TOWN OF

BRIGHTON
TOWN OF
CHILI
TOWN OF
CLARKSON
TOWN OF
GATES
TOWN OF
GREECE
TOWN OF
HAMLIN
TOWN OF
HENRIETTA
TOWN OF
IRONDEQUOIT
TOWN OF
MENDON
TOWN OF
OGDEN
TOWN OF
PARMA
TOWN OF
PENFIELD
TOWN OF
PERINTON
TOWN OF
PITTSFORD
TOWN OF
RIGA
TOWN OF
RUSH
TOWN OF
SWEDEN
TOWN OF
WEBSTER
TOWN OF
WHEATLAND
VILLAGE OF
BROCKPORT
VILLAGE OF
CHURCHVILLE

Monroe County TOWN/VILLAGE OF

EAST ROCHESTER
VILLAGE OF
FAIRPORT

Shared Services VILLAGE OF

HILTON
VILLAGE OF

Plan
HONEOYE FALLS
VILLAGE OF
PITTSFORD
VILLAGE OF
SCOTTSVILLE
VILLAGE OF
SPENCERPORT
VILLAGE OF
WEBSTER
Created In Conjunction With Monroe Countys CITY OF
Municipalities And School Districts ROCHESTER
 August 1, 2017

Honorable Anthony Daniele

President
Monroe County Legislature
410 County Office Building
Rochester, New York 14614

Dear President Daniele and Honorable Legislators,

This year as part of the 2017-18 New York State budget, Governor Cuomo signed New Yorks
County-Wide Shared Services Initiative act. This law mandated that the County Executive from
each county convene a panel of local officials to seek ways to save property taxpayer dollars by
sharing or consolidating services. The law mandated that the panel be comprised of all city,
town and village executives and allowed for others to participate upon invitation.

In Monroe County, shared services and intermunicipal consolidation of services which save
taxpayers dollars is not new. We have identified ways to share services and save taxpayers
dollars for at least as far back as 1898 when the Monroe County assumed the Civil Service
Administration for other governmental entities. Our Monroe County Crime Lab and 911 Center
are stellar examples of shared services being delivering efficiently throughout our region.
Numerous intermunicipal agreements and programs have resulted in millions of dollars saved
by taxpayers and are ongoing. They are included in the panel report.

I am pleased that city, town and village leaders as well as school district leaders convened as the
Monroe County Shared Services Panel. The Panel met and worked diligently in the creation of
the Monroe County Shared Services Plan. I thank all the participating Shared Services Panel
members from the 19 towns, 10 villages, the City of Rochester and school districts across
Monroe County for their hard work, diligence and recommendations that are included in the
proposed plan.

Attached is Monroe Countys proposed County-Wide Shared Services Initiative plan. Pursuant
to the timeline set in the law, three public hearings will be scheduled and the plan must be
approved by the Shared Services Panel and certified by September 15, 2017. We are submitting
the Plan to this Honorable Body for review.

Sincerely,

Cheryl Dinolfo
Monroe County Executive

CD/kam
110 County Office Building 39 West Main Street Rochester, New York 14614
(585) 753-1000 fax: (585) 753-1014 www.monroecounty.gov e-mail: [email protected]
 Mandates
In the 2017 Monroe County Budget, mandated expenses comprised a staggering 85% of the
nearly $1.2 billion budget. However, through County Executive Dinolfos top-to-bottom review
of all County departments, the County increased efficiencies and renewed its commitment to
effectively managing its limited resources. This 2017 Budget streamlined operations, saved
taxpayer dollars and made County government more efficient, sustainable and accountable.

The mandate challenge faced

by Monroe County is the same
with every county, town, village
and city in the State of New
York. Mandates from Albany
and Washington continue to
hamper the ability of local
municipalities to bring about
property tax relief for local
taxpayers.

For example, new mandates

imposed by Albany surrounding
indigent defense will cost
Monroe County taxpayers over
$3 million in the first year. This
includes the cost of hiring 40
attorneys and 10 support staff along with associated space and infrastructure needs.

Even more costly are the impacts of Raise the Age legislation that increases the age of
criminal responsibility from 16 to 18. This legislation will cost approximately $21 million to
Monroe County taxpayers in the first year alone and is expected to cost $14 million annually
going forward. This includes capital costs to expand the Monroe County Childrens Detention
Center (CDC) and operational costs to add new beds at the CDC, new contracts for outside
vendors to provide family counseling and added probation monitoring costs. These new
examples are illustrative of state programs without funding for counties.

While this shared services plan is intended by New York State government to provide property
tax relief for our residents, these two new mandates not only consume all of the savings but
also add to the tax burden of local taxpayers.

Currently, for every single dollar Monroe County spends, Albany and Washington have already
spent $0.85. We need meaningful mandate reform at the state and federal level because local
property taxpayers are paying the price of mandates year after year without relief in sight.

Monroe County Shared Services Plan Page 2

 August 1, 2017

Pursuant to Part BBB of Chapter 59 of the Laws of New York State, 2017, and relying solely on the
information provided to the undersigned by the members or their duly designated representatives of the
Monroe County Shared Services Panel, I, Cheryl L. Dinolfo, hereby certify that the savings identified by
the Monroe County Shared Services Panel member municipalities in this Monroe County Shared
Services Tax Savings Plan, should initiatives contained herein be fully implemented by Panel
participants in the local fiscal year beginning in 2018, are accurate to the best of my knowledge. I
hereby further certify that I have made no independent analysis to determine if the information provided
by the members or their representatives of the Monroe County Shared Services Panel is in fact
accurate.

______________________________________
Cheryl L. Dinolfo
Monroe County Executive

Monroe County Shared Services Plan Page 3

 Existing Shared Services

1. Human Resources - Civil Service Administration

Consolidated Service - County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
Services provided to all 68 jurisdictions within the County (except the City of Rochester)
includes all towns, villages, school districts, fire districts, libraries, MCC, and the Water
Authority. The commission oversees the Civil Service function for all branches of local
government in Monroe County, except for those under the Rochester Municipal Civil
Service Commission. This consolidated service allows smaller municipalities and school
districts to avoid millions of dollars in personnel expenses and provides consistent
interpretations of Civil Service Law.

Amount of Savings:
2018 - $2,640,000 2019 - $2,640,000

2. Transportation - Snow and Ice Control on County

Roads
Consolidated Service / Operational Efficiency - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The Monroe County Department of Transportation has provided snow and ice removal
services on County Roads dating back to the 1930s. The department enters into
municipal agreements with each town for the provision of snow and ice removal
services. This agreement avoids duplication of towns driving over county roads with
plows up to get to town roads, and vice-versa if the county were involved. These
agreements provide a high level of service to county roads because the local
municipalities are in a better geographic position to service the roadways.

Amount of Savings:
2018 - $3,056,834 2019 - $3,056,834

Monroe County Shared Services Plan Page 4

3. Centralized Library System
Shared Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & 20 member libraries in Monroe County

Summary:
Monroe County funds the central library in the amount of $6,620,000 while the 20
member libraries contribute an additional $1,131,138. The central library enhances
services provided by the member libraries by increasing access to information,
providing labor intensive library operations, sharing resources and managing and
providing information technology hardware, software, and support. If there were no
central library, the total cost for operating all member libraries would be approximately
$13 million.

Amount of Savings:
2018 - $5,248,862 2019 - $5,248,862

4. Public Safety 9-1-1 - Single PSAP & CAD System for

Countywide Dispatch
Consolidated Service / Operational Efficiency - Submitted by County of Monroe

Participating Municipalities:
Monroe County, 13 Police Departments, 39 Fire Service Agencies, and 32 Medical
Service Agencies

Summary:
Monroe County in partnership with the City of Rochester maintains a single Public
Safety Answering Point (PSAP) with dispatch throughout the County and one CAD
system for all agencies. The 911 Center began in the 1980s as a way to consolidate
services. The Center has grown and now serves 84 different public safety agencies.
Redundant call answering and dispatch centers have been eliminated. The public
benefits from a seamless emergency system and significant cost savings.

Amount of Savings:
2018 - $950,000 2019 - $950,000

Monroe County Shared Services Plan Page 5

5. Monroe County Energy Aggregate/Procurement
Shared Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County, RCSD, Town of Brighton, Town of Chili, Town of Gates, Town of
Greece, Town of Hamlin, Town of Irondequoit, Town of Ogden, Town of Perinton, Town
of Riga, Town of Webster, Town of Wheatland, Village of Churchville, Village of East
Rochester, Village of Fairport, Village of Pittsford, & Village of Scottsville.

Summary:
In 1999, Monroe County was approved as an ESCo (Energy Services Company) by the
NYS Public Service Commission, which allows the County to purchase and resell
electricity and natural gas on the wholesale market. More than 20 municipalities and
special districts have joined this collaborative and in doing so, electric and natural gas
loads are aggregated and bid as a whole. The annual dollar amount fluctuates due to
commodity prices and usage; however, the total program is approximately $25 million
annually with the savings averaging between 7-8%.

Amount of Savings:
2018 - $2,192,854 2019 - $2,192,854

6. Public Safety Training Facility - Centralized Police

Academy Training
Consolidated Service / Operational Efficiency - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The Public Safety Training Facility is a partnership between the City of Rochester,
Monroe County, and Monroe Community College to provide consistent training to all
Police, Fire and EMS responders. All police training is paid for by the County. Fire and
EMS training is provided to county agencies outside the City. Beyond the cost of
training, the partnership funds building operations and training equipment. Police
records management is provided to all County police agencies in the facility.

Amount of Savings:
2018 - $800,000 2019 - $800,000

Monroe County Shared Services Plan Page 6

7. Monroe County Stormwater Coalition
Consolidated Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
Monroe County, City of Rochester, and most Towns and Villages within the County are
required to implement a stormwater management program to comply with federal and
state regulations. The program is composed of six minimum control measures: public
education, public participation, control of illicit discharges, erosion control at
construction sites, post-construction stormwater treatment and pollution prevention at
municipal facilities. By participating in the Stormwater Coalition, all 29 municipal
members are able to comply with the federal stormwater regulations and improve water
quality in a cost-effective manner. The Stormwater Coalition implements a wide range of
projects and programs including: public education; training for municipal employees and
land development community; demonstrations of practices that reduce polluted runoff
from developed land; technical assistance with permits and erosion control;
investigations of stormwater outfalls for indicators of illegal discharges; assessments of
municipal facilities for opportunities to prevent pollution; and a Stormwater Master Plan
for Monroe County to identify needed infrastructure.

Amount of Savings:
2018 - $1,560,000 2019 - $1,560,000

8. Sheriff - Agreement with City of Rochester Re:

Unarraigned Inmates
Shared Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & City of Rochester

Summary:
The City of Rochester does not have its own detention facility to hold individuals
arrested or otherwise detained by their Police Department. Monroe County provides
these services for the City at the County Jail. Since 2002, this sharing of services has
been provided through an Intermunicipal Agreement between the City and County.

Amount of Savings:
2018 - $916,115 2019 - $916,115

Monroe County Shared Services Plan Page 7

9. Public Safety Crime Lab - Analysis Services to All
Agencies
Shared Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & neighboring counties

Summary:
The Monroe County Crime Lab provides analysis services for all agencies within
Monroe and surrounding Counties - including reporting/testimony. The lab also performs
pre-submission case triage meetings with law enforcement agencies to reduce the
submission of non-critical items and to expedite case analysis. A new state of the art
facility was built in 2011 and serves as a regional forensic laboratory for Monroe
County, the City of Rochester and the seven surrounding counties, equaling a combined
population of over 1.1 million people. The Crime Lab provides superior scientific
analysis for law enforcement and public safety agencies. Due to the expenses of
operating a forensic laboratory, a regional approach was favored and has allowed
surrounding municipalities and agencies to utilize the services of a top-rate forensic
laboratory.

Amount of Savings:
2018 - $413,333 2019 - $413,333

10. Board of Elections Services

Consolidated Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The Board of Elections conducts all National, State, County, City and Town elections in
Monroe County. Elections now require compliance with extensive federal laws and
regulations. The Board of Elections provides machines, support and relevant materials
to Villages, School Districts, Fire Districts, Union Districts, Water Districts, and other
organizations both private and public. It currently maintains official election records on
430,659 voters and directs all aspects of voter registration, redistricting and
administration of elections.

Amount of Savings:
2018 - $2,500,000 2019 - $2,500,000

Monroe County Shared Services Plan Page 8

11. Public Safety Fire Bureau - Countywide Special
Operations Units and Fire/EMS Training
Consolidated Service / Operational Efficiency - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The Mutual Aid Fire Bureau trains over 3,000 firefighters and officers in the 37 town,
village and suburban fire districts outside the City of Rochester. The Fire Bureau
Special Operations Unit has expertise in specialized teams (HazMat, Swift Water, Rope,
Trench, Confined Space, Structural Collapse, MCSO SWAT, Bomb, etc.). A Specialized
Operations Paramedic Team was also developed to provide support to the specialized
law enforcement and fire teams. The Fire Bureau fosters a cooperative culture and has
been deployed to various places, providing expertise to any jurisdiction impacted by a
disaster that needs assistance mitigating or managing an event.

Amount of Savings:
2018 - $3,500,000 2019 - $3,500,000

12. Office of Emergency Management - Mitigation

Planning and Training to Municipalities
Consolidated Service / Operational Efficiency - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The Office of Emergency Management creates a pre-Disaster Mitigation Plan that is a
community wide plan encompassing all the towns, villages and cities. OEM also assists
municipalities by providing planning assistance including NIMS (National Incident
Management System) training and coordination. Direction and coordination are
provided in mitigation, assessment, response and recovery for emergencies. The
Emergency Operations Facility (through OEM) is the central planning facility for
emergencies and disasters. Public Officials Workshops are provided to train and certify
officials.

Amount of Savings:
2018 - $3,000,000 2019 - $3,000,000

Monroe County Shared Services Plan Page 9

13. RPTS - Assessments, Tax Bills, Tax Maps
Consolidated Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The County hosts the Real Property Services Information System and provides access
and support to town assessors. The County processes and prints assessments and tax
rolls along with tax bills for all the towns and school districts, with exception of the City
of Rochester. The County also prepares and maintains all tax maps countywide, scans
and sends data to NYS Tax & Finance. The county maintains all the administration
processes that are needed for Assessors software program. This includes, but is not
limited to: agricultural value updating, aged exemption limit updating, and Star
exemption updating.

Amount of Savings:
2018 - $584,000 2019 - $584,000

14. Sheriff - (Services Provided to All Municipalities):

SWAT, Scuba, Hazardous Device Services, Crime
Scene Technicians & Investigators, Arson
Investigators, School District Emergency Traffic Unit,
DWI Enforcement, Marine & Park Security
Shared Service - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
The Tactical Unit includes SWAT, SCUBA and Hazardous Device Services through
specially trained deputies from throughout the Sheriffs Office are called upon for their
expertise in this unit. The funding only reflects the cost of supplies and materials. The
Sheriffs Traffic Enforcement Unit directs the county effort to reduce occurrence,
frequency and severity of traffic accidents by identifying high-risk locations, intensified
patrol and enforcement activities and evaluation of impact of these efforts. Marine and
Park security programs include Staff patrolling parks, enforcing laws and maintaining
peace and order. In addition to investigating crimes reported to the Sheriffs Office, the
Criminal Investigation Section provides local police departments, upon request,
specialized investigative services. Historically, the Sheriffs office has provided special
police and investigative services to all municipalities in the County in a cooperative
manner in many areas including tactical, traffic enforcement, special services and
criminal investigation.

Amount of Savings:
2018 - $3,400,000 2019 - $3,400,000

Monroe County Shared Services Plan Page 10

15. Shared Sewer Truck
Shared Service - Submitted by Town of Sweden

Participating Municipalities:
Town of Sweden & Village of Brockport

Summary:
The Town of Sweden and Village of Brockport share a sewer truck. This shared service
arrangement dates back to 1995.

Amount of Savings:
2018 - $12,500 2019 - $12,500

16. Shared Dog Control (Personnel, Facility and Truck)

Shared Service - Submitted by Town of Sweden

Participating Municipalities:
Town of Sweden & Town of Clarkson

Summary:
The Town of Sweden and the Town of Clarkson share dog control personnel, facilities
and trucks. This shared service arrangement dates back to 1995.

Amount of Savings:
2018 - $46,300 2019 - $46,300

17. Shared Salt Storage Facility

Shared Service - Submitted by Town of Sweden

Participating Municipalities:
Town of Sweden & College at Brockport

Summary:
The Town of Sweden and the College at Brockport have a shared salt storage facility.
This arrangement dates back to 1997.

Amount of Savings:
2018 - $2,000 2019 - $2,000

Monroe County Shared Services Plan Page 11

18. Shared Community Center
Shared Service - Submitted by Town of Sweden

Participating Municipalities:
Town of Sweden & Town of Clarkson

Summary:
The Town of Sweden and the Town of Clarkson have a shared Community Center and
Recreation Department. This shared service arrangement dates back to 2002.

Amount of Savings:
2018 - $537,600 2019 - $537,600

19. Shared Dog Control Facility

Shared Service - Submitted by Town of Sweden

Participating Municipalities:
Town of Sweden & Town of Ogden

Summary:
The Town of Sweden and the Town of Ogden have a shared dog control Facility. This
shared service arrangement dates back to 2004.

Amount of Savings:
2018 - $5,000 2019 - $5,000

20. Shared Street Sweeper

Cooperation Agreement - Submitted by Town of Sweden

Participating Municipalities:
Towns of Sweden, Parma, Clarkson, & Hamlin

Summary:
The Town of Sweden, Town of Clarkson, Town of Hamlin, and Town of Parma have a
shared street sweeper. This shared service arrangement dates back to 2009.

Amount of Savings:
2018 - $37,000 2019 - $37,000

Monroe County Shared Services Plan Page 12

21. Shared Salt and Ice Agreement
Operational Efficiency/ Shared Service - Submitted by Village of East Rochester

Participating Municipalities:
Village of East Rochester & East Rochester Union Free School District

Summary:
The Village of East Rochester entered into a salt and ice agreement with East
Rochester Union Free School District that includes equipment sharing. This has been
ongoing since 2000.

Amount of Savings:
2018 - $3,000 2019 - $3,000

22. Workers Comp Self-Insurance Collaborative

Operational Efficiency/ Cooperation Agreement - Submitted by Village of East
Rochester

Participating Municipalities:
Village of East Rochester, Town of Parma, & 17 municipalities

Summary:
The Village of East Rochester is a founding member of a collaborative agreement
between 17 municipalities for self-insured Workers Comp. The Town of Parma
entered into this program to manage and control the Towns workers compensation
program. To date, Parma has received $256,265 in refunds from this program. The
Village of Fairport has experienced a 20% reduction in premiums in addition to
$503,641 in refunds based on cost containment.

Amount of Savings:
2018 - $155,769 2019 - $155,769

23. Shared Parking Lease Agreement

Operational Efficiency/ Shared Service - Submitted by Village of East Rochester

Participating Municipalities:
Village of East Rochester & BOCES #1

Summary:
Cooperative agreement between the Village of East Rochester and BOCES #1 for
parking.

Amount of Savings:
2018 - $3,000 2019 - $3,000

Monroe County Shared Services Plan Page 13

24. Wastewater Treatment Service Consolidation
Shared Service - Submitted by Village of Spencerport

Participating Municipalities:
Village of Spencerport & Monroe County

Summary:
Spencerport Wastewater treatment operation was shut down in 2009. The operation
was taken over by Monroe County.

