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100% found this document useful (2 votes)
2K views37 pagesGuidelines For Final Inspection and Acceptance of DPWH Projects
For Reference
Uploaded by
Ezeah Janelle AtendidoCopyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF or read online on Scribd
/ 37
PS IESE]
eT
| CERTIFIED TRUE COPY
‘Piles,
= SFO]
FT LUTON, Glace Dawes
Pape BE VONSTRUGCTRAN,
Departwent of Public Works and Highways 5
DARDS °
BUREAU OF RESEARCH AND’ ST,
. December 1995 J Ced ff
REPUBLIC OF THE PHILIPPINES
‘NT OF PUBLIC WORKS AND. HIGHWAYS
OFFICE OF THE SECRETARY
MANILA
DEPARTME!
FOREWORD
"HL, aware of the vital head tg implement quality
infrastructure projects ' © Bational economic development
Sen a number of ¢ “eps 10 ensure that only projects
* i accordance with the approved
Sments of the contract are accepted
ey gues 48 the constitution of different
Teams that shall conduct final inspection and acceptance of all
the Central, Regional and District Offices. —
Fis hoped that these Suidelines will be of great help to all concerned.
7
tebe
GREQORIO R Vici,
Secretary
| CERTIELED TRU
RUE Bo |
Lx, ud Poa lon t
~ Du ‘ep fe
[Pao ze = irtsoup
RUCTION i
TABLE OF CONTENTS
TITLE
INTRODUCTION
Part I - FINAL INsPscTION 2...
GENERAL ew ee ee,
Step 1 Checking /Evaluation of all pertinent
Part IT - FINAL ACCEPTANCE .
Annex
Project documents... .. 0... 0
Stap 2 Evaluation/verification of the actual
quelity/quantity of completed wocke
Step 3 Preparation/Submission of Final
Inspection Report... 2... yy
Step 4 Institution of corcective measures on
noted defects/deficiencies ...-.
Step 5 Issuance of Certificate of Project
Completion” . 2,
GENERAL ww vee
Step 1 Checking/Evaluation of all pertinent
Pcoject documents... . 2. ee
Step 2 Inspection/Verification of ihe accuai
PAGE NUMBER
condition of the project and corrective
measures undertaken on noted defects/
deficiencies ... . OS?
Step 3 Recording of findings/obearvacions
on the project... .
Step 4 Monitoring of corrective achions
undertaken as racommended in the
Final Inspection Report .
Step
Stes
Tssuange of Certificate of Acceptance
CERTIFIED TRUE Gopy|
é Efe
[Pad Yer
BUREA,
Preparation of Final Accestance Reports
WW
ie
is
28
20
24
22
wwe
oo 8
2a . INTRODUCTION
Under Department Order No. 52, Series of 1994 as amended by
Department Order No. 61, Series of 1994, the guidelinen for tha
issuance .of the Certificate Completion and Certificate
of Beceptance were prascribed to expedite the final inspection,
Pee peceeetance of DPWH projects. The composition at the
iaspectorats Tean which shell conduct ssid fine) inspection and
acceptance is as follows:
a Bor grrosects undertaken by the Central office ang
Projéct Managemant Offices (PMOs): one QAU member each
from the Bureau of Design, Bureau of Construction,
Bureau of Naintenance and the Bureau of Research and
Ggandards and one representative from the Implementing
Office.
bs For projects undertaken by the Regidnal
representative each fron
Division, Construction
Quality. Control Division
OfFicd one
the Planning and Design
Division, Maintenance Division,
ang ‘the Impleménting ‘Unit.
S+ For Projects undertakem.by ths Distcict offices:
representative .sach: from the
Section, Construction Saction,
Quality Control Section
one
Planning. and Design
Waintenance Section,
and the Implementing Unit.
The Certificate of Completion is
implementing Office after the Inapecta,
pespection of completed DPHH project and after the team thas
found that the project, was satisfactorils completed in accordance
with the plans and specification.
isuued by the Head of the
Pate Team conducted final
The Certificate of Acceptance,
implementing Office after the varranty peciod aed after all .the
Sefects/deficiencies noted in the projects nove been corrected
at the own expense of the Contractor. or to the issuance of
fbe Said Certificate, an Acceptance Report muse be submitted by
‘he Inspectorate Team to the Implementing Office concerned.
however, is issued by the
Considering the importance of the taske
Inspectorate Team, a system for final
of DPWH projects was developed for the
aesiened to the
inspection and acceptance
guidence of all eoncerned.
