DEPARTMENT/DIVISION TARGETS AND ACCOMPLISHMENTS

SUMMARY LIST

Department: PROVINCIAL ADMINISTRATOR'S OFFICE

Division: Administrative Services
Department Head: Dr. Romeo G. Infantado

TARGETS ACTUAL ACCOMPLISHMENTS

MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
MFO1: General
Administration and
Support Services

Planning, Budgeting and Defense

of Plan and Budget Proposal

Division and DPC (Jul - Dec 2018) submitted 1 DPC (Jul - Dec 2018) with 1 revision on June 29 with 1 revision
Individual to the Provincial Administrator for
Performance approval
Commitments

IPCs (Jul - Dec 2018) prepared 2 IPCs (Jul - Dec 2018) with 1 revision on June 29 2 IPCs (Jul - with 1 revision
and submitted to the Provincial Dec 2017)
Administrator for approval

Supervision, Monitoring and

Review of Plan Implementation

permanent personnel and 2 permanent personnel no negative 2 permanent no negative

contractual employees and 4 contractual feedback personnel and feedback
supervised employees 4 contractual
employees

Division and DPCR (Jul - Dec 2017) prepared 1 DPCR (Jul-Dec 2017) with 1 revision on Jan 29 1 DPCR (Jul - with 1 revision
Individual and submitted to the Provincial Dec 2017)
Performance Administrator for approval
Commitment and
Review

IPCRs (Jul - Dec 2017) prepared 2 IPCRs (Jul-Dec 2017) with no revision on Jan 29 2 IPCRs (Jul- with no revision
and submitted to the Provincial Dec 2017)
Administrator for approval

Quarterly 1st Quarter Accomplishment no error on Apr 4 no error

Accomplishment Report for the Administrative unit
Report prepared and forwarded to the
OPMD for consolidation

PMC Tracking Tools and PMC no error EO every month no error

Journal updated

Consultation/Resource Person
Services/Facilitation Services

Provision of consulting clients provided with 100% consulting clients no negative 15 minutes upon arrival 701 consulting no negative
assistance / advice assistance/advice feedback clients feedback
to consulting clients
 TARGETS ACTUAL ACCOMPLISHMENTS
MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
received 600 received no complaint 1 hour upon receipt 622 received no complaint
communications/letters/referrals/ communications/letters/ communication
indorsements referrals/ indorsements s/letters/referra
ls/
indorsements

Execution of Delegated Authority

Reviewed authorized documents and 17,500 authorized 30 minutes for simple 17,720
documents and transactions reviewed and documents and transactions and 1 day authorized
transactions returned or forwarded to the transactions for complex transactions documents
Provincial Administrator and
transactions

MFO2:
Administrative
Services

Records Office documents reviewed and 54 Office documents no error 15 minutes upon receipt 198 Office no error
Management signed by the Provincial documents
System Administrator
office files maintained weekly, 21 office files no error weekly; 3 minutes upon 21 office files no error
retrieval completed request
incoming documents recorded 14,500 incoming no error 15 minutes upon receipt 19,062 no error
and routed documents incoming
documents
outgoing documents recorded 11,800 outgoing no error 30 minutes upon receipt 17,466 no error
and delivered documents outgoing
documents
Reproduction and required outgoing documents 100% of required no error 30 mins upon instruction 133 required no error
dissemination of reproduced and disseminated outgoing documents outgoing
documents documents

Office Allotment Office allotments controlled and 20 Office allotments no error weekly or as need arises 22 Office no error
Monitoring System monitored allotments
monthly reconciliation with PBO 6 monthly reconciliation no error 1st week of ensuing 6 monthly no error
month reconciliation
Procurement and necessary supplies and necessary supplies and no error per schedule necessary no error
custody of supplies equipment procured per equipment supplies and
and equipment approved PPMP equipment

Stock ledger maintained/updated stock ledger no error EO every month stock ledger no error

Wasted materials and waster materials and no error EO June waste no error
unserviceable equipment unserviceable materials and
returned to PGSO equipment unserviceable
equipment
1 inventory taking conducted 1 inventory no error EO June 1 inventory no error

1 Inventory Report prepared 1 inventory Report no error EO June 1 inventory no error

Report
Provision janitorial necessary janitorial and errand 100% necessary no negative per schedule/as 100% no negative
and errand services services rendered janitorial and errand feedback instructed necessary feedback
services janitorial and
errand
services
rendered

