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Contract Close Out Document

The document outlines the detailed 13-step contract closeout process including determining who is responsible, building a closeout file, determining completion, payment histories, applicable clauses, security classification, correspondence with the contractor and technical point of contact, requests for audit, negotiation, final closeout documents, management review, and completion of closeout actions. It also describes potential problem closeout situations and specialized procedures for quick closeouts, simplified acquisitions, and blanket purchase agreements.

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Shahid Akram
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138 views2 pages

Contract Close Out Document

The document outlines the detailed 13-step contract closeout process including determining who is responsible, building a closeout file, determining completion, payment histories, applicable clauses, security classification, correspondence with the contractor and technical point of contact, requests for audit, negotiation, final closeout documents, management review, and completion of closeout actions. It also describes potential problem closeout situations and specialized procedures for quick closeouts, simplified acquisitions, and blanket purchase agreements.

Uploaded by

Shahid Akram
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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CONTRACT CLOSEOUT PROCESS

TABLE OF CONTENTS
PAGE
PART ONE – BASIC PROCEDURES .................................................. Error! Bookmark not defined.
Step 1: Determining who is Responsible for Contract Closeout ....... Error! Bookmark not defined.
Step 2: Building a Closeout File ........................................................ Error! Bookmark not defined.
Step 3: Determining Physical Completion and Quick Closeout Procedures .... Error! Bookmark not
defined.
Step 4: Payment Histories and Funding Resolution .......................... Error! Bookmark not defined.
Step 5: Applicable Clauses and Provisions ....................................... Error! Bookmark not defined.
Step 6: Determining Security Classification...................................... Error! Bookmark not defined.
Step 7: Letter to the Contractor ......................................................... Error! Bookmark not defined.
Step 8: Letter to the Technical POC .................................................. Error! Bookmark not defined.
Step 9: Request for Audit .................................................................. Error! Bookmark not defined.
Step 10: Negotiation and Invoice Payment ....................................... Error! Bookmark not defined.
Step 11: Final Closeout Documents and SF 30 – Amendment of Solicitation/Modification of
Contract............................................................................................... Error! Bookmark not defined.
Step 12: Management and Legal Review .......................................... Error! Bookmark not defined.
Step 13: Completion of Closeout Actions ......................................... Error! Bookmark not defined.
PART TWO – PROBLEM CONTRACT CLOSEOUT ......................... Error! Bookmark not defined.
1. Contractor No Longer in Business ................................................ Error! Bookmark not defined.
2. Contractor in Bankruptcy .............................................................. Error! Bookmark not defined.

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3. Contractor Fails to Submit Indirect Cost Data .............................. Error! Bookmark not defined.
4. Contractor is Unable to Submit Supporting Indirect Cost Data .... Error! Bookmark not defined.
5. Contractor Fails to Submit Final Invoice....................................... Error! Bookmark not defined.
PART THREE – CONTRACT QUICK CLOSEOUT PROCEDURES Error! Bookmark not defined.
PART FOUR – PROCEDURES FOR SIMPLIFIED ACQUISITIONS Error! Bookmark not defined.
PART FIVE – CONTRACT RETENTION, STAGING AND RETRIEVAL PROCEDURES ..... Error!
Bookmark not defined.
PART SIX – BLANKET PURCHASE AGREEMENT (BPA) AND BASIC ORDERING
AGREEMENT (BOA) PROCEDURES................................................. Error! Bookmark not defined.

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