The succeeding topics describe how a final inspection
should be carried out by the Inspactorste Tose following a
Simplified and . systematic plan of approach in coder to obtain
Precise and accurate findings snd expedite /conpiste inssection. at
the earliest time gassibie. ra
PART ©
FINAL INSPECTION
GENERAL
Projects of differant categories whether small
or
eee oegaedless of project cost. implemented by the
Regional . and District. offices bE the’ -Department
including those undertaken b:
y the Project: Managenent
TaseeeeSrage® Eubsected to Findl ineect, by the
Corie eeeat® jFeaRerior “to the eseg on of a
sesciesSa**,_ Of Completion to ascare nom all works
— Specified in the “contract were done by the
speoieieee any Ae0RMaNce "win the spereeeg pity he
specif ications. .
{| Finsl inspection of Brojsets will be carriedeout
Ul innsdiete:
¥ after completion of
after the Contracton
Project Enginee,
Said request wi
eoncerned
if the project ¢
Central Office/PMO, the
will be indorsed by
to the Bureaus
and Research an.
u Team who shall
the project, But only
has veguested the concerned
© for final inspection of +
jibe forwarded to the head op the
However,
undertaken by the
Faquest for final inspection
She Concerned Implementing Office
O gpesige, Construction, Naintenance i
@ Standards so that an Inspectorate
conduct said inspection can he i
Fogacagn” ganmediately. the contractor guy Cah, BS \
Sompissed. eepsite) inspection” of atttasr te) 22 :
Enebectes pe? SOI@StS Provides the prog eE Ee
inspected is at least S68 comin re, af
Loving ommecsPestion shit? ve carcied-out in the i
U following manner: ~ ~ i
1. Checking/Evaluation of all Pertinent Project *
| Documents.
| / :
“ eR TiE EDS
(TERT TREE Copy)
Ly 7
2 Fisf, |
5 SiMision}
cron | t 2,- Evaluation/Verification of — the
‘ Quality/Quantity of Completed Works.
3s Poaparation/Submission of
fh Report.
4. Institution of Corrective Measures
on Notee
u Defects/Deficiencias.
r 5. Issuance of Certificate of Project Completion. :
u
(| Sree crcrncvevanuation oF ato PERT=Newt PROJECT DOCUMENTS
t
Project documents are vital in the
assessment/inspaction of projects. Thass
reveal ‘the over-all view of what works sh.
what should be accomplished during the
the project. <
conduct, of
documents “WAT
ll be done oe
implementation of
4 It is therefore imperative for the - concerned
implementing office to provide the following documents to
tu the members of the Inspectorate Team prior to the final
inspection of the project to snable them
to evaluate
thoroughly the stability and quality of
the completed
i project itself.
tb
n .
1@ > Approved Contract
tL 2
Aprroved Plans and Specifications
S¥ Approved Change Orders, Variation Orders, Extra
q (rk Orders and Supplemental Agreement
at
ug Approved Final Statement of Work Accomplished .
SP Inspection Reports *
° S€ Quality Control Reports and Materials Test’ Reports
t 7% As-built Plans
u 1.1 Approved Contracts
L tn order to know the background of the project,
the inspector should first review the . asproved
r contract which is the legally executed agrosment
| between the Contractor and the npPwi for the
ce performance of the works coverad by the oiniract. °
In reviewing the contract documents; the inspectors
should give preference on the following:
ah o™ “
i PERTIFIED TDN POO
“ CERTIFIEDTRUE COPY
' “F
i ‘fe bamnacn,
LUTON. engi Be vivistan
: ~ ) 0 BUREAU é* Lins TRUCTION
ee 33
c
a
2 sat forth
the bid with thé cequired quantities and- the
contract price’unit cost for the furnishing of all
labor, materials, equipment, facilities and other
incidentals necessary for the completion of works.
bs Contract Time - the stipulated period of tine
within which the Contractor shall complete the
contract works.
cs Notice of Award of Contract - a written notice
from the OPWH to the successful bidder/tenderer
stating that his bid/tender had been accepted and
that, in accordance with the terms. of* the
Specifications and notice to bicders/tenderers; he
is required to execute the contract and furnish
Satisfactory contract performance bond within the
period specified therain..
@- Notice to Commence/Procesd «© a written notice to
the Contractor of tha date on which he is ta begin
the prosecution of the work for which he
has
contracted.