Amount of Savings:
2018 - $260,000 2019 - $260,000

25. Fire Protection Service

Shared Services - Submitted by Town of Brighton

Participating Municipalities:
Town of Brighton & West Brighton Fire Protection District

Summary:
Prior to Aug 1, 2012, fire protection services in the West Brighton Fire Protection District
were provided by a mix of part-time paid firefighters, a contract with a volunteer fire
company (West Brighton Fire Department) and a mutual aid contract with the City of
Rochester. The Town conducted a fire study with MMA Consulting Group and
determined that a more robust and dedicated fire protection service was necessary. To
achieve this, the Town Board entered into an agreement with the City of Rochester on
August 1, 2012 to provide 24/7 full-time fire protection service in the West Brighton Fire
Protection District. This shared service action resulted not only in annual savings to
district residents versus the prior system, but also provides better fire service.

Amount of Savings:
2018 - $45,000 2019 - $45,000

Monroe County Shared Services Plan Page 14

26. Intermunicipal Agreement Between Town of Riga and
Village of Churchville for Dog Control Services
Shared Service - Submitted by Town of Chili

Participating Municipalities:
Towns of Chili, Riga & Village of Churchville

Summary:
The Town of Chili has an Intermunicipal Agreement with the Town of Riga and Village of
Churchville for dog control services. The agreement was signed effective January 1,
2014. The Town of Chili provides dog control services to neighboring towns, thus
providing cost savings.

Amount of Savings:
2018 - $2,500 2019 - $2,500

27. Shared Fire Marshal Responsibilities

Shared Service - Submitted by Town of Gates

Participating Municipalities:
Town of Gates & Gates Chili FD

Summary:
Fire Marshal responsibilities are shared by Gates Chili Fire Department and Town of
Gates.

Amount of Savings:
2018 - $64,993 2019 - $64,993

28. Sharing of Fueling Station Between Town of Gates &

Gates Chili School District
Shared Service - Submitted by Town of Gates

Participating Municipalities:
Town of Gates & Gates Chili School District

Summary:
Instead of replacing the fueling station at Town Hall, the Town uses the Gates Chili
School District fueling station.

Amount of Savings:
2018 - $9,247 2019 - $9,247

Monroe County Shared Services Plan Page 15

29. Sharing of Police Officer with Gates School District as
a Resource Officer
Shared Service - Submitted by Town of Gates

Participating Municipalities:
Town of Gates & Gates Chili School District

Summary:
Town of Gates is sharing a Police Officer with the Gates Chili School District as a
Resource Officer.

Amount of Savings:
2018 - $37,947 2019 - $37,947

30. Shared ICAT - Production Services

Shared Service - Submitted by Town of Irondequoit

Participating Municipalities:
Towns of Irondequoit & Penfield

Summary:
The Town of Irondequoit has an informal agreement with the Town of Penfield for
production services. The Towns share production equipment thus reducing the cost for
both municipalities as equipment does not need to be purchased or leased. The Town
of Penfield owns a production mobile trailer which the Town of Irondequoit utilizes
annually.

Amount of Savings:
2018 - $15,000 2019 - $15,000

31. Irondequoit - Public Safety - Safety Services

Shared Services - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit & Monroe County

Summary:
The Town of Irondequoit collaborates with the Monroe County Office of Probation and
Community Corrections, Irondequoit Special Police, and Irondequoit school crossing
guards to provide public safety services. Monroe County Probation provides safety
services at the local theater which are valued at approximately $3,000 annually.

Amount of Savings:
2018 - $3,500 2019 - $4,000

Monroe County Shared Services Plan Page 16

32. Irondequoit - Public Safety - Monroe County Fire
Bureau Investigative Services
Shared Services - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit

Summary:
The Monroe County Fire Bureau Investigative Services conducts investigations into fires
in the Town of Irondequoit. This has resulted in a reduction of approximately 90 staff
hours annually.

Amount of Savings:
2018 - $7,800 2019 - $8,000

33. Irondequoit - Public Safety - Monroe Crime Analysis

Center
Shared Services - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit

Summary:
The Monroe Crime Analysis Center (MCAC) assists the Town of Irondequoit with crime
activity research and analyzing criminal investigations.

Amount of Savings:
2018 - $3,900 2019 - $4,000

34. Irondequoit - Sewer-Lasalle Sewer District Creation

Shared Services - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit

Summary:
In 2014, the Town of Irondequoit entered into an agreement with the Town of Penfield
for sewer services for a portion of Irondequoit residents. The Town of Penfield owns,
operates and maintains the sewers in the LaSalle Sewer District. If this agreement was
not made, Irondequoit would have needed to construct a pump station including sewer
and force main cleanouts and laterals. The estimated construction cost was $500,000.

Amount of Savings:
2018 - $24,830 2019 - $24,830

Monroe County Shared Services Plan Page 17

35. Fuel Depot - Fuel Purchases (Spencerport CSD)
Operational Efficiency/ Shared Service - Submitted by Town of Ogden

Participating Municipalities:
Town of Ogden & Spencerport CSD

Summary:
At the end of 2013, the Town of Ogden received notice from the current fuel vendor that
the Town would no longer be able to utilize their fuel depot and purchase gasoline. One
option for the Town was to build a fuel depot of their own. The estimated cost of building
a fuel depot was in excess of $200,000 which would require, at a minimum at 20-year
serial bond (with principal and interest payments as well as ongoing maintenance costs
estimated at a minimum of $5,850 per year). The Spencerport Central School District
was approached and an agreement was reached for the Town to use the School
Districts fuel depot and purchase gasoline from the District. This eliminated the need for
any debt service and continued on-site maintenance. Also eliminated is the need for any
ongoing regulatory and compliance monitoring and record keeping. This direct savings
of staff time is estimated to be at least one hour per day.

Amount of Savings:
2018 - $19,375 2019 - $19,725

36. Cooperative Agreement - Shared Salt Facility

Cooperation Agreement - Submitted by Town of Parma

Participating Municipalities:
Town of Parma, Village of Hilton, Hilton CS, & Hilton Parma FD

Summary:
In 2013, all four entities worked together to build one structure without any state aid to
save the taxpayers in all jurisdictions. Taxpayer money was also saved by utilizing
employees from the Village of Hilton and Town of Parma to demolish the old building
and conduct site work. The initial savings was over $200,000. The Project will have a
positive environmental impact by reducing salt run off to the storm sewer.

Amount of Savings:
2018 - $8,400 2019 - $8,400

Monroe County Shared Services Plan Page 18

37. Agreement Between Town of Rush and Rush Fire
District for Purchase of Fuel
Operational Efficiency/ Shared Service - Submitted by Town of Rush

Participating Municipalities:
Town of Rush & Rush FD

Summary:
Beginning in 2012, a Memorandum of Understanding was signed by the Town of Rush
and Rush Fire District to supply and sell fuel purchased under New York State Office of
General Services contract.

Amount of Savings:
2018 - $2,000 2019 - $2,000

38. Shared Equipment Purchase of a Crack Fill Barrel

Pump
Shared Service - Submitted by Town of Rush

Participating Municipalities:
Towns of Rush, Parma, Wheatland & Hamlin

Summary:
In 2014, the Town of Rush, Town of Parma, Town of Wheatland and Town of Hamlin
jointly purchased and will continue to utilize a crack fill barrel pump.

Amount of Savings:
2018 - $3,000 2019 - $3,000

39. Cable Access Collaboration

Operational Efficiency/ Shared Service - Submitted by Village of East Rochester

Participating Municipalities:
Village of East Rochester, Fairport & Town of Pittsford

Summary:
Since 2013, the Village of East Rochester, Town of Pittsford, and Village of Fairport
have collaborated for cable access.

Amount of Savings:
2018 $16,000 2019 - $16,000

Monroe County Shared Services Plan Page 19

40. Shared Legal Services for Tax Assessment Cases
Operational Efficiency/ Shared Service - Submitted by Village of East Rochester

Participating Municipalities:
Village of East Rochester, East Rochester Union Free School District

Summary:
Since 2014, the Village of East Rochester and East Rochester Union Free School
District have shared legal services for tax assessment cases.

Amount of Savings:
2018 - $3,000 2019 - $3,000

41. Village Tree Maintenance

Cooperative Agreement - Submitted by Village of Fairport

Participating Municipalities:
Village of Fairport and City of Rochester

Summary:
The Village of Fairport entered into an Intermunicipal Agreement with the City of
Rochester for the application of a chemical treatment to Village owned ash trees. The
application must be done every three years by trained staff. The agreement with the
City of Rochester is less costly than hiring a landscape company.

Amount of Savings:
2018 - $- 2019 - $2,000

42. Joint Youth Recreation Program - Summer Recreation

Operational Efficiency/ Shared Service - Submitted by Village of Honeoye Falls

Participating Municipalities:
Village of Honeoye Falls, Town of Mendon, Town/Village of Lima, HF-L School District

Summary:
In 2013, the Village of Honeoye Falls completed an initiative to become more efficient in
its delivery of summer recreation program by having the School District run the program
instead of the Village and Town. The Village worked with the Town of Mendon, the
Town and Village of Lima and the Honeoye Falls Lima School District to develop a
Summer Recreation Program run entirely by the school district with financial
contributions from the Towns and Villages.

Amount of Savings:
2018 - $20,000 2019 - $20,000

Monroe County Shared Services Plan Page 20

43. Shared Services Code Enforcement Personnel
Operational Efficiency/ Shared Service - Submitted by Village of Honeoye Falls

Participating Municipalities:
Village of Honeoye Falls, Town/Village of Lima

Summary:
In 2013, the Village of Honeoye Falls enacted a shared services agreement with the
Town and Village of Lima to share a full-time Code Enforcement Officer (CEO) between
the three (3) entities. Each one of the municipalities was employing a full-time CEO and
the small work load on each made this inefficient. Each participant saw the opportunity
of sharing one (1) full-time person between the three (3) municipalities as a way of
reducing costs and becoming more efficient through payroll/benefits.

Amount of Savings:
2018 - $27,000 2019 - $28,000

44. Shared Service and Equipment Contract

Shared Services - Submitted by Village of Scottsville

Participating Municipalities:
Village of Scottsville and Henrietta FD

Summary:
The Village of Scottsville is allowed to use Henrietta Fire Departments Training Tower
at no cost. This saves the Village the costs associated with building a training facility
and the annual and periodic costs related to the upkeep of the facility. Building costs
are estimated at $250,000. The building costs are spread out over 5 years with an
interest rate of 1.5%.

Amount of Savings:
2018 - $71,000 2019 - $107,750

45. Cooperative Agreement - Village of Spencerport

Provides Snow Plow Services for Spencerport Fire
District
Operational Efficiency/ Shared Service - Submitted by Village of Spencerport

Participating Municipalities:
Village of Spencerport, Spencerport FD

Summary:
The Village of Scottsville has entered into an Intermunicipal Agreement with the
Spencerport Fire District for snow removal services.

Amount of Savings:
2018 - $2,000 2019 - $2,000

Monroe County Shared Services Plan Page 21

46. Agreement with Town - General
Shared Services - Submitted by Village of Webster

Participating Municipalities:
Village of Webster Town of Webster

Summary:
The Village of Webster signed a new, five-year, agreement with the Town of Webster in
2014. This agreement allows the Village and Town to share equipment and labor in an
ongoing manner. The most notable saving to the Village is during the yearly road
maintenance activities. The Village is able to save approximately 50% of the trucking
cost by utilizing the agreement. Each year this equates to $6,000-$8,000 in savings.
The Village will continue to use this agreement to save money. These savings can be
leveraged into accelerated road maintenance activities which in itself will result in
additional long term savings.

Amount of Savings:
2018 - $6,000 2019 - $6,000

47. WCCED - Webster Community Coalition for Economic

Development
Shared Services - Submitted by Village of Webster

Participating Municipalities:
Village of Webster, Town of Webster, & Webster CSD

Summary:
In 2014, the Village of Webster utilized the services of the Executive Director of the
WCCED to write a grant application for Federal Funding Assistance for a Transportation
Enhancement Project. The Grant application was successful and resulted in the Village
receiving over $811,000 towards a project to total just over $1,000,000. The grant
writing services alone would have cost the Village $8,000.

Amount of Savings:
2018 - $8,000 2019 - $8,000

Monroe County Shared Services Plan Page 22

48. RPTS - Countywide Purchase of Pictometry Data and
Software Licenses
Consolidated Services - Submitted by County of Monroe

Participating Municipalities:
Monroe County & other municipalities

Summary:
Monroe County entered into a contract with Pictometry for Countywide aerial
photographs (oblique & orthogonal) and software to manage the electronic style data
and distance calculation. Pictometry data is shared with town assessors, police and fire,
and public works that would otherwise have to contract separately.

Amount of Savings:
2018 - $890,000 2019 - $600,000

49. Town of Hamlin Provides Dog Control and Kenneling

Services for Various Towns
Operational Efficiency/ Shared Service - Submitted by Town of Hamlin

Participating Municipalities:
Towns of Hamlin, Gates, Parma, Chili, Riga & Village of Churchville

Summary:
The Town of Hamlin provides kenneling service and dog surrender services for the
Town of Gates, Town of Parma, Town of Chili, Town of Riga and Village of Churchville,
eliminating the need for contractual services to private kennels. The Town of Hamlin
also provides dog control coverage for the Town of Parma for Dog Control Services,
should officers be unavailable.

Amount of Savings:
2018 - $10,000 2019 - $10,000

50. Recreation - Playgrounds

Shared Service - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit

Summary:
The Town of Irondequoit utilizes school buildings within the East Irondequoit School
District for youth recreation programs. The Town does not pay for the use of the
buildings and estimates the annual savings to be $5,380, which is the amount the Town
pays annually to the West Irondequoit School District for the same services.

Amount of Savings:
2018 - $5,380 2019 - $5,380
Monroe County Shared Services Plan Page 23
51. Irondequoit Fire Districts Provide Services to the
Town at No Charge
Shared Service - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit & Irondequoit FD

Summary:
Irondequoit fire districts provide services to the Town of Irondequoit at no charge. The
services provided by these agencies include being on stand by at various town
sponsored events.

Amount of Savings:
2018 - $5,320 2019 - $5,320

52. Cooperative Agreement for Distribution of Town

Recreational Guide
Operational Efficiency/ Cooperation Agreement - Submitted by Town of Irondequoit

Participating Municipalities:
Town of Irondequoit

Summary:
In 2014, the Town of Irondequoit transitioned to utilizing Messenger Posts permit to
mail activity guides to residents who previously registered for programs. Also, activity
guides are now distributed in the Irondequoit schools in lieu of a town wide mailing.
These changes have resulted in a savings of $5,680 annually of postage costs.

Amount of Savings:
2018 - $5,680 2019 - $5,680

53. Brush Chipper Purchase

Operational Efficiency/ Shared Service - Submitted by Town of Riga

Participating Municipalities:
Town of Riga & Village of Churchville

Summary:
In 2014, the Town of Riga and Village of Churchville entered into an Intermunicipal
Agreement to purchase and maintain a brush chipper to be used by both parties. By
sharing this equipment, residents will not need to pay for two machines.

Amount of Savings:
2018 - $2,500 2019 - $2,500

Monroe County Shared Services Plan Page 24

54. Athletic Field Aeration, Over-Seeding, & Fertilization
Operational Efficiency/ Shared Service - Submitted by Town of Riga

Participating Municipalities:
Town of Riga & Churchville CSD

Summary:
In 2014, the Town of Riga and the Churchville-Chili School District traded services. The
school provided labor and equipment to aerate, over-seed and fertilize the towns
athletic fields. In exchange for this, the town provided labor and equipment to the school
to expand a parking area. By sharing this equipment and labor, residents did not need
to pay for these services and the entities did not need to purchase additional equipment
or services.

Amount of Savings:
2018 - $4,000 2019 - $4,000

55. Parking Lot Striping

Operational Efficiency/ Shared Service - Submitted by Town of Riga

Participating Municipalities:
Town of Riga, Churchville CSD

Summary:
In 2014, the Town of Riga and the Churchville-Chili School District traded services. The
school provided labor and equipment to paint lines on town owned parking lots. In
exchange for this, the Town provided labor and equipment to the school to expand a
parking area. By sharing this equipment and labor residents did not need to pay for
these services and the entities did not need to purchase additional equipment or
services.

Amount of Savings:
2018 - $2,000 2019 - $2,000

Monroe County Shared Services Plan Page 25

56. Dog Control
Operational Efficiency/ Shared Service - Submitted by Town of Riga

Participating Municipalities:
Town of Riga, Town of Chili

Summary:
In 2014, the Town of Riga and Town of Chili entered into an Intermunicipal Agreement
for dog control services. A multi-year agreement was approved to allow the Town of
Chili to respond to and provide dog control Services for residents of the Town of Riga.
The Town of Riga has eliminated one part-time position of Dog Control Officer.

Amount of Savings:
2018 - $10,000 2019 - $10,000

57. Court Security for Webster Justice Courts

Operational Efficiency/ Shared Service - Submitted by Town of Webster

Participating Municipalities:
Town of Webster & Village of Webster

Summary:
In 2015, the Webster Special Police, under agreement with the Town and Village of
Webster, participated in a volunteer effort providing court security for the Webster
Justice Courts from four to eight hours every week.

Amount of Savings:
2018 - $51,000 2019 - $53,000

58. Municipal Insurance Savings Through Public

Employer Risk Management Association (PERMA)
Operational Efficiency/ Shared Service - Submitted by Town of Webster

Participating Municipalities:
Town of Webster & other municipalities

Summary:
In 2015, the Town of Webster entered into the PERMA Workmans Compensatory
Insurance pool with premium savings that are greater than the Municipal Insurance
Pool.

Amount of Savings:
2018 - $200,000 2019 - $200,000

Monroe County Shared Services Plan Page 26

59. Sharing Equipment and Manpower
Operational Efficiency/ Shared Service - Submitted by Town of Webster

Participating Municipalities:
Town of Webster & Village of Webster

Summary:
In 2014, the Town of Webster entered into an agreement with the Village of Webster to
use their Flush Truck on a weekly basis during the summer months to flush sewer lines
within the Town of Webster.

Amount of Savings:
2018 - $12,000 2019 - $14,000

60. Shared Equipment - Sewer Camera

Operational Efficiency/ Cooperation Agreement - Submitted by Village of Spencerport

Participating Municipalities:
Villages of Spencerport, Hilton, & Brockport

Summary:
A sewer camera was purchased and is maintained jointly by the Village of Spencerport,
Village of Hilton and Village of Brockport to avoid individual purchases. Each
organization saves 2/3 of the original cost, and 2/3 of the maintenance and repair costs
associated with the camera.

Amount of Savings:
2018 - $1,053 2019 - $1,053

61. Cooperative Agreement - Cost Sharing for Fueling

Station in Spencerport
Operational Efficiency/ Cooperation Agreement - Submitted by Village of Spencerport

Participating Municipalities:
Village of Spencerport, Spencerport FD, Gates Vol. Amb., Ogden PD

Summary:
The Village of Spencerport maintains and tracks gas and diesel fueling stations, and
provides fuel to other organizations at $.10 over purchase cost. This provides revenue
to the Village of Spencerport and low cost fuel supplies to Spencerport Fire Department,
Gates Volunteer Ambulance and Ogden Police Department.

