Admin Console Training Scripts: Course Management

Course Creation
Scenario: A school is ready to create a class in the Learning Environment.
Step 1: The school programmer logs into the Admin Console and clicks on the Set Up Online Class link. Step 2: Enter a new course name (using schools naming conventions), select the school name, and select the course type (full iLearnNYC class, Credit Recovery class, or pass through class). Then click the Continue To Next Step button.

Step 3: Select the source of content: copy from existing school course or master course. A list of applicable courses will populate the Select Content for Your Class box. Note that this selection at the top of the page is new due
to the addition of existing school courses as a source. Previously only master courses were available for course creation.

If the user chooses copying from existing school course in step 3, only one course can be selected in step 4. If the user chooses select from master course in step 3, one or more courses can be selected in step 4.

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Step 4: Select content to be included in the course. Click the Add Selected Course button and the selected content will display in the Current Content in Class box at the bottom of the screen. Then click the Continue To Next Step button. Note that this screenshot assumes that the school programmer chose master courses in the previous step.

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Step 5: Select staff from the list on display or by searching by name. Mark checkboxes and apply the correct role. Click the Add Selected Staff button and the selected staff will display in the Selected Staff Members box at the bottom of the screen. Then click the Continue To Next Step button. Note that school programmers will not have to
select school and that only principals have the ability to search for staff by EIN.

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Step 6: Select students from the list on display, by searching by name, or using the STARS Course Section Search feature. Mark checkboxes and click the Add Selected Students button and the selected students will display in the Selected Students box at the bottom of the screen. Then click the Finalize Course Creation button. Note that school
programmers will not have to select school and that only principals have the ability to search for students by OSIS #.

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Scenario: A school programmer wants to create a derivative of an existing school course.

Step 1: The school programmer logs into the Admin Console and clicks on the Set Up Online Class link. Step 2: Enter a new course name (using schools naming conventions), select the school name, and select the course type (full iLearnNYC class, Credit Recovery class, or pass through class). Then click the Continue To Next Step button.

Step 3: Select copy from existing school course as the source of content. A list of courses previously created at this school will populate the Select Content for Your Class box. Note that only one course can be selected in step 4.

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Step 4: Select the course from which the derivative should be made. Click the Add Selected Course button and the selected content will display in the Current Content in Class box at the bottom of the screen. Then click the Continue To Next Step button.

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Step 5: Select staff from the list on display or by searching by name. Mark checkboxes and apply the correct role. Click the Add Selected Staff button and the selected staff will display in the Selected Staff Members box at the bottom of the screen. Then click the Continue To Next Step button. Note that school programmers will not have to
select school and that only principals have the ability to search for staff by EIN.

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Step 6: Select students from the list on display, by searching by name, or using the STARS Course Section Search feature. Mark checkboxes and click the Add Selected Students button and the selected students will display in the Selected Students box at the bottom of the screen. Then click the Finalize Course Creation button. Note that school
programmers will not have to select school and that only principals have the ability to search for students by OSIS #.

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Scenario: A school programmer wants to create a course for the teacher to enter through the Learning Environment, but not yet add any students
Step 1: The school programmer logs into the Admin Console and clicks on the Set Up Online Class link. Step 2: Enter a new course name (using schools naming conventions), select the school name, and select the course type (full iLearnNYC class, credit recovery class, or pass through class). Then click the Continue To Next Step button.

Step 3: Select the source of content: copy from existing school course or master course. A list of applicable courses will populate the Select Content for Your Class box. Note that this selection at the top of the Step 2 page is
new due to the addition of existing school courses as a source. Previously only master courses were available for course creation.

If the user chooses copying from existing school course in step 3, only one course can be selected in step 4. If the user chooses select from master course in step 3, one or more courses can be selected in step 4.

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Step 4: Select content to be included in the course. Click the Add Selected Course button and the selected content will display in the Current Content in Class box at the bottom of the screen. Then click the Continue To Next Step button. Note that this screenshot assumes that the school programmer chose master courses in the previous step.

