Higher Education

Learning
Agreement for
Traineeships

GfNA-II-C-Annex IV-I-Erasmus+ HE-2015

Trainee

Sending
Institutio
n
Receivin
g
Organisa
tion/Ente
rprise

Last
name(s)

First
name(s)

Date of
birth

Nationali
ty1

Sex [M/F]

Name

Faculty/
Departme
nt

Erasmus
code4 (if
applicable)

Address

Country

Name

Departme
nt

Address;
website

Country

Size

Students name
Academic Year 20/20

Study cycle2

Field of education3

Contact person name5; email; phone

Contact person6
name; position; email; phone

Mentor7 name;
position;
e-mail; phone

< 250
employees
> 250
employees

Before the mobility

Table A - Traineeship Programme at the Receiving Organisation/Enterprise
Planned period of the mobility: from [month/year] . to [month/year] .
Traineeship title:

Number of working hours per week:

Detailed programme of the traineeship:

Knowledge, skills and competences to be acquired by the end of the traineeship (expected Learning Outcomes):

Monitoring plan:

Evaluation plan:

The level of language competence8 in ________ [indicate here the main language of work] that the trainee already has or agrees to
acquire by the start of the mobility period is: A1
A2
B1
B2
C1
C2
Native speaker
Table B - Sending Institution
Please use only one of the following three boxes: 9
1.The traineeship is embedded in the curriculum and upon satisfactory completion of the traineeship, the institution undertakes to:
Award .. .ECTS credits (or
Give a grade based on:
Traineeship certificate
Final report
equivalent)10
Record the traineeship in the trainee's Transcript of Records and Diploma Supplement (or equivalent).
Record the traineeship in the trainee's Europass Mobility Document: Yes No

Interview

2.The traineeship is voluntary and, upon satisfactory completion of the traineeship, the institution undertakes to:
Award ECTS credits (or equivalent): Yes
If yes, please indicate the number of credits: .
No
If yes, please indicate if this will be based on: Traineeship certificate
Give a grade: Yes No
Interview
Record the traineeship in the trainee's Transcript of Records: Yes No
Record the traineeship in the trainee's Diploma Supplement (or equivalent).
Record the traineeship in the trainee's Europass Mobility Document: Yes No

Final report

3.The traineeship is carried out by a recent graduate and, upon satisfactory completion of the traineeship, the institution undertakes
to:
Award ECTS credits (or equivalent): Yes No
If yes, please indicate the number of credits: .
Record the traineeship in the trainee's Europass Mobility Document (highly recommended): Yes No

Accident insurance for the trainee

Higher Education
Learning
Agreement for
Traineeships

GfNA-II-C-Annex IV-I-Erasmus+ HE-2015

Students name
Academic Year 20/20

The Sending Institution will provide an accident insurance to

the trainee (if not provided by the Receiving
Organisation/Enterprise):
Yes
No

The accident insurance covers:

- accidents during travels made for work purposes:
Yes
No
- accidents on the way to work and back from work: Yes
No
The Sending Institution will provide a liability insurance to the trainee (if not provided by the Receiving Organisation/Enterprise):
Yes No
Table C - Receiving Organisation/Enterprise
The Receiving Organisation/Enterprise will provide financial support to the trainee for the
traineeship: Yes No

If yes, amount (EUR/month):

..

The Receiving Organisation/Enterprise will provide a contribution in kind to the trainee for the traineeship: Yes No
If yes, please specify: .
The Receiving Organisation/Enterprise will provide an accident
insurance to the trainee (if not provided by the Sending Institution): Yes
No

The accident insurance covers:

- accidents during travels made for work purposes:
Yes No - accidents on the way to work and
back from work: Yes No

The Receiving Organisation/Enterprise will provide a liability insurance to the trainee (if not provided by the Sending Institution):
Yes No
The Receiving Organisation/Enterprise will provide appropriate support and equipment to the trainee.
Upon completion of the traineeship, the Organisation/Enterprise undertakes to issue a Traineeship Certificate within 5 weeks
after the end of the traineeship.