Amount of Savings:
2018 - $550 2019 - $550

Monroe County Shared Services Plan Page 27

62. Office Space for Monroe County Clerk/DMV Services
Shared Service Submitted by the Town of Greece

Participating Municipalies:
Town of Greece, Monroe County

Summary:
Each Thursday, the Town of Greece provides free office space in its Town Clerks
Office to the County Clerk free of charge to provide on the road Clerk service to
County residents.

Amount of Savings:
2018 - $1,500 2019 - $1,500

Monroe County Shared Services Plan Page 28

 New Proposed Shared Services

1. Combining Village and Town Courts

Shared Service - Submitted by the Village of Fairport and the Town of Perinton

Participating Municipalities:
Village of Fairport and the Town of Perinton

Summary:
Cases currently heard by the Fairport Village Court would be handled by the Town of
Perinton. There would no longer be expenses associated with the Fairport Village
Court. The annual amount of savings will be approximately $70,000.

Amount of Savings:
2018 - $70,000 2019 - $70,000

2. Shared Assessment Services

Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The Citys Bureau of Assessments possesses a considerable level of expertise and
capability related to property assessment. The City can offer assessment services to
other municipalities such as: property inspection and appraisal; clerical assistance;
valuation support for the Board of Assessment Review; and assessment management
consulting for towns through an intermunicipal agreement that could be mutually
beneficial financially and result in overall savings.

Amount of Savings:
2018 - TBD 2019 TBD

3. Grass Mowing
Shared Service - Submitted by Village of Honeoye Falls and the Town of Mendon

Participating Municipalities:
Village of Honeoye Falls and the Town of Mendon

Summary:
Because the Town Hall is situated in the Village, village employees mow the grass.

Amount of Savings:
2018 - $938 2019 - $938

Monroe County Shared Services Plan Page 29

4. Plowing Handicappped Parking Spaces
Shared Service - Submitted by Village of Honeoye Falls and the Town of Mendon

Participating Municipalities:
Village of Honeoye Falls and the Town of Mendon

Summary:
Because the Town Hall is situated in the Village, village employees plow the
handicapped parking spaces.

Amount of Savings:
2018 - $250 2019 - $250

5. Sidewalk Snow Removal at the Mendon Library

Shared Service - Submitted by Village of Honeoye Falls and the Town of Mendon

Participating Municipalities:
Village of Honeoye Falls and the Town of Mendon

Summary:
Because the Library is situated in the Village, village employees clear snow from the
sidewalk at the Mendon Library

Amount of Savings:
2018 - $875 2019 - $875

6. Provide Water Spicket Access to Village Employees

Shared Service - Submitted by Village of Honeoye Falls and the Town of Mendon

Participating Municipalities:
Village of Honeoye Falls and the Town of Mendon

Summary:
The Town Hall is located in the Village and provides village employees with access to
water for village plantings which saves the time and expense of transporting water.

Amount of Savings:
2018 - $445 2019 - $445

Monroe County Shared Services Plan Page 30

7. Accepting Village Brush at the Town Highway
Department
Shared Service - Submitted by Village of Honeoye Falls and the Town of Mendon

Participating Municipalities:
Village of Honeoye Falls and the Town of Mendon

Summary:
Trimmings and branches removed in the Village are brought to the Town Highway
Department where they are repurposed. This avoids costly removal of the debris.

Amount of Savings:
2018 - $5,000 2019 - $5,000

8. Consolidation of Fire Dispatch Operations

Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
Monroe County and the City of Rochester maintain a single Public Safety Answering
Point (PSAP) with dispatch throughout the County. Incorporating dispatch operations for
several outstanding fire districts into the 911 Center would eliminate redundant dispatch
operations.

Amount of Savings:
2018 - TBD 2019 TBD

9. Utilizing Town Dispatchers for Winter Callouts

Shared Service - Submitted by Village of Honeoye Falls and the Town of Mendon

Participating Municipalities:
Village of Honeoye Falls and the Town of Mendon

Summary:
During the winter, Town employees handle winter callout for the Town as well as the
Village. This allows the Village to not utilize its own employees in this endeavor.

Amount of Savings:
2018 - $15,000 2019 - $15,000

Monroe County Shared Services Plan Page 31

10. Consolidating Sewer Districts in the Town of Ogden
Shared Service - Submitted by Town Of Ogden and the Ogden Sewer District

Participating Municipalities:
Town of Ogden and Ogden Sewer Districts

Summary:
Several sewer districts in the Town of Ogden will be consolidated into one. This
reduces administrative costs related to administering two separate sewer districts. This
will also reduce the total number of special districts in the Town.

Amount of Savings:
2018 - $8,000 2019 - $8,000

11. Consolidating Lighting Districts in the Town of Ogden

Shared Service - Submitted by Town Of Ogden and the Ogden Lighting District

Participating Municipalities:
Town of Ogden and Ogden Lighting Districts

Summary:
There are currently six lighting districts within the Town of Ogden. The Town will
consolidate all lighting districts into one. This reduces administrative costs related to
having six separate lighting districts.

Amount of Savings:
2018 - $8,000 2019 - $8,000

12. Shared Building Code Enforcement Services

Shared Service - Submitted by Town Of Ogden and the Village of Spencerport

Participating Municipalities:
Town of Ogden and Village of Spencerport

Summary:
The Village and Town contract annually for the Town to provide Building Code
Enforcement services to the Village.

Amount of Savings:
2018 - $35,000 2019 - $35,000

Monroe County Shared Services Plan Page 32

13. IT Services Contract
Shared Service - Submitted by Town Of Ogden and Monroe 2 Orleans BOCES

Participating Municipalities:
Town of Ogden and Monroe 2 Orleans BOCES
Summary:
The Town contracts annually with BOCES to provide IT support. The savings
represents the cost required to have a Town employee perform this service.

Amount of Savings:
2018 - $29,750 2019 - $31,000

14. Shared Telephony Services

Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The City, County, and RCSD share a common telephone platform (Mitel) and have
implemented IP Based telephone service (SIP) enabling flexibility across organizations.
The opportunity exists to combine the separate systems into one shared system. City,
County and RCSD have direct firewall protected network connections between each
other. Little additional network buildout would be required. Core phone servers used
by each organization can be clustered to form a single managed solution capable of
supporting all of the phones for the City, County and RCSD (Up to 65K
phones/devices). Redundancy / Survivability could be shared between the organizations
reducing the need and cost for each organization to support multiple supply points.

Amount of Savings:
2018 - TBD 2019 - TBD

Monroe County Shared Services Plan Page 33

15. Shared Contract Compliance Function for Public
Works Projects
Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
Municipalities are required to ensure that Labor Law Article 8 and Article 9 requirements
are met by public works contractors. Both the City and County have separate contract
compliance functions. A shared compliance unit could use common software and
shared staff since all compliance review efforts are the same across all
municipalities. Additional municipalities could participate in the future. Savings would
come from licensing common software and staffing efficiencies.

Amount of Savings:
2018 - TBD 2019 TBD

16. Consolidated Library Services

Shared Service - Submitted by Town Of Sweden, Clarkson, and the Village of Brockport

Participating Municipalities:
Town of Sweden, Clarkson, and the Village of Brockport

Summary:
All three municipalities have shared a central library since 1998. This agreement is
renewed annually and the savings represent the cost requred if each municipality
constructed and operated its own library.

Amount of Savings:
2018 - $537,600 2019 - $537,600

17. Medical Insurance Consortium

Shared Service - Submitted by Multiple Municipalities

Participating Municipalities:
Multiple municipalities

Summary:
The Finger Lakes Municipal Health Insurance Trust (FLMHIT) is a consortium of local
governments created to reduce medical insurance costs through pooling risk and buying
power. There are clearly significant savings versus the current stand-alone medical
insurance coverage where premiums are based solely upon individual town experience.

Amount of Savings:
2018 - $1,382,656 2019 $1,382,656

Monroe County Shared Services Plan Page 34

18. Security Awareness Training
Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The City of Rochester is looking for security awareness training for over 3,000
employees. The City is interested in collaborating with the county and/or state to use a
shared platform for the training and tracking of individuals who have completed the
training. This training could also be extended to additional municipalities.

Amount of Savings:
2018 - TBD 2019 - TBD

19. DOT Summer Work Program

Cooperation Agreement - Submitted by Monroe County

Participating Municipalities:
Monroe County & multiple municipalities

Summary:
On an annual basis, the Monroe County Department of Transportation enters into
municipal agreements with each town for the pavement resurfacing, mowing,
maintenance and dead animal pickup on County roads. This agreement avoids
duplication as the towns already maintain their roads already and are in a much better
geographical position to service the County roads located in and near their operations.

Amount of Savings:
2018 - $ 2,705,064 2019 - $2,705,064

Monroe County Shared Services Plan Page 35

20. Shared Use of the Citys PlowTrax Application
Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The City of Rochester uses a web-based snowplow tracking application called PlowTrax
to track the progress of plows during snow events giving residents the ability to see
what streets have been plowed and enabling managers to make real-time adjustments
to routes as necessary. The City could make the application available to town and
village highway departments, which would need to purchase and install Sprint GeoTab
GPS in their vehicles.

Amount of Savings:
2018 - TBD 2019 TBD

21. Backup Data Storage Disaster Recovery

Shared Service - Submitted by Monroe County

Participating Municipalities:
Monroe County, Erie County

Summary:
Each county will provide back-up data storage for the opposite county. This will ensure
data is not lost in the event of a disaster. The amount represents what this service
would cost each county otherwise.

Amount of Savings:
2018 - $50,000 2019 - $50,000

Monroe County Shared Services Plan Page 36

22. Dissolution of Monroe Security & Safety Systems
Local Development Corporation and Consolidation of
Operations into Monroe County
Consolidation - Submitted by Monroe County

Participating Municipalities:
Monroe County

Summary:
Monroe Security & Safety Systems LDC was a discretely presented component unit of
Monroe County, established to provide certain public safety and related security
services to the County. The LDC was dissolved and its operations were consolidated
into County government, alleviating taxpayers of costly administrative overhead and
debt service. Savings related to debt service and administrative overhead through 2029
amount to approximately $10.9 million.

Amount of Savings (annualized):

2018 - $842,000 2019 - $842,000

23. Dissolution of Upstate Telecommunications

Corporation LDC and Consolidation of Operations into
Monroe County
Consolidation Submitted by Monroe County

Participating Municipalities:
Monroe County

Summary:
Upstate Telecommunications Corporation LDC was a discretely presented component
unit of Monroe County, established to provide technology and telecommunications
services to Monroe County. The LDC was dissolved and its operations were
consolidated into County government, alleviating taxpayers of costly administrative
overhead and debt service. Savings related to debt service and administrative overhead
through 2020 amount to approximately $2.3 million.

Amount of Savings (annualized):

2018 - $578,000 2019 - $578,000

Monroe County Shared Services Plan Page 37

24. Dissolution of Monroe NewPower Corporation LDC
and Consolidation of Operations into Monroe County
Consolidation Submitted by Monroe County

Participating Municipalities:
Monroe County

Summary:
Monroe NewPower Corporation LDC is a discretely presented component unit of
Monroe County and was established to provide steam and electricity to Monroe County
and Monroe Community College. The LDC was dissolved and its operations were
consolidated into County government, alleviating taxpayers of costly administrative
overhead and debt service. Savings related to debt service and administrative overhead
through 2034 amount to approximately $11.8 million.

Amount of Savings (annualized):

2018 - $656,000 2019 - $656,000

25. Dissolution of Civic Center Monroe County Local

Development Corporation and Consolidation of
Operations into Monroe County
Consolidation Submitted by Monroe County

Participating Municipalities:
Monroe County

Summary:
Civic Center Monroe County LDC is a discretely presented component unit of Monroe
County and was established to purchase and manage for the County a parking garage
and surface parking lots. The LDC is proposed to be dissolved and its operations to be
consolidated into County government, alleviating taxpayers of costly administrative
overhead.

Amount of Savings:
2018 - TBD 2019 TBD

Monroe County Shared Services Plan Page 38

26. Dissolution of Greater Rochester Outdoor Sports
Facility Corporation and Consolidation of Operations
into Monroe County
Consolidation Submitted by Monroe County

Participating Municipalities:
Monroe County

Summary:
Greater Rochester Outdoor Sports Facility Corporation whose sole member is the
County of Monroe Industrial Development Agency. It was established to lease and
operate Monroe Countys minor league baseball stadium, Frontier Field. The
corporation is proposed to be dissolved and its operations to be consolidated into
County government, alleviating taxpayers of costly administrative overhead.

Amount of Savings:
2018 - $320,000 2019 - $320,000

27. Police Records Management System

Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The City currently uses Tyler Technology software for police records
management. This solution could be expanded to the County for towns and
villages. The records management solution provides Mobile Field Reporting (electronic
completion of incident reports, arrest reports, domestic incident reports, arrest reports,
etc.), Case Management, Sex Offender Registry and IBR State Reporting.

Amount of Savings:
2018 - TBD 2019 TBD

Monroe County Shared Services Plan Page 39

28. Shared Fiber Optic and Associated Assets
Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The City and County are currently working on a fiber assessment with Magellan
Corporation. This assessment may include a recommendation for consolidation of fiber
and conduit. The assessment may show several areas of opportunities for efficiencies
and cost reductions for the City and the County.

Amount of Savings:
2018 - TBD 2019 TBD

29. Shared Small Equipment Loans

Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
Monroe County DES has created a new Shared Equipment Database to facilitate the
sharing of equipment. However, small equipment is not within the scope of this
database. If added, small equipment shared services would allow municipalities to
share equipment such as lawn mowers, blowers and cut-off saws.

Amount of Savings:
2018 - TBD 2019 TBD

30. Shared Board-Up Services

Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The City provides board-ups for city owned vacant commercial and residential
properties to prevent vandalism and other nefarious activity. The city has the requisite
expertise in this area to extend services to other towns and villages within the County
on a fee-for-service basis.

Amount of Savings:
2018 - TBD 2019 TBD

Monroe County Shared Services Plan Page 40

31. Shared Roadside Emergency Towing Services
Shared Service Submitted by the City of Rochester

Participating Municipalities:
TBD

Summary:
The County and the City have Central Vehicle Maintenance Facilities. An opportunity
may exist through inter-municipal agreement to provide mutual backup when either
jurisdiction cannot respond to a broken down vehicle in a timely manner. Such an
arrangement might also offer expanded hours of coverage to some jurisdictions and
potentially include emergency repairs to vehicles at City or County facilities.

Amount of Savings:
2018 - TBD 2019 -TBD

32. Utilizing County Data Storage

Shared Service Submitted by the Town of Greece and Monroe County

Participating Municipalies:
Town of Greece, Monroe County

Summary:
Monroe County has excess data storage. The Town of Greece contracts with the
County to utilize data storage services in an amount lower than commercially available.

Amount of Savings:
2018 - $3,840 2019 - $3,840

33. Utilizing County Data Storage

Shared Service Submitted by RGRTA and Monroe County

Participating Municipalies:
RGRTA, Monroe County

Summary:
Monroe County has excess data storage. RGRTA contracts with the County to utilize
data storage services in an amount lower than commercially available.

Amount of Savings:
2018 - $3,840 2019 - $3,840

Monroe County Shared Services Plan Page 41

34. Utilizing ezIQC Joint Purchasing Program
Shared Service Submitted by the Town of Greece

Participating Municipalies:
TBD

Summary:
ezIQC establishes local, competitively bid prices up front and eliminates the need to
publically bid certain public works projects. The Town of Greece has successfully
rewarded bids for general contracting, electricians, HVAC, and plumbing through this
process.

Amount of Savings:
2018 - TBD 2019 - TBD

35. Shared Fueling Station

Shared Service Submitted by the Town of Wheatland
Participating Municipalies:
Wheatland, Mumford FD

Summary:
Mumford Fire Department utilizes the Towns fueling station, thereby avoiding capital
costs related to the construction of their own station

Amount of Savings:
2018 - $7,500 2019 - $7,500

36. Shared Highway Equipment Purchasing

Shared Service Submitted by the Town of Wheatland

Participating Municipalies:
Town of Wheatland, Village of Caledonia

Summary:
The Town of Wheatland coordinates highway equiipment purchasing with the Village of
Caledonia to make their tax dollars go farther.

Amount of Savings:
2018 - $5,000 2019 - $5,000

Monroe County Shared Services Plan Page 42

37. Utilizing Joint PVC Storage Facility
Shared Service Submitted by the Town of Brighton

Participating Municipalies:
Town of Brighton

Summary:
The Town of Brighton has been in informal discussions with the Town of Pittsford to
utilize their PVS storage facility

Amount of Savings:
2018 - TBD 2019 - TBD

38. Community Choice Aggregation

Shared Service Submitted by the Town of Brighton

Participating Municipalies:
Town of Brighton

Summary:
The Town of Brighton is exploring the concept of community choice aggregation and
wants to partner with additional municipalities.

Amount of Savings:
2018 - TBD 2019 - TBD

39. Town of Brighton

Shared Service Submitted by the Town of Brighton

Participating Municipalies:
Town of Brighton

Summary:
The Town of Brighton is interested in developing a HUB Court, which would reduce
costs for taxpayers and would like to partner with other municipalities.

Amount of Savings:
2018 - TBD 2019 - TBD

Monroe County Shared Services Plan Page 43

40. LED Street Lighting
Shared Service Submitted by the Town of Brighton
Participating Municipalies:
Town of Brighton

Summary:
The Town of Brighton is exploring the concept of LED lighting and has had preliminary
discussions with City of Rochester officials to discuss the administration of such a
program.

Amount of Savings:
2018 - TBD 2019 - TBD

Monroe County Shared Services Plan Page 44

 County-Wide Shared Services Property Tax Savings Plan Summary

Appendix A

County of Monroe

County Contact: Cheryl Dinolfo

Contact Telephone: 585-753-1000
Contact Email: [email protected]
Partners
Row 1 1 City in Monroe County
Vote Cast
Participating Cities Panel Representative
(Yes or No)
1. Rochester Lovely Warren Yes
Row 2 20 Towns in Monroe County
Vote Cast
Participating Towns Panel Representative
(Yes or No)
1. Brighton William Moehle Yes
2. Chili David Dunning Yes
3. Clarkson Paul Kimball Yes
4. East Rochester Fred Ricci Yes
5. Gates Mark Assini Yes
6. Greece William Reilich Yes
7. Hamlin Eric Peters Yes
8. Henrietta Jack Moore Yes
9. Irondequoit David Seeley Yes
10. Mendon John Moffitt Yes
11. Ogden Gay Lenhard Yes
12. Parma James Smith Yes
13. Penfield Anthony LaFountain Yes
14. Perinton Michael Barker Yes
15. Pittsford William Smith Yes
16. Riga Brad OBrocta Yes
17. Rush Cathleen Frank Yes
18. Sweden Robert Carges Yes
 County-Wide Shared Services Property Tax Savings Plan Summary

Appendix A

19. Webster Ronald Nesbitt Yes

20. Wheatland Linda Dobson Yes
Row 3 9 Villages in Monroe County
Vote Cast
Participating Villages Panel Representative
(Yes or No)
1. Brockport Margaret Blackman Yes
2. Churchville Nancy Steedman Yes
3. Fairport Frederick May Yes
4. Hilton Joseph Lee Yes
5. Honeoye Falls Richard Milne Yes
6. Pittsford Robert Corby Yes
7. Scottsville Paul Gee Yes
8. Spencerport Gary Penders Yes
9. Webster John Cahill Yes
Row 4 1,009 School Districts, BOCES, and Special Improvement Districts in Monroe
County
Participating School Districts,
Vote Cast
BOCES, and Special Improvement Panel Representative
(Yes or No)
Districts
N/A
Row 5
The sum total of property taxes levied in the year 2017
2017 Local Government by the county, cities, towns, villages, school districts,
Property Taxes BOCES, and special improvement districts within such
county.
$ 1,720,572,164.85

Row 6
The sum total of property taxes levied in the year 2017
by the county, any cities, towns, villages, school
2017 Participating Entities
districts, BOCES and special improvements districts
Property Taxes
identified as participating in the panel in the rows
above.
$ 890,918,737
 County-Wide Shared Services Property Tax Savings Plan Summary

Appendix A

Row 7
The sum total of net savings in such plan certified as
Total Anticipated Savings being anticipated in calendar year 2018, calendar year
2019 and annually thereafter.
2018: $ 7,264,758
2019: $ 7,266,008
Annually Thereafter: $ 7,266,008

Row 8
The sum total of net savings in such plan certified as
being anticipated in calendar year 2018 as a
Anticipated Savings as a
percentage of the sum total in Row 6, calendar year
Percentage of Participating
2019 as a percentage of the sum total in Row 6 and
Entities property taxes
annually thereafter as a percentage of the sum total in
Row 6.
2018: .82%
2019: .82%
Annually Thereafter: .82%

The sum total of net savings in the Plan certified as being anticipated in
calendar year 2018, 2019 and annually thereafter as a percentage of
the sum total of property taxes levied in 2017 by participating
municipalities. This estimate also assumes current state mandates are
not increased and no new unfunded mandates are imposed and that
taxing jurisdictions do not increase taxes above the States Tax Cap.

