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Sample Demotion Letter After Reviewer

This document provides a template letter to inform an employee of their demotion, including the reason for demotion and their right to appeal. Instructions are given to attach relevant documents like the reviewer's decision, notice of intent to demote, and new job description. The employee is also notified of a scheduled meeting to discuss their new role and performance expectations.

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1K views2 pages

Sample Demotion Letter After Reviewer

This document provides a template letter to inform an employee of their demotion, including the reason for demotion and their right to appeal. Instructions are given to attach relevant documents like the reviewer's decision, notice of intent to demote, and new job description. The employee is also notified of a scheduled meeting to discuss their new role and performance expectations.

Uploaded by

usman466
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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If you are considering taking disciplinary action, please take time to do the following before

issuing this letter to your employee:


 Review Chapter 22: Taking Disciplinary Action, in the Guide to Managing Human
Resources on the HR website: http://hrweb.berkeley.edu/guides/managing-hr/er-
labor/disciplinary.
 Consult with your appropriate HR representative or Employee Relations.

PUT ON LETTERHEAD

TEMPLATE FOR LETTER OF DEMOTION (AFTER REVIEWER HAS


RESPONDED)

[Date]

[Employee name, job classification]


[Address]

RE: Demotion

Dear ________,

I have heard back from Reviewer ___________________regarding the Notice of Intent to


Demote dated_____________. Reviewer ______supports the demotion.

In accordance with [Section/Article- Policy or Contract], you are demoted from your [old
job classification] to [new job classification] at [__] % time effective [date] for [reason] as
described in the Notice of Intent to Demote dated ___________. This is an [exempt] (or)
[non-exempt] position. This position is in the [bargaining unit] or [Personnel Policies for
Staff Members]. Your salary is ________________.

A meeting has been scheduled on [date, time, location] with [me], (or) [name of new
Supervisor] to discuss your new job description, performance expectations, work schedule,
and (if applicable) your new [exempt] (or) [non-exempt] status. I will also answer any
questions you may have.

Please review the attached job description and PEM form prior to the meeting.

[If applicable] In future, you are expected to show immediate improvement in the following
areas: [list]. Failure to do so may result in further disciplinary action, up to and including
termination.

You may consult [Section/Article – Policy or Contract] for your appeal rights.
Please see me if you have any questions.

Sincerely,
[Name of Supervisor]
[Title]

cc: Higher level Manager [name]


Employee Relations Consultant [name]
Union/if applicable
Personnel File
[New Supervisor’s name] – if applicable

Attachments: Reviewer decision dated ________; Notice of Intent to Demote dated____;


Job description and PEM form; proof of service

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