Schedu|ed end|ng Comp|ete

Category 1ask 912 months out 69 months out 46 months out 3 months out 2S months out two months out S6 weeks t||| L 34 weeks t||| L 2 weeks t||| L 1 week t||| L 1 day t||| L Lvent Date 1 4 weeks postevent
Market|ng Des|gn
Meet|ng of the M|nds
8ra|nstorm themes
des|gn e|emennts
Market|ng Des|gn
Meet and Se|ect
Aud|o]V|sua| Stag|ng 1eam
to d|scuss event stag|ng
and ||ght|ng
Market|ng Des|gn
savethedate
Des|gn e|ements f|na|
rev|ew and approva|
Market|ng Des|gn
Des|gn e|ements for eb|ast
Save the Date
Market|ng Des|gn
News|etter
Des|gn conference
news|etter (to go out every
other month)
Market|ng Des|gn
Lxh|b|tor]Spsonsor
acket
Des|gn e|ements for
exh|b|tor]sponsor packet
Speakers
kesearch and beg|n
se|ect|ng speakers
Speakers Send out ca|| for speakers
Speakers I|na||ze speakers
Speakers Conf|rm speakers
Speakers
resentat|on d|scr|pt|ons
due
Speakers 8|os due
Speakers resentat|ons due
Speakers Conf|rm Lmcee
Lnterta|nment scr|pt Work|ng Draft of Scr|pt
Lnterta|nment scr|pt I|na| Draft of Scr|pt
Lnterta|nment scr|pt
D|str|bute scr|pt (f|na|) and
schedu|e of events to key
p|ayers
Lnterta|nment scr|pt
kead 1hrough Scr|pt
techn|ca| L|ements key
ersonne|
Log|st|cs
Ask |f profess|ona|
enterta|nment]speakers
w||| perm|t v|deotap|ng
and use of the|r |mages |n
market|ng as we|| |n any
postevent youtubes
Log|st|cs Se|ect |ocat|on for event
Log|st|cs
Determ|ne Lvents 1eam]
Comm|ttee
Log|st|cs
I|na||ze AV for rooms and
stag|ng
Category 1ask 912 months out 69 months out 46 months out 3 months out 2S months out two months out S6 weeks t||| L 34 weeks t||| L 2 weeks t||| L 1 week t||| L 1 day t||| L Lvent Date 1 4 weeks postevent
Log|st|cs
I|na||ze Schedu|e w|th
Venue A]V Stag|ng Crew
(|oad |n] |oad out)
Log|st|cs 8ook photographer
Log|st|cs
8ook v|deographer
conf|rm use of v|deos
Log|st|cs
keserve and b|ock hote|
rooms
Log|st|cs
Coord|nate w|th I|re
Marsha||
Log|st|cs
Send shot ||st to
photographer
Log|st|cs Lvent wrap up w|th staff
Log|st|cs
L|st of s|gnage needs and
p|acement
Log|st|cs Iood Se|ect menu
Log|st|cs Iood I|na||ze menu se|ect|on
Log|st|cs rogram
Co||ect |nformat|on for
program
Log|st|cs rogram rogram f|rst draft
Log|st|cs rogram Send program text to Stun
Log|st|cs rogram I|na| draft comp|ete
Log|st|cs rogram
Send conference program
to pr|nter
Awards
Set award nom|nat|on
dead||ne
Awards
Conf|rm [udges for awards
and rev|ew cr|ter|a and
[udg|ng forms w|th them
Awards Se|ect venue for d|nner
Awards
Send out ca|| for award
nom|nat|ons
Awards
Comm|ttee se|ect Award
w|nners
Awards Contact w|nners
Awards
Congrats]|og|st|cs |etter to
award w|nners
Awards Crder Awards
Market|ng
Create market|ng p|an for
event
Market|ng In|t|a| press re|ease
Market|ng
Second press re|ease w|th
press passes
Market|ng
reevent Gotta M|nute
art|c|e reg|strat|on open
Market|ng
1hank you |etters to
sponsors contr|butors
Category 1ask 912 months out 69 months out 46 months out 3 months out 2S months out two months out S6 weeks t||| L 34 weeks t||| L 2 weeks t||| L 1 week t||| L 1 day t||| L Lvent Date 1 4 weeks postevent
Market|ng
ostevent Gotta M|nute
recap and ||nk to phot
ga||ery
Markett|ng
urchase ma|||ng ||st for
savethedate
Sponsorsh|p
Create sponsorsh|p
packages create targeted
||st
Sponsorsh|p
Ca|| or meet w|th potent|a|
sponsors
Sponsorsh|p So||d|fy sponsors
Sponsorsh|p
Co||ect sponsorsh|p
|nformat|on |ogos |nfo
market|ng co||atera| for
reg|strat|on bags
Sponsorsh|p
Create ||st of sponsorsh|p
needs s|gnage spec|a|
guest badges tab|es
Vo|unteers Send out vo|unteer request
Vo|unteers I|na||ze vo|unteers
Vo|unteers Ass|gn vo|unteers
Vo|unteers Create vo|unteer packets
keg|strat|on Crder reg|strat|on supp||es
keg|strat|on Secure staff|ng
keg|strat|on
Coord|nate event
reg|strat|on