Row 9
The amount of the savings that the average taxpayer in
Anticipated Savings to the the county will realize in calendar year 2018, calendar
Average Taxpayer year 2019 and annually thereafter if the net savings
certified in the plan are realized.
2018: $ 29.60
2019: $ 29.61
Annually Thereafter: $ 29.61
This is calculated by dividing the Total Anticipated Savings by the
number of property taxpayers in Monroe County (254,397).

Row 10
 County-Wide Shared Services Property Tax Savings Plan Summary

Appendix A

The percentage amount a homeowner can expect his

or her property taxes to increase or decrease in
Anticipated Costs/Savings to
calendar year 2018, calendar year 2019 and annually
the Average Homeowner
thereafter if the net savings certified in the plan are
realized.
2018: 1.02%
2019: .68%
Annually Thereafter: .68%

This is calculated by estimating the percentage that property taxes are

expected to increase for all local governments participating in the Plan
and reducing these by the Anticipated Savings as Percentage of
Participating Entities property Taxes noted above. It is assumed that
all local governments will adjust tax levies to the maximum allowable
rate under the Tax Cap in any given year; for 2018 it was 1.84%. Since
the Tax Cap became Law in 2012, the average year over year growth
has been 1.5%, which will be the basis for 2019 and Thereafter since
the actual growth percentage is currently unknown. This estimate also
assumes current state mandates are not increased and no new
unfunded mandates are imposed and that taxing jurisdictions do not
increase taxes above the States Tax cap.

Row 11
The percentage amount a business can expect its
Anticipated Costs/Savings to property taxes to increase or decrease in calendar year
the Average Business 2018, calendar year 2019 and annually thereafter if the
net savings certified in the plan are realized.
2018: 1.02%
2019: .68%
Annually Thereafter: .68%

In relation to calculating property taxes for this plan, there is no

difference or distinction made between a homeowner and a business.

CERTIFICATION
 APPENDIX B - COUNTY-WIDE SHARED SERVICES INITIATIVE

Participating Estimated 2018 Estimated 2019

Submitting Municipality Name of Activity Type of Activity Date Initiated
Municipalities Savings Savings
Existing Initiatives
Monroe County & other
1 County of Monroe Human Resources - Civil Service Administration Consolidated Service 1898 $ 2,640,000 $ 2,640,000
municipalities
Monroe County & other
2 County of Monroe Transportation - Snow and Ice Control on County Roads Shared Service 1930 $ 3,056,834 $ 3,056,834
municipalities
Monroe County & 20
3 County of Monroe member libraries in Monroe Centralized Library System Shared Service 1954 $ 5,248,862 $ 5,248,862
County
Monroe County, PDs, FDs & Public Safety 9-1-1 - Single PSAP & CAD System for Countywide
4 County of Monroe Consolidated Service 1979 $ 950,000 $ 950,000
MSAs Dispatch
Monroe County & other
5 County of Monroe Monroe County Energy Aggregate/Procurement Shared Service 1999 $ 2,192,854 $ 2,192,854
municipalities
Monroe County & other
6 County of Monroe Public Safety Training Facility - Centralized Police Academy Training Consolidated Service 2000 $ 800,000 $ 800,000
municipalities
Monroe County & other
7 County of Monroe Monroe County Stormwater Coalition Consolidated Service 2000 $ 1,560,000 $ 1,560,000
municipalities
Monroe County & City of
8 County of Monroe Sheriff - Agreement with City of Rochester Re: Unarraigned Inmates Shared Service 2003 $ 916,115 $ 916,115
Rochester
Monroe County & other
9 County of Monroe Public Safety Crime Lab - Analysis Services to All Agencies Shared Service 1960's $ 413,333 $ 413,333
municipalities
Monroe County & other
10 County of Monroe Board of Elections Services Consolidated Service 1980's $ 2,500,000 $ 2,500,000
municipalities
Monroe County & other Public Safety Fire Bureau - Countywide Special Operations Units and
11 County of Monroe Shared Service 1980's $ 3,500,000 $ 3,500,000
municipalities Fire/EMS Training
Monroe County & other Office of Emergency Management - Mitigation Planning and Training to
12 County of Monroe Shared Service 1990's $ 3,000,000 $ 3,000,000
municipalities Municipalities
Monroe County & other
13 County of Monroe RPTS - Assessments, Tax Bills, Tax Maps Consolidated Service Prior 1980 $ 584,000 $ 584,000
municipalities
Sheriff - (Services Provided to All Municipalities): SWAT, Scuba,
Monroe County & other Hazardous Device Services, Crime Scene Technicians & Investigators,
14 County of Monroe Shared Service Prior 1980 $ 3,400,000 $ 3,400,000
municipalities Arson Investigators. School District Emergency Traffic Unit, DWI
Enforcement. Marine & Park Security
Town of Sweden & Village
15 Town of Sweden Shared Sewer Truck Shared Service 1995 $ 12,500 $ 12,500
of Brockport
Town of Sweden & Town of
16 Town of Sweden Shared Dog Control (Personnel, Facility and Truck) Consolidated Service 1995 $ 46,300 $ 46,300
Clarkson
Town of Sweden & The
17 Town of Sweden Shared Salt Storage Facility Shared Service 1997 $ 2,000 $ 2,000
College at Brockport
Town of Sweden & Town of
18 Town of Sweden Shared Community Center Shared Service 2002 $ 537,600 $ 537,600
Clarkson
Town of Sweden & Town of
19 Town of Sweden Shared Dog Control Facility Consolidated Service 2004 $ 5,000 $ 5,000
Ogden
Towns of Sweden, Parma,
20 Town of Sweden Shared Street Sweeper Shared Service 2009 $ 37,000 $ 37,000
Clarkson, & Hamlin
Village of East Rochester &
21 Village of East Rochester East Rochester Union Free Shared Salt and Ice Agreement Shared Service 2000 $ 3,000 $ 3,000
School District
Village of East Rochester,
22 Village of East Rochester Town of Parma, & 17 Workers Comp Self-Insurance Collaborative Shared Service 2004 $ 155,769 $ 155,769
municipalities
 APPENDIX B - COUNTY-WIDE SHARED SERVICES INITIATIVE

Participating Estimated 2018 Estimated 2019

Submitting Municipality Name of Activity Type of Activity Date Initiated
Municipalities Savings Savings
Village of East Rochester &
23 Village of East Rochester Shared Parking Lease Agreement Shared Service 2011 $ 3,000 $ 3,000
BOCES #1
Village of Spencerport &
24 Village of Spencerport Wastewater Treatment Service Consolidation Consolidated Service 2009 $ 260,000 $ 260,000
Monroe County
Town of Brighton & West
25 Town of Brighton Brighton Fire Protection Fire Protection Service Shared Service 2012 $ 45,000 $ 45,000
District
Towns of Chili, Riga & Intermunicipal Agreement Between Town of Riga and Village of
26 Town of Chili Shared Service 2014 $ 2,500 $ 2,500
Village of Churchville Churchville for Dog Control Services
Town of Gates & Gates Chili
27 Town of Gates Shared Fire Marshal Responsibilities Shared Service 2012 $ 64,993 $ 64,993
FD
Town of Gates & Gates Chili Sharing of Fueling Station Between Town of Gates & Gates Chili School
28 Town of Gates Shared Service 2014 $ 9,247 $ 9,247
School District District
Town of Gates & Gates Chili
29 Town of Gates Sharing of Police Officer with Gates School District as a Resource Officer Shared Service 2014 $ 37,947 $ 37,947
School District
Towns of Irondequoit &
30 Town of Irondequoit Shared ICAT - Production Services Shared Service 2012 $ 15,000 $ 15,000
Penfield
Town of Irondequoit &
31 Town of Irondequoit Irondequoit - Public Safety Services Shared Service 2012 $ 3,500 $ 4,000
Monroe County
Town of Irondequoit &
32 Town of Irondequoit Fire Bureau Investigative Services Shared Service 2012 $ 7,800 $ 8,000
Monroe County
Town of Irondequoit &
33 Town of Irondequoit Crime Analysis and Fusion Center Shared Service 2013 $ 3,900 $ 4,000
Monroe County
Town of Irondequoit &
34 Town of Irondequoit Sewer-Lasalle Sewer District Creation Shared Service 2014 $ 24,830 $ 24,830
Monroe County
Town of Ogden &
35 Town of Ogden Fuel Depot - Fuel Purchases (Spencerport CSD) Shared Service 2014 $ 19,375 $ 19,725
Spencerport CSD
Town of Parma, Village of
36 Town of Parma Hilton, Hilton CS, & Hilton Shared Salt Facility Cooperation Agreement 2013 $ 8,400 $ 8,400
Parma FD
Agreement Between Town of Rush and Rush Fire District for Purchase
37 Town of Rush Town of Rush & Rush FD Shared Service 2012 $ 2,000 $ 2,000
of Fuel
Towns of Rush, Parma,
38 Town of Rush Shared Equipment Purchase of a Crack Fill Barrel Pump Shared Service 2014 $ 3,000 $ 3,000
Wheatland & Hamlin
Villages of East Rochester,
39 Village of East Rochester Cable Access Collaboration Shared Service 2013 $ 16,000 $ 16,000
Fairport & Town of Pittsford
Village of East Rochester,
40 Village of East Rochester East Rochester Union Free Shared Legal Services for Tax Assessment Cases Shared Service 2014 $ 3,000 $ 3,000
School District
Village of Fairport and City
41 Village of Fairport Village Tree Maintenance Cooperative Agreement 2012 $ - $ 2,000
of Rochester
Village of Honeoye Falls,
Town of Mendon,
42 Village of Honeoye Falls Joint Youth Recreation Program - Summer Recreation Shared Service 2013 $ 20,000 $ 20,000
Town/Village of Lima, HF-L
School District
Village of Honeoye Falls,
43 Village of Honeoye Falls Shared Code Enforcement Personnel Shared Service 2013 $ 27,000 $ 28,000
Town/Village of Lima
Village of Scottsville &
44 Village of Scottsville Shared Services and Equipment Contract Shared Service 2013 $ 71,000 $ 107,750
Henrietta FD
Village of Spencerport, Village of Spencerport Provides Snow Plow Services for Spencerport
45 Village of Spencerport Shared Service 2013 $ 2,000 $ 2,000
Spencerport FD Fire District
 APPENDIX B - COUNTY-WIDE SHARED SERVICES INITIATIVE

Participating Estimated 2018 Estimated 2019

Submitting Municipality Name of Activity Type of Activity Date Initiated
Municipalities Savings Savings
Village of Webster, Town of
46 Village of Webster Agreement with Town- General Shared Service 2014 $ 6,000 $ 6,000
Webster, & Webster CSD
Village of Webster, Town of
47 Village of Webster WCCED - Webster Community Coalition for Economic Development Shared Service 2014 $ 8,000 $ 8,000
Webster, & Webster CSD
Monroe County & other
48 County of Monroe Countywide Purchase of Pictometry Data and Software Licenses Consolidated Services 2014 $ 890,000 $ 600,000
municipalities
Towns of Hamlin, Gates,
Town of Hamlin Provides Dog Control and Kenneling Services for
49 Town of Hamlin Parma, Chili, Riga & Village Shared Service 2014 $ 10,000 $ 10,000
Various Towns
of Churchville
Town of Irondequoit &
50 Town of Irondequoit Recreation- Playgrounds Shared Services 2015 $ 5,380 $ 5,380
Irondequoit FD
Town of Irondequoit &
51 Town of Irondequoit Irondequoit Fire Districts Provide Services to the Town at No Charge Shared Services 2015 $ 5,320 $ 5,320
Irondequoit FD
Town of Irondequoit &
52 Town of Irondequoit Cooperative Agreement for Distribution of Town Recreation Guide Shared Services 2014 $ 5,680 $ 5,680
Irondequoit FD
Town of Riga & Village of
53 Town of Riga Brush Chipper Purchase Shared Service 2014 $ 2,500 $ 2,500
Churchville
Town of Riga & Churchville
54 Town of Riga Athletic Field Aeration, Over-Seeding, & Fertilization Shared Service 2014 $ 4,000 $ 4,000
CSD
Town of Riga, Churchville
55 Town of Riga Parking Lot Striping Shared Service 2014 $ 2,000 $ 2,000
CSD
56 Town of Riga Town of Riga, Town of Chili Dog Control Shared Service 2014 $ 10,000 $ 10,000
Town of Webster & Village
57 Town of Webster Court Security for Webster Justice Courts Shared Service 2015 $ 51,000 $ 53,000
of Webster
Town of Webster & other Municipal Insurance Savings Through Public Employer Risk
58 Town of Webster Shared Service 2015 $ 200,000 $ 200,000
municipalities Management Association (PERMA)
Town of Webster & Village
59 Town of Webster Sharing Equipment and Manpower Shared Service 2014 $ 12,000 $ 14,000
of Webster
Villages of Spencerport,
60 Village of Spencerport Shared Equipment - Sewer Camera Cooperation Agreement 2014 $ 1,053 $ 1,053
Hilton, & Brockport
Village of Spencerport,
Cooperative Agreement - Cost Sharing for Fueling Station in
61 Village of Spencerport Spencerport FD, Gates Vol. Cooperation Agreement 2014 $ 550 $ 550
Spencerport
Amb., Ogden PD
Town of Greece, Monroe
62 Town of Greece Office Space for County Clerk Passport services Cooperation Agreement 2006 $ 1,500 $ 1,500
County
$ 33,425,642 $ 33,180,542
 APPENDIX B - COUNTY-WIDE SHARED SERVICES INITIATIVE

Participating Estimated 2018 Estimated 2019

Submitting Municipality Name of Activity Type of Activity Date Initiated
Municipalities Savings Savings
New Initiatives
Village of Fairport, Town of Village of Fairport; Town of
1 Combining Village and Town Courts Consolidated Service TBD $ 70,000 $ 70,000
Perinton Perinton
2 TBD All Shared Assessment Services Shared Service TBD TBD TBD
Town of Mendon; Village of Town of Mendon; Village of
3 Grass Mowing Shared Services TBD $ 938 $ 938
Honeoye Falls Honeoye Falls
Town of Mendon; Village of Town of Mendon; Village of
4 Plowing Handicap Parking Spaces Shared Services TBD $ 250 $ 250
Honeoye Falls Honeoye Falls
Town of Mendon; Village of Town of Mendon; Village of
5 Sidewalk Snow Removal at Mendon Library Shared Services TBD $ 875 $ 875
Honeoye Falls Honeoye Falls
Town of Mendon; Village of Town of Mendon; Village of
6 Provide Water Spicket Access to Village Employees Shared Service TBD $ 445 $ 445
Honeoye Falls Honeoye Falls
Town of Mendon; Village of Town of Mendon; Village of
7 Accepting Village Brush at the Town Highway Department Shared Service TBD $ 5,000 $ 5,000
Honeoye Falls Honeoye Falls
8 All Consolidation of Fire Dispatch Operations Shared service TBD TBD TBD
Town of Mendon; Village of
9 Village of Honeoye Falls Utilizing Town Dispatchers for Winter Callouts Shared Services TBD $ 15,000 $ 15,000
Honeoye Falls
10 Town of Ogden Town of Ogden Consolidating Sewer Districts in the Town of Ogden Consolidated Service TBD $ 8,000 $ 8,000
11 Town of Ogden Town of Ogden Consolidating Lighting Districts in the Town of Ogden Consolidated Service TBD $ 8,000 $ 8,000
Town of Ogden; Village of
12 Town of Ogden Shared Building Code Enforcement Services Consolidated Service Renewed Annually $ 35,000 $ 35,000
Spencerport
Town of Ogden; Monroe 2 IT Services Contract- Submitted by Town of Ogden and Monroe 2
13 Town of Ogden Shared Services Renewed Annually $ 29,750 $ 31,000
Orleans BOCES Orleans BOCES
14 City of Rochester All Shared telephony Services Shared Services TBD TBD TBD
15 City of Rochester All Shared Contract Compliance Function for Public Works Projects Shared Service TBD TBD TBD
Town of Sweden, Clarkson, Town of Sweden, Clarkson, Consolidating Library Services- Submitted by Town of Sweden,
16 Shared Services Renewed Annually $ 537,600 $ 537,600
and the Village of Brockport and the Village of Brockport Clarkson, and the Village of Brockport
17 Multiple Municipalities Municipalities Medical Insurance Consortium Shared Service Renewed Annually $ 1,382,656 $ 1,382,656
18 City of Rochester TBD Security Awareness Training Shared service TBD TBD TBD
Monroe County;
19 Monroe County DOT Summer Work Program Shared Service Renewed Annually $ 2,705,064 $ 2,705,064
Municipalities
20 City of Rochester TBD Shared use of the City's SnowTrax Application Shared Service TBD TBD TBD
Monroe County, Erie
21 Monroe County Backup Data Storage Disaster Recovery Shared Service TBD $ 50,000 $ 50,000
County
22 Monroe County Monroe County, M3S LDC Dissolution of Monroe Safety and Security Systems Consolidated Service 2017 $ 842,000 $ 842,000
23 Monroe County Monroe County, UTC LDC Dissolution of Upstate Telecommunications Corporation Consolidated Service 2017 $ 578,000 $ 578,000
Monroe County, NewPower
24 Monroe County Dissolution of Monroe NewPower Corp. LDC Consolidated Service 2017 $ 656,000 $ 656,000
LDC
Monroe County, Civic
25 Monroe County Dissolution of Civic Center Monroe County LDC Consolidated Service 2017 TBD TBD
Center Monroe County LDC
26 Monroe County Monroe County, GROSFC Dissolution of Greater Rochester Outdoor Sports Facility Corp. Consolidated Service 2018 $ 320,000 $ 320,000
27 City of Rochester TBD Police Records Management System Shared Service TBD TBD TBD
28 City of Rochester TBD Shared Fiber Optic Network and Associated Assets Shared service TBD TBD TBD
29 City of Rochester TBD Shared Small Equipment Loans Shared Service TBD TBD TBD
30 City of Rochester TBD Shared Board-Up Services Shared service TBD TBD TBD
31 City of Rochester TBD Shared Roadside Emergency Towing Service Shared Service TBD TBD TBD
Monroe County, Town of
32 Town of Greece Utilizing County Data Storage Shared Service 2017 $ 3,840 $ 3,840
Greece
33 RGRTA Monroe County, RGRTA Utilizing County Data Storage Shared Service TBD $ 3,840 $ 3,840
34 Town of Greece TBD Utilizing ezIQC Joint Purchasing Program Shared Service TBD TBD TBD
Town of Wheatland,
35 Town of Wheatland Shared Fueling Station Shared Service 2017 $ 7,500 $ 7,500
Mumford Fire Distrct
 APPENDIX B - COUNTY-WIDE SHARED SERVICES INITIATIVE

Participating Estimated 2018 Estimated 2019

Submitting Municipality Name of Activity Type of Activity Date Initiated
Municipalities Savings Savings
Town of Wheatland, Village
36 Town of Wheatland Shared Highway Equipment Purchasing Shared Service 2017 $ 5,000 $ 5,000
of Caledonia
Town of Brighton, Town of
37 Town of Brighton Utilizing a joint PVC Storage Facility Shared Service TBD TBD TBD
Pittsford
38 Town of Brighton Town of Brighton Community Choice Aggregation Program Shared Service TBD TBD TBD
39 Town of Brighton Town of Brighton Hub Court Shared Service TBD TBD TBD
40 Town of Brighton Town of Brighton LED Street Lighting Shared Service TBD TBD TBD
$ 7,264,758 $ 7,266,008
 APPENDIX C

Cost-Saving Strategies
and
Shared Services
for College and Career Preparation
in Monroe County School Districts

Monroe County School Boards Association

220 Idlewood Road Rochester, NY 14618
(585) 328-1972 www.mcsba.org
2017
Ad Gallagher
Inside cover
Monroe County School Boards Association
220 Idlewood Road Rochester, NY 14618
(585) 328-1972 www.mcsba.org

Sherry Johnson, Executive Director

Beckie Schultz, Program Director
2017
 Executive Summary
Member districts of the Monroe County School Boards Association (MCSBA) collaborate with municipalities,
businesses and one another to offer excellent services in a fiscally prudent manner. MCSBA and professional
organizations offer opportunities for planning and providing cost efficient programs and services. Cost efficiency is
defined two ways:
Programs and services of the same value at less cost, and/or
Programs and services of added value at the same cost.