8. Original Contract Price ~ the total price
originally agreed upon by the Contractor and the
government as payment for the completion of the
entire contract works stipulated in the contract.
f, Special Provisions ~. additions or revisions to
the standard and supplemantal specifications
covering conditions peculiar to an individual
project.
g+ Supplemental Spacifications -
adopted subsequent to. the
Standard Specifications. They
he specifications
publication of the
generally~. involve
substantial changes | in the ~ seproved
spacifications, and shall prevail over the
standard whenever in conflict therewith.
Approved Plans and Specifications ~
Prior to actual field inspection of the wark
completed by. the Contractor, the inspector should
review the Plans and Specifications of the project
stipulated in the contract in ocder
to familiarize
—— OS
CERTIFIED TRUE COPY 3
semen (Tepe
t Foe" Gide DIVISION
© 2 NSTRUCTION with the line:
grades, cross-
ions, dimensions and
Of various items of works
incorporated + The inspector shauld
gheck ‘and verify the conformity of works performed by
the Contractor in accordance %o the requirements or
approved plans and spacificatinns.
Plan dimensions and sp:
cification requirements are:
tobe considered as the target values to “be, strivel
for and complied with. It is the “intent of
specifications that materials and workmanship shalinbe
uniform in character and shalL
prescribed target value.
conform to the
In the event that the inspectors finds the
materials or the finished work in which the materials
are used or ths work performed not in conformity with
the plans.and specifications and have resulted to an
inferior. or unsatisfactory work; such work | on
defective materials shall be removed and replaced . or
otherwise corrected by and at the expanse of the
Contractor.
Approved Change, Orders, Variation Orders, Extra Work
Orders and Suppiemental Agreement
The intent of the approved plans and
specifications is to prescribe a complete work or
improvement which the Contracter shall undertake in
full compliance with the plans, the specifications,
the special srovisions, bid and contract. |The
Contractar can do other additional, extra, special and
incidental works not stipulated in the original» plans
due to differing subsurface or latent physical
conditions at the site and/or unforseen conditions,
adjustment of plans to field conditions which ars not
foreseeable at the time of bidding. Prior to
implementation of such works, tha Contracter should
ask the spproval of the Engineer and the implementing
official to recognize such changes in’ the plans.
Documents for the alterations; additions and
variations made on the ‘original plans shall, he
officiallly” approved afid-shsll peayail in the actual
implementation of “the werk to ‘be done ky | the
Contractor. i >
Tt is important that eu
the. inspectors to have
have transpired on the
performed by the Contr:
of the following
Hh documents be reviewed by
understandings of what
inplementation of works
Buch do:
ae
| CERTIFIED TRUE opr ‘
- Seif rn
a. ,Change Order. -, a written order issued by © the
Engineer to the Contractor which was 6 approved
by .the implementing official during the
prosecution of the contract works directing him to
change or modify specific work within the genera
scope of the contract documents which is
indespensabls in the completion of the praject.
resulting either in the increase in the original
any or all items or. work or in thé
reclasgification of an existing item to another
item provided for inthe original’ contract or
decrease in the quantity of work due to underruns
or deletion or portions or sections of the sroject
or change of plans and specifigations.
Extra Work Order - a writen order issued by the
Engineer and duly approved by the implementing
offical regarding the additional labor; ‘materials,
supplies, facilities and other incidentals
necessary to complete the works but not covered or
called for in the original contract.
&. Supplemental Agreement - & change order and/or
extra work orders to which tha aggregate amount
exceeds 25% of the escalated original contract
price. A supplemental aereement may likewise be
entered into for works immediately beyond the
project limits but are immediately abutting the
project under the same tarms and conditions. as the
original ‘contract,, provided that it does not
exceed 100% of the escalated original contract
price lass the cost of mobilization and provided
further that funds are certified as available, and
subject to approval by the apsrogriate authorities.
Approved Final Statement of Work Accomplished
Me
Before doing the actual inspection/assesement of
che project, the conttactoc's statement of vork
accomplished shall be thorgughiy reviewed by ‘the
inspectors and if necessary they must bring such
document during the actual site insssction to
immediately check/verify, if the quantities of every
items of work, specified thereat are conforming to
the actual accomplished works.
The final statement of work accomplished is the
statement Contractor
tad copy |}
29/06
= ron |
2s TRUCTION i
it
‘2
with the corresponding estimated amount based on the
contract unit cost per items of contract works to
which the Contractor considers himself entitled for
payment.
