the discretion of the SSO, in
accordance with the applicable Security level. Persons
refusing to comply with this policy
will be denied access to the ship. Searches can be random
and shall be undertaken by the port
facility in close cooperation with the ship and in close
proximity to it.
{Note: The company should set a frequency for these
searches at each Security level.}
b. All items brought on board the ship are subject to
control, monitoring, inspection and search.
Persons refusing to comply with this policy will be denied
access to the ship.
c. Everyone boarding the ship, including visitors,
contractors, and crew are subject to be
checked for the carriage of weapons, ammunition,
incendiaries and explosives, narcotics and
paraphernalia.
d. Carry-on articles will be inspected in accordance with
the applicable Security Level.
e. A designated secure area on board or in liaison with a
port facility is established to conduct
inspections and screening of people, baggage (including
carry-on items), personal effects,
vehicles and the vehicles contents.
f. Ship personnel are not required to engage or be
subjected to screening, or the person or of
personal effects, by other ship personnel, unless security
clearly requires it. Any such
screening must be conducted in a way that takes into full
account individual human rights and
preserves the individual’s basic human dignity.
g. In liaison with the port facility, ensure a defined
percentage of vehicles to be loaded aboard
car carriers, RO-RO and passenger ships are screened
prior to loading
{The company should assign what percentage is
appropriate}
h. Checked persons and personal effects are segregated
from unchecked persons and personal
effects.
i. In liaison with the port facility, ensure that all
unaccompanied vehicles to be loaded on
passenger ships are screened prior to loading.
Ship Security Plan CONFIDENTIAL
17
6.3 PERSONNEL ACCESS TO THE SHIP
a. COMPANY POLICY
It is [COMPANY] policy that everyone will be required
to have valid picture identification
and be authorized ship access by authorized personnel, if
deemed to have valid reason, in
order to conduct their business.
Persons refusing to comply with company policy will be
denied access to the ship and
appropriate authorities will be informed for any further
action deemed necessary. Appropriate
authorities include the SSOs, the CSOs, the port
authorities, and to the national or local
authorities with security responsibility.
{This section should contain the company’s procedures
for reporting to the appropriate
authorities. This should also include how to respond to
the presence of unauthorized
persons on board, including repelling unauthorized
boarders.}
b. IDENTIFICATION SYSTEM
It is [COMPANY] policy to establish an identification
system that, when practicable, is
coordinated with the port facility. The identification
system will be regularly updated, and
abuse of procedures are subject to disciplinary action.
c. CREW IDENTIFICATION(s)
All crew will be in possession of a company identification
pass, which is a tamper resistant
pass made of a durable material and contains the
information detailed below. The SSO is
responsible for the issuance of all passes. The pass is
required to be entered into the ship’s
security computerized system, which registers personnel
onboard and provides picture
identification on the computerized display screen.
Pass Information Crewman Permit Information
Name Family Name Weight
Photograph Given Name & Initials Sex
Home Address
Nationality Passport Number
Company Name
Expiration Date Date & Place of Birth
Rank/Rate
Hair Color Eye Color
Height Weight
Bar Code
CREW RECRUITMENT
The recruitment of all crewmembers shall be conducted
by appropriate manning agencies
approved by [COMPANY]. Background checks of all
future employees shall be conducted
and documentary evidence submitted before new hires are
accepted for employment. The
method of said background checks are as indicted below.
{Note: This section should document the sources (e.g.,
agencies, bureaus, and direct hiring
processes) the company uses to recruit new
crewmembers. For each of the sources, the
information provided here should define the level of
background checks (e.g., criminal
record or police checks) that are required for a person
to qualify for employment.}
Ship Security Plan CONFIDENTIAL
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d. COMPANY IDENTIFICATION
PASSES/CONTROL AND BOARDING
PROCEDURES
1. The SSO is responsible for issuing permanent company
identification cards.
2. Company identification cards made on board will be
permanent for one year from
date of issue. They will be issued to the ship’s crew,
certain approved shore staff,
agents, members of their staff and selected contractors, all
to be approved by CSO.
The issue of permanent company identification to family
members is strictly
forbidden.
3. Any member of the ship’s company whose contract
expires, or is terminated will have
their pass withdrawn before issue of their passport upon
leaving the ship, or when the
expiration date on the pass comes into effect.
4. Replacement for a lost company identification card will
be issued by the SSO after
the appropriate investigation and action has been carried
out by the head of the
responsible department. A copy of the formal warning (if
issued), or letter of
explanation by the head of department is to be presented
to the SSO before issue of
pass.
A subsequent loss of Company identification card will
result in the issue of a formal
(written) personnel warning under the company’s
procedures.
e. VISITOR PASSES/CONTROL AND BOARDING
PROCEDURES
There is a visitor’s policy for all crewmembers per
company procedures based on the Security
levels.
1. Crewmembers are only permitted to have visitors at
turnaround ports in which case a
visitor’s pass will be issued by the SSO after approval by
the Master.
2. Visitor passes will be issued for contractors and Port
Agents not entitled to a
permanent pass. Visitor passes will be issued by the SSO
upon notification by the
requesting Security Manager.
3. These passes will be handed to the visitor when they
arrive at the gangway on
production of valid photographic identification. This
identification will be returned to
the owner upon surrender of the visitors pass when
leaving the ship.
4. The issuing authority may authorize a visitor to have
frequent access to the ship. It is
the SSO’s responsibility to operate this system and the
Master will ensure that all
departments cooperate fully with management’s
instructions.
5. The Master always has discretion to approve passes to
meet any special
circumstances.
f. VISITOR PASS IMPLEMENTATION
GUIDELINES
1. Visitor’s passes must be issued in accordance with a
ship procedure that meets the
company security requirement.
2. Notification of all visitors is to be submitted to the SSO
at the earliest opportunity and
prior to the ship’s arrival at visitation port. Valid
government photographic
identification must be surrendered at the gangway in
exchange for a visitors pass. All
official(s), not previously issued permanent Company
identification card
identification must be met at the gangway by a
representative of the department with
whom they have business, and be escorted at all times
while onboard. All visitors are
to note the terms and conditions for issuance of the
visitors pass, and are required to
sign prior to receipt of the pass.