The sharing of resources has cut the costs of education by millions of dollars per year while improving the quality and
variety of services provided by the countys public schools.

Central Role of BOCES: The countys two Boards of Cooperative Educational Services (BOCES) are
pivotal in coordinating most collaborative efforts among Monroe County school districts. All school
districts in the state outside the five largest cities (New York, Buffalo, Rochester, Yonkers, Syracuse) belong
to a BOCES. Most of the collaborative efforts among the 20 school districts belonging to MCSBA are
coordinated by Monroe #1 BOCES east of the Genesee River and Monroe 2-Orleans BOCES on the west
side. While the Rochester City School District by law cant be a member of BOCES, it does contract for
several BOCES services, a primary example is the provision of school nurses for the district.
In addition, many school districts outside of Monroe County contract for services from one or both of the
Monroe County BOCES. Our two local BOCES component enrollment is almost 79,284 students and they
provide direct programs and services for over 6,246 students.

Importance of Volunteers: The involvement of businesses, organizations, colleges and universities, faith
communities, and individuals in our schools is invaluable to the success of our students and the vitality of
our community. Every day, through the donation of time and talent, volunteers make an important
contribution to the educational programs and services received by our students. In the Rochester City
School District alone, more than 300 organizations provide leadership expertise, tutors, mentors, equipment,
supplies, and funds.

Current Programs and Cost Efficiencies: These collaborations, whether long standing or relatively new,
provide a wide range of services in the areas of: Programs for Students, Central Services, Insurance
Cooperatives, Operations and Maintenance and Transportation.

Future Possibilities: Our districts are always seeking ways to increase their effectiveness, and some of
their efforts are described here. New collaborations, however, involve working within or around existing
barriers. MCSBA and its component school districts actively pursue ways to remove these barriers and find
even better efficiencies.

i
 Barriers to Cooperative Efforts: In Conclusion:
Local control is a fundamental principle of school The 20 public school districts of the Monroe County School Boards
Association, including the Rochester City School District, plus the
governance. two Boards of Cooperative Educational Services (BOCES) are
involved in a great many collaborative efforts which enable them to
Local control makes government responsive to local needs. In offer a wide variety of excellent educational opportunities to
particular, where local funding is provided, such as for public schools, students of all ages in our region.
local control provides for local fiscal oversight and determination of
the level of governmental services. Despite this principle, public Cost Savings vs. Local Solutions Local school district leaders
education is highly regulated by New York State because of: strive to be cost effective while offering high-quality programs and
The importance of educating our children; services, and each new proposed collaboration is measured
The many strongly held values connected with such items as against this goal. Every potential collaboration involves pros and
curriculum, student conduct, academic freedom, and cons which must be weighed to reach the best decision for the
The use of public money. students involved.

Educational activities are subject to local, state How Big is Big Enough? Industry has found that centralized
decision making is inefficient and with this realization is transferring
and federal legislation and regulation, such as: decision making back to the level closest to those affected. School
Civil Service laws regulating public employment; districts have also transferred many decision making powers to the
school building level, which now participate in budget building and
The Taylor Law regulating public employees rights to make other decisions that effect the quality of education.
unionization and collective bargaining;
General Municipal Law regulating conflicts of interest, finances, Each school district in Monroe County has its own unique
purchasing, construction bidding, and acquisition of real property; culture and history. People expect their districts to be
educationally sound and financially prudent, and annually exercise
Finance and Tax laws regulating school finances and procedures for their voting power to:
setting levy limits, assessment and collection of school taxes; Elect Board of Education members who support these
Education laws regulating curriculum, staff appointment, evaluation principles;
and discharge, tenure, student discipline, use of school facilities, and Hold their school districts accountable for their programs by
nearly every other aspect of educational activity. accepting or rejecting proposed budgets.

Regulations differ.
The Education Law regulates some schools differently than others.
Among other differences, central and union free school districts
receive state aid as an incentive to work cooperatively with other
districts through BOCES, while big city schools do not because state
aid formulas provide them with different categories of aid.
The regulations that apply to schools are different, in some important
areas, from the regulations that apply to other municipalities, such as
towns, cities and counties.

ii
 Contents
Executive Summary i

Cost Savings Through BOCES

Central Services 1
Operations and Maintenance 2
Instructional Program Services 3
Insurance Cooperatives 5

Collaborations with Community

Organizations and Municipalities 6

Emergency Preparedness
With Local Governments
Transportation
Tax and Voting Services

Energy Cost Saving Initiatives 7

School Governance and Leadership 8

MCSBA/Local School Districts

MCSBA/MCEC
MCSBA/ MCSPEAC

Collaborations that Promote College and

Career Readiness
Career Exploration 10
Hands-On Experiences 15

College Course Work,

Internships,
Summer Experiences, Etc. 21

Pre- and In-service

Learning for Teachers 27

Please note: Additional collaborations that benefit students may be

found in the on-line version of the publication and include:
Collaborations that Promote Readiness to Learn
Collaborations that Promote Student Wellness
Collaborations that Promote Equity

Appendices The pictures above and those in this

A. County-Wide Cooperative Bid Analysis publication not otherwise identified are
B. Cost Containment Measures Employed by courtesy of the public relations directors
Monroe County Schools of our Monroe County member districts.
C. School Districts of Monroe County
iii
 BOCES CENTRAL SERVICES
Management services
BOCES provides legal, labor relations, state aid, negotiations, and financial planning services.
Monroe 2-Orleans BOCES provides attendance and residency investigations, guidance in matters such as
disability, tenure, seniority, overtime, family medical leave, grievance, and disciplinary investigations.
BOCES provides labor relations support on issues such as negotiations, administration, and contract
interpretations and superintendent searches.

Grant Writing
Monroe 2-Orleans BOCES assists districts with applying for both entitlement and competitive grants. Services
include identifying alternative sources of funding, evaluating their applicability, organizing and preparing data
and preparing narratives and application forms. Grant writers can prepare a quote for a proposal, prepare the
proposal, or review and edit a proposal for a member district.

MAARS (Monroe/Orleans Accountability, Assessment and Reporting Service)

The Monroe/Orleans Accountability, Assessment and Reporting Services (MAARS) is a joint effort by Monroe
One BOCES and Monroe 2-Orleans BOCES to help districts meet their extensive accountability, assessment,
and reporting mandates. MAARS provides guidance and training on data warehousing and reporting, as well as
graduation requirements.

Library Services
BOCES offer districts an automated library management system and access to web-based
resources, streaming video, staff development, and many other instructional resources.

Printing and Copying

BOCES printing and copying services provide equipment and expertise to lower district
overhead. They also provide graphic design services.

Joint use of Facilities

BOCES programs for children from several districts can be housed in facilities
shared by member districts or municipalities.

Communication Services
Monroe 2-Orleans BOCES Communications group provides districts with public relations services (print,
electronic, videography, and photography). Kendall and Holley Central School Districts use the communication
services among others.
Monroe 2-Orleans BOCES Communications group works with instructors,
by request, to develop classroom materials.

Materials for Non-Public Schools

BOCES coordinates the textbook and educational materials responsibilities
(including software) that member district have to provide to non-public schools within
their boundaries.

1
Health, Safety, and Risk Management Services
BOCES services assist with local districts interpretations and applications of state and federal laws related to
health and safety that require on-going attention. These laws cover chemicals, toxic waste, building and fire codes,
petroleum storage, swimming pool regulations, respirator protections, labor safety standards, asbestos regulations,
emergency preparedness, annual structural inspections, lead and radon testing and indoor air quality.

Employee Recruiting Services

The Monroe 2-Orleans BOCES offers online recruiting. Job candidates go online to complete an application form to
which they may attach needed support materials before submitting the form to any of the participating school
districts.
Districts benefit from a larger candidate pool and a streamlined process. The service reduces paper files and the
costs of advertising. This service can be accessed at https://secure.myschooljobs.org/monroeboces2/.
Those districts that dont use the online form use a common application form that also provides an efficient process
for candidates to apply to multiple districts. This written application can be accessed at
http://www.monroe.edu/webpages/mcsba/districts.cfm?subpage=3335.

Administrative Technology
BOCES has cost effective services for legal records management, payroll, attendance, student scheduling,
computer services, and Medicare & Medicaid processing and testing services.

OPERATIONS AND MAINTENANCE

Joint Purchasing
Monroe 2-Orleans BOCES organizes county wide cooperative bidding for purchase of food and
cafeteria supplies, energy, custodial and maintenance supplies, classroom and
extracurricular supplies, etc. (See detailed summary in Appendix B).

Utilities
A major contribution to cost effectiveness is the emphasis being placed by districts on decreasing the costs of utilities
in the following ways:
Utility rate agreements are negotiated with providers either individually (Rochester) or through Monroe 2 -Orleans
BOCES.
Monroe One BOCES provides a cooperative telephone interconnect service, a voice and data communications
network with savings on monthly line charges, and BOCES aid on the annual expense.
Monroe 2-Orleans BOCES coordinates the purchase of electricity for 18 member districts
and the purchase of natural gas at the wellhead for 14 member districts in order to gain
better pricing for bulk quantities.
Monroe2-Orleans BOCES provides technical support services to the Town of Ogden. In some districts,
personnel provide manpower for electrical, HVAC, and plumbing work to their towns and villages.
Monroe2-Orleans BOCES students maintain and repair the vehicles of the Monroe County Sheriff Department.

Building Construction
Monroe One BOCES, Monroe 2-Orleans BOCES and RCSD construct buildings and signs for local municipalities.
Monroe 2-Orleans BOCES students build Habitat for Humanity homes in conjunction with other volunteers.

2
 BOCES INSTRUCTIONAL PROGRAM SERVICES
Primary Project-
Primary Project is a national evidence-based program that helps children in pre-k through third grade adjust to
school, gain confidence, social skills, and focus on learning. Through play, Primary Project addresses childrens
school adjustment difficulties and increases their chances for success. Begun in 1957, Primary Project is the
foundational program of Childrens Institute. For more information and to inquire about starting the Primary Project
at your school, visit https://www.childrensinstitute.net/programs/primary-project or call 295-100 or call 295-100,
ex.221.
Reading Recovery
Monroe 2-Orleans BOCES provides training and recertification for teachers in districts wishing to implement
Reading Recovery, a 12 to 20 week program widely researched and carefully implemented early intervention
program designed to prevent reading failure for at-risk first graders. The year -long initial training and annual
recertification is aidable through BOCES. Research demonstrates that the great majority of children who receive
Reading Recovery instruction do not need further intensive remediation, have a lower failure rate, and continue to
read within the average range of their class.
Alternative Schools
BOCES provide alternative programs for middle to high school students at risk of failure in traditional programs. A
variety of learning methods are used in non-classroom settings with extensive counseling. Included are
vocational/occupational training, and programs for teenage mothers.
Gifted and Talented Education
The Monroe 2-Orleans BOCES provides multicomponent enrichment programs for gifted and talented students
with special interests and talents in grades K-12. In particular, Project ADEPT has provided programming to
enhance learning for students within the nine component districts of Monroe 2 -Orleans BOCES and others since
1976. The goal of Project ADEPT is to seek out and nurture the potential, talents and gifts of students by
providing carefully planned, diverse opportunities for challenge and enrichment. To learn more, visit:
http://www.monroe2boces.org/gte.
School Nurses
Monroe One BOCES provides nurses for Rochester City School District.
Urban-Suburban Interdistrict Transfer Program
The Urban-Suburban Interdistrict Transfer Program, coordinated by Monroe #1 BOCES, allows students who
reside in the RCSD to apply to transfer to a participating suburban school districts and vice versa. It is the first
and oldest voluntary desegregation program in the United States, designed to voluntarily decrease racial
isolation, deconcentrate poverty and enhance opportunities for students in the Rochester City School District and
in the suburban districts of the Greater Rochester Area. Now in its 51st year,15 Monroe County school districts
participate in this program. To learn more about the Urban-Suburban program go to:
http://www.monroe.edu/UrbanSuburban.cfm?subpage=1160.
Science Kits
Monroe One BOCES offers BoSAT kits as a resource for the classroom teacher
to aid in the implementation of a hands on approach to teaching elementary science. BoSAT
provides staff development, classroom support, science kits and materials for grades K-6.
Elementary Science Program (ESP), at Monroe 2-Orleans BOCES, provides an exciting,
student-centered, STEM curriculum that invites active participation, problem solving and inquiry.
Hands-on science kit, preparation and distribution is coordinated through both BOCES.
To learn more contact the following websites www.monroe.edu/webpages/kbosat and
http://www.espsciencetime.org.

3
Preschool Programs
The Monroe 2-Orleans BOCES Preschool Program offers a variety of services to address the needs of
children ages three to five. Referrals for half or full day preschool programs are made by the local school district
Committee on Preschool Special Education (CPSE).
Monroe One BOCES offers Teens-n-Tots program at Eastern Monroe Career Center (EMCC) which is a
preschool program for children ages 3-5 that also serves as a field experience for high school Juniors and
Seniors enrolled in the Eastern Monroe Career Centers Early Childhood Education Program.

Students with Disabilities

BOCES offer programs with small class sizes for students with severe disabilities either in separate classrooms
provided by districts or in community-based sites. These programs feature individual educational programs,
counseling, and often an extended school year. Social and psychological services as well as occupational and
physical therapy are provided as needed.

Services for Deaf Students

BOCES offers teachers of the deaf/hard of hearing, note-takers, signing skills coaches, interpreters and Deaf
Students translator services to help support the academic success for deaf and hard of hearing students.

Career Counseling-
Students with special educational needs explore career options, assess their potential, and participate in work
study, job coaching, and (if eligible) case management services.
For those needing lifetime support, help for transition to adulthood is provided.

Transition Services
Life Skills are provided for older students with developmental disabilities through Monroe One BOCES
transition programs at the University of Rochester and through Monroe 2-Orleans at Roberts Wesleyan College
to give students community-based learning experiences in a college setting.
The Transition Class located at the University of Rochester is a 12:1:1 special education program for 18-21-
year-old students to remain in an age appropriate school program. Students in the program participate on
campus for half the day; the other half of the day they work toward their individual adult outcomes.

The current partnership between Monroe 2-Orleans BOCES and Roberts Wesleyan College includes two
programs: the Transition Program and the Bridge to Earning, Learning and Living (BELL) Program. Of the four
Transition Programs offered by BOCES 2, the class at Roberts Wesleyan is the only one located on a college
campus. Students focus on building skills in the areas of daily living and employment. Students typically split
their time between a classroom setting and a career-readiness experience. The long-term goal for most
students after they exit the program is to be referred to adult agencies for supported competitive employment in
the community.
The two-year BELL Program is one of only
39 federally-approved College Transition
.Programs nationwide. The BELL Program
is dedicated to promoting
. superior
academic, social and vocational
experiences. The program guides students
toward an array of learning opportunities
and life and vocational skills necessary for
sustainable and gainful employment.
Enrollment is limited and applications are
accepted every other year.

4
 BOCES INSURANCE COOPERATIVES
All of the suburban school districts and the two BOCES in Monroe County participate in Cooperative Self-
Insured or Minimum Premium funding arrangements to reduce insurance costs without reducing coverage. By
forming large cooperative group plans, districts are able to share risk, drive competitive pricing, and reduce administrative
costs.

Rochester Area School Health Plan 1

Rochester Area School Workers Compensation Plan
Rochester Area School Health Plan 2
These cooperatives provide insurance for employee health and workers compensation and have resulted in
significant savings while maintaining the same level of benefits. These plans allow participating districts to
provide long-term rate stability. These plans include stop loss insurance to protect against catastrophic
situations and cap financial risk. The RASHP II Consortium continues to pursue a self funding option that will further
reduce administrative costs.

Annual Savings from Cooperative Insurance Plans

Rochester Area Rochester Area School Rochester Area School

School Health Plan 1 Workers Compensation Plan Health Plan 2

Date originated July, 1986 January, 1987 January, 2004

# districts 19 19 19
Funding arrangement Minimum Premium Self Insured Minimum Premium

Annual Savings $4,300,000 $2,786,000 $153,800,000

(2013) (2013-2014) (2016)
Dental Insurance
School districts collaborate to plan separate self-insured dental plans. In some districts these plans have been in place
for more than fifteen years and have resulted in significant savings.

ROCHESTER CITY SCHOOL DISTRICT INITIATIVES

Health Insurance - Effective January 1, 2013, the District moved from experienced-rated EPO Plans with a single vendor
to a self-funded, single-employer, health care plan administered by a third party administrator. Comparing the experience
rate times the historical rate of growth (10.2%) against the ultimate cost of self-insurance produced year one savings of
$7,674,687.

In addition, a rate stabilization account was established to ensure 100% funding for Incurred but Not Reported (IBNR) and
margin (5%) for unforeseen fluctuations. The initial amount of this account totals approximately $5,855,000.

For 2014, the maximum rate increase was 4.9% producing minimum Year 2 savings (comparing historical rate of growth
of 10.2% versus actual) of approximately $4,200,000. Financial performance through March 2014, produced a surplus of
$2,427,000.