In the final statement of work the approved
changes/deletion in the guantities should be reflacted
as comparison on the original quantities and amount
the contract and shall duly signed™and. certified
persons cepresenting the< contractor and
implementing office concerned.
Inspection Reports
Prior to final inspection of a completed projects,
there are pre-final inspection reports made by tho
Consultants ané the concerned implementing office
enumerating “the defects/deficiencies noted in the
project including the recommendation tc correct those
defects. Such report should be reviewed and used as
reference +o check the extant of correction made by
the Contractor. It is alas nscessary to ask for the
copies of assessment reports done by the QAU during
regular assessment, if any, . in’ order to
determine/verify if the recosmeaded course of actions
on - the noted defects/deficiences . were already
rectified ‘by the Contractor. Site instructions
including memoranés partaining to tha project
implementation. shali also be raviewad by the
inspectors and on the spot verification shall be done
to determine the compliance of action taken on ‘thes
noted descrepancies “in the project.
Qua:
ty Control Reports And Materials Test Reports
Quality control isan essential factor inthe
Prosecution of projects~-since ‘it assures the
completion of high guality projects and most
Bconomical ‘structure. It fs an important duty of the
inspector or any inspactorate™team to: check/verify
what control had been done in the project during .the
Progress of works. This could be done bP checking
the records of quality control resorts and materiale
test - reports on file during the inssection.
The first step is to check the guality contro}
Program prepared by the Conttactor and approved by the
, CERTIFIED TRUE COPY s
2C-A eis ‘
Pap. aaa oe F
eur Step 2
Project and Materials Engineers
the minimum .tastineg racuiremant.
work have heen complied with.
the status of test and check phe
number of tests in ths a
program have been performed.
co
The
materials test
material
to the standard spec
also exercises visi
reports to a
o
iEications. 7
lance ins chac
reports are correct and authentic
to ascer
3 fore:
ether all
ved
Second step is to check/verify the
ertain
incorporated imto the works ace
he inspe,
The Ehird step is evaluate/c!
of quality contro] assurance prev:
Peoject . Engineer and “Materials
quantities of works
These resorts are
attestation
and works corresvondine to the
conform with the approved plans
As-built Plans
The inspectorate team must
with all the terms of the contr.
have available for continous ra.
as-built plans of the comple.
modification, changes and/or alt,
original plans should be offi
the ascbuilt plan. The finished 1
cross-sections, details and
Modifications, adjustments \and/
on the original pslan to sit
conditions shall be shown on +
guide the inspectors
in the actual
implementation of
EVALUATIONS VERIFICATION OF THE ROT!
OF COMPLETED WORKS
This is the most important
process wherein the safety and
the project itsalr
part of
structural
is assessed and evaluated.
heck the
ated by
Engin
that 4]
quantity
and spec
erence i
ted opr
ration
cially
ines, gr:
pensi
or ahte
to the
be as-bu,
UAL omanT
tain whether
ach item of
Review the summary of
the required
lity control
individual
vhather the
conforming
tors should
ing whether the test
cartificate
the concernad
ec for the
accomplished by the Contractor.
he. materials
accomplished
ifications:
be complately familiar
act documents and
nclading
eject.
wade. in
retisctad ‘in
fades, +
ons of any
rations mada
actual field
it plans to
on what changes hava basn done
the project.
Y/QUAN
3
the inssection
stability of
1 Tr
co
|
[
2.
Phe
eritically
going to inspect.
experience in
have also the ab.
is inspecting.
reguirements for
insgector must be able to look upon and
the particular phase of the
This E
the construction field.
ity to evaluate and analyze what he
The
an inspector
rojact he is
sone “deyree of
He/she ~must
requires
most importalt -and ~necessary
is that he can fully
read, comprehend and interpret the approved contracts,
plans and specifications,
related documents pertaining
Presented is the systematic a!
parameters ta be
and other
highlighting the
consideration.