Vehicle Conveyance daily trip tickets prepared and 100% of daily trip no error per schedule/daily 100% (38) of no negative
& Maintenance filed tickets daily trip tickets feedback
services

official trips conveyed 100% official trips with no per schedule

complaints
basic car maintenance provided basic car maintenance with no per schedule
negative
feedback
 TARGETS ACTUAL ACCOMPLISHMENTS
MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
Custodianship of PhP15,000.00 PCF advance PhP15,000.00 PCF per schedule
Petty Cash Fund obtained advance

100% of necessary goods and 100% of necessary with no as need arises

services procured goods and services complaints

Petty Cash replenishment every Petty Cash every 75% of PCF

75% of PCF utilization replenishment utilization

MFO 3: Enhanced
competency/skills
of personnel
trainings/seminars attended 2 trainings/seminars authorized 6
personnel trainings/semin
ars

personnel trained/capacitated 1 personnel 3 personnel

MFO4: Related and

Other Services

related and other services 100% of related and no negative as need arises 100% of no negative
provided other services feedback related and feedback
other services

AVERAGE
NTS

Rating Period: January to June 2018

MPLISHMENTS RATING OPCR

RATING REMARKS
Timeliness Q Q T

25-Jun 4.00 4.00 4.00

25-Jun 5.00 4.00 4.00 4.33

5.00 5.00 5.00

on 26 Jan 4.00 4.00 4.00

on Jul 14 5.00 5.00 4.00 4.66

on Apr 3 5.00 3.00 4.00

EO every 5.00 3.00 4.00

month

5 minutes upon 5.00 5.00 5.00

arrival
MPLISHMENTS RATING OPCR
RATING REMARKS
Timeliness Q Q T
30 mins upon 5.00 5.00 5.00
receipt

30 minutes for 5.00 3.00 4.00

simple
transactions
and 1 day for
complex
transactions

5 minutes upon 5.00 5.00 5.00 5.00

receipt

3 minutes upon 3.00 5.00 3.00 3.66

request
10 minutes 5.00 5.00 5.00 5.00
upon receipt

15 minutes 5.00 5.00 5.00 with contractual

upon receipt employee

30 mins upon 3.00 5.00 3.00 3.66

instruciton

weekly or as 3.00 5.00 3.00 3.66

need arises
1st week of 5.00 5.00 3.00 4.33
ensuing month
per schedule 5.00 5.00 with contractual
employee

EO every 5.00 5.00

month
EO June 3.00 3.00

29-Jun 5.00 3.00 4.00

29-Jun 5.00 3.00 4.00

per schedule/as 3.00 5.00 3.00 3.66 with contractual

instructed employee

per 5.00 3.00 4.00 with contractual

schedule/daily employee

No service vehicle

No service vehicle
MPLISHMENTS RATING OPCR
RATING REMARKS
Timeliness Q Q T
SO 192, Series of 2018
Designation of Kimberly
Anne M. Gaba as
Special Disbursing
Officer

SO 192, Series of 2018

Designation of Kimberly
Anne M. Gaba as
Special Disbursing
Officer

SO 192, Series of 2018

Designation of Kimberly
Anne M. Gaba as
Special Disbursing
Officer

5.00 5.00 Orientation on KRA

Charging of PS
Account and IBMS
Orientation and
Hands-on AIP
Preparation (04
May 2018); Short
Orientation on
Earmarking of PRs,
Jos Appointments,
Etc. (18 June
2018); GAD
KaTROPA (23 May
2018); Orientation
on PGOrM Policies,
Seminar Workshop
on Basic Records &
Archives
Management (21-
22 February 2018);
Annual Investment
Programming 2019
Workshop (23, 26-
27 March 2018)

5.00 5.00 Marlon Jumig, Zyreen

Kate B. Cataquis, Cecilia
T. Digno

as need arises 3.00 5.00 3.00 3.66

carpooling,
communications for the
Govewrnor and other
PGOrM offices, I4J
Secretariat
4.31
 DEPARTMENT/DIVISION TARGETS AND ACCOMPLISHMENTS

SUMMARY LIST

Department: PROVINCIAL ADMINISTRATOR'S OFFICE

Division: Administrative Services
Department Head: Nelson B. Melgar

TARGETS ACTUAL ACCOMPLISHMENTS

MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
MFO1: General
Administration and
Support Services

Planning, Budgeting and Defense

of Plan and Budget Proposal

Division and DPC (Jul - Dec 2016) submitted with 1 revision on Jul 11 no revision
Individual
Performance
Commitments

IPCs (Jul - Dec 2016) prepared 3 IPCs (Jan - Jun 2016) with 1 revision on Jul 11 3 IPCs (Jan - no revision
and submitted to the Provincial Jun 2016)
Administrator for approval

