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Logging On To The R/3 System

The document provides information about logging into the SAP R/3 system and describes some of the main screen elements: - A client system allows independent enterprises to jointly operate in one system, with each user only able to access data for the client selected during logon. - Users must have a user master record linked to their client in order to log on. A password is also required for logon protection. - The screen contains elements like menus, toolbars, fields and buttons. Help can be accessed using F1 for fields and F4 to restrict value ranges.

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Munawar Sher Muhammad
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68 views4 pages

Logging On To The R/3 System

The document provides information about logging into the SAP R/3 system and describes some of the main screen elements: - A client system allows independent enterprises to jointly operate in one system, with each user only able to access data for the client selected during logon. - Users must have a user master record linked to their client in order to log on. A password is also required for logon protection. - The screen contains elements like menus, toolbars, fields and buttons. Help can be accessed using F1 for fields and F4 to restrict value ranges.

Uploaded by

Munawar Sher Muhammad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Logging on to the R/3 System

User

System

Help

SAP R/3
Log off

New password

Client
User
Password

Language

iwdf4042 OVR

SAP AG 1999

The R/3 System is a client system. The client concept enables the joint operation, in one
system, of several enterprises that are independent of each other in business terms. During each
user session you can only access the data of the client selected during the logon.
A client is, in organizational terms, an independent unit in the R/3 System. Each client has its
own data environment and therefore its own master data and transaction data, assigned user
master records and charts of accounts, and specific customizing parameters.
A user master record linked to the relevant client must be created for users to be able to log on
to the system.
To protect access, a password is required for logon.
The password is hidden as you type (you only see asterisks).
SAP systems are available in several languages. Use the Language input field to select the
logon language for each session.
Multiple logons are always logged in the system beginning with Release 4.6. This is for
security as well as licensing reasons. A warning message appears if the same user attempts to
log on twice or more. This message offers three options:
Continue with current logon and end any other logons in the system

Continue with current logon without ending any other logons in the system (logged in
system)

Terminate current logon

Screen Elements
Command field
Menu

Edit

Favorites

Extras

Menu bar
System

Standard toolbar
Options

Help

Title bar

System function name : Activity

Application toolbar

Input field

Input field

Overview

Tab

1st selection
2nd selection
3rd selection
4th selection

Radio button

Green light; positive


Yellow light; neutral

5th selection
Display

1st selection

Execute

Message

This screen is made


up of various screen
elements. It does not
exist in the system.

Change

2nd selection

3rd selection

Checkboxes

Pushbutton
I42 (1) (400)

iwdf4042

INS

Status bar

SAP AG 1999

Command field: You can use the command field to go to applications directly by entering the
transaction code. You can find the transaction code either in the SAP Easy Access menu tree
(see next slide) or in the relevant application under SystemStatus.
Menu bar: The menus shown here depend on which application you are working in. These
menus contain cascading menu options.
Standard toolbar: The icons in the system function bar are available on all R/3 screens. Any
icons that you cannot use on a particular screen are dimmed. If you leave the cursor on an icon
for a moment, a small flag will appear with the name (or function) of that icon. You will also
see the corresponding function key. The application toolbar shows you which functions are
available in the current application.
Title bar: The title bar displays your current position and activity in the system.
Check boxes: Checkboxes allow you to select several options simultaneously within a group.
Radio buttons: Radio buttons allow you to select one option only.
Status bar: The status bar displays information on the current system status, for example,
warning and error messages.
A tab provides a clearer overview of several information screens.
Options: You can set your font size, list colors, and so on here.

SAP Easy Access - Standard


Menu

Edit

Favorites

Extras

System

Help

SAP Easy Access


Other menu

Create menu

Assign users

Documentation

Favorites
Accounts receivable
Create FD01
Change FD02
Display FD03
Inbox
Accounts payable
SAP standard menu
Office
Logistics
Accounting
Human Resources
PPMDT - Managers Desktop
Personnel management
Time management
Payroll accounting
Training and events
Organizational management
Travel management
Information system
Information Systems
Tools
I42 (1) (400)

iwdf4042

INS

SAP AG 1999

SAP Easy Access is the standard entry screen displayed after logon. Using the menu path
Extras Set starts transaction you can select a transaction of your choice to be the default
entry screen after logon.
You navigate through the system using a compact tree structure that you can adapt to your own
specific requirements. Use the menu path Extras Settings to change your view of the tree
structure. You can use this to display technical names (transaction codes).
You can also create a Favorites list of the transactions, reports, files and Web sites you use
most.
You can add items to your favorites list using the Favorites menu option or by simply dragging
& dropping them with the mouse.

Field Help - F1, F4


Display Customer: Initial Screen

Display Customer: Initial Screen

Display Customer: Initial Screen

F1

Customer

1000

Company code

1000

Becker Berlin

IDES

F4
Restrict Value Range
Restrictions

Help - Display Customer: Initial Screen


Customer account number
A unique key is used to clearly identify the customer
within the SAP system.
Procedure
When creating a customer master record, the user
either enters the account number of the customer or
has the system determine the number when the
record is saved, depending on the type of number
assignment used..

Customer
Company code
Company name
City
Currency
Restrict number to

No restriction

Possible
entries

Hit list

Application help

Technical info

Message

FD03

iwdf4042

INS

SAP AG 1999

Use F1 for help on fields, menus, functions and messages.


F1 help also provides technical information on the relevant field. This includes, for example,
the parameter ID, which you can use to assign values to the field for your user.
Use F4 for information on what values you can enter. You can also access F4 help for a
selected field using the button immediately to the right of that field.

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