Ship Security Plan CONFIDENTIAL
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3. Visitor passes are to be kept inside the gangway
security storage, except when issued,
and the locker is to be kept secure at all times. The
security staff member is to
identify every pass not handed in at appropriate time and
make a report to the SSO
before ship’s departure. The SSO is to ensure all officials
and other visitors are ashore
prior to ship’s departure. Any missing/lost passes are to
be recorded and appropriate
action taken.
4. Visitors arriving at the gangway on business and who
are not expected are to be
requested to wait, as the security staff member checks
with the appropriate Head of
Department. Upon receipt of the officers clearance he
may issue a visitor passes in
exchange for valid photographic identification. A member
of the appropriate
department must attend at the gangway in order to escort
the visitor. In the event the
security staff member is unable to contact the required
Head of Department/Deputy,
they may gain approval from the SSO or OOW. All
visitors are to note the terms and
conditions for issuance of the visitors pass, and are
required to sign prior to receipt of
the pass.
5. The only exceptions to the rule are as follows:
Officials in uniform/plain clothes with positive
photographic identification of their
position, e.g., Customs, Immigration, Health, Agriculture,
do not require visitor
passes. An Officer of the appropriate department must
meet and escort these officials.
6. The SSO or OOW is to be called if a security staff
member is in doubt about the
issuing of visitor passes for any individual.
7. Visitors are not permitted while conducting tender
service, unless specifically
authorized for organized functions by the company.
8. At ports that the ship visits regularly, temporary
company identification cards (good
for one year) may be issued as before to agents/tour
operators/contractors etc., upon
authorization from the CSO.
g. STEVEDORE IDENTIFICATION AND
CONTROL
1. The control and identification of all stevedores is the
responsibility of the terminal
operator. This does not exclude identification check by
security staff for stevedores
boarding the ship.
2. Maximum efforts are made by the CSO and the SSO to
ensure all ports maintaining
adequate controls on employee identification, and control
access to port restricted
areas.
3. When on board, stevedores will remain in their
designated work areas and are not
allowed unescorted/unrestricted movement around the
ship. If found unescorted in
unauthorized areas they are to be challenged and escorted
back to their designated
work area. Stevedores are not permitted to use onboard
crew dining facilities.
Ship Security Plan CONFIDENTIAL
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SECTION 7
RESTRICTED AREAS
7.1 RESTRICTED AREA POLICY
It is [COMPANY] policy that all designated restricted
areas are locked, unless the Master, or in the
case of the engine control room and engine room the
Chief Technical Officer, decides that for
operational reasons it is necessary to have them unlocked.
Restricted areas will be inspected during
each security patrol.
The following have been designated as Restricted Areas:
a. The Bridge
b. The Communications Center.
c. Engine Room/Engine Control Room.
d. Rear Steering Flat
e. Bow Thruster Room.
f. Control Rooms for Fire Fighting Equipment.
g. Emergency Generator Room.
h. Computer Rooms
i. Security Office & Central Surveillance Monitoring
Station.
7.2 DESIGNATED RESTRICTED AREA SIGNS
Each Designated Restricted Area is distinctly marked
with a placard mounted at eye level at least
20-cm high by 30-cm wide with the words
“RESTRICTED AREA AUTHORIZED PERSONNEL
ONLY” in red letters at least 5-cm high on a white
background. The sign should also indicate that
unauthorized presence within this area constitutes a
breach of security.
7.3 COMPANY POLICY REGARDING ACCESS TO
RESTRICTED SPACES
Restricted areas shall only be accessed by ship’s
company; company shore staff, contractors, vendors,
and other visitors as authorized by the Master. All
restricted areas are secured by means of door lock
keypad, the combination of which is changed quarterly
and after every dry and wet dock availability
period. Combinations are only issued to personnel
authorized access to these restricted spaces. All
other areas without such locks are to be secured by means
of key lock. Access to keys is permitted to
only authorized personnel.
7.4 VULNERABLE POINTS
In addition to the areas designated as Restricted Areas,
there are a number of additional areas that
have been classified as vulnerable points. All these areas
are kept locked.
a. Air Conditioning Plant and Fan Room
b. Battery and Accumulator Room
c. Electrical Stations
d. Hydraulic Room, including hydraulic controls for shell
gates
e. Lift Machinery Spaces
f. Bottled Gas Stores
g. Paint Shop
Ship Security Plan CONFIDENTIAL
21
7.5 SMALL TECHNICAL LOCKERS
The many small technical lockers situated throughout the
ship are protected by a number of measures
to be used at the discretion of the Master particularly
when there is a change in the Security Level.
7.6 MASTER KEYS AND KEY CARDS
{Note: This section should indicate all of the locations
for and responsibilities for control of sets of
keys, master keys, and other access control systems (e.g.,
key cards).}
7.7 LOST/STOLEN KEYS TO RESTRICTED
AREAS
a. The loss or theft of keys to any restricted area is to be
immediately reported to the Master and
OOW who shall take appropriate action to ensure said
area is secured and prevent
unauthorized access. An immediate investigation into the
loss or theft of key(s) shall be
initiated.
b. In either of the cases above, a written report, stating the
circumstances surrounding the loss or
theft is to be submitted by the individual responsible for
the key, to the Master within 24
hours.
c. Completion of investigation of the loss or theft of
key(s) is established by presentation of the
case to the Master with findings, conclusions and
recommendations.
d. In the event that findings conclude that a theft occurred,
the Master is to submit a report to the
CSO at the first available opportunity.
Ship Security Plan CONFIDENTIAL
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SECTION 8
HANDLING OF CARGO
8.1 ACCESS TO CARGO AREAS
a. All cargo spaces are checked prior to cargo handling
operations.
b. Access to cargo is restricted at sea.
c. Access to areas containing dangerous or hazardous
cargo is strictly controlled.
d. Cargo handling equipment is secured when not in use.
8.2 CARGO IDENTIFICATION AND LABELING
a. All cargo is subjected to visual and physical
examination, detection devices such as scanners,
and canines to verify that the cargo being loaded matches
the cargo documentation.
b. The container identification number of all loaded
containers are verified against the manifest.
c. The container identification number of all empty
containers are subjected to random
verification against the manifest.
d. Non-containerized cargo is subjected to random
verification against the manifest.
