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How To Operate Outlook With Shortcuts

The document outlines keyboard shortcuts for common tasks in Outlook 2010 like switching between mail, calendar, contacts, and tasks views, navigating messages and appointments, searching, and printing. Keyboard shortcuts are provided to perform actions like replying, forwarding, deleting emails, creating and responding to meeting requests, and navigating calendar views.

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Sikander Nawaz
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66 views2 pages

How To Operate Outlook With Shortcuts

The document outlines keyboard shortcuts for common tasks in Outlook 2010 like switching between mail, calendar, contacts, and tasks views, navigating messages and appointments, searching, and printing. Keyboard shortcuts are provided to perform actions like replying, forwarding, deleting emails, creating and responding to meeting requests, and navigating calendar views.

Uploaded by

Sikander Nawaz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Outlook 2010 Keyboard Shortcuts

Most Common Shortcuts


Switch to Mail.
Switch to Calendar.
Switch to Contacts.
Switch to Tasks.
Switch to Notes.
Switch to Folder List in Navigation Pane.
Switch to Shortcuts.
Switch to next message (with message open).
Switch to previous message (with message
open).
Move between the Navigation Pane, the main
Outlook window, the Reading Pane, and
the To-Do Bar.
Move between the Outlook window, the
smaller panes in the Navigation Pane,
the Reading Pane, and the sections in the ToDo Bar.
Move between the Outlook window, the
smaller panes in the Navigation Pane,
the Reading Pane, and the sections in the ToDo Bar, and show the access keys in the
Outlook ribbon.
Move around message header lines in
the Navigation Pane or an open message.
Move around within the Navigation Pane.
Go to a different folder.
Go to the Search box.
In the Reading Pane, go to the previous
message.
In the Reading Pane, page down through text.
In the Reading Pane, page up through text.
Collapse or expand a group in the email
message list.
Go back to previous view in main Outlook
window.
Go forward to next view in main Outlook
window.
Select the InfoBar and, if available, show the
menu of commands.

Views
CTRL+1
CTRL+2
CTRL+3
CTRL+4
CTRL+5
CTRL+6
CTRL+7
CTRL+PERIOD
CTRL+COMMA
CTRL+SHIFT+
TAB or
SHIFT+TAB
TAB

F6

CTRL+TAB
Arrow keys
CTRL+Y
F3 or CTRL+E
ALT+UP
ARROW or
ALT+PAGE UP
SPACEBAR
SHIFT+SPACEB
AR
LEFT ARROW
or RIGHT
ARROW
ALT+B or
ALT+LEFT
ARROW
ALT+RIGHT
ARROW
CTRL+SHIFT+
W

Search
Find a message or other item.
Clear the search results.
Expand the search to include All Mail Items, All
Calendar Items, or All Contact Items.
Use Advanced Find.
Create a Search Folder.
Search for text inside an open item.
Find and replace text, symbols, or some
formatting commands. Works in the Reading
Pane on an open item.
Expand search to include items from the
current folder.
Expand search to include subfolders.

CTRL+E
ESC
CTRL+ALT+A
CTRL+SHIFT+F
CTRL+SHIFT+P
F4
CTRL+H
CTRL+ALT+K
CTRL+ALT+Z

Find a message or other item.


Clear the search results.
Expand the search to include All Mail Items, All
Calendar Items, or All Contact Items,
depending on the view that you are in.
Use Advanced Find.
Create a Search Folder.
Search for text inside an open item.
Find and replace text, symbols, or some
formatting commands. Works in the Reading
Pane on an open item.
Expand search to include items from the
current folder.
Expand search to include subfolders.

CTRL+E
ESC
CTRL+ALT+A
CTRL+SHIFT+F
CTRL+SHIFT+P
F4
CTRL+H
CTRL+ALT+K
CTRL+ALT+Z

Mail
Switch to Inbox.
Switch to Outbox.
Check names.
Send.
Reply to a message.
Reply all to a message.
Reply with meeting request.
Forward a message.
Mark a message as not junk.
Display blocked external content (in a
message).
Post to a folder.
Apply Normal style.
Check for new messages.
Go to the previous message.
Go to the next message.
Create a message (when in Mail).
Create a message (from any Outlook view).
Open a received message.
Delete and Ignore a Conversation.
Open the Address Book.
Add a Quick Flag to an unopened message.
Display the Flag for Follow Up dialog box.
Mark as read.
Mark as unread.
Open the Mail Tip in the selected message.
Find or replace.
Find next.
Send.
Print.
Forward.
Forward as attachment.
Show the properties for the selected item.
Create a multimedia message
Create a text message.
Mark for Download.
Clear Mark for Download.