1) Roads
Items of Works
Parameters
A. Soil.and Soil Aggregates
1. Subgrade
2. Agg. Subbase Course
3. Agg- Base Course
B. Wearing Course
L. Rigid Pavement
2. Flexible Pavement
change and variation ord
ce
o the project.
proach to be undertaken
taken | into
Actual Evaluation/Verification
A.1 Conduct Test Pitting to
determine the following: *
4. material
tion
thickness
Gimensions (quantity)
compaction and density
soil classifica-
Verify in the following
quality tést rc ts
1. quality tests
a- abrasion
b. CBR-
©. grading
a. plasticity
compaction and density
others
ance’ of the
lloving with the approved
plans and specification:
1. length
2. thickness (core boring)
3. width ~
4
ing, weakened plane
j CERTIFIED TRIE
PAD
BuR
Vefea raed, 6
aniston
UCTION
ini
i
i B.2 Conduct cculer inspection to
| check the following:
3
| 2. viding surface’ +
q ‘ ~ -indicate stationing)
t b. potholes ,
test results:
Qual
concrete
tests of cerent,
augregates,
reinforcing steel bars,
asphalt sealant, mixing
water, trial.mixes, beams
and concrete samples
(For'rigid pavement}
Quality tests of asphalt
mix,. density, job-mix
C formula and Marshall
Stability Test >
(For flexible pavement),
if necessary.
B.4 Conduct core boring test ‘to
verify the following:
1. Strength and thickness
te determination for rigid
- pavement
i 2
t
Density, asphalt content
and grading for flexible
Pavement,
CL Structures - C.1 Check compliance of the
following with the approved
io plans and specifications.
1. Box’ cu 4. dimensions
‘ 2. Reinforced Concrete 2. cross sectional dimensions
Culvert Pipes 2. slope and elevations
£ 3. Apron and wingwalle 4. clogging
{ CERTIFIED TRUE COPY: .
, eG carers, Teale
pPa.. “Stn D.
E.
4. Lined canals
5. Others
Side Ditches
Embankment
C.2
nduct séulac in
heck the following:
1. workmanship
2. defects
a. cracks
b. honeycombs
c+ others
Verify in the quality test
results of the following
- Cement, concrete aggregates
and reinforcing steel bars
Check compliance of the
following with the approved
plans and specifications.
L. dimensions
2. compaction
Check compliance of the
following with the approved,
plans and specifications.
+ slope and height
Sizes of stones
By foundation :
Verify* the test results
of the followin:
i- guality test of cement
and fine aggregates
2. mortar miz
B. specific gravity of stones
Conduct ocular inspection to
check the following
i+ workmanship on riprap
2. weepholes
3. proper laying, of stones
4. foundation
i
1
:
ape epreey 3
2.2 Concrete Briage
A. Superstructures
p A.1 Check ‘compliance of the,
t wsfellowing with aperoved’
nq ~ plans and specifications:
u 1. Concrete Girders 1+ length
2. Beans . 2. cross sectional dimensions
q 3. Diaphram 3. thickness
4. Slabs/sidewalks
u .
q A.2 Conduct ocular inspection
to chack the following:
re
1. workmanship
t 2. deflections
J > defects
a. cracks
7 b. honeycombs:*
cs spailing
c a. exposed RSB
- e.' others
n A.3 Verify the quality test
f results of the following:
+ cement* x
concrete aggregates.
RsB
concretevcylinder
~samples
Rupe
B. Substructures ©" "B.t Cheek complianée of the
following with the approved
plans and specifications
7 1. pile 1. length, cross
2. foundations (caissons,
sectional dimensions
footings, atc.)
and thickness, slope
3+ abutments/pier (ballast 2. spacing of piles
walls, wingwalis, + Sizes of stones
go bearing shelf, etc.)
4. riprapping
| B-2 Conduct ocular inspection
“ ‘to check the follawing:
skmanghip
2. deflections
. defects
8. cracks
Ji b. ‘honsyconbs
©. spalling
“1s C. Miscellaneous
1. slope protection
(gabions,
2. weepholes
3. drainage
4. sidewalks
5. kerbs
6. railings
7. parapets
8. guard rails
8. others
2.3 Flood Contre! and Drainage ~~
A. River Wall/Revetsent.
Section
B. Spurdikes
mattresses)
d. exposed RSB
B.3 Verify the quality. test
results of the following:
1. cament
2. concrete aggragates
3. mortar mix
4. RSB ,
5. concrete cylinder
samples
C.1 Check compliance of the
following with the approved
plans and specifications:
1. sizes and dinensions
of gabion wires
and mattresses
2. weepholes/drainage
A.i Check compliance of the
following with the approved
plans and specifications.
2. location and alignment
2. sizes and quality of rocks/
stones
3. mortar
4. slope and height
5. freeboard
6. penetration, roughness,
protection works, sure
footing, berm, weepholes
B.1 Check compliance of the
following with the approved
plans and specifications.
