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Unit 3: Generic Software
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3.1 Word processing, desktop publishing
3.1.1 Introduction to word processing,
desktop publishing and graphics software 3.1.2 Formatting a document, working with
graphics and drawing objects,creating and
customizing tables
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Introduction to desktop publishing
Desktop publishing is the process of using the computer and specific types of software to combine texts and graphics to produce documents.
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Desktop publishing and graphics software
Desktop publishing software is a tool for both graphic designers and nongraphic designers to create visual communication for professional or desktop printing.
Eg.
1.Corel draw 2.Page maker
3.Photoshop
4.Publisher
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Desktop publishing
Brochures
Newsletters
Advertisements
Reports
Desktop publishing
Manuals
Books
Posters Forms Leaflets
Magazines
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3.1.1Introduction to word processing
The Word processing is use of computers to create ,edit, view,format,and store text materials for human
communication.
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Word processing Packages
1.Word pro
2.Word star
3.Word perfect 5.0
4. Ms word 2.x/4.x/95/98/2000/XP/2003 etc.
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Ms word
One of the word processing products
introduced by Microsoft.
Gives you tools to create professionally
quality documents and share information.
Loaded with helpful, time saving features
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Ms word contd.
Has added many internet based facilities like
E-mail, designing web pages etc.
Applies the the correct proofing tools like auto
correct, spell checker, grammar check ,word to word translation etc.
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Use the following methods to open Ms word
Double click
Right click
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Title bar Menu bar Ruler Standard tool bar Formatting tool bar
Scroll bar Cursor Scroll box Editing area
View choices Status bar Task bar Previous/next page buttons
The screen lay out
Creating a New Document
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Click the New Document button on the standard tool bar Select File| New from the menu bar Press CTRL+N
Click the Save button on the standard tool bar. Select File| Save from the menu bar Press CTRL+S
Saving a Document
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Closing a Document
Close the current document by selecting File|Close
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Click the Close icon on the right side of the title bar.
Press Ctrl+W
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Open an Existing Document
Click the Open File button on the standard tool bar
Choose File |Open from the menu bar Press CTRL+O Each method will show the Open dialog box. Choose the file and click the Open button.
Editing
Moving (Cutting) and Pasting Text
Highlight the text Select Edit|Cut from the menu bar Click the Cut button on the standard tool bar Press CTRL+X at once. Move the cursor to the location you want Select Edit| Paste from the menu bar Click the Paste button on the standard toolbar Press CTRL+V.
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Before cutting
After cutting
After pasting
Copying and pasting Text
Highlight the text
Editing
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Choose Edit|Copy from the menu bar Click the Copy button on the standard toolbar Press CTRL+C. Select Edit| Paste from the menu bar Click the Paste button on the standard toolbar Press CTRL+V.
Move the cursor to the location you want
Before copying
After pasting
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Formatting font
Highlight the text Select format/font
from the menu bar
Press Ctrl+D
You can format the document using these features
Font Face Font Size Font Style - bold, italic or underline. Font Colour Underline style Underline Colour Effects Strike through Double Strike through Superscript .etc
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Formatting paragraph
Highlight the text Select format/ paragraph
from the menu bar
Select
line spacing Indenting Alignment.
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Alignment.
From the formatting tool bar.
Left
Right
Center
ctrl+E
Justify
ctrl+L
ctrl+R
From the keyboard
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Bulleted Lists
Formatting
Highlight the text
Click the Bulleted List button on the formatting tool bar Select Format/bullets and numbering from menu bar
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Numbered Lists
Highlight the text
Formatting
Click the Numbering List button on the formatting tool bar Select Format/bullets and numbering from menu bar
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Borders and Shading
Highlight the text
Formatting
Select Format| Borders and Shading Right-click within the text and select from the shortcut menu.
Columns
Highlight the text
Formatting
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Click the Columns button and select the number of columns by dragging the mouse.
Select Format |Columns.. Select the number and width of the columns from the dialog box.
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Drop Caps
Formatting
Highlight the text Select Format| Drop Cap Select Position font number of lines to drop distance from the body text.
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Change case
Formatting
Highlight the text
Go to Format| change case
Press Shift+f3
Inserting page numbers
Go to Insert| page numbers
Highlight the text
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Inserting
Date and Time
Go to Insert| Date and time
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Inserting Clip arts
Select Insert| picture |Clip arts Click on the button
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Inserting graphics from files
Select Insert| picture |From file
Select the file from the list.
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Inserting Auto shapes
Select Insert| picture | auto shapes Click on the button
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Inserting Word arts
Select Insert| picture | Word arts Click on the button
Select Insert| picture | from scanner and camera
Inserting texts and photoes from scanners and digital cameras
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Inserting Charts
Select Insert| picture |charts
100 80 60 40 20 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr East West North
Spelling and grammar checking
Select Tools| Spelling and Grammar Click on the button
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Misspelled words will be highlighted in red.Change or ignore it appropriately.
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Mail Merge
Select Tools| mail merge
The three steps Create the main document Get data from the data source Merge the data with the document
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Inserting Tables
Select Table| Insert | Table Click on the button
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Page set up
Select File| page set up
Select suitable
margins
Paper size
Paper source
Lay out
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Print preview
Select File| print preview Click on the button
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Printing
Select File| Print Click on the button Press ctrl+p
Finally print document.
Prepare the following document
Drop cap Formatted font
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Table
Auto shape
Picture
Page border
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Prepare the following document
Word art Italic Underline d Paragraph borders
Bold
Symbol
Bulleted list
Numbered list
