An Overview

D e v e l o p e d

B y-

Kalinga Software Pvt. Ltd. Bhubaneshwar

Activity Web for Todays Educational Institutes

Infrastructure Management

Pedagogy

Faculty

Marketing for Students

Institute
Administrator Accreditation Society

Information Flow

Consultant

Competitors Moves

Public Relations Financial Management Placements

Institute Landscape: Yesterday and Today The Change is Total

Today
Education Management

Privately Managed / Self Financed. Cost Control. External Oriented - Mkt, PR As Important
Have to Win! - Akin to Corporate Warfare External / Remote Management Information Overdrive

Institutes face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs

Institute Has Changed But Management Methods Have NotAs A Result

Dissatisfied Parents

Disorderly Staff Meeting

?
?
Principals Confusion

Teachers/Administrators Burden

Modern Management Tools: A Sine Qua Non For Survival And Success
Customer Relationship Management

Quality and Process Standards

Well Defined and Structured MIS

Target Setting and Budgeting Mechanisms

Need for Total / Holistic Management

Employee Recruitment, Training and Motivation

Performance Appraisal and Review Mechanism

All activities point to an increasing information overdrive

Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used..

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Educational Institute ERP

Need of the hour Total MIS

Yes

What is

e-IMS
institutions.

e-IMS is a Web enabled ERP designed for educational / training

e-IMS seamlessly integrates all the key processes of an educational institute

enables timely and creative analysis of data to facilitate effective decision making.

e-IMS

Schools, Colleges or Universities Engineering Colleges

For Whom ?

Business Schools Training Institutes In-house corporate training programs

Who are the users

EIMS is designed to support the needs of:

Management
Students

SupportStaff
Parents

External Partners

Features

e-IMSs unique strengths helps users derive maximum benefit:

Flexible Modules Pick and Choose modules

e-IMS Architecture
CRM
Individuals Corporate / company Kiosk Module/ On Line Regn Student Membership Internet Firewall

Application Admission Student Information Course Management Payment

System Administration

Examination Online Test Library Staff Information Facility Management Payroll

Features : Features : Course creation Student Intranet Book purchase Registration Features Subject: allocation to Journal subscription mgt Features : students Assignment fees to Features Features Features : :: Features :: Lesson & Features students Book search, issue plan Infrastructure Features : Syllabus, Features : : Features Transactions Automatedto different Financial attendance On-line examination Company :data base Features return allocation Features :collection Staff time table Features Registration Process Fee Features::Definition Salary Attendance Exam details (department, Booking calculation Security marking: Room allocation facilities Self Registration Penaltiesinteraction Company a Facility For P&L, Balance research Features Administration course papers, Sheet Features : : salaryForms to Management particulars, Downloadable Personal reports Automatic allocation Features Reports Grading Event Student management collation Generate heads event Integrationprocess Automatedlinkpoints, Room:contact the modules Featuresinventory Table papers, : Applications Corporate Selection with Set encompassing / Internet(profile, Reports User all to other Automatic Particulars Students Rights Automatic Time Webaccount Correction for Scheduling details Online statement companies Individualized (test, Personal Result for Course Offerede-mail access Singlepublishing Interfacepoint information management module managementplacement time table etc) academic, modules Identification Hostel Student accounts Collation Receipt NoticewiseStudents, PeriodParents ofprecise Automatic class / Past Electronic details, Corporate/Parent direct :Forstatement Reportsfast /fees,relevantCourse Enable accessissue, return Reports discipline Report- venue allocation, Reports:: and with Course andGDs, :Trainer Lecturer Integration generation Staff Educational details, etc)purchase student Fast and flow data enquiryetc) details paperless Reports : wise informationwise reports Student modules Reports :Staff report subject collation finance intranet Reports student queries information dissemination Facilitates transaction Total Reports-:: Declaration Consolidated wise email Holidays Class wise reportssalary Department Support Past : Report :Educational details Book status cards Reports : strength reports Assign Course, decision Department wise strength Admit Administer Facilitate:fact basedClass, Reports :reports Integration authentication and Period wise generation Teacher cardwith internet Room Reports occupancy trends outgo Compatible reports Courseaccess reports 24 hour plan variance Test Results Lecturerreports Student placement(e.g. Debtors Enquiry DepartmentwiseFee Scheme Subjects restricted and Lesson position of Legacy proctor Corporateschedule view making eventsSystems Examdetailswise, subject Designationby applications Individualentry strength Location View modification reports Facility wisewise inventory Editbooks Entry expenditure trends Defaulter wise reports mail interaction wise E-mail Timetable web access Hostel attendance) Designation wise salary Company wise, category web Period communication access library, teachers revenues and performance students, Class investments outgo application Total Query based report generation with reports subscription status wise application collections Journal fee/ Payment Advice analysis reports Invoice Facility utilization reports

Web Server

Database Server
Crystal Report

Event Management Accounting Attendance

Backup Server

Backup solution

Placement Hostel Management

e-Notice Board SMS / Fax

Financial system

e- I Card e-Mail
Executive Reports

e-IMS Process Flow

Notice Board

Student

Course Management

Administrator Library Management

Users

Parent Database Management

Teacher

Event & Scheduling

Attendance Payment Management Human Resource

Exit

Benefits
Improved Work/Process Flow Substantial Savings
Manpower Time Ultimately financial Faster information flow Responsive decision making Reduced errors Minimal duplication of work

Improved Quality of Interaction

Improved Teacher Effectiveness greater focus on teaching less on time consuming administrative functions

Technology Options

Front-End
Back-End Web Server

ASP, JSP MS SQL, Oracle, MySQL IIS, Apache Windows, Novell, Linux Internet Explorer 5 and above

OS
Clients

Home

Thank you Thank you

Attendance
View the Attendance of the Student View His or Her Attendance

Student

Parent

Administrator
View Attendance Reports
Mark Attendance View attendance

Teacher
Take Attendance and View Attendance Reports
Generate attendance based reports Send alerts for short fall in attendance

Home

Library Management

Student
Issue and return books

Issue and return books and view reports

Issue and return books with extra facilities

Administrator

Teacher

Book search Generate defaulters List

Requisition and issuance of Book Calculate Penalties

Issue through e-Card Book Purchase Report

Home

Course Management

Schedule Exam Creates Courses,Classes,Subjects

Teacher

View Time Table

Creates Syllabus

Administrator

Result Preparation
View Syllabus

Creates Time Table

Assign Course,Class And Subject

View Mark Sheet

Student

View Time Table View Exam Schedule

View Syllabus

Home

Payment Management
Staffs Contacting Address

View Fee Details

Student
It sends emails to remind payment due dates

Parent
sending automated alerts to parents

Staff Directory

Pay Roll System

manages the Management payment details of students.

Payment

Employee Database

Calculating Pay Roll

Employee Details Collect Due Assign Fee Scheme

Administrator

Online Messaging

Human Resource
Home
Sending Message

Notice board

Electronic Notice Board

Detailed Notice

Publish , Delete And View the notices

View the notices

Administrator

Student

Teacher

Home

User Authentication
Login Screens for Student Login Screens for Teacher

Student

Teacher

Administrator

Parent

Login Screens for Administrator

Login Screens for Parent

Home

Administrator Permissions Teacher Permissions Parents

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