Supervision, Monitoring and

Review of Plan Implementation

permanent personnel and 3 permanent personnel no negative 3 permanent no negative

contractual employees and 4 contractual feedback personnel and feedback
supervised employees 4 contractual
employees

Division and DPCR (Jan - Jun 2016) prepared with 1 revision on Jul 13 with 1 revision
Individual and submitted to the Provincial
Performance Administrator for approval
Commitment and
Review

IPCRs (Jan - Jun 2016) prepared 3 IPCRs (Jul-Dec 2015) with 1 revision on Jul 13 3 IPCRs (Jul- with 1 revision
and submitted to the Provincial Dec 2015)
Administrator for approval

Quarterly PMC Tracking Tools and PMC no error EO every month no error
Accomplishment Journal updated
Report
Various Memos/SOs/Eos prepared and 35 Memos/SOs/EOs with 1 revision 1 day upon instruction 44 with 1 revision
communications, approved by the Provincial Memos/SOs/E
memos, SOs and Administrator Os
EOs

Letters/Indorsements prepared 285 with 1 revision 1 hour upon 444 with 1 revision
and approved by the Provincial Letters/Indorsements instruction/request Letters/Indorse
Administrator ments

Consultation/Resource Person
Services/Facilitation Services

Assistance to consulting clients provided with 173 consulting clients no negative 10 minutes upon receipt 288 consulting no negative
consulting clients assistance/advice feedback clients feedback
received 504 received no complaint 30 minutes upon receipt
communications/letters/referrals/ communications/letters/
indorsements referrals/ indorsements

Execution of Delegated Authority

2016 OTA.xls/admin jan-jun

 TARGETS ACTUAL ACCOMPLISHMENTS
MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
Reviewed authorized documents and 3,219 authorized 5 minutes per document 2843
documents and transactions reviewed and documents and authorized
transactions returned or forwarded to the transactions documents
Provincial Administrator and
transactions

MFO2:
Administrative
Services

Records Office documents reviewed and 27 Office documents no error 15 minutes upon receipt 27 Office no error
Management signed by the Provincial documents
System Administrator

incoming documents recorded 10,495 incoming no error 15 minutes upon receipt 12,514 no error
and routed documents incoming
documents

outgoing documents recorded 10,815 outgoing no error 30 minutes upon receipt 13,135 no error
and delivered documents outgoing
documents
required outgoing documents 100% of required no error 30 minutes upon receipt 100% (44) of no error
reproduced and disseminated outgoing documents required
outgoing
documents

relevant office files maintained: 7 relevant office files maintained; daily/ weekly/ monthly; 3 7 relevant maintained;
file retrieval completed minutes upon request office files completed

Office Allotment Office allotments controlled and 10 Office allotments no error weekly or as need arises 10 Office no error
Monitoring System monitored allotments
monthly reconciliation with PBO 3 monthly reconciliation no error 1st week of ensuing 3 monthly no error
month reconciliation
Housekeeping Housekeeping services rendered no negative per schedule/as no negative
Services feedback instructed feedback

Vehicle Conveyance Vehicle conveyance and vehicle no negative per schedule/daily no negative
& Maintenance maintenance services performed feedback feedback
services

Other Administrative other administrative services 100% of other no error per schedule 100% of other no error
Services provided administrative services administrative
services

MFO 3: Enhanced
competency/skills
of personnel
trainings/seminars attended 1 trainings/seminars 1 trainings/
seminars

personnel trained/capacitated 1 personnel 1 personnel

MFO4: Related and
Other Services

related and other services 100% of related and no negative as need arises 100% of no negative
provided other services feedback related and feedback
other services

AVERAGE

2016 OTA.xls/admin jan-jun

NTS

Rating Period: JULY-SEPTEMBER 2016

MPLISHMENTS RATING OPCR

RATING REMARKS
Timeliness Q Q T

on Jul 11

on Jul 11

on Jul 13

on Jul 13

EO every
month

1 day upon with contractual

instruction employee

1 hour upon with contractual

instruction/requ employee
est

10 minutes
upon receipt

2016 OTA.xls/admin jan-jun

MPLISHMENTS RATING OPCR
RATING REMARKS
Timeliness Q Q T
5 minutes per
document

15 minutes additional payrolls were

upon receipt prepared due to salary
adjustments and
differentials

15 minutes with contractual

upon receipt employee

30 minutes with contractual

upon receipt employee

30 minutes with contractual

upon receipt employee

daily/ weekly/
monthly; 3
minutes upon
request

weekly or as
need arises
1st week of
ensuing month
per schedule/as with contractual
instructed employee

per with contractual

schedule/daily employee

per schedule

Seminar Workshop on
Operational Risk
Management (6-7 Sept
2016)

Anna Marie DC. Reyes

as need arises

#DIV/0!

