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HR Check List

The document lists 34 types of documents required for personnel file documentation, grouped into 7 categories: Recruitment Documents, Candidate Documents, Joining Documents, Induction Documents, Appointment Documents, and Personnel File Documents. It includes application forms, certificates, letters, training records, and other paperwork required for hiring, onboarding, and retaining employees. A status column is provided to track the completion of each required document.

Uploaded by

Digvijay Singh Bisen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as XLSX, PDF, TXT or read online on Scribd
858 views8 pages

HR Check List

The document lists 34 types of documents required for personnel file documentation, grouped into 7 categories: Recruitment Documents, Candidate Documents, Joining Documents, Induction Documents, Appointment Documents, and Personnel File Documents. It includes application forms, certificates, letters, training records, and other paperwork required for hiring, onboarding, and retaining employees. A status column is provided to track the completion of each required document.

Uploaded by

Digvijay Singh Bisen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Sl. No.

Documents
1 Employment Application form
2 Interview Evaluation Sheet
3 Resume
4 Photograph
5 Date Of Birth Certificate
6 Educational Qualification Certificate
7 Professional Qualification Certificate
8 Experience certificates from previous employer
9 Relieving letter from Last employer
10 Joining Report
11 Health Check-Up Sheet
12 Permanent Address Proof
13 PAN Card
14 Previlege Form
15 Credential/background Verification Form
16 Reference Check Sheet
17 Appointment letter
18 Job responsibility sheet
19 Letter of Intent
20 Registration certificates
21 Medical Insurance form
22 ID card
23 LIS permissions

24 Uniform
25 Employee Handbook
26 Induction Training Sheet
27 Induction Assessment
28 EPF Form 2
29 EPF Form 11
30 ESI declaration form
31 Training Record
32 Performance Appraisal Record
33 Access Card
34 Biometric Mapping
35 E-Mail ID

Remarks

Duly signed by the interviewr & assesor


presented by employee at the time of Interview
2 Recent Photographs
Birth certificate issued by govt body or Class 10th Certificate
Class 10th, 12 th, graduation certificate

experience certificate from all previous employers as mentioned at the time of interview in
Application form
Relieiving letter or Resignation acceptance from last employer

Checked and signed by medical officer with medical reports


Ration card, Voter ID card, Driving License, UID

Reference check report from previous employers or Police Verification Report or Both
Signed by employee and employer

copy of Loi if given


Registration certificates of Nurses, Doctors and Technician with appropriate authority

ID card receiving form


LIS permission form duly signed by HR & HOD

Uniform Receiving

Access card to be provided to enter lab/ office premises as per individual employee requirement
Applicable to all employees whether retainer, part time, probationary, trainee, permanent
Applicable to employees on requirement basis as decided by Management

Personnel File Documnetation List


Recruitment Document
Sl. No.

Documents

Employment Application form

Interview Evaluation Sheet

Resume

Photograph

Letter of Intent

Status

Candidate Document
Sl. No.

Documents

Date Of Birth Certificate

Educational Qualification Certificate

Professional Qualification Certificate

Experience certificates from previous employer

Relieving letter from Last employer

Permanent Address Proof

PAN Card

Registration certificates

Status

Joining Document
Sl. No.

Documents

Joining Report

Health Check-Up Sheet

Previlege Form

Credential/background Verification Form

Reference Check Sheet

Medical Insurance form

EPF Form 2

EPF Form 11

ESI declaration form

Status

Induction Document
Sl. No.

Documents

Employee Handbook

Induction Training Sheet

Induction Assessment

Status

Appointment Document
Sl. No.

Documents

Appointment letter

Job Responsibility Sheet

ID card

LIS permissions

Uniform

Access Card

Biometric Mapping

Status

E-Mail ID
Personnel File Document

Sl. No.

Documents

Training Record

Performance Appraisal Record

3
4
5

Status

le Documnetation List

tment Document
Remarks

date Document
Remarks

ing Document
Remarks

ction Document
Remarks

tment Document
Remarks

nel File Document


Remarks

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