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Step 5: Select staff from the list on display or by searching by name. Mark checkboxes and apply the correct role. Click the Add Selected Staff button and the selected staff will display in the Selected Staff Members box at the bottom of the screen. Then click the Finalize Course Creation button. This will allow the teacher to begin customizing the content without using content licenses for students in the course. Note that school programmers
will not have to select school and that only principals have the ability to search for staff by EIN.

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Course Editing
Scenario: A school wants to close a course so that students can no longer access it through the Learning Environment
Step 1: The school programmer logs into the Admin Console and clicks on the Close Courses link on the Class Maintenance tab. Step 2A To close all courses at the school: A screen opens showing all finalized classes. Mark the checkbox in the header row to mark all classes at the school.

Step 2B To select up to 10 classes at a time for closure: A screen opens showing all finalized classes. Mark the checkbox to the left of the selected classes.

Step 3: Click the Add Selected Classes button. The classes to be closed will be listed at the bottom of the screen in the Selected Finalized Classes box.

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Step 4: Click the Close Online Class button. A message box will display describing the effects of closing a course.
Note that closed courses can be viewed and even reopened through the Admin Console. It may take a day for courses to fully close in the system.

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Scenario: A school wants to confirm which courses have been closed

Step 1: The school programmer logs into the Admin Console and clicks on the View Closed Courses link on the Class Maintenance tab. Step 2: A screen opens showing all closed classes in the school. If the list is long, enter a class name in the search box to filter the selection.

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Scenario: A school wants to reopen a course that has been closed

Step 1: The school programmer logs into the Admin Console and clicks on the Reopen Courses link on the Class Maintenance tab. Step 2: A screen opens showing all closed classes in the school. If the list is long, enter a class name in the search box to filter the selection. Mark the checkbox to the left of the selected classes.

Step 3: Click the Add Selected Classes button. The classes to be reopened will be listed at the bottom of the screen in the Selected Finalized Classes box.

Step 4: Click the Reopen Online Class button. Note that it may take a day for courses to fully reopen in the system. Any
students enrolled in the class will have access to the class through the Learning Environment.

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Enrollment
Scenario: A teacher wants to unenroll a student from a course
Step 1: A school programmer logs into the Admin Console and clicks on the Remove Enrollments link on the Class Maintenance tab. Step 2: Select the radio button next to Student and list of students from the school will appear.

Step 3: Mark the checkbox to the left of the selected student to be unenrolled and click the Continue button. The classes in which the selected student is currently enrolled is displayed in the List of Finalized Classes box.

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Step 4: Mark the checkbox to the left of the selected courses for unenrollment. Click the Add Selected Classes button. The classes to be unenrolled from will be listed at the bottom of the screen in the Selected Finalized Classes box. Step 5: Click the Finalize button. The student will no longer be enrolled in the selected classes.

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Scenario: A principal wants to enroll a teacher in multiple courses in order to observe.

Step 1: A school programmer logs into the Admin Console and clicks on the Multiple Enrollments link on the Class Maintenance tab. Step 2: Select the radio button next to Staff and a list of staff members from the school will appear.

Step 3: Mark the checkbox to the left of the selected staff member to be enrolled and ensure that the Assign Role dropdown is on Teacher. Click the Add Selected Staff button to display the selected staff member in the Selected User(s) box.

Step 4: Click the Continue button and the next screen will display all finalized classes at the school. Note that only
finalized classes are available for selection; if a class is currently open for editing, it will not be available.

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Step 5: Mark the checkbox to the left of the selected courses for enrollment. Click the Add Selected Classes button. The classes to be enrolled in will be listed at the bottom of the screen in the Selected Finalized Classes box.

Step 5: Click the Continue button and the next screen will display the selections for review.

Step 6A If there is an error: Click the Edit link to open the course list. Delete the class added in error and click the Continue button to return to step 5.

Step 6B If the review screen is correct: Click the Finalize button to confirm the enrollment.

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