8.3 CARGO SEARCH PROCEDURES AND
POLICIES
a. All cargo and cargo transport units are checked prior to
and during cargo handling operations.
b. All cargo and cargo transport units are subject to be
checked for the carriage of weapons,
ammunition, incendiaries and explosives, narcotics and
paraphernalia.
c. Random inspections are conducted on at least 25% of
the cargo being loaded using
scanning/detection equipment, mechanical devices, or
canines.
d. If an agreement has been established with the shipper
or other responsible party covering offsite
checking, sealing, scheduling, supporting documentation,
etc., such arrangements will be
communicated to and agreed with the PFSO concerned.
e. In liaison with the facility, ensure percentage of
vehicles loaded aboard car carriers; RO-RO
and passenger ships are screened prior to loading
{The company should assign what percentage is
appropriate}
8.4 CARGO TAMPER PREVENTION
a. Seals on containers and other cargo lockers are
checked, in liaison with the port facility, to
prevent tampering, in accordance with the applicable
security level.
Ship Security Plan CONFIDENTIAL
23
SECTION 9
DELIVERY OF SHIP’S STORES
9.1 STORES LOADING
a. Stores deliveries are checked to confirm that stores
presented for delivery are accompanied by
evidence that they have been ordered by the ship, to
prevent ship’s stores from being accepted
unless ordered.
b. All stores are checked to verify that stores match the
order prior to being loaded on board.
c. All stores are inspected for package integrity prior to
being loaded on board, in accordance
with the applicable Security level.
d. All stores are controlled or immediately stowed in
secure areas following delivery.
9.2 STORES INSPECTION
a. All stores and provisions are subjected to visual and
physical examination, in accordance with
the applicable Security level.
9.3 STORES SEARCH PROCEDURES AND
POLICIES
a. All stores are subject to checks for the presence of
weapons, ammunition, incendiaries and
explosives, narcotics and paraphernalia.
b. Random screenings may be conducted on the stores
being loaded using scanning/detection
equipment, mechanical devices, or canines.
9.4 TAMPER PREVENTION
a. Stores are stowed in restricted areas.
b. A watch is maintained for unauthorized removal of
ship’s stores.
Ship Security Plan CONFIDENTIAL
24
SECTION 10
HANDLING UNACCOMPANIED BAGGAGE
10.1 UNACCOMPANIED BAGGAGE POLICY
It is [COMPANY] policy that all unaccompanied
baggage, including personal effects, which is not
with a member of the ship’s personnel is identified and
subjected to appropriate screening, including
searching, before it is accepted on board the ship.
10.2 INSPECTING UNACCOMPANIED BAGGAGE
a. All items brought on board the ship are subject to
control, monitoring, inspection and search,
in accordance with the applicable Security level.
b. All unaccompanied baggage is checked for the
presence of weapons, ammunition,
incendiaries and explosives, narcotics and paraphernalia,
in accordance with the applicable
security level.
c. All unaccompanied baggage is handled securely after
screening.
Ship Security Plan CONFIDENTIAL
25
SECTION 11
MONITORING THE SECURITY OF THE SHIP
11.1 SECURITY EQUIPMENT
a. The SSO is responsible for the storage and control of
all shipboard security equipment,
including the identification card system.
b. All security equipment is serviced, maintained, and
repaired in accordance with
manufacturers’ recommendations. This ensures the
equipment will perform continually
(including consideration of the effects of inclement
weather conditions and power
disruptions).
{Note: The company should add the specific
maintenance requirements.}
c. All security equipment is inspected, tested, and
calibrated in accordance with manufacturers’
recommendations.
{The company should address the procedures and
frequency for inspection, testing,
calibration, and maintenance of any security equipment
provided on board.}
d. Maintenance, repair, and inspection/testing records for
security equipment are maintained by
the SSO.
e. Any equipment or system failure or malfunction shall
be reported immediately.
Device Location
{Note: All security devices and their locations are to be
listed in the table.}
11.2 CLOSED CIRCUIT TELEVISION CAMERAS
One closed circuit TV camera is mounted on each bridge
wing, and the monitor with remote control
for the cameras is located in the Security Center on the
bridge. Additional cameras are also fitted at all
shell doors with a central monitoring station provided for
surveillance during periods determined by
the Master, in accordance with the applicable Security
level. Recordings shall be maintained for a
period of seven (7) days.
11.3 ALARM SYSTEMS
a. All critical shipboard areas are alarmed as appropriate
and monitored by relevant
departments.
b. Alarms activate an audible or visual alarm when an
intrusion is detected and sound in a
location that is continuously staffed by personnel with
security responsibilities.
c. All security alarm systems are subject to periodic
testing. Such testing is documented and
reflects consideration of manufacturer’s recommendations
and the specific
installation/application on the ship.
d. Information regarding all actuations of security alarms
and inoperative security alarms are
submitted to the SSO.
Ship Security Plan CONFIDENTIAL
26
e.
Alarm System Activation Point Location
{Note: This table should address each alarm system
provided on board and the location of
its activation point. This table may be kept elsewhere on
board in a document known to the
master, SSO, and other senior shipboard personnel, as
decided by the Company.}
f. {Note: The company should include specific
procedures, instructions, and guidance on the
use of the ship security alarm systems, including its
testing, activation, deactivation, and
resetting, as well as limiting false alerts.}
11.4 ELECTRONIC DEVICES AT MAIN
EMBARKATION PORTS
Device
Number Held On
Board Usage Operator
{Note: This type of table should be provided to indicate
what types and amount of security
equipment (if any) are available and what functions
they provide. }
11.5 PROCEDURES FOR USE OF SECURITY
EQUIPMENT
{Note: This section should provide specific procedures
for how to use any of the type of
security equipment that is employed on board the ship.
Much of this type of information can
be drawn from manufacturer’s instructions provided
with the equipmentIf this information is
included in a security training manual rather than
being in the (ssp), then that document can
be referenced for such detailed instructions.}.
{Note: The Ship Security Alert System is a specific item
of equipment that this section should
address. The information provided should:
identify where the ship security alert system activation
points are
provide procedures for the use of the ship security
alert system, including the activation,
deactivation and resetting of the alarm
provide a procedure to allow testing of the alarm
without creating a spurious security alarm}
11.6 SEARCHES
At all times ship personnel, which may be in coordination
with a facility, are prepared to conduct
emergency searches of the ship.