Dental Insurance - Rochester City School District has offered an experience-rated group dental plan since 1980. In
2008, the District changed vendors and moved to a self-funded dental plan, with a third party administrator.

Source: Scott Covell, Asst. Superintendent for Management Services Monroe One BOCES and RASHP 2 Chairperson,
585-383-2276 and Steve Roland, Director of Finance, Monroe 2-Orleans BOCES, 585-352-2413

Source RCSD: Deb Berardi, Director of Employee Benefits, Human Capital Initiatives Dept. RCSD, 585-262-8206
5
 COLLABORATIONS WITH
COMMUNITY ORGANIZATIONS AND MUNICIPALITIES
Emergency Preparedness
Monroe County Emergency Health and Preparedness and Local School Districts
plan for pandemics and other emergency situations. Some local districts are identified as
potential Points of Distribution sites or emergency shelters.
First Aid and AED
Local School Districts and Municipalities share training staff on First Aid and AED.
Maintenance and Service Sharing
Local School Districts and Governments share fuel facilities, efficiency studies, equipment, vehicle repair and/or
storage, fuel and salt purchases, facilities construction, field development, snow removal and mowing, truck materials
and asphalt, provide engineering services, and make needed traffic signs.
RCSD Transportation Department/ maintains vehicles for RPD and Rochester School for Deaf.
The Pittsford CDS has a close relationship with the Town and Village of Pittsford and the Pittsford Sewer
Department. Their Inter-Municipal Cooperation Agreement, executed every five years, facilitates collaboration on
many projects.
Webster CSD has an Inter-municipal agreement to share use of the district fuel tanks with village fire trucks and
other village vehicles in exchange for the village inspecting and repairing school district water lines, fire hydrants
and back flow preventers).
The Webster Community Coalition for Economic Development involves the Town, Village, Webster CSD, Chamber
of Commerce, and Business Improvement District to seek balanced economic revitalization and development in
Webster.
Churchville-Chili CSD / Monroe County Sherriff Department have an Inter-municipal agreement to share fuel
tanks.

Transportation
When it is possible, groups of local districts informally agree to shared routes for the busing of special education and
private school students outside their own district boundaries. This practice results in substantial savings in
transportation costs, and results in students spending less time on buses. Without this shared routing, districts would
need more buses and additional staffing.
East Irondequoit CSD provides private and parochial student transportation for East Rochester and West
Irondequoit and field trips for Brighton CSD.
Several districts have cost effective contracts for student transportation with private vendors, for example RCSDs
older students are transported by Regional Transportation Service.
Idling of buses and maintenance vehicles has been discontinued at most times, as a means to control fuel
consumption as well as to improve the environment.

Tax & Voting Services

Most school taxes are collected by municipal tax collectors; tax bills are processed by the
county using information collected from districts by MCSBA.
Many school district buildings are used by the county for November voting.
Monroe County Board of Elections aids school districts with their annual budget votes in May; providing and
maintaining electronic voting machines, training for school district clerks and election inspectors on voting
procedures and equipment use, and printing ballots for some districts.
6
 ENERGY INITIATIVES

Energy Efficiencies through NYSERDA

Singly, collaboratively, and/or working with NYSERDA (NYS Energy, Research, & Development Authority), member
districts have implemented a number of initiatives to deal with rising energy consumption and cost volatility. Some
examples where collaborations have lead to efficiencies gains are listed here:
Geothermal heating/cooling system (Brockport, East Irondequoit, Pittsford, Webster);
Turning off computers and lights at the end of the work day;
Energy-saving light fixtures and lamps, with occupancy sensors;
Energy-efficient motors optimized for the load;
Energy-efficient windows and doors, building envelope caulking and weather-stripping;
Heating and lighting systems controlled by a central computer with alarm systems when
mechanical and electrical systems fail to heat or cool a space properly;
Insulation, and upgrading of roof insulation when roofs are repaired;
Heating and cooling units operated at fixed occupied and unoccupied settings, with
heating setbacks during school holidays in the winter;
Upgraded natural gas sectional boilers and water heaters;
Cogen engines/generators to reduce energy consumption and electricity demand;
Energy cost reduction by reducing consumption during heavy usage hours;
Preventive maintenance on heating/cooling systems, valves, and temperature sensors.

Performance contracts
Districts contract with energy service companies to make capital repairs and improvements on district facilities that
will reduce energy expenses. Districts pay back the debt over time using actual energy savings and
state aid for the project. Items purchased as the result of such contracts include windows, doors, pool covers,
efficient lighting, computerized energy control systems, boiler replacements, upgrades with more efficient
kitchen and technology equipment. Energy performance contracts save millions of dollars.

Utilities
A major contribution to cost effectiveness is the emphasis being placed by districts on decreasing the costs of
utilities. Services coordinated through local BOCES include:
E-Rate-The Federal Government under the E-rate program, provides discounts to school districts for using
communications transmission lines and the program is widely considered the most important educational
technology program in the country. The monthly E-Rate discount benefit for the districts within the two local BOCES
was approximately $100,800 per month (or $1,512,213) for the first 15-month E-Rate period. From 2013 to 2016
under this program, the cost schools paid for bandwidth dropped from $22 to $7 per megabit per second.
Natural Gas- Several school districts pool their request for the purchase of natural gas directly from the well head
in order to gain better pricing for bulk quantities.

Facilities Use
Districts collaborate with their municipal governments to provide facilities for recreational programs and community
events. Adult education, youth, and day care programs sponsored by towns and the city are often housed in
schools.
Some districts allow scout troops and other not-for-profit groups to use facilities at minimal or no cost except on
weekends or under special circumstances.
7
 SCHOOL GOVERNANCE AND LEADERSHIP
The Monroe County School Boards Association (MCSBA) is a membership
organization that exists to support public school leaders as they strive to provide
excellence in education for all students. The Association serves as a representative
body of its 22 member districts, and provides over 45 educational programs each
year. The association develops and promotes positions on issues affecting public education.
Information about programs and positions can be found on the associations website at:
www.mcsba.org.

MCSBA standing committeesInformation Exchange, Labor Relations, and Legislative identify issues to be
addressed yearly. Staff from local districts and organizations in the Rochester community provide
informational programs on these issues to assist Board of Education members with their leadership roles.
MCSBA provides support and networking opportunities for Board Presidents across Monroe County.
MCSBA partners with Monroe County Bar Association (MCBA) to host an annual Law Conference to keep
Board members up-to-date on legal issues affecting their districts.
MCSBA partners with Monroe County Association of School Business Officials (ASBO) and local district
staff to provide SED required approved Fiscal and Governance training for newly elected Board of Education
members as well as a Prospective Candidates Seminar for individuals interested in running for a board seat.
MCSBA partners with district clerks to provide a regional fall and spring seminar on self selected issues
related to their roles. In addition, on a 2 year topic cycle, annual full day summer conference is offered for
those newer to their roles. These gatherings promote networking opportunities that support collaborations
across districts for clerks in their unique roles.
MCSBA promotes contacts with governmental leaders through annual Legislative Advocacy trips to Albany in
the spring and fall and a Legislative Breakfast prior to the completion of the NYS budget. The association also
facilitates local meetings with legislators at the request of the Legislative standing committee. In all cases
MCSBA researches issues and prepares talking points to support members advocacy efforts.

MCSBA collaborates with Monroe County Education Coalition (MCEC) to promote

and advocate for public education. The coalition includes representatives from a regional
PTA, school board members, superintendents, teacher unions, current and retired
administrators, and school business officials.

The MCSBA Executive Director and two board of education members also sit on the
Monroe County Superintendents Public Education Advocacy Committee
(MCSPEAC). This committee was developed by the Monroe County Council of
School Superintendents (MCCOSS) to provide information to the greater community
about the value of public education to the local economy and the successes of
Monroe County Public Schools. The committee is available to speak to community
groups about educational issues upon request.

8
Preface-
Monroe County school districts work hard to prepare students for college and careers beyond graduation. The
process involves a complex network of opportunities that are tailored to each student with the help of school
counselors and work-based learning coordinators. Programs may be in district and/or at local BOCES, during the
school day or on weekends and over the summer. In many cases these opportunities are delivered in collaboration
with local businesses, organizations and colleges. Still others may originate from outside agencies directly.
The following pages detail many of the college and career opportunities available to Monroe County students but
are not intended to be an all inclusive list. The programs generally fall in to one of the following categories:
Opportunities to explore potential careers through events and competitions,
Opportunities to experience potential careers in a hands-on fashion,
Opportunities to prepare for specific careers (which may include
college coursework),
Opportunities for pre-service and in-service for teachers
to learn about career options.

9
 College and Career Ready Partnership

Career and College Ready Partnership specializes in creating valuable business-education connections and
career experiences for students and educators with a focus on strengthening students 21st century skills and
enhancing their college and career readiness. The CCR Coordinator works with school district partners to develop
activities for students, parents and district staff. Activities can include the following:
Programs aligning with Regional Career Pathways,
Exposure to the job growth areas identified by the Finger Lakes Regional Development Council through
conferences, tours and presentations,
Career-related college visits,
Connections through the Rochester Business Alliance, Finger Lakes STEM Hub, FAME and RochesterWorks,
Career fairs and more.
Examples of events from 2017 include :
Totally Health Science, Technology, Engineering and
Mathematics (STEM) event at Monroe Community College
on March 22nd. Lomax Campbell, MCCs Assistant to the Vice
President for Economic Development and Innovative Workforce
Services, presented strategies to help students make informed
career choices by evaluating salaries, benefits, and cost of living
factors in broad geographic areas. Career Coach!, a web-based
tool MCC developed to evaluate careers in a variety of fields was
introduced to students (http://careercoach.monroecc.edu/).
Students worked in teams on several hands-on activities with the
MCC Healthcare staff and nursing students. The morning closed
with a review of several non-traditional healthcare careers for
students, such as community health, healthcare administration,
and wellness coaching and health management.
10th Annual Youth Workforce Innovations Conference at the
Rochester Institute of Technology (RIT) on April 10. The
conference provided a unique forum for high school students to
explore potential career fields through hands-on activities led by
faculty and staff at RIT. Students were escorted by RIT tour
guides in small groups to their preselected workshops.
Selections were made from fourteen areas which included:
Biomedical Sciences, Biotechnology and Molecular Bioscience,
Business Management, Digital Humanities & Social Sciences,
Electrical, Computer, and Telecommunications Engineering
Technology, Hospitality & Tourism Management, Individualized
Study, Industrial Engineering, Manufacturing and Mechanical
Engineering Technology, Media Arts & Technology,
Microelectronic Engineering, New Media Interactive
Development, Women in Computing and Women in Technology.

For more information, contact:

CCR Coordinator Kathleen Barrett at (585) 383-6493 or
[email protected]
or go to thttp://www.monroe.edu/schooltocareer.cfm.

10
RIT Science & Technology Entry Program (STEP)

The RIT Science and Technology Entry Program (STEP), is a state funded grant program from NYSED that
provides academic enrichment and college and career exploration to students in grades 7-12. The program
prepares historically under represented or economically disadvantaged secondary school students for entry into
postsecondary degree programs in scientific technology, mathematics engineering, health related fields and
licensed professions.
The program offers hands-on workshops, tutoring, mentoring, college and career exploration, field trips and
summer camps, leadership training and academic competitions.
Currently, the RIT STEP program serves selected schools
within the Rochester City School District, Rush-Henrietta School
District, and Greece Olympia but is looking to expand.

For more information: Go to

www.rit.edu/academicaffairs/k12 or contact Mr. Kareem
Hayes, STEP Director, email:[email protected], 585-475-4617 or
Ms. Angela Lyman, Step Assistant Program Director,
email:[email protected], 585-475-5324.

Above and Left: Pictures of Students participating

in STEP activities courtesy of Kareem Hayes.

Science Olympiad
Science Olympiad now in its 33rd year, is one of the premier
science competitions in the nation, providing rigorous, standards-
based challenges to 7,600 teams in 50 states. Science Olympiad's
ever-changing line-up of events in all STEM disciplines exposes
Above: Brighton Students at Science Olympiad.
students to practicing scientists and career choices, and energizes Photo Courtesy of Kerry Sharp.
classroom teachers with a dynamic content experience. St. John
Fisher College was the Division B Regional Competition site in
2016. Hundreds of middle schoolers from about a third of the
districts represented by MCSBA participated in the competition.
A portion of the events are rotated each year to reflect the ever-
changing nature of genetics, earth science, chemistry, anatomy,
physics, geology, mechanical engineering and technology. Team
work is required as part of the competition; students, teachers,
parents, principals and business leaders bond together and work
toward a shared goal.

For more information: Go to Above: Penfield Student winners.

https://www.soinc.org/info/about-science-olympiad Pictures courtesy of Nancy Bradstreet.
or contact Shelia Root [email protected].

11
 E3 Fair

The E3 Fair began in 1991 and is organized and funded by, engineering societies of the Rochester area and local
industries. Its purpose is to increase interest in engineering and technology in middle school students (Grades 6
8), who not only learn team and process concepts as a result of their projects, but also learn about careers in
engineering from professional engineers at the Fair.
Because of the high level of participation by the Rochester engineering and technology community, the event offers
extraordinary concentration of engineering and technical professionals at the Fair, willing to share information and
advice relating to career opportunities in engineering and technology.

For more information got to: http://www.e3fair.org/

STANYS Science Congress

The Central Western Section of the Science Teachers Association of
NYS sponsors an annual Science Congress at St. John Fisher College
with support from area businesses and local professional organizations.
Students (grades 6-12) from the counties represented by the Central
Western Section, which includes Monroe County, present their research
projects to scientists and educators who judge their understanding,
research methods, and ability to communicate. Student work is
recognized with cash prizes, scholarships, and opportunities to advance
to other prestigious competitions.
Above: Students from Brighton CSD
compete at Science Congress. Photo
For more information: Go to courtesy of Kerry Sharp
http://www.ggw.org/~cws/scicong.htm or contact
Director Dr. Jutta Siefert-Dudley.

Science Exploration Days

For several decades, Central Western Section of the Science Teachers
Association of NYS (STANYS) has presented Science Exploration Days at
St. John Fisher College. The event exposes the community and science
students to relevant, interesting, and up-to-date science and technology
topics. Area leaders representing industry, research, education, and
professional organizations share their expertise in a seminar format or
hands-on exhibits. Students from middle and high schools throughout the
six-county CWS membership area participate in the day time program while
families visit the exhibits in the evening.

For more information go to : Contact Brady Root, St.

John Fisher College Liaison, (585) 218-9642,
[email protected], http://www.ggw.org/~cws/sed.htm.

12 Photos by Jutta Siefert-Dudley

Careers in Education Conference
Begun in 2001, the conference is held annually and brings together
more than 200 high school students from the greater Rochester area
to learn about careers and opportunities in education. The conference
is held at an area college and includes dynamic keynote presenters,
breakout sessions, lunch, and a college fair. Schools provide the
supervision and transportation for their students; the host college
provides the facilities and coordination; teacher unions cover the cost
for lunch; and schools and agencies provide volunteers for planning
and presentations. For further information, please review a video
created in 2014 illustrating the Careers in Education Conference at
http://www.monroe.edu/Careersineducation. Above: Brockport Superintendent, Dr. Lesli Myers,
chair of the conference planning committee in 2016
speaks with students at a break out session.
For more information: Go to Photos courtesy of by Kerry Sharp.
http://www.monroe.edu/AAE.cfm?subpage=3250
or contact Deb Moyer, (585) 637-1810, [email protected].

Rochester has a vibrant cultural arts community. Artists frequently share their talents with students in schools to
advance their skills and interest in the arts. Local high school students are often invited to participate in events and
display their work at local malls and businesses. Examples of such activities are shown below:

ROC Jazz Festival

Since its inception 16 years ago, the Rochester International
Jazz Festival, jazz ensembles from Monroe County public
schools have played an integral part in making the event popular,
playing nightly on he free stage at Gibb Street.

For more information: Go to http://www.rochesterjazz.com/.

Rochester Teen Film Festival

The Rochester Teen Film Festival began in 2005 at East High
School in Rochester, NY as the Rochester Urban Youth Film
Festival. Over the past 12 years, co-founders Brian Bailey and
Linda Moroney have partnered with a number of organizations to
produce the festival. In its current form a partnership exists
between The Little Theatre and WXXI Public Broadcasting
Council. Young filmmakers have a chance to earn the Philip
Seymour Hoffman Award, given to the teen whos film is
chosen by the judges as Best of Fest, and honors the life and
legacy of the late Academy Award-winning actor and Fairport,
N.Y. native. There are two other awards given to deserving young
filmmakers, one for an outstanding film addressing gender
issues and one for best animated film.
Above: Webster (top), Spencerport Jazz Band
(middle) and East Irondequoit Jazz Ensemble
For more information: Go to (bottom) preform at the 2016 Rochester
International Jazz Fest. Photos courtesy of Krista
http://interactive.wxxi.org/teenfilmfestival Grose, Lanette Cypher and David Yates.
13
 Art Showings- Through the Student Lens 2017

One such example of local artists showing student work is the Though the Student Lens 2017 exhibit at
Image City Photography Gallery, located on Rochesters ARTWalk in the heart of the Neighborhood of
the Arts. Students from area high schools including the City of Rochester were invited to an opening
reception to discuss their work and then their work remained at the gallery for a month this spring. Student
work was shown in conjunction with that of other local artists. The students work was also part of a First
Friday event at the Gallery. First Friday is a promotional organization that encourages collaboration
between non-profit, university, and commercial art venues in Rochester, NY.

Above and Left : Wheatland-Chili Students that

participated in Through the Student Lens. Picture
courtesy of Judith Cianciola.

Above:

Above: The artists in the photo include the students whose

work was chosen for the Family First display at Family First
Above: Fairport students work with
Bank in Penfield. Picture courtesy of Nancy Bradstreet.
an artist in residence. Photo
courtesy of Christine Rawls.
Above: Rochester area artist Mark
Groaning, who recently worked with
Penfield middle school students on an
inclusive mural.
Picture courtesy of Nancy Bradstreet.

Above and Right: Brighton Senior Lauren Williams

received a Gold Key Award in the printmaking
category in the 2017 Scholastic Art & Writing
Awards for her print titled, "Blossoms." Gold Key
Awards are given to the very best works submitted
to the region-at-large.
14 Above: Hilton students work with Guest
Conductors .
Pictures courtesy of Grace Griffee.
 Challenger Learning Center
The Rochester Challenger Learning Center was created to
inspire middle school student's interest in science and math.
When students fly their Mission to Mars, not only do they have
fun, but they also exercise the development of their Math,
Science, and Technology Process Skills by completing
curriculum-based activities aligned with NYS Learning
Standards. Every student is engaged in a truly state-of-the-art
facility that incorporates hands-on science activities that help
improve problem-solving skills and enhance creative and critical
thinking abilities.
The Center utilized by Monroe County School districts was
among 69 providers in the U.S. and beyond to earn a coveted
K-12 Content Pinnacle Award for the 2015- 2016 school year.
The Challenger Learning Center staff has won a Pinnacle
Award for at least one of its videoconferences every year since
2010 when BOCES #1 joined the Center for Interactive Learning
and Collaboration. Receiving the award indicates remarkable
quality of educational content and exceptional skill at program
delivery.

For more information go to :

http://www.monroe.edu/webpages/dpietrantoni/ for the
Challenger Learning Center or contact Steve Orcutt,
Director of Instructional Programs and Services (B1), at
[email protected].

