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Six-Month Original or Promotional Probationary Period: Appendix 7A Template Letter

This document provides a template letter for requesting a three-month extension of an employee's original or promotional probationary period due to an unanticipated change in their program or duty assignment. It notes that if the employee was promoted from another campus, their former unit should be notified that the employee still has return rights. The template letter includes fields for the employee's name and current/proposed new probation end dates, and explains the required details to include about the job change and performance expectations to successfully complete the extended probation.

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Jennifer Vega
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33 views1 page

Six-Month Original or Promotional Probationary Period: Appendix 7A Template Letter

This document provides a template letter for requesting a three-month extension of an employee's original or promotional probationary period due to an unanticipated change in their program or duty assignment. It notes that if the employee was promoted from another campus, their former unit should be notified that the employee still has return rights. The template letter includes fields for the employee's name and current/proposed new probation end dates, and explains the required details to include about the job change and performance expectations to successfully complete the extended probation.

Uploaded by

Jennifer Vega
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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Appendix 7A

Template Letter
Requesting an extension of a six-month original or promotional probationary period under ER-MRS 13.02 (2)
(a) unanticipated change in the program or duty assignment.
NOTE: If the extension is approved, and the employee who is to serve the extended promotional probation was promoted
from another campus employing unit, the HR Representative who requested the extension should inform the former
employing unit HR Rep so the former HR Rep knows the employee still has a right to return to the previous employing unit
for up to another three months if the probation is not successfully completed.
Refer to Chapter 7 Probationary Evaluation Periods for complete information.
DATE:
To: Classified Human Resources Specialist and Employee Relations Coordinator
OHR - Classified Human Resources
From: (Name of HR Representative) (Employing Unit)
Subject: Extension of Probationary Period
This is a request for a three-month extension of (insert Employee Name) probation under ER-MRS 13.02 (2) (a)
Unanticipated change in the program or duty assignment
This employees current probationary end date is (insert date).
The new requested extension date is (insert date three months from above date).
(Insert explanation of the unanticipated change in program or duty assignment and the new duties the employee
will need to accomplish in order to successfully pass the probation.)
Attached is a draft letter from the supervisor to the employee. This letter specifically addresses these points:
a. the specific performance outcome(s) that must be achieved or maintained in order to pass probation
b. strategies the employer will take to improve the employees performance or to provide the employee
the necessary training
c.

a proposed schedule of meetings (preferably weekly or biweekly) to share feedback and expectations
to keep the employee fairly informed of his or her status and progress.

Attachment: 1
CC: (employing unit internal as necessary)

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