Ship Security Plan CONFIDENTIAL
27
SECTION 12
COMMUNICATIONS
12.1 An effective two-way communication system with
the CSO is provided so that any unlawful act
against the ship or person can be reported immediately
using the appropriate format. This report is
required both in places subject to the jurisdiction of the
United States and places outside the
jurisdiction of the United States and must provide the
following information:
a. Location of ship (Lat/Long/Time)
b. Name/Nationality/Dates and Place of Birth of Victim
c. Name/Nationality/Dates and Place of Birth of Person(s)
committing unlawful act.
d. Nature and extent of severity of injuries sustained, if
any.
12.2 VHF radios are employed as the primary means of
communication, with ship intercom/phone used as
a backup. Maintain radio contact during operations:
a. Within the ship – radio contact will be maintained
between bridge or control room for all
ingress and egress points.
b. Between ships – radio contact will be maintained
between ships in port at all times to relay
security concerns.
c. Between ship and port – radio contact will be
maintained between Port Personnel and
Company Representatives at all times to relay security
concerns.
12.3 Privately owned, hand held radio communication
devices are not authorized for use on board this
ship. Failure to comply will result in confiscation and
retention of radio.
12.4 Distress and Duress: Procedures for indicating that
the SSO or Security Officer is in distress, or is
communicating under duress are the responsibility of the
SSO. Appropriate ship’s personnel are
trained in these procedures.
12.5 Communications with terminal operator’s personnel
will be coordinated through the ship’s agent with
preference given to VHF radio and/or telephone. For
security purposes, direct communications links
are established between ship security personnel and the
security personnel in the port facility. Those
links are subject to periodic testing and failure to maintain
communication are to be reported
immediately to the SSO.
12.6 SSOs communicate directly with the CSO, via
telephone or e-mail as necessary to co-ordinate
shipboard security operations and support requirements,
and provide updated port contact
information.
12.7 EXTERNAL COMMUNICATION SYSTEMS
RADIO COMMUNICATION
a. Ship’s Call Sign
Satcom Numbers: Telephone:
Fax:
Telex:
IMO No:
Ship Security Plan CONFIDENTIAL
28
b. Equipment On Board:
{Note: This section should list the specific types of
communication equipment onboard,
including equipment used for communication with
port/coastal authorities, the flag
administration, and company organizationsThis may
include satellite and other
communications systems. Communications equipment
for lifeboats and for coordination
with helicopters (if appropriate) should also be
addressed.}.
12.8 INTERNAL COMMUNICATION SYSTEMS
[Note: This section should describe each of the forms of
internal communications systems (e.g.,
telephones, public address systems) the ship has.]
12.9 SHIPBOARD/INTERNAL RADIO
COMMUNICATION
[Note: This section should describe each of the forms of
internal radio communications systems the
ship has and how those resources are distributed.]
Ship Security Plan CONFIDENTIAL
29
SECTION 13
SECURITY INCIDENT PROCEDURES
13.1 For each Security Level, the ship owner or operator
will ensure the SSO and ship security personnel
are able to:
a. Respond to security threats or breaches of security and
maintain critical ship and
ship-to-facility interface operations, including:
1. Prohibiting entry into affected area;
2. Denying access to the ship, except to those responding
to the emergency;
3. Implementing Security Level 3 security measures
throughout the ship;
4. Stopping cargo-handling operations; and
5. Notifying shoreside authorities or other ships of the
emergency;
b. Evacuating the ship in case of security threats or
breaches of security;
c. Reporting security incidents including:
i. Notification of suspicious activities
ii. Notification of breaches of security
iii. Notification of transportation security incident (TSI)
d. Briefing all ship personnel on possible threats and the
need for vigilance, soliciting
their assistance in reporting suspicious persons, objects,
or activities; and
e. Securing non-critical operations in order to focus
response on critical operations.
13.2 The Master or SSO are responsible for filling out and
submitting security incident reports to the CSO
within 24 hours of the discovery of any unlawful act. The
following Report Format is to be used:
a. SHIP OR PORT AREA DESCRIPTION
Name of Ship:
Flag:
Master:
Port Facility Security Officer:
Ship Security Officer:
b. BRIEF DESCRIPTION OF INCIDENT OR
THREAT
c. DATE, TIME, AND PLACE (Lat/Long) OF
INCIDENT OR THREAT:
d. NUMBER OF ALLEGED OFFENDER(S)
Crew: Other:
e. DETAILS OF OFFENDER(S)
Name: Nationality: DOB/POB
Name: Nationality: DOB/POB
Ship Security Plan CONFIDENTIAL
30
Name: Nationality: DOB/POB
Name: Nationality: DOB/POB
f. NUMBER OF ALLEGED VICTIM(S)
Crew: Other:
g. DETAILS OF VICTIM(S)
Name: Nationality: DOB/POB
Name: Nationality: DOB/POB
Name: Nationality: DOB/POB
Name: Nationality: DOB/POB
h. NATURES AND SEVERITY OF INJURY
SUSTAINED
Name: Injury:
Name: Injury:
Name: Injury:
Name: Injury:
i. TYPE OF DANGEROUS SUBSTANCES OR
DEVICES USED (FULL DESCRIPTION)
Weapon:
Explosives:
Other:
j. METHOD USED TO INTRODUCE DANGEROUS
SUBSTANCES OR DEVICES INTO THE
PORT FACILITY OR SHIP
Persons:
Baggage:
Cargo:
Ship Stores:
Other:
a) Where were the devices/items described concealed?
b) How were the items described in Section 5 used and
where?
c) How was the security measures circumvented?
k. WHAT MEASURES AND PROCEDURES ARE
RECOMMENDED TO PREVENT A
RECURRENCE OF A SIMILAR EVENT?
l. OTHER PERTINENT DETAILS (Use additional
sheets if required)
m. Upon receipt of a security incident report, the CSO
files a written report of said incident, to the
appropriate authorities.