Green Machine Solar Research Vehicle

The Green Machine Solar Research Vehicle is a state-of-the-art,

interactive, mobile science and technology laboratory. It is powered
by solar power so it can be deployed anywhere. The lab is designed
to help students solve a problem by working as teams in one of five
work stations (CSI, Ecology, Geography, Zoology, and Medical). All
of the research activities in the Green Machine were designed by
local educators and are aligned with fourth grade Science,
Technology, Engineering and Math (STEM) standards. The lab is
equipped with a SMART Board, several digital microscopes, laptop
computers, and a wealth of science equipment and supplies
contributed by eVANHEE Clean Energy, Verizon, and Wards
Scientific locally, as well as by businesses in North Carolina and
Ireland.

For more information go to :

http://www.monroe.edu/webpages/gmachine/ for
the Green Machine.
15
FIRST Robotics and Lego League
FIRST Robotics

FIRST (For Inspiration and Recognition of Science and

Technology) Robotics is an international engineering contest
that involves students, teachers, and businesses in creating
working robots to complete an assigned task. Teams from 17 Above: Penfield First Robotics team
Monroe County Schools (public, private, and parochial) won the World Championship in Spring 2016.
participate in the FIRST Finger Lakes regional competition each
year at RIT; winners of this competition then compete at the
international level.
Teams are sponsored by local businesses that also provide
mentors who work with students and teachers to design and
construct the robots, a process that takes about six weeks.

Spencerports FIRST Robotics Team 3015, sponsored by

Leidos, hosted 31 teams from around the western New York
region in January 2017 to announce the identity of the 2017
FIRST Robotics challenge as Steamworks. Locally other
sponsors for Monroe County teams have included Xerox,
Above: A Honeoye Falls Lima student
Bausch & Lomb, Gleason Works, Harris, ITT, Kodak, RIT, M&T working on an integral part of the teams robot.
Bank, and Advantage Federal Credit Union.

Check out Spencerports award winning team video from the

2017 regional final at https://youtu.be/jHGwyhwBe18.

FIRST Lego League

FIRST Lego League provides a similar experience to younger

students. In Monroe County 79 FIRST Lego League teams of
elementary and middle school students work on simpler
projects to prepare them for participation in FIRST Robotics
competitions. Students, with adult guidance, construct Lego
machines that compete in regional contests. Above: Churchville-Chili Team 340 and
Spencerport Team 3015 robotics teams qualify for
Teams from several Monroe County districts participate World Championships in 2017 in St. Louis Mo.
annually.

To learn more: contact your districts

Communications director.

Left: Penfield students

from Cobbles Elementary
display their Lego League
project.

Above: Spencerport Students from Lego

League team celebrating their success.
16
 WE@RIT- Women in Engineering

Women in Engineering at RIT is dedicated to expanding the

representation of women engineers and preparing women for
leadership roles within the engineering profession.

Toward this goal, Women in Engineering holds K-12 outreach

activities during the academic year where their female
engineering students become engineering role models for
visiting youth. The WE@RIT Engineering Open House is one
such example. Held annually on the first Saturday in November,
Above: WE@RIT Engineering Open House
WE@RIT opens the doors of the College of Engineering to girls
in grades 5-9, their parents and their educators, who then enjoy
a "buffet" of engineering activities from all of the disciplines
offered at Kate Gleason College of Engineering. Over 125
student volunteers are responsible for this event's success,
which boasts 30-40 engineering-specific hands-on activities
each year. This event, open to both students as well as the
adults in their life, (including educators) leaves visitors with a
better understanding of the types of engineering and how
engineers make a difference in the world. This annual event is
free and more information can be found at
we.rit.edu/kgcoe/werit-open-house.
Above: WE@RIT Engineering Open House

WE@RIT is piloting various other outreach programs that allow

the program to spread its positive engineering message as
widely as possible while engaging and growing the leadership of
its female engineering students. Information on any upcoming
events can be found at we.rit.edu, or by emailing [email protected].

Additionally, an overnight shadowing program for female high

school juniors, hosted by the Society of Women Engineers
(SWE), offers participants the opportunity to explore various
engineering fields through hands-on workshops and interactions
with current RIT engineering students and professors. More Above: WE@RIT Engineering Open House
information about SWE Overnight can be found at
we.rit.edu/swe-overnight.

Monroe county students regularly participate in all these

activities.

To learn more: Contact www.rit.edu, or email

[email protected].

Above: Students at SWE overnight.

Pictures above are courtesy of the we@rit
17
 Laboratory of Laser Energetics

The Laboratory for Laser Energetics (LLE) of the University of

Rochester is a unique national resource for research and
education in science and technology. It was established in 1970
as a center for the investigation of the interaction of intense
radiation with matter. LLE holds an annual summer research
program for Rochester-area high school students who have just
completed their junior year. The eight-week program provides
an exceptional opportunity for highly motivated students to
experience scientific research in a realistic environment. According Picture courtesy of the LLE

to the current program director, Dr. Stephen Craxton the goal of the program is to excite high school students
about careers in science and technology by exposing them to research in a state-of-the-art environment.
Students who are accepted into the program are assigned to a research project and supervised by a staff
scientist at the Laboratory. These projects form an integral part of the research program of the Laboratory and
are related to the Laboratory's 60-beam OMEGA laser, one of the world's most powerful fusion lasers, and the
OMEGA EP laser, completed in 2008.
At the end of the program, the students present the results of their projects at a symposium in the Laboratory.
The students also produce written project reports that are available on LLEs website. The students work 40-hour
weeks and are paid.

What does this opportunity

mean for students...
Former student and Pittsford Sutherland HS Graduate Wen-fai Fong double majored in physics and
biology at MIT and then moved to Harvard for her Ph.D. Wen-fais Ph.D. thesis was recently named the
2016 Outstanding Doctoral Thesis in Astrophysics by the American Physical Society.
Following the award, she wrote her advisor, Senior Scientist Reuben Epstein, "I truly appreciate the time
you spent with me early on in my career. I think my early experiences in physics and astronomy with kind
and patient mentors such as yourself were crucial in solidifying my career aspirations to continue in this
field permanently. . . . it was really a very formative summer for me. You are changing lives through the
program!"

To learn more: contact Ms. Jean Steve, the Program

Coordinator, at (585) 275-5286 or Dr. Stephen Craxton,
Program Director, at (585) 275-5467 or visit
http://www.lle.rochester.edu

18
RIT Imaging Summer Internship Program
The high school summer internship program at the Center for Imaging Science has been in existence for 18
years. It is a unique program that offers a limited number of highly qualified juniors the opportunity to work side-
by-side with world class scientists on a variety of imaging-related research projects. The unpaid internships give
students the chance to get valuable hands-on experience in a real laboratory setting as contributing members of a
research team. The internship program also provides an opportunity for interaction with other students from
surrounding school districts who have similar interests and ambitions.
Typically, the interns work independently of each
other or in small groups assigned to different labs.
Placements depend on the availability of researchers
and projects. The students are required to attend a
daily staff meeting, field trips to local imaging-related
businesses and to submit daily blogs of their
experiences. The interns orally present their projects
in the final capstone event. Participation in this
program is free, and upon successful completion of
their research project students are provided a
certificate of completion as well as a letter.

For more information: Contact Joe Pow,

Associate Director of the Center for Imaging
Science by e-mail at [email protected], or by phone
at (585) 475-7323.

Above and Left : Photos of 2016

participants and project
presentations courtesy of the Center
for Imaging Science.

19
Greece CSDs Work Study Program

The Work Study Program provides students who have an

Individual Educational Plan (IEP) the opportunity to discover
their career interests and aptitudes by working in a supervised
job setting for approximately 2 1/2 hours a day. The purpose
of the Work Study Program is to develop work readiness skills
and behaviors as well as promote career development as
each student participates in their school-to-work transition.
Students who are eligible for the Work Study Program will
spend half the day receiving classroom instruction and half the
day in a work experience.
Employability skills, on-the-job training, and mentoring are
provided by a District Job Training Specialist (Job Coach) in
an identified, supported placement. These experiences are
designed to meet the unique abilities of each student while
providing actual work for the employer.
The program is supported by a joint partnership with the
Greece Educational Foundation and the Greece Chamber of
Commerce Charitable Foundation.

For more information: Contact Kathy Richardson

at [email protected].

Above: Greece students participate in

work study at area businesses. Photo
courtesy of Kathy Richardson.

Project SEARCH

Project SEARCH is a partnership with a business that provides

employment training and education to students with developmental
disabilities in their last year of school eligibility. The goal is to prepare
students for competitive employment. Project SEARCH is a
partnership between Monroe 1 BOCES, Wegmans, Lifetime
Assistance, Institute of Innovative Transition, ACCES-VR and
OPWDD.

For more information: Contact JoAnn Genthner,

Principal, Community Options, Project SEARCH and a
tour ph.: 383-6441 or visit
http://www.monroe.edu/transition.cfm?subpage=4428.

20
Career and Technical Education (CTE) through
BOCES and Finger Lakes STEM HUB
Monroe One BOCES and Monroe 2-Orleans BOCES provide students extensive and varied career and technical
education (CTE) experiences, allowing students the ability to explore any of a number of different career and
technical fields (see chart below). Relying heavily on school-based and work-based applied learning, students can
prepare for immediate employment or a career that requires further education. Each program offered through
BOCES is listed with career options and additional educational opportunities that the program supports.
Professional certifications may be offered within or pursued following the high school program and some programs
offer college credit. Nearly all involve interaction with professionals in the field through field trips, shadowing, or
internships. Both BOCES are supported by career centers, EMCC on the east side and WEMOCO on the west side
where much of the applied learning takes place.
In 2006, Senator Charles Schumer established the Rochester Area Colleges Center for Excellence in Math and
Science. This group commissioned work on the development of a model for how change in the quality and quantity
of science, technology, engineering and mathematics (STEM) professionals would occur in the future for the
Finger Lakes region. In 2010, a baseline analysis was done of STEM education and services available regionally.
An out growth of that report was the establishment of the Finger Lakes STEM Hub. The key focus of the
organization includes providing educators opportunities to enhance confidence and competence when preparing
students for college and careers, to positively impact our area youth by identifying and promoting STEM activities
and to host events to support and bolster community awareness and involvement in STEM education. Both BOCES
district superintendents sit on the Hubs Board of Champions and the Hub supports CTE education at both
BOCES in a variety of ways and its influence is continuing to expand.

Monroe One BOCES/EMCC Monroe 2-Orleans BOCES/WEMOCO

Auto Service Advertising Design/Multimedia

Automated Manufacturing Machining Carpentry
Biomedical Laboratory Technology Heating, Ventilation and Air
CISCO Networking Academy Conditioning (HVAC)
Collision Repair Technology Plumbing and Heating
Construction Trades Residential and Industrial Electrical
Cosmetology Baking
Criminal Justice Certified Nurse Assisting
Culinary Arts Cosmetology
Early Childhood Education Culinary Arts
Emergency Services Dental Assisting
New Vision Medical Careers Early Childhood Education
PC Repair/Network Cabling Laboratory Technology
Professional Health Careers Personal Fitness Training
Trade Electricity Computer Technology
Visual Communication and Engineering and Metal Fabrication
Photography Academy
Welding and Fabrication Automotive Technology
Auto Body Collision and Repair
Technology
Heavy Equipment Operation and
Maintenance
Outdoor Powersports Technology

For more information: Contact Eastern For more information: Contact Career and
Monroe Career Center (EMCC) Technical Education Center
Phone: (585) 387-3815 Phone: (585) 352-2471

21
Most school districts have Career Education opportunities in addition to those offered by BOCES.
An example of two are listed below:

Greece CSDs Career Pathways Program

The Career Pathways Program begun in 2014 is a multi-pathway approach that prepares students for both
postsecondary education and careers by offering a sequence of courses with a career focus in students last
two years of high school.
The courses challenge students with a rigorous curriculum that meets the eligibility requirements to colleges
and universities by including dual enrollment, AP and/or IB.
The work-based learning component offers opportunities for students to learn through
real-world experiences. It also allows students to choose a context for learning that is
interesting to them. Students become more aware of what they need to accomplish
their postsecondary and career goals therefore better preparing them to achieve these
goals.
The program currently offers opportunities in the following fields:
Business specialist, Culinary/Hospitality, Computer Programming, Digital Media, Early
Childhood Education, Optics/Photonics, Pre-Engineering, Responding to
Emergencies, and Technical Theatre.
The program is supported by a joint partnership with the Greece Educational
Foundation and the Greece Chamber of Commerce Charitable Foundation.
To view an Informational video on the program go to
https://drive.google.com/file/d/0B-
eaL9o8ka0tbTNGY29aTThUMTQ/view?ts=591e056d&pli=1

For more information: Contact Kathy Richardson at

[email protected].

Brockport CSDs Career Internship Program

Brockport CSD has an inhouse Career Internship Program for high school
seniors. The program now in its 17th year, is open to eligible students who have
an 85 average, excellent attendance, a reference from an adult and complete an Above : Jayce Durrant interns
at Bebe Mills Boutique.
interview. If selected, they are matched with a mentor and leave school daily at
1pm for their internship. Students participate in weekly seminars and reflect on Below: Blume Burnside
interns at Labella Associates.
their experiences in journals. This year the program placed 20 students in
internships at such places as, BeBe Mills Fashion Boutique, Brockport School of Photos courtesy of Suzanne
Dance, The College of Brockport, Erie Canal Animal Hospital in Spencerport, La Sodoma.
Bella Associates in Rochester, Brockport Physical therapy, Strong West,
Dollingers Inn and Suites, the Hampton Inn in Sweden, and Tender Loving Care
in Brockport. To view a video about the program and hear student feedback on
internships go to http://www.brockport.k12.ny.us/highschool.cfm?subpage=28829

For more information: Contact Suzanne Sodoma, the Career Education

Department Chair at [email protected].

22
 Project Lead the Way (PLTW)

PLTW is a national program forming partnerships among public

schools, higher education institutions and the private sector to
increase the quantity and quality of engineers and engineering
technologists graduating from the countrys educational
systems.
In Monroe County, Rochester Institute of Technology serves as
New York States National Affiliate for PLTW, providing training
to support PLTW teachers that is aidable through Monroe 2-
Orleans BOCES. Students in 12 of our member districts have
the opportunity to participate in the PLTW Pre-engineering
program . One district offers both the Pre-engineering and
Biomedical Sciences programs.

PLTW exposes middle and high school students to an overview

of engineering and technology options and processes with a
hands-on, project-based approach to learning. Students may
apply for college credit through more advanced PLTW courses.
PLTW curricula program incorporates Science, Technology,
Engineering, Math, (STEM) skills needed for success utilizing
both National and State standards in lessons. The high school
program is a four year sequence that, when combined with Above: Students in TJ Milliman's Project Lead the
Way Computer Integrated Manufacturing class at
traditional math and science courses, introduces students to the Webster Schroeder High School demonstrate their
scope, rigor and discipline of engineering. candy-packing production line.

School counselors and administrators play integral roles

advising and recruiting students into the courses and guiding
them to pursue careers in STEM fields. The majority of districts
in Monroe County participate in this program.

PTLW Launch
PTLW Launch is a K-5 Elementary Program taught in 24 modules.
The program empowers students to adopt a design-thinking
mindset through compelling activities, projects, and problems that
build upon each other and relate to the world around them. And as
students engage in hands-on activities in computer science,
engineering, and biomedical science, they become creative,
collaborative problem solvers ready to take on any challenge.
Similar to PLTW, RIT provides training to support PLTW Launch
that is aidable through Monroe 2-Orleans BOCES.

To learn more: Contact Deborah A Cooper, Assistant Director,

School Relations and Marketing, 585-475-4609, [email protected] or
[email protected], Tel: (585) 475-2086 | Fax: (585) 475-4740.

23
 The Syracuse University Project Advance (SUPA)
The Syracuse University Project Advance (SUPA) allows high school students at several MCSBA districts to
earn college credit. Through this partnership, high schools offer qualified seniors the opportunity to enroll in a
variety of SU courses for university credit. Teachers who have qualified through SUPA as SU adjunct instructors
teach enhanced concurrent enrollment university courses in high schools during the school day.
SUPA began in 1972 as an attempt to address senioritis, the tendency for seniors who have completed their
graduation requirements to relax rather than prepare for the transition from high school to college. Dual
enrollment not only better prepares students to transition from high school to
college, it gives them course credit that 90% of SUPA graduates receive
recognition for at destination colleges.
Currently four Monroe County districts offer SUPA courses.
.
To learn more: Contact [email protected] or phone 315-443-
240 or fax 315-443-1626.

Above and Left: Fairport High School

SUPA Students extract DNA
strawberries in their forensic science
class.

Pathway to Technology Program (P-TECH)

P-TECH Rochester is a grade 9-14 academic and career program that began in
2013 and brings together the best elements of high school, college, and the
professional world. The program prepares students for jobs in computing and
information technology such as development of software applications, working on
a computer help desk, designing and testing future products, installing and
maintaining technology, and working in the specialized fields of cyber security and
cloud computing. P-TECH has one of the highest attendance rates in the
Rochester City School District.
Students are matched with a business mentor, take college classes, and gain
professional work experience during their high school years. After six years,
graduates earn both a New York State Regents diploma and an Associates
Degree from Monroe Community College. As an added benefit, P-TECH
Rochester graduates are first in line for hiring by our business partners who work
with P-TECH Rochester students.
To learn more: Go to P-TECH is different from other
http://www.rcsdk12.org/Domain/5 schools. We work on computers and
806 or contact Anthony Smith at take engaging classes. The program
[email protected] really pushes us to work hard.
Miotia H., 9th grader at P-TECH

24
 Teaching and Learning Institute (TLI)

The Teaching and Learning Institute (TLI) at East High School was created in 1996, with the assistance
of a Ford Foundation Grant, as a four-year magnet program for scholars interested in careers of
education and leadership.

Each year, TLI scholars take a year-long seminar that studies a variety of educational issues, both
practical and theoretical. The topics range from lesson planning and classroom management to how
race, class, and gender affect education. An integral part of the TLI seminar involves performing field
observations in elementary schools. Each year, TLI scholars get progressively more involved in their
classrooms, culminating with an 80 hour paid internship as a teachers assistant in their senior
year. Scholars who graduate from East High School with a TLI diploma, and then earn their teaching
certification in college, are recruited for teaching jobs in the Rochester City School District. Currently,
TLI graduates are teaching at East High School, in the RCSD, and in school districts around the
country. They work as teachers, school counselors, administrators and coaches. Other graduates have
gone on to successful careers in the fields of law, business, higher education and medicine.