1. location and alignment
2, sizes and quality of
pocks/stones = C. Barthdikes
D. Floodgates
E. Channels ang Canals
F. Riprap and Grouted
G. Dan
Gimensions (length, width,
+ SPacing (distance b
spurdikes)
6. mortar
C-2. Check compliance of the
following with the approved
plans and specifications. ¢
1. width
2. slope
3. elevation
Del Check compliance of the
following with the approved
plans and specifications.
location and alignment
depth/height of freeboard
tepwidth, heicht and span
discharge capacity
outlet. and inles
proteciion-works
E-1 Check compliance of the
following with the approved
plans and specifications.
1. dimensions
2. slope
3. height .
Fei Check the workmanship of
the completed structure.
G.t Check
compliance of the
following with the approved
plans and specifications.
1. width
2. length
3+ elevation
4. slope |
1. location
J 2. alignment/dimensions
|
31 assenbiy of gabions i
‘|
\
2.4 Ports and Harbors '
t A. Causeway Rel Check compliance of the i
1 Following with the approved i
| plans and specifications: i
- 1. dimensions of pavement
2. slope of riprap
Check compliance of the
following with the approved
plans and specifications:
=:
>
}
i 1. quality : .
J 2: Sizes of stones
u ~ hea Conduct ocular inspaction
to check the following:
i 1. workmanship
- 2. deflections
3. defects (cracks, honey
combs, spalling, etc.)
A.4 Verify quality test results
of the following:
. 1. Cement, concrete
aggregate, RSB
concrete samples
i B. Breakwater B.1 Check compliance of the
” following with the approved
plans and specifications:
“ 1. sizes and quality
of stones ~
2. slope and height™
u . 3, mortar
1s Others
1. pile cluster
2. wharf or guay
3. pier deck
4. mouring bit
5. cleats
6. light house
7. piers
2.5 School Building
Earthworks
i. foundation
2. filling
Concrete Works
1. foundation (footing;
wall footings)
2+ beans
3. célumnas
4. floor slab
5. others
Masoncy Works
hollow blocks
1.
2. wall finish
Wood works and Carpentry
1. roof framing
2. window and door jambs
3. doors *
4. air vents
5. ceiling
8. window shutters
(Jalousie blades)
7. others
Check compliance of, the
following with the approved
plans and specifications:
1. dimensions
2. defects
3. quantity
Verify the total volume.
Verify quality tests of—_
cement, concrete aggregates;
mixing watér ~and concrete.
samples. .
Check compliance of the
following with the approved
plans and specifications.
2. dimensions of beams,
column, £léor slab,
ramp, ate.
Check the
workmanship
overall
Verify test results of
concrete hollow blocks~
Check the alignment ana
overall workmanship.
Check the dimensions of
the items involved.
Check the werkmanship.
oo °
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Le
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1
2.
vQwares, Electrical
a Plumbing
intings/Miscelianeous
Water Supply
vel I
Wells
a+ Water Quality/
Quantity
b. Depth
c- Drainage
Spring
a, Water Quality
b. Materials Used
c. Elevation of Source
a. Installation
faucets
vel IT
Water Quality
Depth of Trench
Et
Fe
Check the quantity and
durability of the items
involved.
Check the followin
1. workmanship
2. surface color, texture
and finish
3. durability
Check the following:
Potability/ bacterivlogic
analyses
Reqiirenents per approved
program of works
proper slope
workmanship
Potability/bactericlagical
analyses
Requirements per plans
and specifications
Gravitational flow
to the service area
Requirements ‘per plans and
specifications and against
the as-built plan
Check the following.
Patabilitybecteriological
analyses
Requirements per plans and
specifications and against
the as-built Plans c
TEP 3
PREPARATION/SUBMISSION OF FINAL INSPECTION REPORT
The results of the inspection are not of great
value unless they can be properly recorded and then
conveyad to the implementing unit. Thus, a report
becomes a vital part of the inspection process. It
is, therefore, essential that a written report be,
prepared by the inspectors who, after all, are the.
actual observers of the conditions of the completed
projects.
The contents “of the ceport. shall include the
nemorandun/letter,. background information contalWing
the salient features of the prgject, fihdings,
recommendations and .the appendix which may include
photographs, calculations, reduced plans, chart, test
reports and other related documents, if nedsssary.