Ship Security Plan CONFIDENTIAL
31
{Note: In a specific security plan, the organizations
should be identified and how the report is to be
delivered should be specified.}
Ship Security Plan CONFIDENTIAL
32
.SECTION 14
SPECIFIC SECURITY ACTIONS TO BE
IMPLEMENTED BASED ON THE
SECURITY LEVEL
This section defines the specific security measures the
ship will implement at each security level. It represents
the results of the ship-specific security assessment, taking
into account international requirements and
applicable regulatory guidance. When this information
indicates that a specific measure is implemented at
more than one security level, it is likely that the degree of
detail or frequency of the measure is increased at
the higher security levels.
Table 1 General Requirements for Security
Security Level
Protective Measure 1 2 3
All ship crewmembers will review and exercise their
security duties
and responsibilities through drills and training. YES*
YES* YES*
Provide security information to all crewmembers and any
security
personnel that includes the security level and any specific
threat
information.
YES YES YES
SSO will communicate with the port and specific
waterfront facility
to coordinate protective measures. YES YES# YES#
* Drills and exercises are conducted quarterly.
# Coordinate additional protective measures.
Table 2 Measures for Ensuring Port-Specific Security
Communication
Security Level
Protective Measure 1 2 3
Perform regular communications checks YES YES YES
Provide a backup means of communication YES YES
YES#
# Provide a redundant and multiple means of
communication
Ship Security Plan CONFIDENTIAL
33
Table 3 Security Requirements for Monitoring
Restricted Areas to Ensure That Only Authorized
Personnel Have Access
Security Level
Protective Measure 1 2 3
Locking or securing access to restricted areas@ YES
YES‘ YES‘
Monitoring and using surveillance equipment YES
YES** YES1
Using personnel as security guards or patrols YES YES*
YES#
Using automatic intrusion detection devices, which if
used must
activate and audible and/or visual alarm at a location that
is
continuously attended or monitored, to alert personnel to
unauthorized access.
YES YES YES
Restricting access to areas adjacent to access points NO
YES YES***
‘Increasing the frequency and intensity of monitoring and
access controls on existing restricted areas
* Dedicating additional personnel to guarding or
patrolling restricted areas;
** Providing continuous monitoring of each area, using
surveillance equipment
# Posting personnel to continuously guard restricted areas
and/or assigning personnel to continuously
patrol restricted areas and areas adjacent to restricted
areas.
@ Doors in escape routes must be capable of being
opened without keys from the direction for
which escape is required.
*** Restricting access to additional areas
1 Switching on all surveillance equipment capable of
recording activities on, or in the vicinity of,
the ship and maximizing the length of time such
surveillance equipment can continue to
record
Ship Security Plan CONFIDENTIAL
34
Table 4 Measures for Controlling Access to the Ship
{The following protective measures should be applied at
the appropriate access locations at each security
level, the types of restrictions to be applied, the means of
enforcing them, and the frequency (random or
occasional basis) of the application of these measures;
all to be set by the company}
Security Level
Protective Measure 1 2 3
Access points are secured@ or continuously attended to
prevent
unauthorized access. YES YES# YES#
Lock or otherwise prevent access to unattended spaces
that adjoin
areas to which passengers and visitors have access1 YES
YES YES
Weather-deck access vents, storage lockers, and doors to
normally
unmanned spaces (such as storerooms, auxiliary
machinery rooms,
etc.) are locked@ or precautions taken to prevent
unauthorized access.
YES YES YES
Limit entry to the ship to a minimum number of access
points.+ NO YES YES*
Establishing a restricted area on the shoreside of the ship,
in close
cooperation with the port facility. NO YES YES
Carrying our a full or partial search of the ship NO YES
YES**
Moving the ship NO NO YES
Evacuating the ship NO NO YES
Initiating measures, including the slow revolution of the
ship’s
propellers, if practicable, to deter underwater access to the
hull of the
ship.
NO NO YES
* Limit entry to a single access point when possible.
@ Doors in escape routes must be capable of being
opened without keys from the direction for which
escape is required.
+ While not restricting egress from the ship in the event
of an emergency.
# Assign additional personnel at appropriate access points
as designated in the security plan.
** Preparing for a full or partial search of the ship and
searching restricted areas as part of the search
Ship Security Plan CONFIDENTIAL
35
Table 5 Measures for Monitoring Deck and Areas
Surrounding the Ship
Security Level
Protective Measure 1 2 3
Use security lookouts and/or security patrols NO YES*
YES*
Light deck and ship access points during the period
between sunset
and sunrise and periods of limited visibility sufficiently to
allow
visual identification of persons seeking access to the
ship@
YES YES** YES***
In port – Light is provided to allow crewmembers to see
beyond the
ship, both pier side and waterside; including areas on and
around the
ship
YES YES** YES***
Underway - maximum lighting available consistent with
safe
navigation and international regulation
YES YES** YES***
In liaison with the port facility, perform waterside boat
patrols to
deter waterside access to ship and foot patrols or vehicle
patrols on
the shore side
NO YES YES#
Use divers to inspect the underwater pier structures prior
to the
ship’s arrival, upon the ship’s arrival, and in other cases
deemed
necessary and prepare for underwater inspection of the
hull
NO NO YES#
@ Coverage may be provided in coordination with a
facility
* Increase the number and frequency of:
security patrols during periods of reduced ship
operations to ensure continuous monitoring;
and
waterside boat patrols to ensure continuous monitoring.
** At these higher security levels, additional lighting will
be coordinated with the waterfront facility to
provide additional shore side lighting. Additional lighting
may include:
using spotlights and floodlights to enhance visibility of
the deck and areas surrounding the
ship; and
using lighting to enhance visibility of the surrounding
water and waterline.
# If required by port facility or if in response to specific
threat information.
*** Switching on all lights, illuminating the vicinity of
the ship
Ship Security Plan CONFIDENTIAL
36
Table 6 Measures For Controlling The Embarkation
Of Persons And Their Effects
Security Level
Protective Measure 1 2 3
Verify reason personnel are embarking the ship by using
joining
instructions, tickets, boarding passes, work orders, pilot
orders,
surveyors orders, visitor badges, government
identification, or other
means.
YES YES YES
Segregate embarking passengers from disembarking
passengers YES YES YES
Suspending embarkation and disembarkation NO NO
YES
Positively identify crewmembers, vendors, visitors, and
other
personnel prior to each embarkation. YES YES YES
Denying access to visitors who do not have a verified
destination NO YES YES
Verify arriving crew as authorized to serve aboard the
ship. YES YES YES
Inspect persons, baggage, carry-on items, and personal
gear for
prohibited weapons, incendiaries, and explosives.
