Memorizing Inputs Tools and Outputs ITTOAre you overwhelmed while memorizing ITTO ?

Wondering what to remember and what not ?. You are in the right place. This article will help you with PMP ITTO (Inputs , Tools and Techniques and Ouputs). There are few processes where you have to memorize, which we have listed below. For remaining a general understanding is enough. Check out the Tips and techniques below for each knowledge area. This will help you answer most PMP questions without having the need to memorize all ITTO. Integration:
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Tools and Techniques (TT) are same for all the processes, except Perform Integrated Change control has "Change control meetings" and Direct and Manage project execution has Project management information system. Define Scope TT is APEF ( Alternatives Identificaiton, Product Analysis, Expert Judgement and Facilitated workshops ) Verify Scope has only one TT which is Inspection. The only other place where you will find Inspection as TT is in Perform Quality Control process. Project document updates is output in all the process except in Define Activity . Memorize TT for Develop Schedule Activity Definition TT are DERT ( Decomposition, Expert Judgement, Rolling wave planning, Templates ) Control Schedule TT are PV PR WASS ( Performance reviews, Variance analysis, Project Management software, Resource levelling, What if Scenario Analysis, Adujsting lead lags, Schedule compression, Scheduling tool )

Scope:
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Time:
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Cost:
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Memorize TT For Estimate costs process. Remember that this overlaps with Activity Duration Estimate process. o Determine Budget has Funding Limit Reconcilation as TT which produces output Project funding requirements o Project documents are updated in all the 3 process outputs. Quality: o Plan Quality creates 2 plans (Quality management plan and process improvement plan) in output and 2 other outputs which start with Quality.(Quality metrics, Quality Checklist) o TT for Quality planning is CCCB SPADF ( Remember as Spade with F) o PQC has all the outputs of PQA + 3 more outputs. ( Quality control measurements, Validated Changes, Validated deliverables)

There are 10 TT for PQC. Out of which there are 7 Tools for PQC. Remember Inspection appears as TT here and only other place it appears is in Scope verification HR - Resource calendar which is output of Acquire Project team is input to Activity Duration Estimates, Activity resource estimates, Develop Schedule , Determine budget process and Develop project team process. In conduct procurement process also resource calendar is output , however there it refers to calendar of contracted resources. Communication -- You need MIC (Management skills, Interpersonal skills and communciation methods)to manage stakeholder expectations o TT For plan communications is CCCC Risk o First 4 processes have only one output. o Risk Register is updated in all the processes after its created in Indentify Risks process o We recommed that you memorize ITTO for Risk Management process Procurement: o This is a tough chapter and we recommend you keep your focus here and try and memorize as much as you can.
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General Guidelines: This is the best way to address ITTO. You should try to memorize it at artifact level, instead of process level. Meaning you should know everything that happens with Project Charter, WBS, Contract and so on. If you remember this then you will be able to answer many questions in exams.

Project Charter is input for only following:

Identify Stakeholders Develop Project management plan Collect Requirements Define Scope

Project Calendar: Talking about calendars, remember that project calendar is updated (not created) in Schedule Development. Project calendar is part of organizational process assets and Project files. Scope Statement - is input to all the "planning processes" (Create WBS, Sequence activities, Estimate activity durations, Develop schedule, Estimate costs, Determine budget, plan quality, Plan risk management, Perform Qualitative risk analysis, Plan procurements ) after its created except o Activity Resources Estimating o HR Planning o Risk Response Planning Scope Baseline (WBS and WBS dictionary) are inputs to o Control scope o Verify scope

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Define Activity Estimate costs Budget costs Plan Quality Identify Risks Plan procurements.

All Monitoring and Control Processes will have following 4 outputs:

Change requests Project document updates ( Except Report performance & Administer procurements) Project Management plan ( Updates) ( Except in Verify scope & Report Performance) Organizational process assets updates ( Except in Monitor and control project work, Perform Integrated change control process & Verify scope)

POW - All Monitoring and control processes will have POW in Inputs :) . POW stands for Project Management Plan, Organizational process assets update and Work Performance Information. The other M & C Processes have two of POW inputs but not all three (Monitor and Control project work, Verify Scope and Monitor and control project risks )

Cost of Quality - TT For Cost Estimating and Plan Quality processes.` Forecasting o Forecasting is TT in Control cost to produce budgeted forecast as output. Budgeted forecast is input to Report performance o Run charts is tool used for forecasts o Report performance (Performance reports) will also include forecasts. Forecasting methods is the TT for Report performance process o Monitor and control project work process can update forecasts Contract which is output of Conduct procurement process is input to Administer procurements and Budget costs

Memory Aids for PMP Exam

1. The following are common tools and techniques for all the processes in the Project Integration Management knowledge area: 2. After the Project management plan is developed, it is an input for all successive processes in the Project Integration Management knowledge area. 3. Activity Attributes Updates is a common output for all the processes in the Project Time Management knowledge area except the first process where activity attributes are created. 4. Requested Changes is a common output for all the processes in the Project Cost, Time, Quality & Scope Management knowledge area except the Activity Duration Estimating Process , Quality Planning and Scope Planning 5. Tools and techniques used in Risk Identification: a. BIRDS (Information Gathering techniques) b. CSI (Diagramming techniques) B I R D S:

Brainstorming Interviewing Root cause identification Delphi technique SWOT Analysis

C S I:

Cause and Effect Analysis System or Process Flow charts Influence Diagrams

6. Tools and techniques used in Quantitative Risk Analysis: a. PIE (Data gathering and representation techniques) b. MEDS (Quantitative risk analysis and modeling) P I E: Probability Distributions MEDS: Modeling and Simulation (Eg Monte

Interviewing Expert Judgement

Carlo Analysis) EMV Analysis -Decision tree analysis - Sensitivity Analysis (Eg. Tornardo Diagram)

7. Tools and techniques used in Risk Response Planning: ATM: Avoid Transfer Mitigate 8. Tools and techniques used in Scope Definition: APES

SEE Share Enhance Exploit

Alternatives Identification Product Analysis Expert Judgement Stakeholder Analysis

9. There is only one Tool & Technique for Risk Management Planning: Planning meetings and analysis. 10. When the seller selection is based on PRICE, its often called a tender / Bid / Quotation. When the seller selection is based on technical skills / approach, its called a proposal. 11. Recommended Preventive action is used to bring the project into compliance with the project plan. Recommended corrective action is anything that needs to be done to bring the seller in compliance with the terms of the contract. 12. Prevention is keeping errors out of the process. Inspection is keeping errors out of the hands of the customer. 13. Attribute sampling is whether the result conforms or not. In Variables sampling, the result is rated on a continuous scale that measures the degree of conformity. 14. Common causes (a.k.a random causes) are normal process variations. Special causes are unusual events.

15. The result is acceptable if it falls within the range specified by the tolerance control limits. The process is in control if it falls within the control limits. 16. Seven basic tools of quality: CCFRHPS Take a Cat Cat-Fish Runs on Horse Pony Stallion Cause and Effect Diagrams. Control Charts. Flow charting Run Chart Histogram Pareto Chart Scatter Diagram

17. Constraints for human resource planning: CEO

Collective bargaining agreements Economic conditions Organizational Structure

18. Project Statement of Work describes: BPS

Business Needed Product Scope Description Strategic Plan