The salient features of the project should show.
the category of the project, location, manner of
implementation, contract amount/appropriation, name of
contractor, date the project started/completed,
percent accomplishment, slippage and other information
related to project which may prove useful.
The most indicative aspect of the findings is the
quality of the completed works. It reflects not only
the quality of materials used but likewise the overall
workamanship applied in ths project.
Each pages of the report should have the initial
(s)/signature(s) of 211 ths members of the
Inspectorate Team to attest for the authenticity of
the document. Ths report shall include a provision
that the Certificate of Fina) Inspection shall be
issued only until after all the defects/deficiencies
have been corrected by the contractor, if there are
any adverse findings in the project.
The sample of a report format containing / project
information, findings, recommendations and annexes
which can be used in the, project inspection/assessment
is shown in Annex es }
17
RR co
Mmm
STEP 4
STEP 5
INSTITUTION OF CORRECTIVE MEASURES ON NOTED DEFECTS/
DEFICIENCIES
Any . defective works, attributed to poor
workmanship, use of substandard materials, improper
construction method, among others found by the
inspectors during the conduct of joint final
inspection shall be removed and replaced immediately
to conform with the specifications, or shall be
corrected or rectified in ‘an acceptable
manner
approved by the Engineer.
During the process of correcting the noted
defects/deficienciss, ‘the Projact Engineer of the
Implementing Office and the-Consultant, if any should
monitor the activity to assure compliance to plans and
specifications. | Photographs should be takan before,
uring and after correction .to substantiate such
corrective actions undertaken by the Contractor.
The Contractor shall submit to the Head ‘of. the
implomenting office, a report of corrective measures
undertaken of the noted defects/deficiencies togather
with supporting photographs duly certified by the
Consultant, if any and the concerned. Project/Rasident
Engineers. Said reports and photographs will be
indorsed to the same Inspectorate Team together with a
vequest for re-inspection of the project for
verification/evaluation of the corrections undertaken
by the Contractor as to the compliance to the
recommended actions.
The Inspectorate Tsam shall submit a report to the
Head of the implementing office certifying that the
noted defscts/deficiencies in thea project was
rectified. by- the: Contractor in accordance. to the
recommended corrections, hovever, if the team is not
satisfied with such corrections, appropriate
recommendations shall be given. The Head of the”
implementing shall withhold the Tgsuance of the
gertificate of completion until such time that the
Contractor has comply tothe recommended measures.
TSSNANCE OF CERTIFICATE OF PROJECT COMPLETION
The certificate of completion shall be issuad hy
the Head of the Implementing Office upon the
reeu
CERTIFIED TRUE GOP ¥
in. og
bE the Contractor, the recommendation of the Project
Engineer, and submission of the Final
Report. the Inspectorate T
project has been found to be sa
in accordan with plans end
contract. Please cefer to
format of
Inspection
am stating that the
sfactorily completed
standard
Annex "B
ertificsts of completion.
The certificate of completion issued to the
Contractor, with respect to the works and ‘thd veriod
of warranty of the works. shall commence from the: date
of such certificate.
STIRIEDTRUE COPY! 19
Vtpeamunn? aly
ol FLOW CHART OF FIR
FOR
[Contractor requests
final inspection
Implementing
6
jconpletion of the project.
‘ween
Th
Trp Tewentin
aa resentative
BS ‘Henber) |
|BOC Representative: _!
ab" Reane)
Iniorses resents
contractor Yavthe four {3
‘Office!
of the’
jotit tinal inspestion
praject pursuant
Departrant Orders Hp. $2.8
Bi, botn series of 1994.)
ty
cme The
[intormésegrainater, with
the Consultant ne: ‘tiaal
inspection of project.
Twplenenting, Off ice!
Ly OD Representative ——____. _.
CERTITIER TRH
r
BOM, Representative] -
Gab Menton) |
Simian
nplenenting OFF ice
|__ Representative
DOCUMENTATION
fpeconenrazs on]
|
|
ACTUAL: INS
ISSUANCE OF
OF PROJECT
Ei
TION
fae
STHON
% Checking/evaiuation of the following
Project documents,
approved Contracts
Afproved Change tripe dartaften
Gnderes Sete honk Onder ane Sup
YenentSt ‘Agreenen te
~ Approved Final Statement of Hark
eeowol ished
~ Tngeeetion Reports. (Punch List of
aefests/derictencies>
~ WalEEg Ginerol Eeports_ ang wate-
rials
~ Re bul? Plan
®* Ocular inspection
~ Checking cowpliance of materials
‘yal ty’ and quantity pep approved
plang, and! specif ications
cking workmanship: .