CTRL+SHIFT+I
CTRL+SHIFT+O
CTRL+K
ALT+S
CTRL+R
CTRL+SHIFT+R
CTRL+ALT+R
CTRL+F
CTRL+ ALT+J
CTRL+SHIFT+I
CTRL+ SHIFT+S
CTRL+SHIFT+N
CTRL+M or F9
UP ARROW
DOWN
ARROW
CTRL+N
CTRL+SHIFT+M
CTRL+O
CTRL+DELETE
CTRL+SHIFT+B
INSERT
CTRL+SHIFT+G
CTRL+Q
CTRL+U
CTRL+SHIFT+
W
F4
SHIFT+F4
CTRL+ENTER
CTRL+P
CTRL+F
CTRL+ALT+F
ALT+ENTER
CTRL+SHIFT+U
CTRL+SHIFT+T
CTRL+ALT+M
CTRL+ALT+U

Calendar
Create an appointment (when in Calendar).
Create an appointment (in any Outlook view).
Create a meeting request.
Forward an appointment or meeting.
Reply to a meeting request with a message.
Reply All to a meeting request with a message.
Show 10 days in the calendar.
Show 1 day in the calendar.
Show 2 days in the calendar.
Show 3 days in the calendar.
Show 4 days in the calendar.
Show 5 days in the calendar.
Show 6 days in the calendar.
Show 7 days in the calendar.
Show 8 days in the calendar.
Show 9 days in the calendar.
Go to a date.
Switch to Month view.
Go to the next day.
Go to the next week.
Go to the next month.
Go to the previous day.
Go to the previous week.
Go to the previous month.
Go to the start of the week.
Go to the end of the week.
Switch to Full Week view.

Switch to Work Week view.


Go to previous appointment.

Go to next appointment.

Set up recurrence for an open appointment or


meeting.

CTRL+N
CTRL+SHIFT+A
CTRL+SHIFT+Q
CTRL+F
CTRL+R
CTRL+SHIFT+R
ALT+0
ALT+1
ALT+2
ALT+3
ALT+4
ALT+5
ALT+6
ALT+7
ALT+8
ALT+9
CTRL+G
ALT+= or
CTRL+ALT+4
CTRL+RIGHT
ARROW
ALT+DOWN
ARROW
ALT+PAGE
DOWN
CTRL+LEFT
ARROW
ALT+UP
ARROW
ALT+PAGE UP
ALT+HOME
ALT+END
ALT+MINUS
SIGN or
CTRL+ALT+3
CTRL+ALT+2
CTRL+COMMA
or
CTRL+SHIFT+C
OMMA
CTRL+PERIOD
or
CTRL+SHIFT+P
ERIOD
CTRL+G

Find a contact.
Close a contact.
Send a fax to the selected contact.
Open the Check Address dialog box.
In a contact form, under Internet, display
the E-mail 1 information.
In a contact form, under Internet, display
the E-mail 2 information.
In a contact form, under Internet, display
the E-mail 3 information.

CTRL+SHIFT+D
F3 or CTRL+E
F11
SHIFT+letter
CTRL+A
CTRL+F
CTRL+J
CTRL+N

CTRL+SHIFT+C
CTRL+O
CTRL+SHIFT+L
CTRL+P
F5
CTRL+Y
CTRL+SHIFT+B
CTRL+SHIFT+F
CTRL+SHIFT+P
ERIOD
F11
ESC
CTRL+SHIFT+X
ALT+D
ALT+SHIFT+1
ALT+SHIFT+2
ALT+SHIFT+3

Tasks
Show or hide the To-Do Bar.
Accept a task request.
Decline a task request.
Find a task or other item.
Open the Go to Folder dialog box.
Create a task (when in Tasks).
Create a task (from any Outlook view).
Open selected item.
Print selected item.
Select all items.
Delete selected item.
Forward a task as an attachment.
Create a task request.
Switch between the Navigation
Pane, Tasks list, and To-Do Bar.
Open selected item as a Journal item.
Undo last action.
Flag an item or mark complete.

ALT+F2
ALT+C
ALT+D
CTRL+E
CTRL+Y
CTRL+N
CTRL+SHIFT+K
CTRL+O
CTRL+P
CTRL+A
CTRL+D
CTRL+F
CTRL+SHIFT+A
LT+U
TAB or
SHIFT+TAB
CTRL+J
CTRL+Z
INSERT

Printing
Open Print tab in Backstage view.
To print an item from an open window.

Contacts
Dial a new call.
Find a contact or other item (Search).
Enter a name in the Search Address
Books box.
In the Card or Business Card view of contacts,
go to the first contact that begins with a
specific letter.
Select all contacts.
Create a message that uses the selected
contact as subject.
Create a Journal entry for the selected
contact.
Create a contact (when in Contacts).

Create a contact (from any Outlook view).


Open a contact form that uses the selected
contact.
Create a Contact List.
Print.
Update a list of Contact List members.
Go to a different folder.
Open the Address Book.
Use Advanced Find.
In an open contact, open the next contact
listed.

Open Page Setup from Print Preview.


To select a printer from Print Preview.

To Define Print Styles.

To open Print Options.

ALT+F, and
then press P
ALT+F, press P,
and then press
F and press 1
ALT+S or
ALT+U
ALT+F, press P,
and then press
I
ALT+F, press P,
and then press
L
ALT+F, press P,
and then press
R

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