2016 OTA.xls/admin jan-jun

 DEPARTMENT/DIVISION TARGETS AND ACCOMPLISHMENTS

SUMMARY LIST

Department: PROVINCIAL ADMINISTRATOR'S OFFICE

Division: Administrative Services
Department Head: Dr. Romeo G. Infantado

TARGETS ACTUAL ACCOMPLISHMENTS

MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
MFO1: General
Administration and
Support Services

Planning, Budgeting and Defense

of Plan and Budget Proposal

Division and DPC (July - Dec 2017) submitted with no revision on Jul 10 with no revision
Individual to the Provincial Administrator for
Performance approval
Commitments

IPCs (Jul - Dec 2017) prepared 2 IPCs (Jul - Dec 2017) with 1 revision on Jul 10 2 IPCs (Jul - with 1 revision
and submitted to the Provincial Dec 2017)
Administrator for approval

Supervision, Monitoring and

Review of Plan Implementation
permanent personnel and 2 permanent personnel no negative 2 permanent no negative
contractual employees and 4 contractual feedback personnel and feedback
supervised employees 4 contractual
employees

Division and DPCR (Jan - June 2017) with 1 revision on Jul 20 with no revision
Individual prepared and submitted to the
Performance Provincial Administrator for
Commitment and approval
Review

IPCRs (Jul - Dec 2017) prepared 2 IPCRs (Jul-Dec 2017) with no revision on Jul 20 2 IPCRs (Jul- with no revision
and submitted to the Provincial Dec 2017)
Administrator for approval

Quarterly 3rd Quarter Accomplishment no error on Oct no error

Accomplishment Report for the Administrative unit
Report prepared and forwarded to the
OPMD for consolidation

PMC Tracking Tools and PMC no error EO every month no error

Journal updated

Consultation/Resource Person
Services/Facilitation Services

Provision of consulting clients provided with 500 consulting clients no negative 15 minutes upon arrival 38 consulting no negative
assistance / advice assistance/advice feedback clients feedback
to consulting clients
 TARGETS ACTUAL ACCOMPLISHMENTS
MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
received 1,200 received no complaint 1 hour upon receipt 465 received no complaint
communications/letters/referrals/ communications/letters/ communication
indorsements referrals/ indorsements s/letters/referra
ls/
indorsements

Execution of Delegated Authority

Reviewed authorized documents and 22,850 authorized 30 minutes for simple 22,183
documents and transactions reviewed and documents and transactions and 1 day authorized
transactions returned or forwarded to the transactions for complex transactions documents
Provincial Administrator and
transactions

MFO2:
Administrative
Services

Records Office documents reviewed and 54 Office documents no error 15 minutes upon receipt 146 Office no error
Management signed by the Provincial documents
System Administrator

office files maintained weekly, 7 office files no error weekly; 3 minutes upon 7 office files no error
retrieval completed request
incoming documents recorded 22,850 incoming no error 15 minutes upon receipt 23,992 no error
and routed documents incoming
documents

outgoing documents recorded 21,629 outgoing no error 30 minutes upon receipt 32,144 no error
and delivered documents outgoing
documents

Reproduction and required outgoing documents 100% of required no error 30 mins upon instruction 133 required no error
dissemination of reproduced and disseminated outgoing documents outgoing
documents documents
relevant office files maintained: 14 relevant office files maintained; daily/ weekly/ monthly; 3 14 relevant maintained;
file retrieval completed minutes upon request office files completed

Office Allotment Office allotments controlled and 20 Office allotments no error weekly or as need arises 20 Office no error
Monitoring System monitored allotments
monthly reconciliation with PBO 6 monthly reconciliation no error 1st week of ensuing 6 monthly no error
month reconciliation
Procurement and necessary supplies and necessary supplies and no error per schedule necessary no error
custody of supplies equipment procured per equipment supplies and
and equipment approved PPMP equipment

Stock ledger maintained/updated stock ledger no error EO every month stock ledger no error

Wasted materials and waster materials and no error EO December waste no error
unserviceable equipment unserviceable materials and
returned to PGSO equipment unserviceable
equipment
1 inventory taking conducted 1 inventory no error EO December 1 inventory no error

