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Flowchart of Process at Stores.

The document proposes processes for material handling at security level checks, outward stores, and inward stores. At security level checks, a proposed process includes checking materials against bills and purchase orders, approving outward gate passes if checks are passed, and updating MIS systems. At outward stores, the proposed process includes sending materials to stores after MIS is updated, generating daily receipt reports and material verification reports from SAP, and designing interfaces for pending verification reports and rejected materials. At inward stores, the proposed process includes shifting materials from outward stores, producing material receipt notes as required with necessary bifurcations, and designing an interface for the MRN MIS report.

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Sreekar Reddy
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15K views7 pages

Flowchart of Process at Stores.

The document proposes processes for material handling at security level checks, outward stores, and inward stores. At security level checks, a proposed process includes checking materials against bills and purchase orders, approving outward gate passes if checks are passed, and updating MIS systems. At outward stores, the proposed process includes sending materials to stores after MIS is updated, generating daily receipt reports and material verification reports from SAP, and designing interfaces for pending verification reports and rejected materials. At inward stores, the proposed process includes shifting materials from outward stores, producing material receipt notes as required with necessary bifurcations, and designing an interface for the MRN MIS report.

Uploaded by

Sreekar Reddy
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Inward:

Proposed process (Flow Chart) at Security level check:

Bill entry in the interface(To keep a check at security that he doesn’t


miss any bill. We could design an interface as well for this)

1) Checks material against the bill and P.O


Material & Bill checking 2) Approval for Outward Gate pass

No Yes

Reports to Purchase / Updates in Updates the MIS of


the MIS of Bills pending at Gate Material with bill sent to
stores

NO YES
2

Prepares outward gate pass & does


the necessary action to send the
material to the party
Proposed Process at outward store

Material with bill is sent


to stores (With the MIS
report updated)

Daily material receipt as per the details Material verification report (MVR) per the details
mentioned in the interface of Material with mentioned in the interface of Material with bill sent to
bill sent to stores. To be automatically stores. To be automatically generated by SAP with
generated by SAP unique identification no

An interface to be designed to carry the


information regarding pending MVR’s at user dept.
this information should be available at user dept

1) Pending for verification


report
1
NO YES

Interface required to send the report of pending Process of material being shifted
rejected material at stores to purchase to Inward stores starts
department and approval for sending the
material on outward gate pass

Two forms to be designed one for Rejected


material till date and outward gate pass update
Proposed Process at Inward store

Process of material being shifted to Inward stores starts

MRN to be produced as per the required bifurcations mentioned


below (interface required)

A interface to be designed for MRN MIS report with something


similar to our MRN MIS with little bit of modifications(an
interface required)

1. Separate stock storage for different plants is something which is in our scope but at least in SAP
should be implemented something similar as fig.1

FIG-1 Bearings 6309-----4

Central Store

SID
Power Plant Pellet Plant IOBP

Bearings 6309----2 Bearings 6309----2 Bearings 6309----0 Bearings 6309----0


2. If the material is required by the other dept then we could have a inter plant transaction with a
foolproof technique(Approval and remaining necessary action) Which could help in having a
check against the Inventory level(A dept raising a Purchase indent even if there is stock in the
other dept stock)
3. We shall have a technique that the material Stock shall be reflected at user Material
type,bin,dept level ,Central Store Level and also cost center basis(like differentiation between a
capital good and revenue).

Outward:

Proposed Outward Flow Chart:

Indenter

Shall Check against the Dept owned Stock and raise an indent against them.

We shall also impart the method of maintaining ROL (could be alert type) on each and every material;
this could be a healthy restricting for cash Purchase or emergency purchase.

Stores

Department Issues Contractor Issue


Department Issues

1.0 Stores Shall check whether the


Indented material is of dept
owned material or not
1.0

YES NO

Shall proceed further checks If the dept is not given the authorization to raise an
issue indent against other dept owned material this
could be pushed off. And in case not we have no other
option but to turn down the indent

Returnable Basis
Consumables/Capit
al goods

2.0 2.0 Checks the limit for the


employee/HOD
(Could be in terms of number or
Value)
YES NO

Issue on EMP Emp Shall return tools


issued before or simply
turn down the indent
Consumables/Capita
l goods

1. We can have ROL Check for


regular Consumable here

Issue the material


with the necessary
action

Contractor Issues:

1. A system to be devised
Which shall automatically
Issue Indent list, the items that are to
be given on debit able or
free and there limits with
the help of work order.
Until satisfied, the issue
indent shall not be
produced (Present Stock
Free Issues Debit able Issues shall also be considered)

Returnable basis
2. Same working principle
shall be imposed as
employees’ returnable
standard and shall raise no
problems.

3. For issue of oxygen


cylinders it shall be issued
on the number specified on
the cylinders .We have no
other options
Returnable Gate Pass status:

1. An interface shall be devised which shall give the status of the material pending with the
parties.
2. A Strict check on the probable return date, which shall raise an alert if the material doesn’t
come on or before date.

Diesel Consumption:

1. We shall have an interface for diesel issue statement (monthly diesel consumption) on the
basics of vehicle numbers or vehicle names something similar to the report that we
generate now in excel.

Monthly Consumption:

1. Prices reflected in the report shall have the flexibility of FIFO and AVG price.
2. Monthly report shall be automatically generated, once we freeze the requirement of the report
with all the necessary bifurcations.

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