The Teaching and Learning Institute has close relationships with education professors in area colleges
including: University of Rochester, St. John Fisher, Nazareth, Roberts Wesleyan, SUNY Brockport and
SUNY Geneseo as well as SUNY Buffalo and SUNY Cortland. Starting in the 9th grade, their students
make annual visits to their Schools of Education. TLI takes pride in these visits. Because of their close
relationships with education professors in each school, TLI scholars do more than take the traditional
tour when visiting. They attend education classes, interview college students, collaborate on research
projects and serve as a panel of experts on Urban Education.
The Teaching and Learning Institute is graduating scholars who are ready for college, and more
importantly, ready to lead.
To learn more: Go to: http://www.rcsdk12.org/domain/3711
or contact Daniel Delehanty, NBCT, Teaching & Learning
Institute, East High School

Todays Students, Tomorrows Teachers (TSTT)

Todays Students, Tomorrows Teachers offers ongoing training and support for high school students who are
considering a career in teaching, especially students from groups under represented in the current teacher
corps. The comprehensive TSTT program provides teachers to mentor TSTT students, others who help in SAT
preparation, businesses who provide internships and scholarships, and colleges who assist with college prep
and supports during the college years. In our region, TSTT is a shared service offered by Monroe #1 BOCES.
TSTT has a successful track record of improving student academic achievement, high school and college
graduation rates and teacher certifications. Qualified TSTT students may be eligible for up to 50% tuition
scholarships from our nationally recognized college/university partners. The college admission rate is 96% and
the college graduation rate is 70%.
To learn more: Go to:
http://www.monroe.edu/AAE.cfm?subpage=1135

Above and Left: Todays Students, Tomorrow's Teachers

student participants. 25
 New Visions:
New Visions Programs are for college-bound high school seniors. These programs provide students the
opportunity to explore professional career interest areas while accruing high school and college credits. Students
shadow in positions aligned to their identified area of interest: emerging, health or justice professions.
Students in the emerging and health professions of the New Vision program attend class on campus at The
College at Brockport or have access to Monroe Community College, depending on the program. As guests of the
college, they are issued identification cards and have full access to facilities including computer labs, libraries,
and the career planning resource centers. The rigorous project-based curriculum gives students a realistic
introduction to collegiate standards and expectations.
New Visions Justice Professions students learn in a classroom located at the Monroe County Sheriffs
Department Public Safety Building. Instruction is delivered via extensive shadowing experiences.

Shadowing experiences in all programs are structured observations of professionals and procedures within the
designated area(s) of interest, and include but are not limited to various businesses and industry, animal hospitals,
health care facilities, area schools, and local agencies. These experiences occur on Tuesdays and Thursdays
throughout the school year.
New Vision Programs are administered by the Career and Technical Education Department at Monroe 2-Orleans
BOCES.
. To learn more:
Contact http://www.monroe2boces.org/CTE.cfm?subpage=3138

Above and Below: BOCES 2 New

Visions Health Professions students.
Pictures were provided by Kate Sharp,
Communications Specialist for Brockport
CSD.

Above and Left: BOCES 2 New

Vision Justice Professions students
work with Monroe County Sheriffs
deputies that help them to
understand what emergency
responder divers do to prepare and
react. Pictures courtesy of Jackie
Finn.

College Today
Kendall CSD high school seniors patriciate in college level course work at Genesee Community College. A
tuition reduction of 60% allows students to pursue course work in a variety of fields leading to a career track
of their choice. The program functions similar to Monroe One BOCES New Visions as Kendall has
developed internship experiences with Orleans County law enforcement, a local business in Medina, and
Unity Hospital.

To learn more: Contact http://www.genesee.edu/home/ace/about/

26
Rochester Area Career Education Collaborative (RACEC)
RACEC is a state aidable service offered by Monroe One BOCES that specializes in creating career experiences
with local business for K-12 educators for the purpose of building 21st century skills aligned to Common Core and
college and career readiness such as:
Valuable business-education connections
Custom worksite visits
Presentations from local employers and partner organizations
Individual or team shadowing
Employer involvement in curriculum review and development
Technical assistance and more.

For more information: Contact Kathleen Barrett, Monroe #1 BOCES

College and Career Ready Partnership, 41 OConnor Road, Fairport, NY
14450, (585) 383-2257

Finger Lakes STEM Hub Summer Institute.

The summer institute is an opportunity for counselors and teachers

from area school districts to visit local companies and universities to
learn about some of the fastest growing STEM careers and the skills
needed by employers for those careers. The week long program begins
with tours of local manufacturing facilities and businesses. Then
attendees participate in multiple workshops and networking events.
Workshops focus on hands-on project based learning. Educators also
visit Rochester Maker Space, a volunteer-run 501c(3) nonprofit
organization with 4,000 square feet of workspace that provides low- Above: Educators learning about semiconductor
cost and free access to sophisticated tools, offering a wide variety of manufacturing at RITs cleanroom facility (note
classes, and by providing opportunities for makers, artists and crafts that light from the blue end of the spectrum has
been removed in the cleanroom).
persons to meet and learn from each other.
Educators also work together to share how they could take what they
learned back to their schools and make learning more career focused
and relevant to their students. Some of the teachers have reached out
to the companies and universities they were introduced to in the
institute to create new experiences for their students and colleagues
after completing the program.

For more information: Contact Dr. Bruce Capron,

Professional Development Committee, Finger Lakes STEM
Hub at [email protected].
Above: Teachers producing a machined part at
MCCs Advanced Manufacturing Facility.

27
Geospatial Workshops
Monroe Community College began geospatial workshops for high school teachers with the support of a National
Science Foundation Advanced Technological Education Grant, in the summer of 2015.
Geospatial technology is a high growth field (according to the U.S. Department of Labor) and utilizes Geographic
Information Systems (smart phones and mapping), remote sensing (think drones, aircraft, and satellite images),
and GPS (smart phone connection and more). The NSF Advanced Technological Education (ATE) grant is called
the Geospatial Technology Consortium of Webster New York (GTCWNY).
In the past two years, 18 local high school teachers have participated in the summer workshops and
implemented a 160-minute global information systems (GIS) activity into their classroom as a result of the grant.
In the 2016-17 school year, MCC offered a total of three dual enrollment courses in Introduction to Geospatial
Information Systems. The dual enrollment courses were offered at Webster Thomas, Webster Schroeder (Sara
Hanafin) and Rush-Henrietta, Wilson Magnet (RCSD) and another course at R-H will be added next year.
Several high school students that took the dual enrollment course Intro GIS, have now enrolled into MCCs
recently approved A.S. degree in Geography (concentration geospatial technology) and/or the Geospatial
Certificate program. The following link explains the certificate program and its applications.
https://ensemble.itec.suny.edu/Watch/MCC_GetTheGIST.

To learn more: Contact Jonathan D. Little, Assistant Professor of Geography, Chemistry

and Geosciences, Monroe Community College (SUNY), at 585-292-2396 or
http://www.nygeographicalliance.org/node/36.

Above: Assistant Professor Jonathan Little leading the Above: One of the high school science teachers
discussion during the NSF-funded program on geospatial participating in the geospatial technology program in
technology in the summer of 2015. August 2015 at MCC.

STEM Coaching
This service, offered through Monroe 2-Orleans
BOCES, is intended to assist districts in educating
students and staff about Science, Technology,
Engineering and Mathematics (STEM) career
opportunities. The STEM Coach works with certified
teacher(s) during the school year to provide a
curriculum aligned to careers in local industry and
the state standards. The Stem Coaches also
connect teachers with local industry experts to give
students the opportunity to explore career options
though presentations, field trips and mentoring.
Above: Monroe 2-Orleans BOCES STEM Coaches.
To learn more: Contact Career and Technical
Education Center, 3589 Big Ridge Road, Spencerport,
NY 14559 Ph.: (585) 352-2471
28
St. John Fisher/ East Rochester Union Frees School District
Adolescence Methods Coursework

A major partnership, between the St. John Fisher College faculty and Clinical
Practitioners (CP) from East Rochester Union Free School Districts, exists to teach
adolescence methods courses to undergraduate and graduate level teaching candidates.
CPs meet with SJFC faculty prior to each semester to plan the clinical practice portion of
teacher preparation courses. These meetings also occur at the midterm and end of the
semester to review and assess the course. CPs are responsible for co-planning, and co-
assessing the fifty-hour clinical experience of each SJFC teacher education candidate.
SJFC teacher candidates earn 50 hours of field experience during a semester of study
involving East Rochester schools.
CPs review and discuss each candidates Professional Association Standards
Assignment. CPs conduct a 90 minute class on the Fisher campus with teacher
candidates in their content area to discuss best practices in teaching that content. Each CP
observes and assesses a minimum of two instructional sessions, one at midterm and one
during final exam week, planned and taught by each candidate in his/her content area. CPs
complete and discuss with the candidates in their content area their midterm and final
student field experience evaluations using forms provided by SJFC.

To learn more: Contact Jeff Liles, Associate Professor of Education, St. John Fisher
College, [email protected], (585) 385-5264; or Casey VanHarssel, Principal East Rochester
Middle and High School, [email protected], (585) 248-6350.

Brockport Central School District / Brockport College

Collaborative
Representatives from the college and district met to consider how they could construct an effective
partnership between K-12 education and higher education that focuses on building teacher and leader
capacity while creating a pathway for participation for preservice teachers and administrators.
This planning group conducted an audit to identify issues, developed a strategic plan, procured grant money
to support their venture, and initiated steps to implement their collaborative effort. The working collaborative
now supports:
* A student teaching cohort at the Childhood Inclusive Level in grades 1-6;
* Joint college-district professional development for new teachers and administrators as
well as teacher and administrative candidates;
* Co-sponsored conferences;
* District faculty presenting in college courses;
* District faculty and administration being involved in candidate interviewing processes;
* Demonstration classrooms where student teachers can hone their skills.

To learn more contact:

Diane Maurer, Director of Field Experience & Certification, College at Brockport, at
[email protected]; or Susan Hasenauer-Curtis, Assistant to the Superintendent for
Elementary Instruction, Brockport CSD, at [email protected].

29
APPENDIX A
MONROE 2-ORLEANS BOCES COOPERATIVE BIDDING PROGRAM 2015-2016
Shown in the table below are the cooperative bidding categories of items and services purchased, and the number and listing of districts
involved. Item listings and savings vary from year to year, but historical savings of approximately 15 - 20% over prices that could be
obtained by individual districts have been realized, because of combined volume discounts.

TOTAL
AGGREGAT
COOPERATIVE BID TITLE E BID NUMBER AND NAMES OF PARTICIPANTS KEY:

BRI BRO CC FPT HFL HIL KEN M1 PEN PIT RH

FOOD SUPPLIES $4,536,347 14 SPT WEB WI BAT BATAVIA CITY SD
BRI BRO CC EI ER FPT GC HFL HIL KEN M1
MILK AND JUICE $1,290,797 19 PEN PIT RH ROC SPT WC WEB WI BRI BRIGHTON CSD
BAT BRI BRO CC FPT GRE HFL HIL KEN M1
FRESH PRODUCE $501,463 16 PIT RH SPT WC WEB WI BRO BROCKPORT CSD
BRI BRO CC EI ER FPT GC GRE HFL HIL KEN
BREAD $425,468 20 M1 PEN PIT RH ROC SPT WC WEB WI BT BROOME TIOGA BOCES
BRI BRO CC EI FPT HFL HIL M1 PEN PIT RH
BEVERAGES $329,806 13 SPT WEB CAN CANANDAIGUA CITY SD
BRI BRO CC EI ER FPT GC GRE HFL HIL KEN
ICE CREAM $306,056 19 M1 PEN PIT RH SPT WC WEB WI CC CHURCHVILLE-CHILI CSD
BRI BRO CC IE ER FPT GC GRE HFL HIL KEN
LUNCH PAPER SUPPLIES $1,213,149 20 M1 PEN PIT RH ROC SPT WC WEB WI EI EAST IRONDEQUOIT CSD
FOOD SERVICE EQUIP
REPAIR $238,067 6 BRI ER FPT HIL M2 WI ER EAST ROCHESTER UFSD
BRI CC EI FPT HIL HOL M1 M2 PIT ROC SPT
NATURAL GAS SUPPLY $2,572,127 14 WC WEB WI GC GATES CHILI CSD
BRI CC EI ER GC GRE HIL KEN LIV M1 M2 PEN
ELECTRICITY SUPPLY $4,050,000 18 PIT RH SPT WC WEB WI GRE GREECE CSD
HONEOYE FALLS-LIMA
BUILDING SUPPLIES $30,008 8 BRI EI HIL M1 M2 PIT SPT WI HFL CSD
ELECTRICAL REPAIR
SERVICES $39,352 7 CC FPT GC M1 M2 PEN WI HIL HILTON CSD
HVAC REPAIR SERVICES $131,234 10 CC ER FPT GC HIL M1 M2 WC WEB WI HOL HOLLEY CSD
PLUMBING REPAIR SERVICES $55,080 7 CC ER FPT GC M1 M2 WI KEN KENDALL CSD
BUS SUPPLIES $211,052 9 BRO CC FPT HIL M1 PEN PIT SPT WEB LIV LIVONIA CSD
POOL SUPPLIES $34,072 7 EI GRE M1 PEN SPT WEB WI M1 MONROE #1 BOCES
BRI CC EI ER FPT GRE HOL M1 M2 PEN PIT
HEALTH SUPPLIES $63,712 13 SPT WEB M2 MONROE 2 BOCES
MEDICAL TRAINER SUPPLIES $14,653 11 BRI BRO CC EI ER FPT HIL HOL PEN SPT WI PEN PENFIELD CSD
BAT BRO CC EI FPT GRE M1 M2 PEN PIT SPT
PRINTER/COPIER SUPPLIES $487,317 12 WEB PIT PITTSFORD CSD
BRI BRO CC EI ER FPT HFL HIL HOL M1 M2
CUSTODIAL SUPPLIES $478,518 15 PEN SPT WEB WI ROC ROCHESTER CITY SD
ART SUPPLIES $161,546 11 BAT BRI BRO CC ER EI HOL M1 M2 PEN SPT RH RUSH-HENRIETTA CSD
BAT BT CC M1 M2 PEN PIT RH SPT WFL WI
A/V MULTIMEDIA EQUIPMENT $148,419 12 WC SPT SPENCERPORT CSD
MAGAZINES $34,387 8 ER FPT GC HOL M1 PEN PIT SPT WC WHEATLAND-CHILI CSD
BAT BRI BRO CC EI ER FPT GC GRE HFL HIL WE
FINE PAPER $2,089,770 20 HOL M1 M2 PEN PIT SPT WC WEB WI B WEBSTER CSD
WAYNE/FINGER LAKES
OFFICE SUPPLIES $108,022 8 BAT CC GC HOL M1 M2 PEN SPT WFL BOCES
WEST IRONDEQUOIT
CLASSROOM SUPPLIES $34,043 6 BAT CC EI GC M1 SPT WI CSD
CALCULATORS $1,631,655 4 GC GRE M1 M2
ATHLETIC AND PHYS ED BRI BRO CC EI ER HFL HIL HOL PEN PIT SPT
SUPPLIES $296,630 13 WC WEB
MUSIC EQUIPMENT $185,942 9 BAT BRI CAN CC HIL PEN RH SPT WEB
PEST CONTROL SERVICES $13,296 3 M1 M2 SPT

GRAND TOTAL $21,711,988

APPENDIX B

Cost Containment Measures

in Monroe County School Districts
The public school districts of Monroe County have a long history of sound fiscal management and public support for the
quality and cost effectiveness of their educational programs. The measures listed represent current practices in Monroe
County School Districts. The value of each measure listed differs from district to district. The list is not intended to be
exhaustive, nor are all measures listed here found in all districts. Many of the listed items must be negotiated before they
can be effected.
Contributing Factors The most significant cost factor is the large number of expensive state and federal mandates
including: increasing costs for special education, increased contributions to employee retirement systems and the
Triborough Amendment to the NYS Taylor Law.

Both the state and federal governments continue to enact laws placing expensive mandated activities onto local
governments, including school districts, without the financial support to cover the added expenses. School districts continue
to advocate for mandate relief so local tax payers are not burdened by the additional costs.

PROFESSIONAL STAFFING PROGRAM/CURRICULUM

Use of paraprofessionals Intra-district educational programs
Reduced administrative staff Reduced sections or elimination of driver education
Shared food service management personnel Strict adherence to established student/teacher ratios,
Shared buildings and grounds management personnel increased ratios in middle and high school
Shared business official personnel Elimination of district payment of student AP exam fees
Shared community relations professionals Use of BOCES instructional communications network
Inter-district recruiting Special education students in home districts
Shared legal labor relations services Scheduling of courses in alternate years
Online web recruitment PTA support for cultural arts programs, field trips
Online staff training Staff training through BOCES & other inter-district programs
Human resources audit Collaborative staff development with other districts

INSURANCE TRANSPORTATION
Rochester Area School Health (RASH) Plan self-insurance Streamlined transportation routes
consortium Fewer late buses
Participation in NYS Insurance Reciprocal Program Bus purchase reserve fund
Increased employee co-payment for medical insurance Reduced bus parts inventory
Cap on medical reimbursement account Inter-district bus runs and routing
Re-contracting of insurance Computerized bus routes
Increased deductibles Inter-district contracted services
Changes in coverage for retirees
Self-funded unemployment insurance
Self-funded dental insurance BUILDINGS, GROUNDS, AND EQUIPMENT
Flexible benefits programs (saving FICA) Diesel powered vehicles
Flexible spending account (saving FICA) Improved energy efficiency through bond projects
Solicitation of bid quotes for insurance on a regular basis Low-energy light fixtures with motion sensors
Health insurance contribution tied to lower-cost plan Reduced energy consumption
HVAC monitoring with computer programming
Increased insulation, energy efficient doors and windows
FINANCE Reduced electrical rates through cooperative bidding
Paying off or refinancing of TRS liability Reduced bus vandalism through security systems
Cash flow schedules Solicitation of surplus goods from the private sector
Solicitation of bid quotes on a regular basis Training and use of in-house skilled craftsmen
Participation in municipal cooperative agreements Adding to capital reserve fund as building bonds are retired
Use of professional financial advisor Use of capital projects to reduce operating budget
Preparation of long-range financial plans Recycling of old school buses to Buildings & Grounds
Recycling of all/most recyclable materials
Online selling of surplus equipment to general public
PURCHASING Sharing of purchases, equipment, maintenance, services
BOCES computer instruction and services networks with local towns, villages, and the county
BOCES cooperative bidding for utilities, equipment, supplies Energy performance contracts
Purchasing and maintenance agreements with municipalities Energy co-generation equipment
Aggressive, cooperative bidding on electricity, telephone lines,
food, materials and supplies
Purchase of gas at a wellhead BUDGET DEVELOPMENT
Self-supporting food service department Adoption of board budget guidelines before building budget
On-line budgeting, purchasing, receiving, etc. Involvement of all stakeholder groups in building budget
Use of E-rate Judicious use of early retirement incentives
 APPENDIX C

The School Districts of Monroe County

In the map below, the Monroe County area is
indicated by major roads appearing lightly in the
background. Other areas outlined in Livingston,
Monroe 2 - Orleans BOCES Ontario, Orleans, and Wayne Counties are served.
by Monroe County school districts.

Kendall
City School District
of Rochester Monroe One BOCES
Orleans Hilton
County Wayne

Brockport Greece
County
Webster
Holley

Spencerport

Rochester City

Gates Chili Penfield

Brighton
ER
Churchville-Chili

ER = East
Fairport Rochester
Pittsford
Wheatland
- Chili

Rush-Henrietta

Monroe 2-Orleans BOCES Monroe One BOCES

Ontario
Component Districts: Component Districts: County
Brockport Brighton
Livingston
Honeoye Falls-Lima
Churchville-Chili East Irondequoit
Gates Chili East Rochester
County
Greece Fairport
Hilton Honeoye Falls-Lima LIMA
Holley * Penfield
Kendall * Pittsford
Spencerport Rush-Henrietta
Wheatland-Chili Webster
West Irondequoit
Holley and Kendall serve
very few M.C. students.
 ABS
AD PLACEMENT
Monroe County School Boards Association
220 Idlewood Road, Rochester, NY 14618
(585) 328-1972 www.mcsba.org

2017