YES# YES@ ALL
Security briefings provided to all persons on board, prior
to
departing, on any specific threats and the need for
vigilance and
reporting suspicious persons, objects, or activities.
NO YES YES*
Assign personnel to guard designated inspection areas.
NO YES YES
Limit entry to only crewmembers and other authorized
personnel. NO YES YES***
Escort all service providers or other personnel needed
aboard to
provide essential services to the ship.
NO** YES** YES**
* Security briefings are generally provided to all crew
members, prior to each embarkation and
disembarking.
# This may be accomplished by random inspections, such
as 5-20% or some other method addressed in
the ship security plan.
@ Increase the frequency and detail of screening people,
personal effects, and vehicles being embarked
or loaded onto the ship {The company should note what
increase is appropriate for Security Level 2}
** All personnel allowed onboard are identified and
approved at all security levels.
***Access is granted only to those responding to the
security incident or threat there of and being
prepared to cooperate with the responders and facilities.
Ship Security Plan CONFIDENTIAL
37
Table 7 Measures for Supervising the Handling of
Cargo and Ship’s Stores
Security Level
Protective Measure 1 2 3
Routinely check cargo, ship stores, and cargo spaces prior
to and
during cargo handling
YES YES* YES*
Use of scanning/detection equipment, mechanical
devices, or
canines to check cargo. YES YES# YES
Coordinate security measures with the shipper or other
responsible
party in accordance with an established agreement and
procedures
YES YES# YES
Verify non-containerized cargo against the manifest YES
ALL ALL
Verify the container identification numbers of loaded
containers
against the manifest
ALL ALL ALL
Verify the container identification numbers of empty
containers
against the manifest YES ALL ALL
Inspect ship’s stores and provisions YES# YES+ ALL
In liaison with the facility, ensure a defined percentage of
vehicles to
be loaded aboard car carriers, RO-RO and passenger ships
are
screened prior to loading
{The company should assign what percentage is
appropriate}
YES YES# YES
In liaison with the facility, check seals or other methods
used to
prevent tampering YES YES# YES
Restricting or suspending cargo and ship store operations
NO NO YES
Refusing to accept ship stores on board NO NO YES
Being prepared to cooperate with responders and facilities
NO NO YES
Verify the inventory and location of any hazardous
materials carried
on board NO NO YES
* Increasing the frequency and detail of checking cargo,
ship stores, and cargo spaces. This will ensure
that only the intended cargo, container, or other cargo
transport units are loaded
# Increase the frequency ,detail, and/or enhance
Table 8 Measures for Handling Unaccompanied
Baggage
Security Level
Protective Measure 1 2 3
Ensure the checking of all unaccompanied baggage YES
YES YES
X-ray screening of all unaccompanied baggage YES YES
YES#
Preparing to restrict or suspend handling of
unaccompanied baggage NO NO YES
Refuse to accept unaccompanied baggage on board NO
NO YES
# More extensive screening, x raying from two or more
angles for example
Ship Security Plan CONFIDENTIAL
38
SECTION 15
SCREENING FOR WEAPONS, INCENDIARIES,
AND EXPLOSIVES
15.1 Screening procedures are conducted in accordance
with Security Levels; all screening areas are
designated restricted in order to minimize tampering with
items during and after screening. Although
landside screening is generally preferred, the screening of
smaller items (i.e. personal effects,
baggage, individually packaged stores) need not take
place outside the boundaries of the ship
provided that the screening area onboard the ship is
adequately restricted and suspicious items can be
removed prior to stowage. Screening may be conducted
by manual, canine, electronic, or other
equivalent means.
15.2 Screening systems should be capable of detecting
prohibited weapons, incendiaries and explosives.
The routine use of a combination of screening systems, or
the use of one system that is effective at
detecting the full range of prohibited items, is preferred at
all Security Levels.
15.3 In accordance with certain international
requirements, a female security staff member will be
trained
and certified to conduct screening of female crew (if any),
commensurate with applicable Security
Levels.
15.4 Anyone refusing to submit to security screening at a
point of access shall not be allowed to board the
ship and will be reported to the appropriate authorities.
15.5 FIREARMS
UNLESS APPROVAL IS GRANTED BY THE
COMPANY SECURITY MANAGER,
WEAPONS ARE STRICTLY FORBIDDEN
ONBOARD ANY SHIP, OR ONTO THE DOCK
AREA.
AN EXCEPTION TO THIS POLICY ARE LAW
ENFORCEMENT AGENCY PERSONNEL
ACTING IN OFFICIAL CAPACITY AND WITH
FULL PERMISSION OF THE SHIP
MASTER
15.6 LIAISON WITH LAW ENFORCEMENT
AGENCIES
The SSO will establish and maintain liaison with local
law enforcement agencies to ensure that their
full protective capabilities are deployed in the protection
of the ship when operating under heightened
Security Levels.
Ship Security Plan CONFIDENTIAL
39
SECTION 16
GANGWAY AND GANGWAY CONTROL
16.1 The gangways are manned by a Security Officer who
is responsible to the SSO or OOW. Their
primary responsibility is to control access to the ship, and
ensure the safety and security of the
gangway area. Nothing is to hinder the Security Officer in
the performance of these duties and, if
necessary, they are to call the SSO or OOW for
assistance.
16.2 When appropriate, additional staff may be required
to ensure disruption or delay of
embarkation/disembarkation at the gangway. Whenever
possible the need for those extra personnel
will be arranged in advance by the Master in consultation
with the SSO.
16.3 Personnel detailed for gangway duty are given
Standing Orders for their instruction and guidance. The
following is an outline of what should be included in
these Standing Orders:
a. All gangway personnel are responsible to the SSO or
OOW and must notify them if in doubt
on any matter by telephoning appropriate number or by
hand radio.
b. Those on gangway duty must not leave the station until
properly relieved.
c. No one is to be permitted to board without one of the
valid company passes, as identified in
the company procedure on passes.
d. All persons boarding and leaving the ship must be
asked to produce appropriate identification.
e. The gangway must be checked to see that it is properly
lashed and secured, well lit and at all
times safe for use.
f. An alert watch is to be kept at all times at the head of
each gangway. This watch must ensure
that the gangway in use is operating within its permitted
angles of elevation and that it can
range freely with the tide or harbor swell
g. A watch shall be maintained for unauthorized removal
of the ship’s equipment and stores.
h. All communication devices are to be tested at least
once per watch.