= Verification per as built ylan 4
‘The report shall Contain findious
and corresponding recommendations.
‘% ‘The report shall be subaitted to, the
iaplementing office diay signed py
the Inspectorate Tear.
implenenting Office shall requir
ontractor to, insti tute corres
Scures onthe noted derests/
eneies 35 pen peoormendation
Tnspectonate Team.
cate of project conyle tion
Shall be issued by the Head of he
ertercawles’ have fren carreeted at!
Sontrartor’s Gun expense _ corrective
PART IT
FINAL ACCEPTANCE ~
GENERAL
Inherent in every contract project ig the right
of the owner to examine the completed work whether
fhe terms of the agreement have pean complied with,
and the most crucial stage. of checking the
structural safety and integrity of the completed
projects is carried out thru "acceptance
inspection". This last phase of inspection ic
undertaken immediately after the expiration of the
warranty period, but only after the Contractor
had
requested “the concerned Implementing’ Office ‘for
inspection for final acceptance. .
xe atten therefore imperative for - the
Inspectorate Team te conduct thorough evaluation of
the project taking'into consideration the
previous
assessment conducted and remadial
measures + of
actions undertaken by the Contractor. on
fhe Roted defects/deficiencies, if there is any.
The Team should likewise check the extent of defects
that have occurred during the warranty period’ and
find out whether such defects have -bean rectified
prior to acceptance. . This should be done in order
to ensure that only projects conforming to. the
established standards cet forth by the DPW! shall be
accepted, considering ‘that the DPWH will be
responsible for theic maintenance after the issuance
of the Certificate of Acceptance.
The final acceptance shall be carricd
the following manner:
out in
1. Checking/@valuation of
Pertinent Project
Documents.
cEPTIFCEDTRUE COPY!
“cgpoarnaon Gd “Jag /y! “
on GF Oo 7 eesti
usp Ts, r 2. Inspection/Verification of the Actual
i Condition of the Project and Corrective
Measures Undertaken on Noted
. Defacts/Deficiencies.
Recording of Findings/Observations ‘on the
Project. ’
4. Monitoring of Corgactive Actions Undertaken
as Recommended in- the Final Inepection *
4 Report.
d 5. Preparation of
al Acceptance Report.
6. Issuance of Certificate of Acceptance.
STEP I CHECKING/EVALUATION OF PERTINENT PROJECT DOCUMENTS
} The inspection for the final acceptance of 6
project can only be done after. the completion of the
one-year - maintenance period as stated in the
certificate of completion issued by the Head of the
Implementing Office. If possible the - Inspectorate
Tean who conducted the inspection for final completion
should also be the same Team which shall carry-out the
r final acceptance since they are already familiar with
i the background of the project itself. However, if
* another Team will be directed to conduct the
4 inspection’ for. final acceptance it is necessary
for them to check and evaluate the impontant project
documents as stated in the Step 1 of Part 1\td-enable
them to familiarize the project bettar.
In addition to the'pertinent wraject documents
to be checked and reviewed by.the Inspectorate Team
@uring the conduct of the final acceptance, the
| Final Inspaction Report Submitted by -the Inspectorate
Team shall be reviewed, to check if there is a punch
list of defects/deficiencies noted requiring
corrections by the Contractor. The said . inspection
‘ report will serve as a guide to the new inspectors to
verify if the recommended course of actions on any
7 works found unsatisfactory are corrected/rectified by
the Contractor in acceptable manner. Photographs
= taken during the implementation for any corrections
undertaken in the project shall also be furmished to
the Inspectorate Team for evaluation and verification
of corrective measures done in the project.
3 7
{ CERTIFIED TRUE eopy!
aa THE
PROJECT AND CORRECTIVE MEASURES UNDERTAKEN ON NOTED
DEFECTS /DEFTCIENCT
Tm conducting the final insp
of @ project, the prinary activity te he considered by
the members of the Inspactorate Team is ta
check/verify if. the Contractor has satisfactorily
maintain the proj during the one-year maintenance,
period. The inspectors should conduct 2 thore
ocular inspection of the completed project to eheck
the overall workmanship of the whole structure and
find out whether failuces or damages occur in the
project which could be attributed to poor “design.
f improper materials quality control implementation,
t improper methods of construction and other factors,
The overall physical condition of the structure should
be checked to determine whether