1 Inventory Report prepared 1 inventory Report no error EO December 1 inventory no error

Report
 TARGETS ACTUAL ACCOMPLISHMENTS
MFOs/ Outputs Indicator
Quantity Quality Timeliness Quantity Quality
Provision janitorial necessary janitorial and errand 100% necessary no negative per schedule/as 100% no negative
and errand services services rendered janitorial and errand feedback instructed necessary feedback
services janitorial and
errand
services
rendered

Vehicle Conveyance daily trip tickets prepared and 100% of daily trip no error per schedule/daily 100% of daily no negative
& Maintenance filed tickets trip tickets feedback
services

official trips conveyed 100% official trips with no per schedule 100% official no complaints
complaints trips
basic car maintenance provided basic car maintenance with no per schedule basic car no negative
negative maintenance feedback
feedback
Custodianship of PhP15,000.00 PCF advance PhP15,000.00 PCF per schedule PhP15,000.00
Petty Cash Fund obtained advance PCF advance
100% of necessary goods and 100% of necessary with no as need arises 100% of with no
services procured goods and services complaints necessary complaints
goods and
services

Petty Cash replenishment every Petty Cash every 75% of PCF Petty Cash
75% of PCF utilization replenishment utilization replenishment

MFO 3: Enhanced
competency/skills
of personnel
trainings/seminars attended 1 trainings/seminars authorized 2
personnel trainings/semin
ars

personnel trained/capacitated 1 personnel 3 personnel

MFO4: Related and

Other Services

related and other services 100% of related and no negative as need arises 100% of no negative
provided other services feedback related and feedback
other services

AVERAGE
NTS

Rating Period: July to December 2017

MPLISHMENTS RATING OPCR

RATING REMARKS
Timeliness Q Q T

on Jul 04 5.00 5.00 5.00

on Jul 04 5.00 3.00 5.00 4.33

5.00 5.00 5.00

on Jul 14 5.00 5.00 5.00

on Jul 14 5.00 5.00 5.00 5.00

on Oct 5.00 3.00 4.00

EO every 5.00 3.00 4.00

month

15 minutes 5.00 3.00 4.00 As per Memo No. 01 S.

upon arrival 2017 by the Governor
dated 13 June 2017
communications, etc.
were forwarded to the
G.O. for appropriate
action
MPLISHMENTS RATING OPCR
RATING REMARKS
Timeliness Q Q T
1 hour upon 5.00 3.00 4.00 As per Memo No. 01 S.
receipt 2017 by the Governor
dated 13 June 2017
communications, etc.
were forwarded to the
G.O. for appropriate
action

30 minutes for 5.00 5.00 5.00 As per Memo No. 01 S.

simple 2017 by the Governor
transactions dated 13 June 2017
and 1 day for communications, etc.
complex were forwarded to the
transactions G.O. for appropriate
action

15 minutes 5.00 5.00 3.00 4.33 additional payrolls were

upon receipt prepared due to salary
adjustments and
differentials

3 minutes upon 3.00 5.00 3.00 3.66

request
15 minutes 5.00 3.00 4.00 NOA, NTP, BAC, BER,
upon receipt CA, POW, PLANS, J.O.,
PLANTILLA, PSWDO
DOCS, CONTRACT OF
SERVICES,
CONTRACTUAL
APPOINTMENT

30 minutes 5.00 3.00 4.00 with contractual

upon receipt employee

30 mins upon 3.00 5.00 3.00 3.66

instruciton

daily/ weekly/ 5.00 5.00 3.00 4.33

monthly; 3
minutes upon
request

weekly or as 5.00 5.00 3.00 4.33

need arises
1st week of 5.00 5.00 3.00 4.33
ensuing month
per schedule 5.00 5.00 with contractual
employee

EO every 5.00 5.00

month
EO December 3.00 3.00

EO December 5.00 3.00 4.00

EO December 5.00 3.00 4.00

MPLISHMENTS RATING OPCR
RATING REMARKS
Timeliness Q Q T
per schedule/as 3.00 5.00 4.00 with contractual
instructed employee

per 5.00 3.00 4.00 with contractual

schedule/daily employee

3.00 5.00 4.00

5.00 5.00

per schedule 3.00 3.00

as need arises 3.00 5.00 3.00 3.66

every 75% of 3.00 3.00

PCF utilization

5.00 5.00 Standard First Aid

Technique & Basic Life
Support for PGOrM
Safety Officers (October
4-6, 2017), Training on
Document Tracking
(December 4, 2017)

5.00 5.00 Marlon Jumig, Zyreen

Kate B. Cataquis,
Kimberly Anne Gaba

as need arises 3.00 5.00 3.00 3.66

carpooling,
communications for the
Govewrnor and other
PGOrM offices, I4J
Secretariat
4.22