16.4 SECURITY OFFICER STANDING
INSTRUCTIONS
a. Security Officers are responsible to the SSO or OOW
for all matters regarding safety and
security in the area of the gangway.
IN THE EVENT OF AN EMERGENCY
SITUATION, SECURITY OFFICERS
SHOULD, WITHOUT JEOPARDIZING THEIR
OWN SAFETY, ALERT THE SSO
OR OOW THEN THE MASTER DIRECT, AND
OTHER RELEVANT OFFICERS AS
APPROPRIATE.
b. An alert watch is kept at all times at the head of each
gangway. This is to include careful
scrutiny of the quayside area and, in particular, any
movements of personnel in the areas of
open shell doors and mooring lines fore and aft.
c. Company Procedure 4.6 refers to visitors to the ship
and Standing Orders for gangway
personnel. All Security Officers must be thoroughly
familiar with these orders that are
available from the Master. All persons boarding and
leaving the ship are asked for their
Cruise Card/Company identification card or Visitor’s Pass
or other forms of relevant
identification.
d. Strict access control procedures are maintained on the
gangway at all times, especially during
embarkation/disembarkation. If, at any time, there is a
hold up, either ashore, on board or on a
pontoon, the crew is directed to wait in the foyer or on the
launch and not on
gangways/pontoons.
Ship Security Plan CONFIDENTIAL
40
e. Gangways are not left unattended at any time for
whatever reason until a relief has been
briefed and taken over responsibility.
f. Crew members (Subject to Security Level) from
another of the Company’s ships may, be
allowed on board upon presentation of a valid ID card and
photographic identification.
Crewmembers from any other shipping company ships
are to be politely denied access; the
need for security may be stressed to explain this refusal.
g. Gun port doors are closed or secured by approved
methods at all times when not in use. The
SSO or OOW is informed immediately if any are
observed to have been left open and
unattended/secured.
h. The SSO or OOW is informed immediately of any
instance of persons boarding or leaving the
ship other than by the gangway, i.e., leaping into storing
doors/down conveyors etc.
i. Visitors passes are kept secure at all times. They are not
left lying in the gangway area where
they can be mislaid/stolen. On departure from every port
all visitors’ passes are taken from
the gangway area and left in the Security Office for
security. The gangway security stowage
is kept locked at all times when not in use.
j. Deck Standing Orders in conjunction with these orders,
deal with Visitors Passes and
Routines and are strictly followed at all times.
16.5 OFFICERS IN CHARGE OF SHORE PARTY
a. IN THE EVENT OF AN EMERGENCY
SITUATION YOU SHOULD, WITHOUT
JEOPARDIZING YOUR OWN SAFETY, ALERT
THE SHIP’S BRIDGE BY RADIO
IMMEDIATELY, and any other relevant officer you can
raise by any means at your
disposal.
b. A security check is carried out BY THE PERSON
DELEGATED IN CHARGE
OF THE SHORE PARTY. This entails checking the
Company identification
card(s) of ALL crewmembers PRIOR to them boarding
the launches to the ship. In
the event of a crewmember failing to have his/her
company identification card, their
positive identification can be checked against the crew list
provided in the Shore
Party folder. Any crewmember without a company
identification card should be (after
I.D. Check) reported to the SSO or Security Officer
conducting duties at the pontoon
area, so that appropriate action may be taken prior to their
arrival back on board.
c. Remember that security is an essential part of the
smooth running of the shore party
and depends on YOUR organization.
d. All persons embarking and disembarking from the
tender MUST do so by the cab
entrance. It is a disciplinary offence to board by any other
means than the cab
entrance and any offender is to be reported to the Bridge.
e. Your Hand Held Radio is your link with the ship. All
messages on the radio are to be
prefixed by “BRIDGE - SHORE PARTY.”
f. Radio checks are conducted upon assuming duties and
responsibilities of Officer in
Charge of Shore Party. Checks are to include that
batteries have sufficient power and
radios are fully functional.
g. All reasonable measures are to be taken to ensure that
the embarkation/
disembarkation area is kept clear of all obstacles
(personnel/mechanical).
h. Adequate lighting is maintained quayside when
conducting nighttime tender
operations.
i. Crew visitors are not permitted onboard when operating
tender service, unless
specifically authorized for organized functions by the
company.
Ship Security Plan CONFIDENTIAL
41
SECTION 17
CONTINGENCY PROCEDURES
17.1 GENERAL REQUIREMENTS
The following procedures are followed in unusual
circumstances that present a threat to the security of
the ship:
17.2 Bomb Threats/Searches
17.3 Evacuation of the Ship
17.4 Response to Breach of Security or to Suspicious
Activity on, or near, the Ship (including
provisions for maintaining critical operations of the ship)
17.5 Security Procedures While in Dry-dock or Extended
Maintenance
17.6 Procedures and Security Measures when Ship is at a
Higher Security Level than the Facility
17.7 Procedures and Security Measures when Ship is at
Port Which is not a Contracting
Government
However, it is recognized that not all contingencies can be
planned for in advance, so the Master, the
SSO, and security staff members are authorized to take
the actions they deem necessary for the safety
of the ship and crew in situations where these procedures
do not apply.
17.2 GENERAL BOMB SEARCH ROUTINE
Bomb searches are conducted by personnel familiar with
the area(s) being searched. When
conducting searches, personnel look for anything new or
something unusual in their area. Trying to
remember seeing anyone the previous day or anyone who
does not normally appear in that area.
Any suspicions circumstances are immediately reported to
the Bridge, the Secondary Command
Center, or the Main Fire Station. The person involved
should make all reports so that there is no
miscommunication. Radio communications should not be
used.
When the Bridge or Secondary Command Center receives
a confirmed report of a suspicious item or
package, the Master will decide on what action is to be
taken with regard to evacuation from the area.
If a suspicious item/package is found:
a) Do not attempt to move or interfere with in any way
b) Do not put water over it
c) Use mattresses and/or sandbags to minimize blast
effects, but do not cover it up.
d) Consider closing selected fire doors to minimize the
effect of a blast.
e) Bear in mind that there may be more than one bomb.
f) Inform the company/authorities of the bomb’s
description and location.
g) If at sea, head for a mutually agreeable port.
