INSTITUTE OF MANAGEMENT STUDIES, DEHRADUN

SUGGESTED PRESENTATION & FORMAT OF THE TRAINING REPORT

1. Title Page The following information should be presented in this order with all text centered: a) The Title & Sub-Title, if any b) The Student Name c) Submitted in partial fulfillment of the requirements for the Masters Degree in International Business (MIB) d) Batch

2. Acknowledgements It is necessary to acknowledge members of faculty, the institute and the individuals and organizations from whom assistance has been taken.

3. Executive Summary A summary of the project, of maximum 2 A-4 size pages is required. This should briefly state the objectives and conclusions of the project.

4. List of Contents This should list in sequence, with page numbers, all sections of the project from objectives to Appendices.

5. List of Tables & Figure The list of tables & figures (diagrams, graphs, illustrations) should follow the list of contents & each has their own numbering sequence.

6. Objectives A clear statement of the major objectives of the work should be given.

7. Introduction Discussion of the theory, concept, technique or issue on which the project is based. This should include a review of the literature on the topic and the development of the hypothesis, which you plan to test.

8. Methodology A clear and concise sequential statement of the methods, which have been used to test the hypothesis, i.e. the methods used for the collection and analysis of relevant data / information.

9. Findings Presentation & analysis of the salient information, which has been gathered in order to test the hypothesis. This section will vary considerably in both length and content depending on the nature of the topic. It may include models or systems constructed by the student as a result of the investigation. Significant features of the findings must be clearly indicated. Raw data, if appropriate, should be presented in Appendices.

10. Analysis finding, conclusions, recommendations Evaluation of the material presented in the finding section. Comparison of findings and conclusions with those of previous authors. Reassessment of the hypothesis and discussion of the broader implications for management, industry, government organizations or other appropriate bodies.

This section should also include your conclusions recommendations and suggestions for the further development. Where you have extended recommendations (this may be the case with a practical organization based project) you may wish to cover recommendations in a separate chapter.

11. References Use the following convention for listing references to published papers/ articles: List all references used in the test in alphabetical order by the authors surnames according to th e convention detailed as follows: Surname and initials of author(s), year of publication, title of article, name of journal-accepted abbreviations may be used, Volume number (issue number if possible): pages.

For example: Articles - Drucker, P (1984), Managing the Computer, Management Today, 9(7): 35-42 Bryan, FL Smith, JD McKinley TW (1980), Hazard analysis of Frozen Dinners prepared at a Catering establishment, J Food Protection. 43: 60-612 Thesis - Marsden, SR (1986), Developing Systems of Management Control, BA thesis. Leeds Polytechnic Books - Richards, M (1978), Organizational Goal Structures. (2nd Edn.) West: NewYork

Chapters - Young, LR (1986), Management information in his systems of control. PrenticeHall Pages - Young, LR (1986), Systems of Control. Prentice Hall Pp 23-37

N.B. When the author is not stated, use Anon or the name of the organization responsible for the publication.

12. Appendices These are to be used sparingly. Separate appendices are to be used for different sets of detailed information that would not be appropriate to include in the main text of the project. For instance: Reproduction of a questionnaire used Details of a population sampled List of organizations sampled Relevant extracts from standard tables (with acknowledgement of source) Raw or gross data from surveys summarized in the text

Appendices MUST NOT include brochures, pamphlets, etc. obtained from organizations. The only unlikely exception would be where you are investigating specifically the design of the brochures themselves. Similarly, extracts from other articles, etc. must not be reproduced.

General guidelines on presentation: 1. Pagination All pages including tables, etc. and appendices, should be numbered consecutively throughout the project.

2. Section Heading It is often helpful to use section headings within a chapter such as the introduction. The hierarchy and system of numbering chapter section headings should be consistent.

3. Table & Figures Where these are used, they should, as far as possible, be given the same margins as a page of text and bound in the project as near as possible to the relevant passage. Material which cannot be bound in this way should be contained in a pocket inside the back cover. Tables and figures should be numbered separately in the order of their presentation.

4. Referencing The following system must be consistently throughout the dissertation: When a reference is made to a book or article, the authors surname should be given with the date of publication in brackets, e.g. Richards (1978) has expressed the view that master strategy is a vital but neglected component. Alternatively, the authors name and date may be given in brackets after the reference, e.g. (Richards, 1978). Where referencing journals or newspaper articles, quote the name of the journal if the author is unknown.

5. Quotations

If a quotation from any source is included, it must be correct to the last comma & quotation marks must indicate exactly where the quotation begins and ends. At the ends of the quotation, which should be indented from the main text and single-spaced, the author, date of publication and page reference must be given, as follow: The research findings suggest that style alone is not the answer to effective leadership (Handy, 1976, p 93).

6. Abbreviations Only recognized abbreviations should be used and each should be given in brackets, on the first occasion, e.g. Department of the Environment (DOE).

7. Style (a) Clear, simple language should be used. (b) When an ordinary word is used in a technical or special sense, explain its meaning briefly. (c) A general rule for numbers in the body of the text is that, up to ten, they are expressed in words (one, six) and above ten in figures (124, 1,762). However, one hundred, five thousand, ten million etc. are expressed in words. (d) Use paragraphs as an aid to developing an argument. As a rule, paragraphs are often about one third to half a page in length. Within each paragraph it should be clear to the reader where the literature search ends and your own original work begins. (e) The project should normally be written in the past tense using the third person singular (e.g. a questionnaire was sent to all, equal authority leisure departments rather than I sent questionnaires to):

Typographical detail, binding and cover 1. Paper - A4 size paper should be used.

2. Type

- Project should be in typescript or print. Copies produced by xerographic or

comparable permanent processes are acceptable. You are strongly advised to choose a competent typist and see an example or work if possible.

3. Layout

- The margins at the binding (left hand) edge should be not less than 40mm &

other margins not less than 20mm. Type should be in double line spacing, except for indented quotations or footnotes, where single line spacing should be used. Typing should be on one side of the paper only.

4. Binding

No spiral binding would be accepted. Hard binding in specified colour (Maroon) should be done with Golden Embossing. Left Hand side margin should be 40mm (to accommodate Binding) Right Hand side Margin should be 20mm The number of copies of Industrial Report to be made is FOUR (04) (along with CD) to be distributed as follows: 1 for Company Project Guide 3 for T&P, IMS Dehradun

Cover title: the outside front cover shall bear the title of the work in block capitals, 28 pt (7.9mm).

The lettering shall read from top to bottom, i.e. as to be readable when the project is lying flat with the front cover uppermost.

All the information cited in Point 1 (Title Page) on Page 1 of this Presentation Format should be presented. The logo of the Institute and the Project guides name should also be placed, appropriately.