By signing this document, the trainee, the Sending Institution and the Receiving Organisation/Enterprise confirm that they approve
the Learning Agreement and that they will comply with all the arrangements agreed by all parties. The trainee and Receiving
Organisation/Enterprise will communicate to the Sending Institution any problem or changes regarding the traineeship period. The
Sending Institution and the trainee should also commit to what is set out in the Erasmus+ grant agreement. The institution
undertakes to respect all the principles of the Erasmus Charter for Higher Education relating to traineeships (or the principles agreed
in the partnership agreement for institutions located in Partner Countries).
Commitment
Trainee
Responsible person11 at the Sending
Institution
Supervisor12 at the Receiving
Organisation

Name

Email

Position

Date

Signature

Trainee

During the Mobility

Table A2 - Exceptional Changes to the Traineeship Programme at the Receiving Organisation/Enterprise
(to be approved by e-mail or signature by the student, the responsible person in the Sending Institution and the
responsible person in the Receiving Organisation/Enterprise)
Planned period of the mobility: from [month/year] . till [month/year] .
Traineeship title:

Number of working hours per week:

Detailed programme of the traineeship period:

Knowledge, skills and competences to be acquired by the end of the traineeship (expected Learning Outcomes):

GfNA-II-C-Annex IV-I-Erasmus+ HE-2015

Higher Education
Learning
Agreement for
Traineeships

Students name
Academic Year 20/20

Monitoring plan:

Evaluation plan:

After the Mobility

Table D - Traineeship Certificate by the Receiving Organisation/Enterprise

Name of the trainee:
Name of the Receiving Organisation/Enterprise:
Sector of the Receiving Organisation/Enterprise:
Address of the Receiving Organisation/Enterprise [street, city, country, phone, e-mail address], website:

Start date and end date of traineeship:

from [day/month/year] . to [day/month/year] ..

Traineeship title:

Detailed programme of the traineeship period including tasks carried out by the trainee:

Knowledge, skills (intellectual and practical) and competences acquired (achieved Learning Outcomes):

Evaluation of the trainee:

Date:
Name and signature of the Supervisor at the Receiving Organisation/Enterprise:

GfNA-II-C-Annex IV-I-Erasmus+ HE-2015

Higher Education
Learning
Agreement for
Traineeships

Students name
Academic Year 20/20

GfNA-II-C-Annex IV-I-Erasmus+ HE-2015

Higher Education
Learning
Agreement for
Traineeships

Students name
Academic Year 20/20

1 Nationality: Country to which the person belongs administratively and that issues
the ID card and/or passport.
2 Study cycle: Short cycle (EQF level 5) / Bachelor or equivalent first cycle (EQF level
6) / Master or equivalent second cycle (EQF level 7) / Doctorate or equivalent third
cycle (EQF level 8).
3 Field of education: The ISCED-F 2013 search tool available at
http://ec.europa.eu/education/tools/isced-f_en.htm should be used to find the ISCED
2013 detailed field of education and training that is closest to the subject of the
degree to be awarded to the trainee by the sending institution.
4 Erasmus code: a unique identifier that every higher education institution that has
been awarded with the Erasmus Charter for Higher Education (ECHE) receives. It is
only applicable to higher education institutions located in Programme Countries.
5 Contact person at the sending institution: a person who provides a link for
administrative information and who, depending on the structure of the higher
education institution, may be the departmental coordinator or will work at the
international relations office or equivalent body within the institution.
6 Contact person at the Receiving Organisation: a person who can provide
administrative information within the framework of Erasmus+ traineeships.
7 Mentor: the role of the mentor is to provide support, encouragement and
information to the trainee on the life and experience relative to the enterprise (culture
of the enterprise, informal codes and conducts, etc.). Normally, the mentor should be
a different person than the supervisor.
8 Level of language competence: a description of the European Language Levels

(CEFR) is available at: https://europass.cedefop.europa.eu/en/resources/europeanlanguage-levels-cefr

9 There are three different provisions for traineeships: 1. Traineeships

embedded in the curriculum (counting towards the degree);

2. Voluntary traineeships (not obligatory for the degree);
3. Traineeships for recent graduates.

10 ECTS credits or equivalent: in countries where the "ECTS" system it is not in

place, in particular for institutions located in Partner Countries not participating in the
Bologna process, "ECTS" needs to be replaced in all tables by the name of the
equivalent system that is used and a weblink to an explanation to the system should
be added.

11 Responsible person at the sending institution: this person is responsible for

signing the Learning Agreement, amending it if needed and recognising the credits
and associated learning outcomes on behalf of the responsible academic body as set
out in the Learning Agreement. The name and email of the Responsible person must
be filled in only in case it differs from that of the Contact person mentioned at the top
of the document.
12 Supervisor at the Receiving Organisation: this person is responsible for

signing the Learning Agreement, amending it if needed, supervising the trainee

during the traineeship and signing the Traineeship Certificate. The name and email
of the Supervisor must be filled in only in case it differs from that of the Contact
person mentioned at the top of the document.