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Resignation Letter by Employee, Employer Acceptance

The employer accepts the employee's resignation effective immediately and provides forms for the employee to sign acknowledging return of company property and allowing for continued medical benefits, while also releasing the employer from any claims. The document provides guidance for employers on handling employee resignations, including having release forms prepared, immediately terminating access and changing codes, and getting returned property as soon as possible to ensure a smooth transition.

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Anne Macaraig
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1K views3 pages

Resignation Letter by Employee, Employer Acceptance

The employer accepts the employee's resignation effective immediately and provides forms for the employee to sign acknowledging return of company property and allowing for continued medical benefits, while also releasing the employer from any claims. The document provides guidance for employers on handling employee resignations, including having release forms prepared, immediately terminating access and changing codes, and getting returned property as soon as possible to ensure a smooth transition.

Uploaded by

Anne Macaraig
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as RTF, PDF, TXT or read online on Scribd
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Resignation Letter by Employee, Employer Acceptance

Date:

Dear ________________:

We accept your resign from the Company effective today, with regret. We appreciate
your generous offer to continue to work for up to two additional weeks, but believe it is in
everyones best interests to accept your resignation effective today.

Please turn over your keys and other Company property today before leaving. We
appreciate your willingness to answer any questions we may have in the near future by
phone or email. When you have turned over all Company property, please have your
supervisor sign the acknowledgment below.

We will instruct payroll to make this your last day of work with regard to all pay and
benefit issues. If you wish to take advantage of our legal requirements to keep you on
our medical plan for such period of time, please indicate that below so we can make the
proper arrangements for our mutual protection.

We also appreciate your signing the Employee Final Release so that we have all of your
paperwork in order.

Our thanks for your good work,

With best regards,

____________________________ ___________________
Authorized Employee of Company Acknowledgment that all Property
Returned, by Authorized Supervisor

I wish to exert my legal right to continue receiving Medical Benefits, and pay for them
accordingly, until I give the Company further notice that I no longer want to take
advantage of this legal right of mine.

__________________
Employee,

Enc. Employee Final Release form.

cc Payroll Department
Resignation Letter by Employee, Employer Acceptance
Review List

This review list is provided to inform you about this document in question and assist you
in its preparation. Orderly resignations are extremely important for both Employer and
Employee. Employer should take the opportunity to get this signed release from the
Employee, including the Employee Final Release form also appearing in the
Employment form area.

All supervisors should be prepared for how to conduct themselves when receiving
resignation notice, orally or in writing, so they execute Company policy appropriately. In
the simplest mechanical terms, you should have a set of documents prepared for this
contingency: This letter plus the Employee Release Form is generally sufficient; the
health plan continuation is a matter of formality and sending new bills to the Employee. It
is our business experience that immediate termination is better than letting the
Employee linger on premises. Most turnover work can be accomplished effectively in an
hour or two. If you feel the need to have longer notice, then write that into the
Agreement.

Resignations are complicated for employers because the employee determines the time,
not the employer, and the employer has a multiple set of objectives to accomplish to
make the transition effective. Usually, first and foremost is the goal getting all important
work product in progress into the hands of remaining employees. Good employees
almost always want to be sure this happens. If this is a not so good or troublesome
employee, then you should make your first goal to get the Employee Final Release
signed and let the chips fall where they will on the first goal for good employees. It is
worthwhile to push hard for this signoff so you avoid trouble down the road. A modest
financial payment might just turn the tide, and the Agreement provides for that.

My experience has been extremely good in this regard because I have always pushed
for an amicable but firm approach to resignation and termination. Pressure to sign the
Final Employee Release form has prevented any litigation from occurring. Several
lawyers, over the years, have called to complain about their clients, and our former
employees, being forced to sign this document. However, they couldnt get over the
voluntary and standard request for signature so all let it go. Whew!

The final goal should be to get the return of all Company property immediately. This is
usually problematic for off site equipment. Just do the best you can in this regard. If
they have equipment at home, first get the sign off on these documents and then direct
them to go home immediately and bring everything back. If you create an immediate
sense of urgency, you will stand the best chance of getting everything back.

1. Make multiple copies of the Employee Final Release form and


Acceptance of Employee Resignation Letter.

2. Get the key or keys back in the initial resignation conversation by the
Employee.

3. Change all access codes as soon as possible without insulting or inciting


the resigning Employee.
4. Get the Employee off the premises as soon as possible without insulting
or inciting the resigning Employee.

5. If possible, arrange for a going away event at a convenient time and place
prior to the Employee leaving (this should be part of your normal termination
package).

6. Consider this activity the most important priority of the day it occurs. If
you give it immediate precedence, the event will go off better than otherwise and
you will vastly reduce any lingering byproduct. In addition, your other
Employees will also be put on notice as to the procedure and prepared for if
they eventually resignand will not feel singled out, and so on and so on.

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