17.2.1 Bomb Search Routine in Port
{Note: This section should define the bomb search
procedure for when the ship is in port.
That procedure must reflect the specific staffing and
arrangement of the ship, along with
any security equipment (e.g., explosive vapor detectors)
that the ship has. For in-port
situations, the possibility of evacuation should be
considered in the procedure.}
Ship Security Plan CONFIDENTIAL
42
17.2.2 Bomb Search Routine at Sea
{Note: This section should define the bomb search
procedure for when the ship is at sea.
That procedure must reflect the specific staffing and
arrangement of the ship, along with
any security equipment (e.g., explosive vapor detectors)
17.3 EVACUATION OF THE SHIP
{Note: This section should define the responsibilities for
calling for an evacuation of the ship and
the procedure or conducting any required evacuation
(to the extent a procedure can be defined in
advance.)}
17.4 RESPONSE TO BREACH OF SECURITY OR
TO SUSPICIOUS ACTIVITY ON, OR NEAR,
THE SHIP
{Note: Awareness of suspicious activities and
appropriate response to actual breaches of security
are essential elements in a crew’s readiness to prevent
adverse security situations. This section
should define the steps the ship’s crew is to take if
suspicious activities are noted or if a significant
breach of security is recognized.}
17.5 SECURITY PROCEDURES WHILE IN
DRYDOCK OR EXTENDED MAINTENANCE
{Note: This section should define the responsibilities
within the company for maintaining the
security of the ship while in dry-dock or extended
maintenance situations (i.e., when a normal
staffing situation does not apply). The focus should be
on returning the ship to the crew and to
normal service without any security vulnerabilities (e.g.,
hidden weapons, out-of-service security
equipment, etc.)}
17.6 PROCEDURES AND SECURITY MEASURES
WHEN SHIP IS AT A HIGHER SECURITY
LEVEL THAN THE FACILITY
{Note: The company should define procedures and
security measures the ship shall adopt if the
ship is at a higher security level than the port.}
17.7 PROCEDURES AND SECURITY MEASURES
WHEN SHIP IS AT PORT WHICH IS NOT A
CONTRACTING GOVERNMENT
{Note: The company should establish procedures and
security measures the ship should apply
when it is at a port of State, which is not a Contracting
Government, when it is interfacing with a
ship to which this Code does not apply,it is interfacing
with a fixed or floating platforms or a
mobile drilling unit on location, or it is interfacing with
a port or port facility which is not required
to comply with chapter XI-2, Part A of the ISPS Code,
or USCG regulation 33 CFR Subchapter
H.}
Ship Security Plan CONFIDENTIAL
43
SECTION 18
ADDITIONAL SHIP PROCEDURES
{Note: If this ship is a passenger ship, ferry, cruise ship,
or on an international voyage, the company should
address these additional security measures.}
18.1 PASSENGER SHIPS AND FERRIES
a. At all Security Levels, security sweeps are performed,
prior to getting underway, after any
period the ship was unattended.
b. At Security Level 2, in addition to Security Level 1
measures, the following security measures
are implemented:
1. Searching selected areas prior to embarking passengers
and prior to sailing
2. An alternative to the identification checks and
passenger screening requirements in
Section 6.3.b and Section 14 Table 6, the following
security measures may be
implemented:
i. Performing routine security patrols;
ii. Providing additional closed-circuit television to
monitor passenger areas; or
iii. Securing all non-passenger areas.
{Note: Passenger ships certificated to carry more than
2000 passengers, working in
coordination with the terminal, may be subject to
additional vehicle screening requirements
in accordance with a Security Directive or other orders
issued by the Coast Guard.}
c. At Security Level 3, in addition to Security Levels 1
and 2 measures, as an alternative to the
identification checks and passenger screening
requirements in Section 6.3.b and Section 14
Table 6, ensure that random armed security patrols are
conducted, which need not consist of
ship personnel.
18.2 CRUISE SHIPS
a. At all Security Levels, the following security measures
are addressed:
1. Screen all persons, baggage, and personal effects for
dangerous substances and
devices;
2. Check the identification of all persons seeking to board
the ship; this check includes
confirming the reason for boarding by examining joining
instructions, passenger
tickets, boarding passes, government identification or
visitor badges, or work orders;
3. Perform security patrols; and
4. Search selected areas prior to embarking passengers
and prior to sailing.
b. At Security Level 3, security briefs are given about the
specific threat are provided to
passengers.
Ship Security Plan CONFIDENTIAL
44
18.3 SHIPS ON INTERNATIONAL VOYAGE
a. {Note: An owner or operator of a U.S. flag ship,
which is subject to the International
Convention for Safety of Life at Sea, 1974, (SOLAS),
must be in compliance with the
applicable requirements of SOLAS Chapter XI–1,
SOLAS Chapter XI–2and the ISPS
Code, part A (Incorporated by reference, see § 101.115
of USCG Regulation 33 CFR
Subchapter H).}
b. {Note: Owners or operators of U.S. flag ships that are
required to comply with SOLAS,
must ensure an International Ship Security Certificate
(ISSC) as provided in 46 CFR §
2.01–25 is obtained for the ship. This certificate must be
issued by the Coast Guard.}
c. {Note: Owners or operators of ships that require an
ISSC in paragraph (b) of this section
must request an inspection in writing, at least 30 days
prior to the desired inspection date to
the Officer in Charge, Marine Inspection for the
Marine Inspection Office or Marine
Safety Office of the port where the ship will be inspected
to verify compliance with this part
and applicable SOLAS requirements. The inspection
must be completed and the initial
ISSC must be issued prior to July 1, 2004.}
Ship Security Plan CONFIDENTIAL
45
SECTION 19
SHIP SECURITY ASSESSMENT
{Note: The ISPS Code requires that a copy of the Ship
Security Assessment (SSA) be provided to the Flag
Administration or RSO with the Ship Security Plan
(SSP). The USCG requirement is that the SSA
should be provided as part of the SSP. This location is
where we suggest the SSA be provided, if it
is considered part of the plan. Appendix 4 of the Guide
describes an approach for performing the
SSA.}